we’re all in this together! moving from good to great! carf update june 2014
TRANSCRIPT
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We’re all in this Together!
Moving From Good to Great!
CARF UpdateJune 2014
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Agenda
•Welcome •Review Learning Objectives•Discuss New/Revised Policies and
New/Revised Forms•Short Quiz •Questions & Answers
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Learning Objectives
•At the end of this session you will be able to:
•Identify new policies and or policy changes.•Name at least three new forms that have
been added to the administration of our patients.•Describe changes to existing forms and
explain the purpose of the changes.
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Why Are We Having This Training?
As a result of our CARF Certification several recommendations were made by CARF as it relates to the management of our business. Today we will review our corrective actions and/or our solutions to those proposed recommendations.
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Why Are We Having this Training? – Cont.
•Keep in mind, the changes range from: A slight modification to an existing form A new form Or new policy
• No matter how big or small the change we want to ensure we all have the same information.
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Let’s Review Policy Changes and Clarifications First!
•Technology Plan•Conflicts of Interest•Inclement Weather•Training & Development
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Technology Plan
• Kolmac will begin to evaluate the need for assistive technology at least once per year.
• Kolmac will also evaluate the need for assistive technology at any point deemed necessary such as the hiring of a staff member with disabilities or the admission of a patient with disabilities.
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Conflicts of Interest• Licensed clinicians can only do private practice with
active Kolmac patients if;
1. the patient is not attending the same office the clinician works and it is approved by the Clinical Director.
2. the clinician works less than 4 hours per week and it is approved by the Clinical Director.
See Handout for the entire Conflict of Interest Policy
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Conflicts of Interest
• Clinical Directors and Asst. Directors may not do private practice with any Kolmac patient, regardless of what office the patient is in, unless they originally referred the patient to Kolmac.
See Handout for the entire Conflict of Interest Policy
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Inclement Weather• In the event a non-exempt employee’s office is closed,
or the office is open but staff do not feel safe coming into work due to the weather, non-exempt employees will either need to take Leave Without Pay (LWOP) or use Paid Time Off, if they are eligible for PTO.
• If your office is closed by Corporate all non-exempt employee’s who are eligible for PTO and who were not previously scheduled off, will be paid their regularly scheduled hours.
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Training and Development
• In Service Training may assist licensed staff with obtaining the required continuing education units (CEU’s) in their respective fields.
• Instructions on how to print a training log or In-Service Certificate is included in the training and development policy (see handout).
•
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Now It’s Time to Review the Forms…
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The date the form was created or revised
should be at the bottom of the form.
Rev. 5/12/14 etb
It may be on the Left or Right of the form!
RE: 5/15/2014
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New: Patient Emergency Information Card
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Next Print - Patient Emergency Information Card
First Name Last Name
6/16/14
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New- Patient Emergency Information Card Process
•Patient Emergency Information Cards will be stored in a Black Index Card Box in a secured location.
•When evacuating the building, staff will take; The Black Index Card Box The Health and Safety BinderThe roster of any groups in session
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New- Patient Emergency Information Card
• Admin is responsible for having the patient complete the Patient Emergency Information Card at orientation and for weekly updates.
The Black Index Card Box should be updated weekly
by; checking to ensure every active patient has a card and removing any inactive patients cards.
Cards of patients who are no longer with the Kolmac Clinic should be removed from the Black Index Card Box and placed in the patients file.
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Change: Clinical Supervision Form
Add
ed
On Page 2 of 2
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Added to Patient Orientation
Patient Orientation Checklist FormShowing patients the emergency exits,
location of the fire suppression equipment, first aid supplies and the restrooms.
Showing patients at least one of our posted evacuation plans and informing the patient that the plans can be found in every office near the door.
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New: Patient Orientation Checklist
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New: Patient Orientation Checklist
What happens with the Patient Orientation Checklist once completed…
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New: Brief Initial Screening Form3 pages
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Change: Psychosocial Evaluation Form
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Change: Psychosocial Evaluation Form
AD
DED
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WE WILL REVIEW A PATIENT SAFETY PLAN FORM NEXT
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Change: Psychosocial Evaluation Form
Page 2 of 7
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Change: Psychosocial Evaluation Form
Page 3 of 7
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Change: Psychosocial Evaluation Form
Page 3 of 7
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Change: Psychosocial Evaluation Form
Page 4 of 7
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Change: Psychosocial Evaluation Form
Page 4 of 7
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Change: Psychosocial Evaluation Form
Page 5 of 7
ADDED
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Change: Psychosocial Evaluation Form
Page 5 of 7
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Change: Psychosocial Evaluation Form
Page 6 of 7
ADDED
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Change: Psychosocial Evaluation Form
Page 7 of 7AD
DE
D
ADDED
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New: Patient Safety Plan (Referenced under Harm to Self on Psychosocial Evaluation)
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New: Patient Safety Plan
•Do patients get a copy of this form?
•When should you do a new Patient Safety Plan for a patient?
•Do you need releases for those contacts listed on the Patient Safety Plan?
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Change: Person Centered IOP PlanAdded
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Change: Person Centered IOP Plan
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Change: Person Centered IOP Plan
Page 3 of 6
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Change: Person Centered IOP PlanPage 4 of 6
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Change: Person Centered IOP PlanPage 5 of 6
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Change: Person Centered CC Plan
On all 6 pagesSAME FORMAT &
PROCESS
AS THE IOP PLAN
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Change: Chart Review FormPage 1 of 2
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Change: Chart Review FormAdded
4. The goals and service/treatment objectives of the persons served were:a. Based on:1. The results of the
assessments………………………………….....2. The input of the persons served as evidenced by;a. Completion of the IOP
SNAP..................................................b. The use of person first language on the IOP Tx
Plan……….c. Completion of the CC SNAP…………………………………d. The use of person first language on the CC Tx
Plan…………1. Revised when indicated, as evidenced by:a. Timely updates on IOP Tx Plan……………………………..b. Timely updates on CC Tx Plan………………………………
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Change: Chart Review Form
7. The person-centered plan was reviewed and updated in accordance with the Organization’s policy, as evidenced by;a. Timely completion of the IOP Tx Plan (within 14 days
of admission)b. IOP Tx Plan is signed by a LICENSED
clinician……………………c. Timely completion of the CC Tx Plan (before
admission into CC)….d. CC Tx Plan signed by a licensed
clinician……………………………
Added Page 2 of 2
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Change: Transition SummaryPage 1 of 2
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Change: Transition SummaryAdded Page 2 of 2
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Change: Transition Summary
Page 2 of 2
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Change: Recovery Plan
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Change: Grievance Procedure Form
Distributed at Patient Orientation
ADDED
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Change: Admission Medical Review Form
Page 1 of 2
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New: Pregnancy Test Acknowledgement
Used before the administration of medications for withdrawal management patients located on the bottom of the Admission Medical Review Form
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New: Supervision Acknowledgement
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Change: IOP/CC Individual Session Note
Page 1 of 2
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Question:•Can you name the policies that we have added
and/or revised?
•Technology Plan•Conflicts of Interest• Inclement Weather•Training and Development
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Question:•Can you name at least one new form/process that has
been added to the administrative management of our patients?
• Patient Emergency Information Card• Patient Orientation Checklist• Brief Initial Screening Form• Patient Safety Plan• Pregnancy Test Acknowledgment on the Medical
Review Form• Supervision Acknowledgement Form
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Question:
•What two instances should the Transition Summary form be used?
1. For patients transferring from one level of care to another
2. For patients transferring from one office to another
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Question:•What is new to the Patient Orientation Process?
•Showing patients the emergency exits, location of the fire suppression equipment, first aid supplies and the restrooms.
•Showing patients at least one of our posted evacuation plans and informing patients that plans can be found in every office near the door.
•The Patient Orientation Checklist Form
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Question:•What is the purpose of the Patient Orientation
Checklist?
•This form assist us with documenting our patient orientation process.
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Question:•When should the Patient Safety Plan form be
used?
•To be completed by the Clinician (at any time) if the patient is at risk for dangerous behaviors
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Question:•The Initial Patient Screenings Form eliminates what
screens?
•Beck•Brown ADD Scale•MDQ •Dissociative Experience Scale
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Question:•Does the IOP Session Note replace the Case
Management Notes?
•Yes
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Question:•We now have a Session Note for both:
• IOP and CC
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Question:• Can you name what has changed as a result of our CARF
accreditation or as a part of our “Good to Great” model?
• Clinical Supervision Form • Psychosocial Evaluation Form• Person Centered IOP Plan• Person Centered CC Plan• Clinical Chart Review• Transition Summary• Recovery Plan• Grievance Procedure Form• Admission Medical Review Form• IOP Individual Session Note
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Questions and Answers