well planned is half done: planning projects in the digitization world
TRANSCRIPT
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Well Planned is Half Done: Planning Projects in the Digitization World
Krystal ThomasPLAN Digitization Conference
August 19, 2016
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Basics
Project Management is “the process by which an individual project is organized, overseen, and
administered throughout its duration.” (Vinopal, 2013)
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Basics
The key stages in Project Management:
• Initiation• Planning• Execution• [Monitoring and Controlling]• Closedown
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Project Management in the DLC at FSU
• Selection• Scoping• Scheduling• Prepping• Project Briefing• The Work• Project Debriefing• Closing out the Project
(Initiation & Planning)
(Execution)
(Closedown)
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Selection of Projects
Image: https://www.ducttapemarketing.com/blog/start-here-page/
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Selection of Projects
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Scoping the Project
Image: http://ellezsanee.com/scoping-out-the-scene/
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Scoping the Project
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Scoping the Project
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Scoping the Project
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Scheduling the Project
Image: http://www.greatestprospector.com/you-can-be-a-pro-scheduler-without-being-a-zombie/
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Scheduling the Project
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Prepping
Image: https://www.linkedin.com/pulse/10-point-checklist-every-volunteer-should-tick-off-travels-dave
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Prepping
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Prepping
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Project Briefing
Image: http://www.scc.losrios.edu/successcoaching/
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The Work of the Project
Image: https://www.beyond.com/articles/chicago-planning-big-tollway-projects-in-2014-13657-article.html
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Project Debrief
Image: http://personalsuccesstoday.com/the-failure-checklist/
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Closing out the Project
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Project Management Tools• Spreadsheets are your friends!
– Just make sure you have a place to store a folder for each project that everyone can find (hit by a car principle)
• Project Management Tool (free) Options – Trello– Producteev– Asana
• Communication Tool (free) Options– Slack– Skype– Email
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Resources for Digital Project Mgt
• Library of Congress Digital Project Planning & Management Basics
• Introduction to Project Management for Libraries (Vinopal)
• “Standard Methodology in Digital Library Project Management” (Cervone)
• DLF Crowdsourced Library Project Management Toolkit
• UCLA Special Collections Digital Project Toolkit
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Documentation Share
• Here is a link to a folder on Google Drive that has examples of the different types of documentation discussed in this presentation
• https://docs.google.com/spreadsheets/d/1FeGGF_A7HOqyWObYTq2cyTAc079kfbO0C0BcTxOdlmI/edit?usp=sharing
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Questions?