west branch community schools · 2015-12-11 · west branch community schools regular board meeting...

VISION A Future Focused Community of Learners

MISSION Preparing Students to Live and Learn

with Passion and Purpose

DESTINATION All Students will be Career and College Ready

BOARD OF DIRECTORS REGULAR MEETING

December 14, 2015 6:00 p.m.

It is the policy of the West Branch Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status

(for programs) in its educational programs and its employment practices.

There is a grievance procedure for processing complaints of discrimination. If you have any questions or a grievance related to this policy please contact the district’s Equity Coordinator, Kevin Hatfield, Superintendent, 148 North Oliphant St., West Branch, IA 52358, 319‐643‐

7213, khatfield@west‐branch.k12.ia.us.

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, December 14, 2015 City Offices 6:00 p.m. Meeting

Agenda

1. Call to Order/Open Forum/CIPA Policy Public Hearing 2. Approval of Agenda 3. Special Invited Guests

A. Sen. Dvorsky & Rep. Kaufmann B. Tim Malott, Cedar County Emergency Management C. TLC Instructional Coaches D. Connie Laughlin

4. Honors, Commendations and Success Stories 5. SBRC Application 6. Rock & Read Program 7. Iowa School Report Card 8. Internet Provider Contract 9. Early Graduation Request 10. Budget Reduction Overview 11. Voluntary Early Retirement 12. Board Policy Updates

A. Summer School Licensed Employees B. Summer School Instruction C. Student Promotion-Retention-Acceleration D. Student Conduct E. Appropriate Use – Children’s Internet Protection Act Policy

13. Board Policy Review 14. Administrative Report 15. Personnel Items 16. Volunteer Approval 17. Consent Items

A. Approval of Minutes B. Approval of Monthly Bills C. Approval of Financial Reports

18. Superintendent’s Evaluation – Closed Session under Iowa Code 21.5(1i) 19. Adjournment *Anyone wishing to speak to the Board of Directors and is not on the agenda should contact the superintendent prior to the meeting to indicate the nature of the matter to be discussed. Citizens with questions about the operation of the schools are encouraged to first contact the teacher or staff member closest to the situation. The next step is to communicate with the building administrator. Then, if it is necessary, concerns can be brought to the attention of the superintendent. At this point, the Board of Directors may address unresolved concerns.

WEST BRANCH COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS MEETING

Date: December 14, 2015

AGENDA ITEM 1

CALL TO ORDER/OPEN FORUM A. Call to Order Time _______ p.m. B. Board Members Present Absent

Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

C. Administrators Present Absent

Kevin Hatfield ______ ______ Shannon Bucknell ______ ______ Sara Oswald ______ ______ Jess Burger ______ ______

D. Visitors

E. Notes



AGENDA ITEM 2 APPROVAL OF AGENDA

A. Motion to Approve Agenda

By _____________________________________

Second _________________________________

Roll Call Aye Nay Mike Colbert _____ _____ Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

B. Motion to Amend Agenda as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Agenda as Amended

By ______________________________________

Second __________________________________




AGENDA ITEM 3 SPECIAL INVITED GUESTS

A. SUMMARY:

The West Branch Community Schools Board of Education would like to welcome the following special guests:

• Senator Robert Dvorsky and Representative Bobby Kaufmann • Tim Malott, Cedar County Emergency Management • TLC Instructional coaches; Erin McFarland, Kelsey Strope & Jessica Taylor • Connie Laughlin, Hoover Statue

B. RECOMMENDATION:

No action required.

Teacher Leadership and Compensation

Meet the Instructional Coaches

Erin McFarland

PK – 5 Reading Instructional Coach

Kelsey Strope

PK – 12 STEAM/PBL Coach

(Science, Technology, Engineering, Arts, Math)/(Project-Based Learning)

Jessica Taylor

5-12 Assessment/Data and Feedback Coach

About Me ❖ I have taught K-5

Reading/Math Support and Kindergarten in my 4 years at West Branch.

❖ I live in Iowa City with my husband and son (and our dog!)

❖ I like to spend time with family and cheer on the Cyclones!

What I Will Be Doing This Year

❖ Collaborating with teachers mainly in the area of Literacy/Reading.

❖ Providing research based instructional strategies to engage students

❖ Assisting teachers with analyzing our literacy data (FAST/aReading)

❖ Providing coaching & feedback through classroom observations

About Me ❖ I have taught 7th-8th Math at

West Branch Middle School since 2009.

❖ I live in Mt. Vernon with husband and 2 kids.

❖ I like to spend time with family, read, and crochet.

What I Will Be Doing This Year

❖ Collaborating with teachers mainly in the areas of Science and Math

❖ Providing research based instructional strategies to engage students

❖ Assisting teachers in incorporating Project Based Learning (student exploration in real-world problems)

❖ Providing coaching & feedback through classroom observations

About Me ❖ I taught HS Life Science for

West Branch for 11 years before becoming an Induction Coach.

❖ As an Induction Coach I supported new to the profession teachers in districts around Eastern Iowa.

❖ I am excited to be back serving West Branch as the new Assessment/Data Coach!

What I Will Be Doing

This Year ❖ Collaborating with teachers

on designing quality assessments aligned with district standards.

❖ Collaborating with teachers on designing appropriate instructional strategies based on analysis of student work.

❖ Providing coaching & feedback through classroom observations.

The Instructional Coaching Cycle



AGENDA ITEM 4

HONORS, COMMENDATIONS AND SUCCESS STORIES

Valerie Soemadi – For the past month, Bill Gelhaus, Laura Helderman, and Valerie Soemadi have been working together to create a Transition Night for parents of students on an IEP in the West Branch School District. The Transition Night was held on Thursday, November 5th in the middle school band room. This was an opportunity for parents, as well as students, to be informed of organizations who provide services to students with a disability. The following organizations attended:

• Career Connections • GWAEA PEP • Kirkwood Community College VITAL, KPACE, and TRIO • REM Iowa • Systems Unlimited • University of Iowa-Student Disabilities Center and REACH • Vocational Rehabilitation Services • West Branch Transition Center

We would like to thank Chris Copeland for allowing us to use the middle school band room. Also, we would like to thank Kelsey Strope and Jessica Taylor for supporting us with their enthusiasm and attending the Transition Night.

Mary Gates – What a fun way to start off the holiday season with two concerts presented by the students of Hoover Elementary! On November 23, Grades 3, 4 & 5 were featured in "A Blast from the Past," singing songs from the 1950's. Several Elvis "impersonators" showed up that night and our gym was transformed into a "sock hop." On November 30, the Kindergartners sang for the first time in front of an appreciative audience, followed by the 1st and 2nd Graders singing "Arf! on the Housetop." All of our singing puppies found a home for the howl-i-days! Thank you to all the students for their hard work in preparation for these concerts. Wyatt’s Story – “Wyatt was diagnosed with an aggressive form of testicular cancer at the age of 14. He discovered a lump though a self-exam he learned through his health teacher at West Branch Middle School. Wyatt encourages everyone to learn how to do a testicular self-exam. It could save your life, too.” https://www.youtube.com/watch?v=wePt4pbT5No

https://www.youtube.com/watch?v=wePt4pbT5No

Blake Shultice – We fourth graders have been working on body systems in science. We have been focusing on the nervous system, which includes the brain, senses, spinal cord and nerves. We have been watching videos to learn more about the nervous system. Next we are going to work on the circular system, which includes the heart, veins, arteries, and blood. We love Science! By Claire Jarrett, Ashlynne Nash, and Peyton Braddock. ~ We are in fourth grade and we did a hunger banquet right before Thanksgiving. We had to draw from a bowl a piece of paper that had a colored dot on it. If you got orange you had to sit on the floor and get a little cup of rice and a little bit of water that you had to get from a water fountain. If you got a green paper you would sit on the chairs and got a bowl of beans and a cup of rice and a cup of water and you got refills unlike the orange group, and the teachers got you fresh water. If you drew a blue dot you would get to sit at the table. This group got chicken nuggets, cookies, oranges and a juice box, and they got to have as much as they wanted. The reason why we did this is to teach us that 10% of the world is like the people that got the blue dot, that 30% of the world is like the people that got the green dot, that 60% of the world is like the people that got the orange dot. So the lesson is to be as helpful as you can for people who have less than you do, and to be grateful for the things that we do have. By Cameron Gingerich, Jake Swisher, and Caleb Pedersen Kate Milster – Eighth graders are making molas (in paper) from Panama. Molas are a type of applique' blouse pattern used and made only there by the women of the Kuna tribe. It is the only place in the world where molas are made. We also completed Veterans Day pictures about two weeks ago. Also we will have another exhibit during the Winter Concert on Dec. 7 in the Commons area, featuring art grades 8-12. Barb Wargo – Thank you to Ms. Forsythe for the science fair, complete with judges, that her 8th grade classes participated in at the end of November. The students were supported by a well developed rubric and project explanation provided by her. She sparked her middle school students' interests, and they were invested in each of their projects. On Friday, December 4th, we had a Celebrations Assembly in the gym with Preschool - 4th grade. Each grade level shares a success they have been having in an academic, social, etc… and it was our turn today. One of my girls wanted to go up front and knew what to say but didn't want to talk in front of everyone (she is very shy). One of my boys wanted to talk but was having trouble remembering what to say. So, the little girl decided to hold the sign and the microphone and whisper the words in the boy's ear, and he said them loud and clear. She helped the boy all on her own, and he was very receptive to her help. They made a great team!! I am so proud of them and told them that they helped each other and it was a Win-Win for both of them.

Jacqui Hart – This Fall, our 5th graders worked on a Project Based Learning assignment with the mission to "raise awareness about the importance of veterans and why we should honor

them all year long." To accomplish their mission, they researched Veteran's Day, looked at veteran statistics, watched videos, read news reports, and created projects. Veterans were invited to come to see the students' final projects through contact with our local American Legion, our Middle School Facebook page anpersonal student invitations. Twenty Five veteravisited the 5th grade classrooms on Monday,

November 16th for our Honoring Veterans Open House." Giving the students this opportunity to present their projects to actual veterans - the subjects of their research, was amazing. Some veterans brought materials to share, while othersmade connections telling stories and sharing their experiences orally with the students. According to the students and the veterans, it

d ns

as a rewarding experience for both.

uced their own radio plays, which an be heard in all their glory at http://tinyurl.com/ps7n4cm

w Jim Calkins – Students in seventh grade language arts prodc .

nts then narrated r their stories. Here's a link to watch their

ideos: http://tinyurl.com/pb6mb4a

Not to be outdone, sixth graders wrote fiction stories with characters, setting, conflict, and resolution, all in 55 words or less. Not only did they write the stories, but studeshort video versions with pictures fov

the audio and lipart sources managed for schools by Grant Wood Area Education Agency.

al

al of video presentations coming once a month or so. Here are the first o vocabulary videos:

An important part of the assignment was to use legal resources, primarily fromc This year, Carrie Arlen and I have teamed up to present vocabulary words from throughout the middle school, culminating in the obligatory test on Friday. After seeing a video in professiondevelopment suggesting a better way to present the words, I talked friends into presenting words on video with a gotw http://tinyurl.com/h8ufvjd http://tinyurl.com/jt2c2zj

she is a very good welder. ow cool this has been.

Randy Robertson – Cecelia was very nervous to weld but she found outH

http://tinyurl.com/jt2c2zj

Kelsey Strope - During the week of December 7-11 all the elementary students K-4 participated in the Hour of Code, which is a worldwide event to promote computer science. All the kids enjoyed the activities and learned a lot.

Calista Hospodarsky – I wanted to share that I am so very happy that the paraprofessionals had the chance to work with the AEA this semester concerning our support of students in classrooms. We also had a book "The Paraprofessional's Handbook for Effective Support in Inclusive Classrooms" by Julie Causton-Theorharis that was given to us to read and then keep for reference. I feel I now understand my role as a paraprofessional vs. a classroom or special ed teacher much better. I was pleased to have the opportunity to learn a bit about the roles of the other paras at the Middle and High School. I wish I had this nine years ago when I started here, but I still learned a lot! Jeff Wrede – Congratulations to the West Branch student athletes who received the following honors:

All District Football - 1st Team Volleyball All Conference - Elite Team • Haley Poula • Luke Lenoch • Trystin Luneckas • Colton Dietz

• Aaron Barnes Volleyball South Team - All Conference • Jacob Barnhart

• Abby Knoop • Matt Shawver • Allyson Simpson • Cooper Koenig

• Devin Kindon Volleyball – Honorable Mention

• Jenae Murry All District Football - 2nd Team • Hunter Wargo All District Football – Honorable Mention • Cale Donovan

• Cooper Kabela • Jacob Evans • John Krall • Cole Tisinger



AGENDA ITEM 5 SBRC APPLICATION

A. SUMMARY:

The district had 6 students Open Enroll out this year, compared to fall, 2014 certified enrollment. The district can requests Modified Allowable Growth for “on time funding” for these students. We can request Modified Allowable Growth for On Time Funding for these students. The amount we are requesting is $38,196. The district also had 1 student served LEP instruction beyond 5 years. We can request Modified Allowable Growth for On Time Funding for this student. The amount we are requesting is $1,425.

We will go over the rest of these forms at the meeting.

As a reminder, this application gives us the spending authority of the modified allowable growth. When we certify our budget in April, we will review this figure and at the time the Board will make the decision whether or not to include the amount on the budget

B. RECOMMENDATION: Approve the SBRC application as presented.

C. Motion to approve Recommendation as presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay


D. Action Delayed as Follows:



AGENDA ITEM 6

ROCK & READ PROGRAM

A. SUMMARY: The elementary, in conjunction with Elder Services, Inc. would like to establish a West Branch Chapter of a Rock & Read program. The program targets senior citizens to serve as volunteers in elementary schools to assist with reading. The volunteers will be required to have a background check of the same type required of District employees before working with or around students. Names of volunteers who have completed a successful background check will be submitted to the Board for approval. The program description and Memorandum of Understanding are included in the following pages for your review.

B. RECOMMENDATION: Approve the agreements as presented.




Elder Services, Inc. Rosemary Schwartz 1556 S 1st Ave. #A Iowa City, IA 52240

319-338-0515 Fax 338-0531

[email protected]

Improving lives, Strengthening Communities, Making a Difference by connecting People to Purpose…

serving youth, older adults and non‐profit organizations ��

�Volunteer Job Title: RSVP Rock and Reader Training: Training and orientation will occur in late September. The RSVP Director, School Media Specialist and School Counselor will conduct the orientation. Emotional needs of the children will be described as well as the mutual benefits of this program. Volunteers will be matched with students based on dates and times convenient to the classroom teacher and the school schedule Supervision: Classroom teacher Purpose:

• To develop the love of reading by modeling and mentoring. • To develop reading readiness in children • To help to develop self-esteem and emotional maturity through a nurturing relationship

Duties:

• Meet with assigned students, kindergarten to second grade, one to one and read selected stories for 45 minutes to one hour weekly

• Develop a friendly and supportive relationship with students Qualifications:

• Ability to work with small children • Ability to read to a child and listen to them read • Cheerful and cooperative attitude • Patience and consistency

Benefits:

• Engages the participants in a positive Intergeneration experience • Provides a special dimension to the lives of the children that might not be available.

. Revised 6/2013njs

mailto:[email protected]

RSVP of Johnson, Iowa, Muscatine, and Des Moines Counties Elder Services, Inc.

Memorandum of Understanding

This is a statement of policies and regulations governing the placement and management of RSVP volunteers with your agency or organization. As a registered Volunteer Station, this Memorandum of Understanding will clarify your responsibilities and those of RSVP of Johnson, Iowa, Muscatine, and Des Moines Counties (sponsored by Elder Services, Inc.). This agreement may be amended at any time with concurrence of both parties and must be renegotiated a minimum of every 3 years.

Name of Agency (Volunteer Station): _____Hoover Elementary, West Branch Schools_________________

Type of Agency (Check one): __x__Public ____Private Not‐for‐profit ____Proprietary Health Care

Address: ___148 N. Oliphant St., West Branch, IA 52358_________________________________________

Website Address: ___www.west‐branch.k12.ia.us______________________________________________

Phone: ___319‐643‐7211_____________________ Fax: ___319‐643‐7228___________________________

Contact(s) for volunteer assignments (Please note that the person(s) responsible for the supervision of volunteers may vary if more than one volunteer activity is conducted):

Contact 1: _Barb Wilcox_____________________________________________________________ (Name) (Title) ________________________________________________________________________ (Email Address)

Contact 2: _Jess Burger____________________________Elementary Principal_________________ (Name) (Title) _jburger@west‐branch.k12.ia.us_____________________________________________ (Email Address) Contact 3: ________________________________________________________________________ (Name) (Title) ________________________________________________________________________ (Email Address)

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RSVP of Johnson, Iowa, Muscatine, and Des Moines Counties (sponsored by Elder Service, Inc.) will: 1. Provide your staff with orientation to RSVP policy and procedures prior to placement of volunteers, and

at other times as needed. 2. Accept your specific volunteer requests and promote the volunteer needs of your station. 3. Interview, recruit, and refer appropriate volunteers for specific assignments. 4. Instruct RSVP volunteers and/or agency staff in proper use of monthly timesheets, reimbursement

guidance, and program procedures. 5. Review volunteer assignments periodically to assure satisfaction of both the volunteer and your agency. 6. Furnish accident, personal liability, and excess automobile liability insurance for RSVP volunteers in

accordance with RSVP policy. 7. Provide mileage reimbursement to RSVP volunteers who drive in connection with their volunteer

service in accordance with RSVP policy and as project resources allow. 8. Provide your staff with RSVP timesheets, volunteer request forms, and other documents as needed. The Volunteer Station will renew this document at least every 3 years and will:

1. Request and engage volunteers in accordance with the following federal guidelines:

a. Volunteers cannot displace employed workers. b. Volunteers cannot conduct or engage in religious, sectarian, or political activities. c. Assure that it will not discriminate against RSVP volunteers or in the operation of its program on

the basis of race; color; national origin, including individuals with limited English proficiency; sex; age; political affiliation; religion; or on the basis of disability, if the participant or member is a qualified individual with a disability.

d. Comply with all applicable civil rights laws and regulations including reasonable accommodation for RSVP volunteers with disabilities.

e. An RSVP volunteer shall not receive a fee for service from service recipients, their legal guardian, members of their family, or friends. No person, organization, or agency shall request or receive any compensation for services of RSVP volunteers.

2. Request volunteers in a timely manner, providing all pertinent information regarding specific assignments, allowing adequate time for volunteer recruitment.

3. Make the final decision on the acceptance of a volunteer. 4. Provide a detailed position description, orientation, training, and supervision for RSVP volunteers, as

needed. 5. Provide for adequate safety of volunteers on assignment. Any RSVP volunteer injury or accident must

be reported immediately to the RSVP office at 319‐338‐0515. 6. Provide break time and refreshments for the volunteers, when appropriate. 7. Participate in reviewing and/or reporting volunteer hours, as needed. 8. Acknowledge RSVP and recognize your RSVP volunteers through publicity (i.e. newspaper articles),

annual reports, recognition events, and written acknowledgements. 9. When requested, provide data needed for RSVP to measure the outcomes and impact of RSVP

volunteer activities. 10. Provide proof of license or certification of being a public, nonprofit private organization, or a

proprietary health care agency. 11. Maintain the confidentiality of RSVP volunteers by not giving volunteers’ contact information to any 3rd

party without the expressed written consent of said volunteers.

2

General Information and Policy You may cease the service of an RSVP volunteer at any time. Similarly, a volunteer may withdraw from your volunteer station at any time. RSVP Volunteer Stations may separate an RSVP volunteer for cause, including, but not limited to, excessive or unauthorized absences, misconduct, breach in confidentiality, or inability to perform assignments. You must notify RSVP staff should you decide that a volunteer is not appropriate in your organization. RSVP will then discuss the redirection of the volunteer.

Criminal background checks and reference checks are NOT done for all volunteers by RSVP. It is the responsibility of the Volunteer Station to determine the need for such screening and to follow through with a criminal background and/or reference check if they deem it necessary.

When volunteers are participating in home‐based assignments, a letter of agreement will be provided by RSVP and signed by the parties involved. The document will authorize volunteer service in the home, identify volunteer activities and the conditions of service.

3

Elder Services, Inc. (Retired & Senior Volunteer Program) Memorandum of Understanding Signature Page

As the Volunteer Station Representative, I certify that the volunteer station has been assessed to ensure volunteers are safe while volunteering. This includes making sure fire/emergency exits are accessible, that a phone is available for use in an emergency situation, etc. Yes No (circle one)

As the Volunteer Station Representative, I attest that __Hoover Elementary___________ is a public agency, private non‐profit organization, or proprietary health care agency or organization that accepts the responsibility for assignment and supervision of RSVP volunteers, and is licensed or otherwise certified, if required, by the appropriate state or local government. I agree to comply with the provisions of this Memorandum of Understanding. Agency (Volunteer Station) Representative: __Mike Colbert, WBCSD Board of Education President__________________________________________ Name and Title (Please Print) _______________________________________________________________________________________ Signature Date RSVP office: __Rosemary Schwartz, RSVP Director________________________________________________________ Authorizing Name and Title (Please Print) _______________________________________________________________________________________ Authorizing Signature Date Last updated: 01/08/2015

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AGENDA ITEM 7

IOWA SCHOOL REPORT CARD

A. SUMMARY: The state will be launching a new web-based tool called the Iowa School Report Card. You can locate the results of our schools, as well as information about the Iowa School Report Card, on the following website: www.educateiowa.gov/schoolreportcard

B. RECOMMENDATION:

For Board discussion; no action required.



AGENDA ITEM 8

INTERNET PROVIDER CONTRACT

A. SUMMARY: Through collaborative work with Liberty Communications, the District’s long time Internet provider, a new contract has been reached that will nearly triple our current bandwidth at about half the monthly cost. It is estimated to save the district approximately $30,000 annually for the next few years.

B. RECOMMENDATION: Approve the contract as presented.




SCHEDULE A

SERIAL NO. 004

TO AGREEMENT FOR SERVICES EFFECTIVE JANUARY 1, 2016

BETWEEN

WEST BRANCH COMMUNITY SCHOOLS

AND

WEST LIBERTY TELEPHONE COMPANY

d/b/a LIBERTY COMMUNICATIONS

The following services are to be provided to West Branch Community Schools by

Liberty Communications for a period of 3 years at the rates specified herein:

QTY SERVICE TOTAL

1 200 Mbps Dedicated Internet Connection $ 2500.00

3 year Contract pricing, per month

1 Monthly Total $ 2,500.00

12mos Annual Total $ 30,000.00

3yrs Contract Life Total \ $ 90,000.00

1 Description – 200Mbps Internet service includes ability to burst up to 1Gbps as

needed. Actual bandwidth utilization will be tracked by MRTG.

Pricing includes transport costs as determined by current

NECA Ethernet Transport Service tariff rate schedule.

Contract term of 3 years not applicable if WBCSD desires to purchase increased

bandwidth and enters into a new contract with Liberty Communications.

AGREED, as of December 15th , 2015:

LIBERTY COMMUNICATIONS WEST BRANCH COMMUNITY SCHOOLS

By _____________________ By _______________________

Jerry Melick

President & General Manager Board President

Date _____________________ Date _______________________



AGENDA ITEM 9 EARLY GRADUATION REQUEST

A. SUMMARY:

WBCSD Early Graduation Requirements: Students seeking to graduate early from high school should complete the following steps: • Students and parents/guardian meet with the counselor and principal to determine credit

status and need for early graduation. • A written plan with timelines and states for early graduation will be placed in the

student’s cumulative file. • The early graduate will meet with the counselor and principal 3 weeks prior to the

scheduled date of graduation to complete a final check out sheet. • Students who graduate early are no longer eligible to participate in extra-curricular

activities. • Students who graduate a full year early will be ranked with that year’s senior class. • Students who graduate a semester early will be ranked with the class who graduates in

May.

B. RECOMMENDATION: Alexandria Roenfeldt has met the requirement of graduation. Please accept the early graduation request of Alexandria Roenfeldt, Senior, West Branch High School.





AGENDA ITEM 10

BUDGET REDUCTION OVERVIEW

A. SUMMARY: Due to recent enrollment declines the district is undergoing additional cost containment and budget adjustment work. The number one priority for budget work is to adjust furthest away from students. The district has identified a targeted number for budget adjustment work. Mr. Hatfield will share additional information.

B. RECOMMENDATION: For Board discussion; no action required.



AGENDA ITEM 11 VOLUNTARY EARLY RETIREMENT

A. SUMMARY:

The Board reviews this policy on a yearly basis and may choose to change it, or not offer it, in any given year. The Board was provided an overview at the November 9th Board meeting and has been presented information of qualified staff members, related budget implications, as well as, the previous year’s considerations.

A. RECOMMENDATION: For discussion and recommendation.




EMPLOYEES - Series 400 401 Employees and Internal Relations 401.09 Voluntary Retirement Purpose of Voluntary Retirement

Employees may without prejudice voluntarily opt for early retirement as provided herein. This policy provides an incentive which allows an orderly means of attrition of employees if there is a need for reduction of staff. It could provide savings on staff costs as well as maintain a mixture of experienced employees along with less experienced ones. While it should be mutually beneficial to school district and staff, it should also provide a suitable attraction to well-qualified persons to accept employment in the district.

The board has complete discretion to offer or not to offer an early retirement plan for employees. The board may discontinue the school district’s early retirement plan at any time. Eligibility The benefit will be provided for those staff who:

1. are otherwise eligible for the receipt of IPERS early retirement benefits pursuant to Chapter 97B.50 of the Iowa Code (1979), as amended;

2. wish to retire voluntarily from service in the West Branch Community School District;

3. have been actively employed during the school year in which the staff member requests early retirement benefits;

4. are at least 55 years of age by June 30; 5. have completed a minimum of 14 years continuous service to the West Branch

Community School District and are currently employed at the time the request for early retirement is made;

6. is not receiving payments from the district’s long-term disability insurance program;

7. have not been discharged for cause.

For employees employed only during the school year, the employee must have been employed for the regular contract year of 180 student days plus in-service days. A full-time, 12-month employee must have been employed 40 hours per week.

Part-time employees will be eligible for a benefit in proportion with the amount of time their position entails. If work years are a combination of full and part-time employment, the superintendent will compute the proportion of the final 14 years of service the employee has in the district. Extended contracts are excluded from years of service and proportion of service computations. An employee shall have worked a minimum of 150

Board Policy 401.9

2

days in a school year to count one year of employment and a 12-month employee must have worked 215 days to count one year of employment. A leave of absence will not be counted as service.

Application Procedures

1. The employee must complete and submit a district provided application form to the superintendent on or before January 56, 20164 (48:00 pa.m., Central Office) of the retirement year. A letter of resignation must accompany the application.

2. An application for early retirement does not constitute a resignation of a contract. Approval of the request for early retirement by the board shall be considered a voluntary resignation and shall constitute termination of the contract at the date specified in the request. If the request is denied, the employee’s contract will continue in effect.

3. If the board places a limit on applications they wish to accept in any one year, those approved will be in the order in which the application and letter of resignation have been received and dated in the superintendent’s office. Both items must be received before considered a received request.

4. Employees’ early retirement requests should generally become effective beginning July 1. The Board of Education may consider exceptions; however, the Board of Education shall be the sole determiner of the time and date exceptions as they consider what is best to accommodate the mission of the district. Such exceptions shall consider continuity required of the position, the district’s financial condition, the number of early retirement applicants approved for one fiscal year and the discretion of the board. Any exceptions shall not constitute precedent for future applicants.

5. Any decision made by the superintendent may be appealed to the Board of Education whose decision shall be final and is considered non-grievable.

6. The superintendent, upon request, shall provide the employee information showing his/her potential retirement benefit.

Retirement Compensation Procedures and Options

1. Upon approval and the determination of the date for early retirement, the superintendent and/or business manager shall meet with the employee to review the plan benefits and amount involved as per the compensation plan.

2. Benefits: a. If the employee wishes to remain on the district’s insurance policy, the

amount of the benefit will be placed in a Health Care Savings Plan. This contribution will be made on behalf of the employee tax-free. The deposits will grow tax-free and are used at retirement tax-free for eligible medical expenses and premiums.

b. If the employee waives the district’s health insurance policy, the benefit will be placed in a special pay deferral plan (403(b)). The contribution will be made on behalf of the employee tax-deferred. The deposits grow tax-deferred

Board Policy 401.9

3

and can be accessed by the retiree at any time. The withdrawals will be taxable at the time of withdrawal to the employee.

c. For the 2011-12 school year, any certified staff member will also receive a $5,000 cash payment as part of the package. This will be paid in one lump sum payment between July 1 and July 15 of the year the retirement takes place. This cash payment is taxable and appropriate taxes will be withheld from the payment.

d.c. The benefits will be explained completely to the employee and complete details of the plan will be provided.

Computation of the Retirement Benefit

2013 – 20142015-2016 West Branch Community School District Early Retirement Plan (Option 1) 20% of Current Salary & Health Benefit until Medicare Eligible 1. For the 2013-142015-16 school year, any eligible staff member will receive cash

payment equal to 20% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2014 2016 and January 2, 20152017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.

2. The eligible staff member will also receive an amount up to $450 per month for the insurance premium through the District until Medicare eligible. If the premium increases above $450, the employee will be responsible for that dollar increase. If the employee fails to pay the difference within 60 days of the premium due date, all future premium payments made by the District will cease.

3. Retired employees may be eligible for non-contracted substitute services for the District.

(Option 2) 50% of Current Salary 1. For the 2013-142015-16 school year, any eligible staff member will receive cash

payment equal to 50% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2014 2016 and January 2, 20152017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.


Adoption Date: June 4, 1990 Review Date: January 9, 2012 December 9, 2013

Board Policy 401.9

4

March 10, 2014 December 14, 2015 Revision Date: December 21, 2009 December 9, 2013 December 14, 2015

EMPLOYEES - Series 400 401 Employees and Internal Relations 401.09 Voluntary Retirement Purpose of Voluntary Retirement

Employees may without prejudice voluntarily opt for early retirement as provided herein. This policy provides an incentive which allows an orderly means of attrition of employees if there is a need for reduction of staff. It could provide savings on staff costs as well as maintain a mixture of experienced employees along with less experienced ones. While it should be mutually beneficial to school district and staff, it should also provide a suitable attraction to well-qualified persons to accept employment in the district.

The board has complete discretion to offer or not to offer an early retirement plan for employees. The board may discontinue the school district’s early retirement plan at any time. Eligibility The benefit will be provided for those staff who:

1. are otherwise eligible for the receipt of IPERS early retirement benefits pursuant to Chapter 97B.50 of the Iowa Code (1979), as amended;

2. wish to retire voluntarily from service in the West Branch Community School District;

3. have been actively employed during the school year in which the staff member requests early retirement benefits;

4. are at least 55 years of age by June 30; 5. have completed a minimum of 14 years continuous service to the West Branch

Community School District and are currently employed at the time the request for early retirement is made;

6. is not receiving payments from the district’s long-term disability insurance program;

7. have not been discharged for cause.

For employees employed only during the school year, the employee must have been employed for the regular contract year of 180 student days plus in-service days. A full-time, 12-month employee must have been employed 40 hours per week.

Part-time employees will be eligible for a benefit in proportion with the amount of time their position entails. If work years are a combination of full and part-time employment, the superintendent will compute the proportion of the final 14 years of service the employee has in the district. Extended contracts are excluded from years of service and proportion of service computations. An employee shall have worked a minimum of 150

Board Policy 401.9

days in a school year to count one year of employment and a 12-month employee must have worked 215 days to count one year of employment. A leave of absence will not be counted as service.

Application Procedures

1. The employee must complete and submit a district provided application form to the superintendent on or before January 5, 2016 (8:00 a.m., Central Office) of the retirement year. A letter of resignation must accompany the application.

2. An application for early retirement does not constitute a resignation of a contract. Approval of the request for early retirement by the board shall be considered a voluntary resignation and shall constitute termination of the contract at the date specified in the request. If the request is denied, the employee’s contract will continue in effect.

3. If the board places a limit on applications they wish to accept in any one year, those approved will be in the order in which the application and letter of resignation have been received and dated in the superintendent’s office. Both items must be received before considered a received request.

4. Employees’ early retirement requests should generally become effective beginning July 1. The Board of Education may consider exceptions; however, the Board of Education shall be the sole determiner of the time and date exceptions as they consider what is best to accommodate the mission of the district. Such exceptions shall consider continuity required of the position, the district’s financial condition, the number of early retirement applicants approved for one fiscal year and the discretion of the board. Any exceptions shall not constitute precedent for future applicants.

5. Any decision made by the superintendent may be appealed to the Board of Education whose decision shall be final and is considered non-grievable.

6. The superintendent, upon request, shall provide the employee information showing his/her potential retirement benefit.

Retirement Compensation Procedures and Options

1. Upon approval and the determination of the date for early retirement, the superintendent and/or business manager shall meet with the employee to review the plan benefits and amount involved as per the compensation plan.

2. Benefits: a. If the employee wishes to remain on the district’s insurance policy, the

amount of the benefit will be placed in a Health Care Savings Plan. This contribution will be made on behalf of the employee tax-free. The deposits will grow tax-free and are used at retirement tax-free for eligible medical expenses and premiums.

b. If the employee waives the district’s health insurance policy, the benefit will be placed in a special pay deferral plan (403(b)). The contribution will be made on behalf of the employee tax-deferred. The deposits grow tax-deferred

2

Board Policy 401.9

3

and can be accessed by the retiree at any time. The withdrawals will be taxable at the time of withdrawal to the employee.

c. The benefits will be explained completely to the employee and complete details of the plan will be provided.

Computation of the Retirement Benefit

2015-2016 West Branch Community School District Early Retirement Plan (Option 1) 20% of Current Salary & Health Benefit until Medicare Eligible 1. For the 2015-16 school year, any eligible staff member will receive cash payment

equal to 20% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2016 and January 2, 2017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.

2. The eligible staff member will also receive an amount up to $450 per month for the insurance premium through the District until Medicare eligible. If the premium increases above $450, the employee will be responsible for that dollar increase. If the employee fails to pay the difference within 60 days of the premium due date, all future premium payments made by the District will cease.


(Option 2) 50% of Current Salary 1. For the 2015-16 school year, any eligible staff member will receive cash payment

equal to 50% of their schedule A plus longevity contracted amount. The cash payments will be made on July 1, 2016 and January 2, 2017. These cash payments are taxable and the appropriate taxes will be withheld from the payments.


Adoption Date: June 4, 1990 Review Date: January 9, 2012 December 9, 2013 March 10, 2014 December 14, 2015 Revision Date: December 21, 2009 December 9, 2013 December 14, 2015



AGENDA ITEM 12 BOARD POLICY UPDATES

SUMMER SCHOOL LICENSED EMPLOYEES

SUMMER SCHOOL INSTRUCTION

STUDENT PROMOTION-RETENTION-ACCELERATION

STUDENT CONDUCT

CHILDREN’S INTERNET PROTECTION ACT POLICY

A. SUMMARY:

This is the first reading of the following Board Policies.

Policy 410.02 Summer School Licensed Employees • Adopted to reflect IASB (Iowa Association of School Boards) recommended

language.

Policy 602.05 Summer School Instruction • Updated to reflect IASB (Iowa Association of School Boards) recommended

language.

Policy 605.03A Student Promotion-Retention-Acceleration • Updated to reflect IASB (Iowa Association of School Boards) recommended

language.

Policy 502.01 Student Conduct • Updated to reflect IASB (Iowa Association of School Boards) recommended

language. Policy 603.16C Children’s Internet Protection Act Policy

• Adopted per Children’s Internet Protection Act (CIPA) as an addendum to Policy 603.16 Appropriate Use – Computers.

B. RECOMMENDATION:

Review and approve the first reading for Board Policies 410.02, 602.05, 605.03A, 502.01 and 603.16C.

C. Motion to Approve first readings for policies:

By

http://transition.fcc.gov/cgb/consumerfacts/cipa.pdf

Second Roll Call Aye Nay


D. Motion to Amend/Reject first readings of policies as follows:

By Second

Roll Call Aye Nay


EMPLOYEES - Series 400 410 Other Licensed Employees 410.02 Summer School Licensed Employees

The West Branch Community School District shall offer summer school options in accordance with law and may, in its discretion offer additional programming during the summer recess. Licensed employees who are hired or who are appointed to deliver the summer education program are compensated in addition to their regular duties during the school academic year, unless such arrangements are made prior to determining the employee’s compensation for the year. Licensed employees will be given the opportunity to apply for the positions available. If the board determines a course must be offered and no licensed employee volunteers for the position, the board will make the necessary arrangement to fill the position. The board will consider applications from current licensed employees in conjunction with other applications. It is the responsibility of the superintendent to make a recommendation to the board regarding the need for and the delivery of the summer education program.

Adoption Date: January 11, 2016 Review Date: Revision Date: Legal Reference: Iowa Code §§ 279.8; .68; 280.14 (2015). Iowa Administrative Code 260.9 Cross Reference 605.03A Student Promotion- Retention-Acceleration 602.05 Summer School Instruction

EDUCATIONAL PROGRAM - Series 600 602 Programs of Instruction

602.05 Summer School Instruction

Summer school shall be conducted in such buildings, on such grade levels, for such length of time, and under such administration, as the board, upon the recommendation of the superintendent, may determine. Such instruction may be available to any student in the designated grade levels who is enrolled in the West Branch Community Schools. The West Branch Community School District recognizes the importance of ongoing learning opportunities for students. As such, the district shall offer summer school instruction in accordance with the following: • Beginning in the summer of 2017, the district shall offer, unless a waiver from this

requirement is granted by the Iowa Department of Education, an intensive summer literacy program for students assessed as exhibiting a substantial deficiency in reading. The applicable legal requirements for the intensive summer literacy program, including, but not limited to those relating to criteria and notification, shall be followed.

• The board, in its discretion, may offer summer school for one or more courses and student activities for students who need additional help and instruction or for enrichment in those areas. Upon receiving a request for summer school, the board will weigh the benefit to the students and the school district as well as the school district's budget and availability of licensed employees to conduct summer school.

• If a child who is eligible for special education has been determined to need extended school year services as necessary to receive a free appropriate public education, as determined according to state and federal law, such services shall be provided as described in the child’s individualized education program.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Adoption Date: January 24, 1983 Review Date: May 14, 2012 April 13, 2015 January 11, 2016 Revision Date: January 11, 2016 Legal Reference: Iowa Code §§ 279.8, .11, .68; 280.3; 282.6 (2015). Iowa Admin. Code. r. 281—41.106 (2015).

Cross Reference: 410.02 Summer School Licensed Employees 605.03A Student Promotion – Retention – Acceleration 702.05 Summer Bus Use

EDUCATIONAL PROGRAM - Series 600 602 Programs of Instruction

602.05 Summer School Instruction

Summer school shall be conducted in such buildings, on such grade levels, for such length of time, and under such administration, as the board, upon the recommendation of the superintendent, may determine. The West Branch Community School District recognizes the importance of ongoing learning opportunities for students. As such, the district shall offer summer school instruction in accordance with the following: • Beginning in the summer of 2017, the district shall offer, unless a waiver from this

requirement is granted by the Iowa Department of Education, an intensive summer literacy program for students assessed as exhibiting a substantial deficiency in reading. The applicable legal requirements for the intensive summer literacy program, including, but not limited to those relating to criteria and notification, shall be followed.

• The board, in its discretion, may offer summer school for one or more courses and student activities for students who need additional help and instruction or for enrichment in those areas. Upon receiving a request for summer school, the board will weigh the benefit to the students and the school district as well as the school district's budget and availability of licensed employees to conduct summer school.

• If a child who is eligible for special education has been determined to need extended school year services as necessary to receive a free appropriate public education, as determined according to state and federal law, such services shall be provided as described in the child’s individualized education program.

It is the responsibility of the superintendent to develop administrative regulations regarding this policy.

Adoption Date: January 24, 1983 Review Date: May 14, 2012 April 13, 2015 January 11, 2016 Revision Date: January 11, 2016

1

Board Policy 602.05

2

Legal Reference: Iowa Code §§ 279.8, .11, .68; 280.3; 282.6 (2015). Iowa Admin. Code. r. 281—41.106 (2015). Cross Reference: 410.02 Summer School Licensed Employees 605.03A Student Promotion – Retention – Acceleration 702.05 Summer Bus Use

EDUCATIONAL PROGRAM - Series 600 605 Student Progress

605.03A Student Promotion–Retention-Acceleration Students will be promoted to the next grade level at the end of each school year based on the student's achievement, age, maturity, emotional stability, and social adjustment. Reading retention/promotion – grades kindergarten through three In accordance with law, students in grades kindergarten through three will be assessed for their level of reading or reading readiness. Those students who exhibit substantial deficiency skills in reading will be provided intensive reading instruction, and their parents/guardians will be provided written notice at least annually of the deficiency and the services that will be provided which are designed to remediate the deficiency. Beginning May 1, 2017, unless the school district is granted a waiver, if a student’s reading deficiency is not remedied by the end of grade three, the student’s parent/guardian will be informed that the student may enroll in an intensive summer reading program. If the student does not enroll in the intensive summer reading program, the student will be retained in grade three unless the student is exempt for good cause as provided by law. If the student is exempt from participating in an intensive summer reading program, or if the student completes the intensive summer reading program but is not reading proficiently upon completion of the program, the student may be promoted to grade four; provided, however, that the student will continue to be provided intensive reading instruction until the student is proficient in reading. In determining whether to promote a student in grade three to grade four, the school district will place significant weight on any reading deficiency identified that is not yet remediated. The school district will also weigh the student’s progress in other subject areas as well as the student’s overall intellectual, physical, emotional, and social development. A decision to retain a student in grade three will be made only after direct personal consultation with the student’s parent/guardian and after the formulation of a specific plan of action to remedy the student’s reading deficiency. Retention/Promotion other than reading retention in grades kindergarten through three: The district shall adhere to the following: • Retention/Promotion in kindergarten – eighth grade: The retention of a student

will be determined based upon the judgment of the licensed employee and the principal. When it becomes evident a student in grades kindergarten through eight may be retained in a grade level for an additional year, the parents will be informed. It is within the sole discretion of the district to retain students in their current grade level

1

Board Policy 605.03A

2

and to deny promotion to a student.

• Retention/Promotion in ninth – twelfth grade: Students in grades nine through twelve will be informed of the required course work necessary to be promoted each year. When it becomes evident a student in these grades will be unable to meet the minimum credit requirements for the year, the student and parents will be informed. It is within the sole discretion of the district to retain students in their current grade level and to deny promotion to a student.

• Acceleration: K-8 students will complete the prescribed grade and building level

curricula and approved course/curricular sequences before participation can begin at the high school unless the student has been identified as performing above standard through competency-based assessment(s) or accelerated through the Talented and Gifted Policy.

“West Branch CSD Talented and Gifted Acceleration Policy” o Acceleration is available to students in the forms of single-subject acceleration

and whole-grade acceleration. • For single-subject acceleration, a team will work together to ensure the

successful acceleration of a student in a single subject if deemed appropriate. The TAG educator, student’s parents, principal, and classroom teachers will meet to discuss the administration of an acceleration readiness exam. The student must demonstrate at least an 80% (or the equivalent proficiency of expected skills) on the exam to be accelerated in that subject.

• For whole-grade acceleration, the Iowa Acceleration Scale will be used to assess readiness for acceleration in combination with a team consisting of the TAG educator, student’s parents, principal, and classroom teachers.

• At the high school level, students may coordinate their own acceleration by enrolling in AP courses, PSEO courses, and other dual enrollment classes.

Adoption Date: January 11, 2016 Review Date: Revision Date: Legal Reference: Iowa Code §§ 256.11, 279.8; .68; 280.3 (2015). 281 I.A.C. 12.5(16). Cross References: 501 Student Attendance 602.05 Summer School Instruction

http://coolice.legis.state.ia.us/Cool-ICE/default.asp?category=billinfo&service=IowaCode&input=256.11




http://www.legis.state.ia.us/ACO/IAChtml/281.htm#rule_281_12_5

http://policy.microscribepub.com/iowa/om_isapi.dll?clientID=3628528426&headingswithhits=on&infobase=iowa.nfo&jump=501&softpage=Document42s&wordsaroundhits=9#JUMPDEST_501

http://policy.microscribepub.com/iowa/om_isapi.dll?clientID=3628528426&headingswithhits=on&infobase=iowa.nfo&jump=603.2&softpage=Document42s&wordsaroundhits=9#JUMPDEST_603.2

1

STUDENTS - Series 500 502 Student Behavior and Discipline

502.01 Student Conduct The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, personnel and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students. Students shall conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school premises,district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered busesvehicles,; while attending or engaged in school activities,; and while away from school grounds if misconduct will directly affect the good order, efficiency,t management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances. All employees of the district share the responsibility for seeing that student behavior meets standards of conduct that are conducive to learning. The goals of all school disciplinary rules and supervision are: (1) to encourage the student to take responsibility for his or her own actions; and (2) to gradually increase the student's self-discipline. All employees shall work closely with parents to meet these goals. Students who fail to abide by this policy, and the administrative: regulations supporting it, may be disciplined for conduct which disrupts or interferes with the educational program,; conduct which disrupts the orderly and efficient operation of the school district or school activity;, conduct which disrupts the rights of other students to participate in or obtain their education; or participation, or conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures, include, but are not limited to, removal from the classroom, detention, suspension, probation, expulsion, community service and loss of privileges. A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; or while attending or engaged in school district activities will be suspended by the principal. Notice of the suspension is sent to the board president. The board will review the suspension and decide whether to hold a disciplinary hearing to determine whether to impose further sanctions against the student which may include expulsion. In making its decision, the board shall consider the best interests of the school district, which shall include what is best to protect and ensure the safety of the school employees and students from the student committing the assault. Assault for purposes of this section of this policy is defined as, when, without justification, a student does any of

Board Policy 502.01

2

the following: • an act which is intended to cause pain or injury to, or which is intended to result

in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or

• any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or

• intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace. Removal from the classroom means a student is sent to the building principal's office or an area supervised by a school employee. It shall beis within the discretion of the person in charge of the classroom to remove the student. Continual removal from class may result in permanent expulsion from that class anda loss of credit for the entire semester.

Detention means; the student's presence is required during nonschool hours disciplinary purposes. The student can be required to appear prior to the beginning of the school day, or after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention, the location and length of the detention shall beis within the discretion of the school employee disciplining the student or the principal, disciplining the student. Suspension means either an in-school suspension, an out-of-school suspension, or a restriction from activities or a loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. The student may not attend school activities or may not participate in a contest of extracurricular activities. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from activities means a student will attend school and classes but will not attend or participate in school activities. A restriction from activities will follow the rules outlined in the Activity Handbook. Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being warned and/or punished for misconduct reprimanded. The conditional suspension shall will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms shall invoke the penalty temporarily suspended will result in immediate

Board Policy 502.01

3

reinstatement of the penalty. Expulsion means the removal of a student from the school environmentan action by the board to remove a student from the school environment, which includes, but is not limited to, classes and activities for a period of time set by the board. Community service means a student is required to complete a designated number of hours of uncompensated service for the school district. Service shall include but not be limited to custodial, tutoring or clerical service. Community service outside the school district is allowed providing proper supervision can be ensured. Loss of privileges shall include but not be limited to P.A.R.T. (Parent Approved Released Time), access to areas of the campus, recess and restrictions on attendance at activities. The Board believes inappropriate student appearance may cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors. The Board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for students' personal appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications. Any student who uses profanity, threatens or makes obscene gestures directly or indirectly toward a school employee or board member will be suspended from all classes and activities. This policy shall apply to physical damage intentionally done to an employee's or board member's personal or real property also. Such cases shall be brought to the Board of Education's attention for review. Make up of school work missed because of disciplinary action shall be allowed in all situations except expulsion and will be the responsibility of the student after meeting with the teacher. In cases of expulsion, the administration shall recommend to the board whether or nor make up is possible while not attending school. Disciple of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Board Policy 502.01

4

Adoption Date: December 9, 1991 Review Date: March 19, 2012 December 17, 2014 January 11, 2016 Revision Date: January 16, 1996 January 11, 2016 Legal Reference: No Child Left Behind, Title IV, Sec. 4115, P.L. 107-110 (2004). Goss v. Lopez, 419 U.S. 565 (1975). Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987). Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970). Bunger v. Iowa High School Athletic Assn., 197 N.W. 2d 555 (1972). Board of Directors of the Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W. 2d 854 (1967). Iowa Code SS 279.8, 282.4, .5; 708.1 (20131987). Iowa Admin. Code 12.3 (new standards). Cross Reference: 501 Student Attendance 502.02 Student Suspension 502.06 Corporal Punishment 502.03 Student Expulsion 502.04 Smoking — Drinking — Drugs 502.10 Search and Seizure 602.06 Special Education 1002.07 Distribution of Materials

http://www2.ed.gov/policy/elsec/leg/esea02/pg52.html#sec4115�

http://caselaw.findlaw.com/scripts/getcase.pl?court=us&vol=419&invol=565�

STUDENTS - Series 500 502 Student Behavior and Discipline

502.01 Student Conduct The board believes inappropriate student conduct causes material and substantial disruption to the school environment, interferes with the rights of others, or presents a threat to the health and safety of students, personnel and visitors on school premises. Appropriate classroom behavior allows teachers to communicate more effectively with students. Students shall conduct themselves in a manner fitting to their age level and maturity and with respect and consideration for the rights of others while on school district property or on property within the jurisdiction of the school district; while on school owned and/or operated school or chartered vehicles; while attending or engaged in school activities; and while away from school grounds if misconduct will directly affect the good order, efficient management and welfare of the school district. Consequences for the misconduct will be fair and developmentally appropriate in light of the circumstances. All employees of the district share the responsibility for seeing that student behavior meets standards of conduct that are conducive to learning. The goals of all school disciplinary rules and supervision are: (1) to encourage the student to take responsibility for his or her own actions; and (2) to gradually increase the student's self-discipline. All employees shall work closely with parents to meet these goals. Students who fail to abide by this policy, and the administrative regulations supporting it, may be disciplined for conduct which disrupts or interferes with the education program; conduct which disrupts the orderly and efficient operation of the school district or school activity; conduct which disrupts the rights of other students to participate in or obtain their education; conduct that is violent or destructive; or conduct which interrupts the maintenance of a disciplined atmosphere. Disciplinary measures include, but are not limited to, removal from the classroom, detention, suspension, probation, expulsion, community service and loss of privileges. A student who commits an assault against an employee on school district property or on property within the jurisdiction of the school district; while on school-owned or school-operated chartered vehicles; or while attending or engaged in school district activities will be suspended by the principal. Notice of the suspension is sent to the board president. The board will review the suspension and decide whether to hold a disciplinary hearing to determine whether to impose further sanctions against the student which may include expulsion. In making its decision, the board shall consider the best interests of the school district, which shall include what is best to protect and ensure the safety of the school employees and students from the student committing the assault. Assault for purposes of this section of this policy is defined as, when, without justification, a student does any of

1

Board Policy 502.01

the following: • an act which is intended to cause pain or injury to, or which is intended to result

in physical contact which will be insulting or offensive to another, coupled with the apparent ability to execute the act; or

• any act which is intended to place another in fear of immediate physical contact which will be painful, injurious, insulting or offensive, coupled with the apparent ability to execute the act; or

• intentionally points any firearm toward another or displays in a threatening manner any dangerous weapon toward another.

The act is not an assault when the person doing any of the above and the other person are voluntary participants in a sport, social or other activity, not in itself criminal, when the act is a reasonably foreseeable incident of such sport or activity, and does not create an unreasonable risk of serious injury or breach of the peace. Removal from the classroom means a student is sent to the building principal's office or an area supervised by a school employee. It is within the discretion of the person in charge of the classroom to remove the student. Continual removal from class may result in a loss of credit.

Detention means; the student's presence is required during nonschool hours disciplinary purposes. The student can be required to appear prior to the beginning of the school day, after school has been dismissed for the day, or on a non-school day. Whether a student will serve detention, the location and length of the detention is within the discretion of the school employee or the principal, disciplining the student. Suspension means either an in-school suspension, an out-of-school suspension, a restriction from activities or a loss of eligibility. An in-school suspension means the student will attend school but will be temporarily isolated from one or more classes while under supervision. The student may not attend school activities or may not participate in a contest of extracurricular activities. An in-school suspension will not exceed ten consecutive school days. An out-of-school suspension means the student is removed from the school environment, which includes school classes and activities. An out-of-school suspension will not exceed ten consecutive school days. A restriction from activities means a student will attend school and classes but will not attend or participate in school activities. A restriction from activities will follow the rules outlined in the Activity Handbook. Probation means a student is given a conditional suspension of a penalty for a definite period of time in addition to being reprimanded. The conditional suspension will mean the student must meet the conditions and terms for the suspension of the penalty. Failure of the student to meet these conditions and terms will result in immediate reinstatement of the penalty. Expulsion means an action by the board to remove a student from the school

2

Board Policy 502.01

environment, which includes, but is not limited to, classes and activities for a period of time set by the board. Community service means a student is required to complete a designated number of hours of uncompensated service for the school district. Service shall include but not be limited to custodial, tutoring or clerical service. Community service outside the school district is allowed providing proper supervision can be ensured. Loss of privileges shall include but not be limited to P.A.R.T. (Parent Approved Released Time), access to areas of the campus, recess and restrictions on attendance at activities. The Board believes inappropriate student appearance may cause material and substantial disruption to the school environment or present a threat to the health and safety of students, employees and visitors. The Board expects students to be clean and well-groomed and wear clothes in good repair and appropriate for the time, place and occasion. Clothing or other apparel promoting products illegal for use by minors and clothing displaying obscene material, profanity, or reference to prohibited conduct are disallowed. While the primary responsibility for students' personal appearance lies with the students and their parents, appearance disruptive to the education program will not be tolerated. When, in the judgment of a principal, a student's appearance or mode of dress disrupts the educational process or constitutes a threat to health or safety, the student may be required to make modifications. Any student who uses profanity, threatens or makes obscene gestures directly or indirectly toward a school employee or board member will be suspended from all classes and activities. This policy shall apply to physical damage intentionally done to an employee's or board member's personal or real property also. Such cases shall be brought to the Board of Education's attention for review. Make up of school work missed because of disciplinary action shall be allowed in all situations except expulsion and will be the responsibility of the student after meeting with the teacher. In cases of expulsion, the administration shall recommend to the board whether or nor make up is possible while not attending school. Disciple of special education students, including suspensions and expulsions, will comply with the provisions of applicable federal and state laws. It is the responsibility of the superintendent, in conjunction with the principal, to develop administrative regulations regarding this policy.

Adoption Date: December 9, 1991

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Board Policy 502.01

4

Review Date: March 19, 2012 December 17, 2014 January 11, 2016 Revision Date: January 16, 1996 January 11, 2016 Legal Reference: No Child Left Behind, Title IV, Sec. 4115, P.L. 107-110 (2004). Goss v. Lopez, 419 U.S. 565 (1975). Brands v. Sheldon Community School District, 671 F. Supp. 627 (N.D. Iowa 1987). Sims v. Colfax Comm. School Dist., 307 F. Supp. 485 (Iowa 1970). Bunger v. Iowa High School Athletic Assn., 197 N.W. 2d 555 (1972). Board of Directors of the Ind. School Dist. of Waterloo v. Green, 259 Iowa 1260, 147 N.W. 2d 854 (1967). Iowa Code SS 279.8, 282.4, .5; 708.1 (2013). Iowa Admin. Code 12.3 (new standards). Cross Reference: 501 Student Attendance 502.02 Student Suspension 502.06 Corporal Punishment 502.03 Student Expulsion 502.04 Smoking — Drinking — Drugs 502.10 Search and Seizure 602.06 Special Education 1002.07 Distribution of Materials

http://www2.ed.gov/policy/elsec/leg/esea02/pg52.html#sec4115

http://caselaw.findlaw.com/scripts/getcase.pl?court=us&vol=419&invol=565

Board Policy 603.16C

WEST BRANCH COMMUNITY SCHOOL DISTRICT CHILDREN’S INTERNET PROTECTION ACT POLICY

The Board of Directors of the West Branch Community School District is committed to making available to students and staff members access to a wide range of electronic learning facilities, equipment, and software, including computers, computer network systems, and the internet. The goal in providing this technology and access is to support the educational objectives and mission of the West Branch Community School District and to promote resource sharing, innovation, problem solving, and communication. The District’s computers, computer network, and/or internet connection is not a public access service or a public forum. The District has a right to place reasonable restrictions on the material accessed and/or posted through the use of its computers, computer network, and/or internet connection. Access to District technology resources is a privilege, not a right. Each student and staff member must have a signed acceptable use agreement on file prior to having access to and using the District’s computers, computer network systems, and the internet. The amount of time and type of access available for each student and staff member may be limited by the District’s technology. Even if students have not been given access to and/or use of the District’s computers, computer network systems, and the internet, they may still be exposed to information from the District’s computers, computer network systems, and/or the internet in guided curricular activities at the discretion of their teachers. Every computer in the District having internet access shall not be operated unless internet access from the computer is subject to a technology protection measure (i.e. filtering software/hardware). The District will use technology protection measures to protect students from inappropriate access, including sites that include obscenity, child pornography or are harmful to minors. CIPA (Children’s Internet Protection Act) requires our District to adopt and enforce a policy to monitor and filter online activities of minors. The District will monitor the online activities of students and will educate students about appropriate online behavior, including interacting on social networking sites and chat rooms. Students will also be educated on cyber-bullying, including awareness and response. Employees will provide age appropriate training for students who use the internet. The training provided will be designed to promote the District’s commitment to the standards and acceptable use of internet services as set forth in the Internet Safety Policy (606.02). Students’ safety with regards to:

• Safety on the internet

1

Board Policy 603.16C

2

• Appropriate behavior while online, on social networking websites, and in chat rooms • Cyber-bullying awareness and response • Compliance with the E-Rate requirements of the Children’s Internet Protection Act

In compliance with federal law, this policy will be maintained at least five years beyond termination of funding under the Children’s Internet Protection Act (CIPA). The use of the District’s computers, computer network systems, and internet access shall be for educational purposes only. Students and staff members shall only engage in appropriate, ethical and legal utilization of the District’s computers, computer network systems, and internet access. Students’ and staff members’ use of the District’s computers, computer network systems, and internet access shall also comply with all district policies and regulations. Inappropriate us and/or access will result in the restriction and/or termination of this privilege and may result in further disciple for students up to and including expulsion and/or other legal action and may result in further discipline for staff members up to and including termination of employment and/or other legal action. The District’s administration will determine what constitutes inappropriate use and their decision will be final. The technology coordinator may close a user account at any time as required and administrators, faculty, and staff may request the technology coordinator to deny, revoke or suspend user accounts. Students and staff members will be instructed by the District’s technology coordinator or other appropriate personnel on the appropriate use of the District’s computers, computer network systems, and the internet. Adoption Date: January 11, 2016 Legal References: Iowa Code 279.8 (2011).



AGENDA ITEM 13

BOARD POLICY REVIEW

A. SUMMARY: We will begin our policy reviews for the 2015-16 school year with Sections 700-1004.04. This month, we will cover Policies 802.01-803.06. As before, we’ll have each member present their assigned policies and any suggestions that they may have. We will also need a second reading on Policies 702.07-801.06.

B. RECOMMENDATION:

Approve the first reading of Policies 802.01-803.06 in addition to approving the second reading of 702.07-801.06. The following policies were updated to reflect the requested changes. 702.08 Use of Video Cameras on School Buses

C. Motion to Approve first and second readings for policies:

By Second Roll Call Aye Nay


D. Motion to Amend/Reject first and second reading of policies as follows:

By Second

Roll Call Aye Nay Mike Colbert _____ _____

Julie Sexton _____ _____ Mike Owen _____ _____ Keith Schultes _____ _____ Jodi Yeggy _____ _____

E. Motion to Approve first and second readings of policies as amended: By Second

Roll Call Aye Nay


Board Policy Review2015-16

Students and Educational ProgramsSections 700, 800, 900 and 1000

Oct Nov Dec Jan Feb March April May June

Mike C700

701.-02

7070

2.07-2.08

802.01-802.03

803.07-803.09

900901.

-02

90290

.05-2.07 1001.03 1002.01-

1002.02 1003.02

Julie701.701.

03-04

7070

2.09-2.10

802.04-802.06

803.10-803.12

901.0901.

3-05

90290

.08-3.01 1001.04 1002.03-

1002.04 1003.03

Mike O702.702.

01-02

7070

2.11-2.12

802.07-802.09

804.01-804.03

901.0901.

6-09 1000 1001.05 1002.05-

1002.06 1004.01

Jodi702.702.

03-04

880

00-1.02

803.01-803.03

804.04-805.02

901.1902.

0-01 1001.01 1001.06 1002.07-

1002.07A1004.02-1004.03

Keith702.702.

05-06

8080

1.03-1.06

803.04-803.06

805.03-807.06

902.0902.

2-04 1001.02 1001.07 1002.08-

1003.01 1004.04

1

AUXILIARY SERVICES - Series 700 702 Transportation

702.08 Use of Video CameraRecorders on School Buses Regulation

The board supports the use of video cameras recorders on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events. Video cameras recorders will be used on all school district buses. The video cameras recorders will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding. The videotapes video recordings are student records subject to school district confidentiality, board policy and administrative regulations. The contents of the videotapes video recordings may be used as evidence in a student disciplinary proceeding.

Student Records

The content of the videotapes video recordings is a student record subject to board policy and administrative regulations regarding confidential student records. Only those persons with a legitimate educational purpose may view the videotapesvideo recordings. In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver and special education staffing team. A videotape video recording recorded during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the videotape video recording becomes the subject of a student disciplinary proceeding, it may be treated like other evidence in the proceeding.

Notice

The school district will annually provide the following notice to students and parents:

The West Branch Community School District Board of Education has authorized the use of video camerarecorders on school district buses. The video camerarecorders will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment. Students and parents are hereby notified that the content of the videotapes video recordings may be used in a student disciplinary proceeding. The content of the videotapesvideo recordings are confidential student records and will be retained with other student records. VideotapesVideo recordings will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view videotapesvideo recordings of their child if the videotapesvideo recordings are used in a disciplinary proceeding involving their child.

The following notice will also be placed on all school buses equipped with a video camerarecorder:

Board Policy 702.08

2

This bus is equipped with a video-audio monitoring system.

Review of VideotapesVideo recordings The school district shall review videotapesvideo recordings when necessary as a result of an incident reported by a bus driver or student. The videotapesvideo recordings may be recirculated archived for erasure after five (5) days unless needed for disciplinary action. Tapes Video recordings kept for disciplinary action will be erased following the conclusion of the review and after final action is taken.

Viewing of videotapesvideo recordings is limited to the individuals having a legitimate educational purpose. A written log will be kept of those individuals viewing the videotapesvideo recordings stating the time, name of individual viewing and the date the video tape recording was viewed.

Student Conduct

Students are prohibited from tampering with the video camerarecorders on the school buses. Students found in violation of this regulation will be disciplined in accordance with the school district discipline policy and shall reimburse the school district for any repairs or replacement necessary as a result of the tampering.

Adoption Date: January 9, 1995 Review Date: December 17, 2012 December 14, 2015 Revision Date: October 20, 2009 December 14, 2015

AUXILIARY SERVICES - Series 700 702 Transportation

702.08 Use of Video Recorders on School Buses Regulation

The board supports the use of video recorders on school buses used for transportation to and from school as well as for field trips, curricular or extracurricular events. Video recorders will be used on all school district buses. The video recorders will be used to monitor student behavior and may be used as evidence in a student disciplinary proceeding. The video recordings are student records subject to school district confidentiality, board policy and administrative regulations. The contents of the video recordings may be used as evidence in a student disciplinary proceeding.

Student Records

The content of the video recordings is a student record subject to board policy and administrative regulations regarding confidential student records. Only those persons with a legitimate educational purpose may view the video recordings. In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver and special education staffing team. A video recording recorded during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the video recording becomes the subject of a student disciplinary proceeding, it may be treated like other evidence in the proceeding.

Notice

The school district will annually provide the following notice to students and parents:

The West Branch Community School District Board of Education has authorized the use of video recorders on school district buses. The video recorders will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment. Students and parents are hereby notified that the content of the video recordings may be used in a student disciplinary proceeding. The content of the video recordings are confidential student records and will be retained with other student records. Video recordings will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view video recordings of their child if the video recordings are used in a disciplinary proceeding involving their child.

The following notice will also be placed on all school buses equipped with a video recorder:

This bus is equipped with a video-audio monitoring system.

1

Board Policy 702.08

2

Review of Video recordings The school district shall review video recordings when necessary as a result of an incident reported by a bus driver or student. The video recordings may be archived for erasure unless needed for disciplinary action. Video recordings kept for disciplinary action will be erased following the conclusion of the review and after final action is taken.

Viewing of video recordings is limited to the individuals having a legitimate educational purpose. A written log will be kept of those individuals viewing the video recordings stating the time, name of individual viewing and the date the video recording was viewed.

Student Conduct

Students are prohibited from tampering with the video recorders on the school buses. Students found in violation of this regulation will be disciplined in accordance with the school district discipline policy and shall reimburse the school district for any repairs or replacement necessary as a result of the tampering.

Adoption Date: January 9, 1995 Review Date: December 17, 2012 December 14, 2015 Revision Date: October 20, 2009 December 14, 2015



AGENDA ITEM 14

ADMINISTRATIVE REPORTS Open Enrollment The following applications were received and approved to open enroll into our district for the 2015-2016 school year: Breonna Wasion, grade 9. Superintendent’s Report Standard #1: (Shared Vision) An educational leader promotes the success of all students by facilitating the development, articulation, implementation, and stewardship of a vision of learning that is shared and supported by the school community Budget Adjustments: Last year, district leaders spent the year studying grade level enrollments and cost containment ideas with the goal of reducing the burden on the General Fund by $90,000 - $100,000 after the loss of 11 students. This year, the district’s certified enrollment declined another 32 students. We had anticipated a decline of approximately 12 to 14 students based a comparison of graduating seniors to our incoming kindergarten class. So, in two years we have gone from a district of 813 students to a district of 769. This was the West Branch Community School District’s enrollment in 2007. Enrollment projections for the W.B.C.S.D. indicate that the number of pupils served will remain stable at between 765 and 780 for the next three to four years. It should be noted that the number of families open enrolling students into the district compared to number of families opening rolling students out of the district was +9 for this year! Families are enrolling into our district for our strong academics, professional, caring teaching staff and strong extra-curricular programming. Families who have left the district over the past few years have indicated they were leaving for employment reasons or opted for private or home schooling experiences. Even with the City’s incentives, (thank you) some families visiting the district have indicated that the move was dependent upon finding an affordable apartment or house in town. The Board and administrative team have a preliminary reduction target of $350,000. Like all of you, we must live in with our means, while we continue to provide great programming and learning experiences for our students. Budget Priorities:

• If needed, the district will begin budget reductions and cost containment planning “farthest away from students.”

• The district’s budget will be developed to maintain a focus of educational priorities of the district’s strategic vision.

• The district’s budget will align authority/revenues with expenses so as to present a balanced budget that is reflective of enrollment, programming, staffing and resources needed to educate 21st Century learners.

Budget Reductions Processes: In determining budget reduction or a budget realignment, the district will:

• Use a transparent, systemic approach (See district website, Supt. Blog) • Minimize negative impact on students • Will only consider reductions that are sustainable

Standard #2: (Culture of Learning) An educational leader promotes the success of all students by advocating, nurturing and sustaining a school culture and instructional program conducive to student learning and staff professional development. Leverage Leadership Work: Our principals do an amazing job of leading and running their buildings. The administrative team is vested in a “Leveraged Leadership” observation and conversation protocol. Principals make routine visits to classrooms to observe the tasks students are being asked to do, as well as, the skills and strategies teachers are demonstrating. The process leads to a strength-based conversation where staff members reflect about the teaching and learning happening in their classrooms. Instructional Rounds: The instructional rounds process is a tool utilized by principals and staff that provides a snapshot of the day in the life of a student in West Branch. The rounds process focuses on a Theory of Action and Problem of Practice framework. On Monday, December 14, 2015, West Branch teachers and administrators conducted another day of “rounds” to look at how the district is providing choice and personalized learning experiences for our students. The West Branch staff continues to reflect upon differentiated, personalized learning options for students. The goal is to drive student engagement through interest-based learning initiatives supported through facilitative, targeted, standards-based instruction that allows for authentic application and value beyond school learning experiences. Teacher Leadership and Compensation Plan (TLC): The district will be conducting an assessment, per our TLC plan, regarding the effectiveness of the process at mid-year. As the Board will see (on Monday, Dec. 14, 2015) we have three very effective, driving instructional coaches that are doing significant, highly specialized teacher instructional support work. Standard #3: (Management) An educational leader promotes the success of all students by ensuring management of the organization, operations and resources for a safe, efficient and effective learning environment. Iowa School Finance: Iowa Department of Management http://www.dom.state.ia.us/local/schools/index.html West Branch Community School Finance

• District Valuation (FY15-16): Net Taxable: 320,631,896 / TIF Valuation 5,270,278 • School Tax Rate: (FY 15-16) 14.17879 per $1000 of assessed valuation (virtually

unchanged last 5 years) • District Cost Per Pupil: (FY 15-16) 6,478 (Down 44 students in two years X $6478) • Cash Reserves at End of FY'14: 569,000

http://www.dom.state.ia.us/local/schools/index.html

• District New Money (FY16-17) (-85,462) • Solvency Ratio: 11% (State recommends that district solvency ratios of 5% - 15%) • Revenue (FY14-15): 8,932,261 • Expenditures (FY14-15) 8,694,186 • Regular Program Cost (Est.’s FY 15-16) 5,203,493

Child Internet Protection Act, (2000): The Children's Internet Protection Act (CIPA) was enacted by Congress in 2000 to address concerns about children's access to obscene or harmful content over the Internet. CIPA imposes certain requirements on schools or libraries that receive discounts for Internet access or internal connections through the E-rate program – a program that makes certain communications services and products more affordable for eligible schools and libraries. In early 2001, the FCC issued rules implementing CIPA and provided updates to those rules in 2011. The CIPA requires Schools and libraries subject to CIPA may not receive the discounts offered by the E-rate program unless they certify that they have an Internet Safety Policy that includes technology protection measures. The protection measures must block or filter Internet access to pictures that are: (a) obscene; (b) child pornography; or (c) harmful to minors (for computers that are accessed by minors). Before adopting this Internet safety policy, schools and libraries must provide reasonable notice and hold at least one public hearing or meeting to address the proposal. Internet costs to schools are offset through the Federal E-Rate program when a district is found to be in compliance. A public hearing is required. http://transition.fcc.gov/cgb/consumerfacts/cipa.pdf New District Internet Contract Offered by Local Provider: I am happy to report that through collaborative work with Liberty Communications, the district’s long time Internet provider, a new contract has been reached that will nearly triple our current bandwidth at about half the monthly cost. It is estimated to save the district approximately $30,000 annually for the next few years. As shared, the W.B.C.S.D. is committed to providing 21st Century learning environments and opportunities for our students and staff, but we must provide it in a cost effective manner. With the above contractual agreement, we continue to be good stewards of taxpayer dollars while working to meet the 21st Century learning needs of our students.

As superintendent, I want to thank Mr. Jerry Melick, General Manager, Liberty Communications, for his efforts to restructure his company’s agreements and obligations so as to be able to offer the contract shared at this Board meeting. Master Facilities Planning Review: As part of the 15-Year Master Facilities plan, the district has developed a five-phase facilities improvement plan. Phase I (2014):

• Replaced older 47 space parking lot (old tennis courts) with a new 98 space parking lot. (complete)

Phase II (2015 – 16): Completed the following identified, Board approved construction projects: • The new east parking lot expansion will help to alleviate event parking issues

experienced by the community, staff, students and guests. (complete) • Remodeling and redesign of the boys’ and girls’ locker room at Hoover Elementary

School (complete)

http://transition.fcc.gov/cgb/consumerfacts/cipa.pdf

• Remodeling and redesign of the north end (primary) hallway restrooms (complete) • Remodeling and tiling of the classroom restrooms in one preschool room and all

three kindergarten classrooms. (complete) • Upgrading the district’s Greenhouse with new panels (Fall, 2015 / Spring, 2016)

Facilities Improvement Design: The district continues to revisit and analyze the “footprint” facilities designs based on the 2013 – 2014 Facilities Advisory Committee’s recommendation to the Board of Education. The designs came from 117 community stakeholder’s input, community focus groups and board approved professional engineering and architectural input. The district continues to work with the City and Meadows development for improved planning and seasonable access and safety alignment requirements. Standard #4: (Family and Community) An educational leader promotes the success of all students by collaborating with families and community members, responding to diverse community interests and needs and mobilizing community resources. Listening Posts and Q & A for the West Branch Community School District (WB Times Article) The vision of the W.B.C.S.D. is to be a “Future Focused Community of Learners.” In support of this goal, I have established stakeholder “listening posts” to continue our work of being open, transparent and available for community input. The “Superintendent’s Listening Posts” for this year will be held at:

• Hoover Elementary, Monday, Nov. 2 (Thank you!) • Middle School, Monday, Nov. 9 (Rescheduled) • Reid’s Beans, Friday, Nov. 13, at 9:00 A.M (Thank you!) • Main Street Sweets, Monday, Nov. 16, at Noon (Thank you!) • West Branch American Legion, Monday, Nov. 23, at 7:00 P.M. / Fire Station

(Rescheduled) • Town Hall Morning Group, Tuesday, Nov. 24, at 6:30 A.M. (Thank you!) • High School on Monday, Nov. 30 (Thank you!) • Lions’ Club, Wednesday, Dec. 16, at 6:30 P.M. (Community State Bank) • Masonic Lodge, Thursday, Jan. 7, at 7:00 P.M

If you have a question or an idea you would like to discuss, please email me at [email protected]. I will look for themes to the questions and provide responses. I will continue to look for opportunities to listen, engage and inform our public regarding the great work happening in the West Branch Community School District. The West Branch School Foundation (WBSF): The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. EXCITING NEWS: Please mark Friday, January 29 on your calendars as this will be West Branch School Foundation Night at the B/G basketball doubleheader. As many of you know, the WBSF’s trustees have established a goal of raising $50,000 to support the technology needs of our students. That night, there will be a “redesigned learning environment” demonstration classroom set up in the HS Commons for fans to view as they enter the doors.



In addition, please look for the WBSF’s information postcard being mailed out to many of you in the next few weeks. In an era of limited school funding, the donations received will go to the Foundation’s “Innovative Teaching” and scaled-up technology support program. Without this help, West Branch students will not have the experiences with top end technologies and redesigned classroom spaces that other students are beginning to receive in other districts

First, the West Branch School Foundation (WBSF) is a 501(c) (3) tax-exempt charitable organization. Your donations, contributions or gifts to support the school district and our children are deductible under IRC Section 170. The purpose of the West Branch School Foundation is to develop, maintain, increase and enhance educational opportunities to benefit the future focused community of learners in the school district. The WBSF Board of Trustees are; Mr. John Hierseman, Mrs. Kathy Knoop, Mrs. Kami Poppen, Mrs. Marisa Stout and Mr. Chris Bower. Standard #5: (Ethics) An educational leader promotes the success of all students by acting with integrity, fairness and in an ethical manner. Anti-Bullying Learning: The W.B.C.S.D.’s staff will continue to focus on the implementation of new policy and support processes to continue to combat any bullying or harassment issues.

Standard #6: (Societal Context) An educational leader promotes the success of all students by understanding the profile of the community and responding to, and influencing the larger political, social, economic, legal and cultural context. SAI Executive Leaders: I was honored to be selected to be President of School Administrators of Iowa’s Executive Leaders Committee. The committee’s charge is to organize professional development and learning opportunities for Iowa’s superintendents for the year. FFA Center, DMAAC: On November 5th, school superintendents from across the state were invited to visit with Iowa’s business leaders in for a conversation about the future of Iowa education. The goal was to have meaningful dialogue between business leaders and school leaders in an effort to gain clarity on what exactly business leaders want from students who graduate from Iowa’s schools. As best as we know, this is the first time meaningful conversations of this type has been tried on this statewide scope and SAI is excited to host and facilitate the event. I was happy to be part of organizing, inviting and giving the opening remarks and welcome to this event. Crisis Management: The West Branch Administration joined Police Chief Mike Horihan and one of his officers at a November 17, Department of Education sponsored “Crisis Management Planning” conference. Violent Intruder Talks with All Students: Mr. Mike Horihan and I have completed our visits with every student in the W.B.C.S.D. I want to thank our students for being so attentive to these developmentally appropriate discussions. Families were recently sent an updated letter regarding protocols for “reunification” should the unthinkable take place. Mitigation: Mr. Tim Malott and/or Mr. Brad Smith will present on “Hazardous Mitigation Planning” and the accompanying Mitigation Resolution at the Board meeting. Legislative Invite: Sen. Robert Dvorsky (D) and Rep. Bobby Kaufmann (R) plan to attend our December Board of Education Meeting.

Building Principals’ Reports Jess Burger, Elementary Principal

1. Kelsey Strope has been working with elementary classroom teachers to implement "Hour of Code" week here at Hoover. Each classroom has spent at least an hour engaged in coding activities appropriate for their age/grade level. In conjunction, Kelsey wrote a grant for the elementary that could support the purchase of educational materials in math and science. (ISSL #2 Culture of Learning)

2. In the last couple of months, we've had a group of staff members participate in re-certification for Non-Violent Crisis Prevention Intervention (CPI), provided by Grant Wood AEA. This is an annual training that provides staff members with strategies to de-escalate situations with students in hopes to avoid acting out physically. The goal of the training is to ensure care, welfare, safety, and security for all students. (ISSL #1 Shared Vision)

3. Mr. Hatfield, Mrs. Hetrick, Mrs Becker and I were accompanied by three 4th grade students for an elementary facilities tour with Struxture Architects. We were able to visit three elementary buildings, two of which were remodels and one new construction. It was a very informative visit and gave us good insight about some of the strengths and weaknesses of our building. (ISSL #3 Management)

4. Hoover Elementary staff members again donated meal supplies and went to Ronald McDonald House to prepare dinner for families there. This effort has been spear headed by Angie Miller and occurs about 3 times each school year. It's an amazing experience for those that participate and such an important cause. I appreciate working with such caring and thoughtful people. (ISSL #6 Societal Context)

Sara Oswald, Middle School Principal

1. Fall Conference Attendance: 5th grade: 57/58 = 98% 6th grade: 48/54 = 89% 7th grade: 53/64 = 83% 8th grade: 51/65 = 78% Total: 209/241 = 87% (ISSL #4: Family and Community)

2. WBMS hosted its first full Science Fair on Monday, November 23rd. Mrs. Forsyth's 8th grade science students and Ms. Morische's 5th grade TAG students presented their projects. Our TLC coaches, Kelsey Strope and Jessica Taylor, supported the classroom teachers in planning the event. The experiments represented a wide range of interests and experimentation. One of my favorite parts was when each student told us what they would change in their experiment/project. This kind of reflection and growth mindset is reflective of how our teaching and educational expectations are changing for W.B.C.S.D. students. (ISSL #1: Shared Vision/ISSL #2: Culture of Learning)

3. Friday, December 18th will be Middle School night at the Varsity basketball games. The Social Emotional Learning coaches, Joan Donovan and Taylor Larson, have set this up

with fun challenges between WBMS students and staff during halftime of the games. (ISSL #2: Culture of Learning)

Shannon Bucknell, High School Principal

1. High School students and staff have been working hard to create a positive culture at West Branch High School. Student Government is sponsoring a Secret Snowman program that allows student to share gifts with each other. Mr. Larson and Ms. Thomas have identified WBHS students and families that need assistance by complimenting the Christmas gift program Ms. Fryauf coordinates for K-8 students. This program has been funded by donations of the WBHS staff. Our Transition Center will be hosting an open house and treats on Tuesday December 22nd for all staff. This will be a great chance for our staff to see Mr. Fortune's students progress and facility. Lastly, our National Honor Society is already working on organizing WBHS Earthday 2016. It’s a great time to be associated with WBHS. (ISSL #4:- Family and Community)

2. The Kirkwood Regional Center at the University of Iowa students had a successful 1st

semester. All of the WBHS students who are currently enrolled in multiple programs will continue to second semester. We are very proud of the hard work and perseverance that these students have displayed. (ISSL #2: Culture of Learning)

3. Congrats to Megan Tadlock and Russell Martin on being named to the Academic All-State Teams. Football Academic All-State should be released soon. We have nominated three student-athletes for this award. (ISSL #1: Shared Vision)



AGENDA ITEM 15 PERSONNEL ITEMS

A. SUMMARY:

The following are personnel items have transpired since the November meeting.

B. RECOMMENDATION:

Approve the personnel items as presented.

C. Motion to approve the Contract as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


D. Motion to approve the Extra Duty Contract as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


E. Motion to approve the Resignation as presented: Alternate Motion as Follows:

By

Second

Roll Call Aye Nay


Contract John Hierseman, HS Asst. Baseball Coach, step 1 Dan Zuniga, MS/HS Throwing Coach, step 1 Extra Duty Contract Michelle Fortune, Winter Cheer Sponsor, step 1 Resignation Clare Keeney, JV Volleyball Coach



AGENDA ITEM 16 VOLUNTEER APPROVAL

A. SUMMARY:

The following individuals will be volunteering in the district on a regular basis. • Elementary – Tammy Mather

• Middle School – Kristine Klein & Grant Jipp

• High School – Judy Cottingham, Tony Luneckas, Will Kober, Del Hughes, Jim

Cottingham, Brad Wargo, Kaylynn Tadlock

B. RECOMMENDATION:

Approve the volunteers as listed for the 2015-16 school year.

C. Motion to Approve Recommendation as Presented: Alternate Motion as Follows: By _____________________________________ Second _________________________________ Roll Call Aye Nay





AGENDA ITEM 17 CONSENT ITEMS

APPROVAL OF MINUTES

November 9, 2015 Regular Meeting

AUTHORIZATION FOR PAYMENT OF MONTHLY BILLS

APPROVAL OF FINANCIAL REPORTS

A. Motion to Approve Consent Items

By _____________________________________

Second _________________________________


B. Motion to Amend Consent Items as Follows:

By ______________________________________

Second __________________________________


C. Motion to Approve Consent Items as Amended:

By ______________________________________

Second __________________________________

WEST BRANCH COMMUNITY SCHOOLS Regular Board Meeting Monday, November 9, 2015 City Offices 6:00 p.m. Those present at this meeting included:

Kevin Hatfield, Superintendent Mike Colbert, Board President Julie Sexton, Board Member Mike Owen, Board Member Keith Schultes, Board Member Jodi Yeggy, Board Member Angie Klinkkammer, Business Manager/Board Secretary Gregory Norfleet, Kate Milster

Call to Order/Open Forum: Board President Colbert called the meeting to order at 6:04 p.m. The vision, mission and destination statements were read by the Board members. Approval of Agenda: Motion Sexton, second Yeggy to approve the agenda. Roll call vote. All ayes. Honors, Commendations and Success Stories: Several success stories were shared. Certified Enrollment: Certified enrollment is an annual report of enrolled resident students used for the Iowa School Finance Formula calculation. The certified enrollment count is taken on the first day of October every year. Mr. Hatfield and Mrs. Klinkkammer presented the final enrollment numbers that were officially certified on October 15, 2015. The District is down 32.42 students from last year. Mr. Hatfield and Mrs. Klinkkammer have been discussing some possible budget scenarios and will present information to the Board in a work session in December. Transportation Report: A report showing the transportation expenditures for FY2015 through FY2013 were presented and explained by Mrs. Klinkkammer. She pointed out and described a few of the major differences from year to year and also answered any questions the Board had. This was for informational and transparency purposes only. No board action was needed. Snow and Mowing Bids: The District ran a two-week ad requesting snow removal and mowing bids for December, 2015 through November, 2016.The Board held a brief discussion. Motion Schultes, second Sexton to approve the snow removal bid from S&S Flatwork and the mowing bid from All Seasons. Roll call vote. All ayes. Early Retirement: The Board reviews this policy on a yearly basis and may choose to change it, or not offer it, in any given year. The Board was provided information (data) regarding members of the West Branch Community School District’s staff that are qualified to apply for (voluntary) retirement. The Board received copies of the proposed early retirement plan for their review that has been offered in the past. The Board discussed early retirement options and policies and directed Mrs. Klinkkammer and Mr. Hatfield to return to the December 14, 2015 meeting with cost factors for those options and past data. The Board will formally decide whether or not to offer early retirement at the December 14, 2015 meeting. Board Policy Review: The Board reviewed their respective policies. Motion Owen, second Sexton to approve the first reading of policies 702.07-801.06 in addition to approving the second reading of policies 700-702.06 with the understanding policies 702.08 and 702.09 will be reviewed for any updates and 702.04 will also be updated when information on the insurance language is received. Roll call vote. All ayes. Administrative Reports: The Administrators highlighted their respective reports. Personnel Action: Motion Yeggy, second Sexton to approve the Letter of Assignment for Jennifer Long, Elementary part time PreSchool Associate and resignation of Jennifer Long, Elementary Kitchen Staff. Roll call vote. All ayes. Volunteer Approval: Motion Sexton, second Yeggy to approve the volunteers listed for the 2015-16 school year. Elementary: Janet Baumgartner and Janlyn Slach. Roll call vote. All ayes.

Consent Items: Motion Owen, second Schultes to approve the consent agenda consisting of Minutes for the October 12, 2015 Regular Meeting and Bills. Roll call vote. All ayes. Adjournment: Motion Owen, second Sexton to adjourn at 7:52 p.m. Roll call vote. All ayes. ___________________________________ Date Approved ____________________________________ _________________________________ Board Secretary Board President

Bills for Approval December 14, 2015

General Fund 142,357.34$

PPEL Fund 7,778.77$

Capitol Projects Fund 797.05$

Debt Service Fund ‐$

Management Fund 20,306.25$

Activity Fund 55,202.35$

Nutrition Fund 18,686.79$

Agency Fund ‐$

245,128.55$

1 10 GENERAL FUNDFund NumberChecking Account ID

ALLIANT UTILITIES UTILITIES 31,615.00

AMSAN SUPPLIES 4,354.11

ANDERSON ERICKSON DAIRY CO MILK 56.03

AUTO-JET MUFFLER CORP SUPPLIES 91.45

BARRON MOTOR SUPPLY SUPPLIES 1,291.03

BAUDVILLE SUPPLIES 66.40

BEAUTIFUL LAND PRODUCTS SUPPLIES 174.49

BMO TRAVEL 3,922.28

BUCKNELL, SHANNON TRAVEL/PHONE 200.00

CARTER, MICHELLE TRAVEL 47.15

CITY OF WEST BRANCH UTILITIES 2,105.52

CLAIMAID SERVICE 495.56

CLAYTON RIDGE COMMUNITY SCHOOL DISTRICT OPEN ENROLLMENT 1,591.50

CONSUMERS CO-OP SOCIETY GAS 3,557.44

CORAL RIDGE ICE ARENA SCIENCE FIELD TRIP 240.00

DE LAGE LANDEN COPIER 2,885.19

DEWEYS JACK & JILL SUPPLIES 601.33

DICK BLICK ART MATERIALS SUPPLIES 754.36

DICK BLICK COMPANY SUPPLIES 39.52

DON'S LOCK AND KEY SERVICE 143.00

EBSCO INFORMATION SERVICES SUBSCRPTIONS 510.73

ELECTRICAL ENGINEERING AND EQUIPMENT SUPPLIES 346.24

FASTENAL SUPPLIES 135.85

FISHER SCIENTIFIC SUPPLIES 284.73

FOLLETT SCHOOL SOLUTIONS, INC. BOOKS 214.54

GOODWILL INDUSTRIES OF THE HEARTLAND CAREER CONNECTIONS 1,944.80

GOPHER SPORT PE SUPPLIES 163.74

GRANT WOOD AEA MATERIALS 1,798.20

GRINNELL-NEWBURG COMMUNITY SCHOOL DISTRICT SUPPLIES 1,591.50

HARNACK, PAMELA SUPPLIES 23.84

HATFIELD, KEVIN SUPPLIES 136.76

HEARTLAND AEA 11 REGISTRATION 25.00

HEARTLAND SHREDDING INC SHREDDING 60.00

HOGLUND BUS CO PARTS 149.04

HOLLAND AND ANDERSON LLP LEGAL SERVICE 2,710.00

IEREA REGISTRATION 65.00

IOWA ASCD CONFERENCE 960.00

IOWA CITY COMMUNITY SCHOOLS OPEN ENROLLMENT 39,884.01

IOWA HIGH SCHOOL MUSIC ASSOC JAZZ BAND REGISTRATION 140.00

IXL SUBSCRIPTIONS DEPT SUBSCRIPTION 1,250.00

J W PEPPER OF MINNEAPOLIS SUPPLIES 876.70

JENSEN, MARGARET SUPPLIES 4.09

KLINKKAMMER, ANGIE TRAVEL 48.88

KRAFKA LAWN SERVICE 5,410.00

LANRAYD LAB SUPPLIES 255.00

LIBERTY COMMUNICATIONS PHONE/INTERNET 7,292.10

LIBRARY STORE, THE SUPPLIES 66.13

LIFETRACK SERVICES GRADUATE SURVEYS 837.00

MAKE MUSIC INC SUBSCRIPTION 187.56

MCGRAW-HILL SCHOOL EDUCATION HOLDINGS, LLC SUPPLIES 1,486.56

MENARD'S SUPPLIES 69.49

MIDWEST WHEEL COMPANIES SUPPLIES 240.71

MONOPRICE.COM AUDIO CABLES 50.43

MOORE'S WELDING SERVICE 213.40

MORISCHE, KIMBERLY MS LEGO LEAGUE 99.95

NOTEWORTHY MUSIC SERVICES TUNING 205.00

West Branch Community School District Page: 1

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User ID: ANGIEK

AmountDetail DescriptionVendor Name

PHELPS LAUNDRY 40.73

PHIL JOHNSON STRENGTH AND CONDITIONING DECEMBER CONTRACT 2,083.00

PITSCO INC SUPPLIES 102.90

PLUNKETTS SERVICE 194.68

POPKES, ANNIE TRAVEL 16.00

PRESS CITIZEN MEDIA ADVERTISING 1,265.30

PROGRESSIVE REHABILITATION ATHLETIC TRAINING COVERAGE 3,200.00

QUILL CORPORATION SUPPLIES 48.13

R K DIXON COMPANY COPIER 575.80

REALLY GOOD STUFF SUPPLIES 136.56

ROBERTSON, RANDY TRAVEL 35.07

ROYAL IMAGING SUPPLIES LAMINATING 117.00

SCHROCK, LISA TRAVEL 58.66

SCHUMACHER ELEVATOR CO INC SERVICE 124.44

SJ SMITH CO WELDER CART 816.15

SOUHRADA, KARIE SUPPLIES 87.58

STANDARD PEST CONTROL SERVICE 60.00

STAPLES SUPPLIES 390.98

STIFF'S BODY SHOP EMC CLAIM 5,649.81

THOMAS BUS SALES SUPPLIES 59.50

TRANE PARTS 406.05

UPS POSTAGE 7.06

WASION, JENNIFER TRAVEL 244.46

WASTE MANAGEMENT GARBAGE 1,050.34

WEST BRANCH FAMILY PRACTICE PHYSICAL 100.00

WEST BRANCH TIMES ADVERTISING 66.01

WEST MUSIC COMPANY SUPPLIES 815.45

WILLIAM MACGILL AND CO SUPPLIES 320.40

ZEP SALES & SERVICE SUPPLIES 316.94

10 142,357.34Fund Number

1 22 MANAGEMENT FUNDFund NumberChecking Account ID

SPECIALTY UNDERWRITERS EQUIP BREAKDOWN INSURANCE 19,105.25

STIFF'S BODY SHOP EMC CLAIM 1,201.00


1 31 BOND PROJECTFund NumberChecking Account ID

STRUXTURE ARCHITECTS ARCHITECT 0.00

31 0.00Fund Number

1 33 CAPITAL PROJECTSFund NumberChecking Account ID

S&S PLUMBING, HTG, & A/C, LLC HOOVER LOCKER ROOM REMODEL 797.05

33 797.05Fund Number

1 36 PHYSICAL PLANT & EQUIPMENTFund NumberChecking Account ID

AUTOMATIC DOOR GROUP FURNISH AND INSTALL 2,565.00

BMO VISIPLEX CLOCK SYSTEM 1,148.00

BOWER, BRAD LEASE 600.00

ENERGY ASSOCIATIONS OF IOWA SCHOOLS RADON TESTING 1,500.00

MENARD'S SUMP PUMPS 563.17

STRUXTURE ARCHITECTS ARCHITECT 1,402.60


1 171,239.41Checking Account ID

2 61 SCHOOL NUTRITION FUNDFund NumberChecking Account ID

AMSAN SUPPLIES 288.90

ANDERSON ERICKSON DAIRY CO MILK 2,250.51


EARTH BISCUIT FARM SUPPLIES 500.43

EMS DETERGENT SERVICES SUPPLIES 172.38

KECK INC SUPPLIES 1,991.63

MARTIN BROTHERS SUPPLIES 4,029.11


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User ID: ANGIEK


MENARD'S SUPPLIES 156.29

OASIS ELECTRIC REPAIRS 468.31

US FOODS SUPPLIES 8,798.09



3 21 STUDENT ACTIVITY FUNDFund NumberChecking Account ID

A&M PRODUCTS MEDALLIONS 81.60

ASPI BBB MODULE 75.00

BAREFOOT ATHLETICS FFA CLOTHING 728.00

BARTA, BOB OFFICIAL 60.00

BERKA, JOSH OFFICIAL 60.00

BLEIL, JORDAN OFFICIAL 70.00

BMO SUPPLIES 3,586.75

BSN SPORTS UNIFORMS 3,175.69

BUCKNELL, SHANNON TRAVEL/PHONE 445.64

BUDREAU, AMY SHOW CHOIR SUPPLIES 48.31

BURGER, TOM BBB SUPPLIES 425.21

CAREY, MATT OFFICIAL 140.00

CARLEY, RAY OFFICIAL 325.00

CHINANDER, MATT WBFB WEB UPKEEP 850.00

CHIP SHOPPE MS FUNDRAISER 9,489.60

COOK, COLE MS FTBALL 500.00

COSTELLO, TIM OFFICIAL 70.00

CUSICK, DAVE OFFICIAL 60.00


ELITE SPORTS BBB SOCKS 4,053.32

ENGLERT THEATER FIELDTRIP 255.00

FAME UNIFORM RENTAL 160.00

FANNON, JERRY OFFICIAL 160.00

FORRESTER, JERRY OFFICIAL 100.00

FRYAUF, TRACI STATE VBALL CLOTHING REFUND 3.00

GRAPHIC EDGE, THE TRACK WARM UPS 1,633.57

GRAPHIC PRINTING AND DESIGNS NEWSPAPER CLOTHING 385.16

HALL, KIM OFFICIAL 150.00

HAMMES, RICK OFFICIAL 120.00

HANDLEY, BOB OFFICIAL 70.00

HARRYS CUSTOM TROPHIES LTD PLAQUE 68.46

HILLS, BRODE OFFICIAL 70.00

HOLLYWOOD GRAPHICS VBALL CLOTHING 2,624.70

HULING, DAVE OFFICIAL 60.00

HY VEE SUPPLIES 1,211.40

HY-VEE FOOD STORE #3 BBB TOURNAMENT SUPPLIES 393.00

IBURG, CURTIS OFFICIAL 120.00

IOWA GIRLS HS ATHLETIC UNION AUTOGRAPH BALLS 4,524.00

IOWA HIGH SCHOOL ATHLETIC ASSN DIRECTORY 1,171.00

JAMES, BOYD OFFICIAL 140.00

KAALBERG, KEVIN REIMB SUPPLIES/TRAVEL 870.20

KINGDOM GRAPHICS FFA CLOTHING 338.00

LARSON, TAYLOR TRACK CLINIC 768.46

LISBON COMMUNITY SCHOOL ENTRY FEE 60.00

LOVETINKSY, LYNN DISTRICT FTBALL 35.00

LOWE'S SUPPLIES 444.06

LUKAS WARREN ARRANGEMENTS CUSTOM ARRANGEMENT 550.00

MCMURRAY, SHEA OFFICIAL 180.00

MEDCO COMPANY MED SUPPLIES 2,198.69

MILLER, FORREST OFFICIAL 220.00

MILLER, JASON TRAVEL 587.95


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BILLS FOR APPROVAL

User ID: ANGIEK


MONTICELLO SPORTS JERSEYS 1,408.75

MURPHY, JOHN OFFICIAL 120.00

PEDERSEN, JAMES TRAVEL 115.00

PENNOYER, THOMAS OFFICIAL 60.00

PETERSEN, NIC OFFICIAL 100.00

PETERSEN, STEVE OFFICIAL 120.00

PLEASANT VALLEY HIGH SCHOOL SEIBA HONOR BAND 10.00

PRUSHA, CONNIE SERVICE 75.00

REBELSKEY, MIKE OFFICIAL 180.00

REISINGER, SHANNON OFFICIAL 60.00

RITCHIE, PHIL OFFICIAL 60.00

ROBERTSON, JANICE STATE VBALL CLOTHING REFUND 17.00

SAMUEL FRENCH INC DRAMA SUPPLIES 124.05

SCHOLASTIC BOOK FAIR BOOK FAIR 2,294.11

SCHRANK, BEN CHREOGRAPHY 1,000.00

SEIBA SEIBA HONOR BAND 30.00

SEXTON, RICK GBB ALUMNI TOURN START UP 100.00

SHEETS, PHIL OFFICIAL 100.00

SPRINGDALE AGENCY, INC REFUND ADV DOUBLE PMNT 252.00

ST JUDE CHILDREN'S RESEARCH HOSPITAL NHS FUNDRAISER 453.51

ST LUKES CANCER CENTER SOFTBALL DONATION 524.00

SWARTZENDRUBER, MILES OFFICIAL 60.00

THOMPSON, RENEE SUPPLIES 273.98

TYLEE, JAROD GBB FUNDRAISER SUPPLIES 79.79

UNIVERSITY OF IOWA CHILDRENS HOSPITAL ROBOTICS DONATION 97.60

UPS POSTAGE 22.74

WARGO, BARBARA CAP REFUND 20.00

WERNIMONT, TED OFFICIAL 85.00

WEST BRANCH BOOSTER CLUB BBB FUNDRAISER 540.73

WEST BRANCH TIMES PRINTING 389.00

WEST MUSIC COMPANY SUPPLIES 2,279.84

WREDE, JEFF ST VBALL MEDAL 11.60


3 91 AGENCY FUND-STUDENT ASSISTANCEFund NumberChecking Account ID

BMO ACT 64.50

91 64.50Fund Number



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BILLS FOR APPROVAL

User ID: ANGIEK


BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

122015 P12/01/2015 1 12/01/201569445PAID12/2015

8.99SUPPLIES10 0000 2237 100 0000 653COA Number: Description:

200.00BACKGROUND CHECK10 0000 2311 000 0000 322COA Number: Description:

255.36IASB CONFERENCE10 0000 2311 000 0000 580COA Number: Description:




71.94CARDSTOCK10 1900 1100 100 0000 612COA Number: Description:

99.99OSMO - BUOL10 1900 1100 100 1923 618COA Number: Description:

130.00SPELL CITY10 1900 1100 105 0000 618COA Number: Description:


175.85TRAVEL10 1900 2120 420 1119 613COA Number: Description:






2,427.94

122015 P12/01/2015 1 12/01/201569446PAID12/2015





(482.38)RETURN10 1900 1100 100 0000 612COA Number: Description:

59.98OSMO - BUOL10 1900 1100 100 1923 618COA Number: Description:

52.95SPELL CITY - BUOL10 1900 1100 100 1923 618COA Number: Description:

39.00CC PENSIVE10 1900 1100 105 0000 612COA Number: Description:

(119.60)RETURN10 2000 1100 100 0000 612COA Number: Description:


74.75AUDIBLE10 2000 1100 420 1119 612COA Number: Description:


74.75AUDIBLE10 2000 1200 211 3301 612COA Number: Description:



1,148.00VISIPLEX CLOCK SYSTEM36 0000 1100 100 0000 733COA Number: Description:

1,788.52

122015 P12/01/2015 1 12/01/201569447PAID12/2015


181.26PHONE10 0000 2320 000 0000 532COA Number: Description:


12/01/2015 11:41 AM

Vendor Inquiry

User ID: ANGIEK

BMO BMO

Requisition Numbers Check DateCheck NumberStatusGL Month VoidPurchase Order NumberInvoice NumberEntry Date PostedChecking Account ID

Vendor Name:Vendor ID:

23.22CUB CORNER10 1900 1100 420 1119 612COA Number: Description:

427.97CAMERA10 3200 1100 100 0000 612COA Number: Description:


853.82

122015 P12/01/2015 3 12/01/201524418PAID12/2015

243.16STATE VBALL21 0000 1400 920 6601 618COA Number: Description:

426.45STATE VBALL21 0000 1400 920 6601 618COA Number: Description:


(1,011.13)REFUND - CAMERA21 0000 1400 920 6722 618COA Number: Description:


25.00TREE21 1900 1400 950 7411 618COA Number: Description:

383.73COSTUME21 3200 1400 910 6212 618COA Number: Description:




68.71CLOTHING21 3200 1400 950 7431 618COA Number: Description:

646.97NATIONAL CONVENTION21 3200 1400 950 7431 618COA Number: Description:

368.45SPIRIT PINS21 3200 1400 950 7447 618COA Number: Description:

327.90ROBOTICS SUPPLIES21 3200 1400 950 8080 618COA Number: Description:


64.50ACT91 0000 2190 100 8020 618COA Number: Description:

2,487.10

122015 P12/01/2015 3 12/01/201524419PAID12/2015

178.01CROSS COUNTRY21 0000 1400 920 6601 618COA Number: Description:





199.85WALL OF HONOR21 3200 1400 950 7408 618COA Number: Description:


1,164.15

8,721.53PAIDTotal:


12/01/2015 11:41 AM

Vendor Inquiry

User ID: ANGIEK

2$ $ $ $ $ $ $ $ $ $ 4$

FINANCIAL CONTROL SHEET

MONTH: November 2015

#10 Operating #22 Management #36 PPEL#33 Capi

Projecttol s

#31Pr

Bond oject

#3B

5 Sales Tax ond Project

#40 Debt Service #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 2,486$ ,285.67 $ 156,315.12 808,978.63$ 247,7$ 91.80 $ - $ 500.00 212,031.$ 01 150,$ 417.16 34,885.30$ 95,354.08$ 4,192,558.77$

Receipts (+) 727$ ,208.25 $ 13,926.58 17,506.32$ 40,1$ 17.84 $ - $ - 20,298.$ 82 53,$ 549.90 150.00$ 27,074.19$ 899,831.90$

Expenditures (-) 744$ ,572.52 $ 1,543.00 30,792.49$ 1,7$ 33.38 $ - $ - -$ 21,$ 997.61 2,716.58$ 24,952.84$ 828,308.42$

OTHER $ - $ - -$ $ - $ - $ - -$ $ - -$ -$

Ending BalanceEnding Balance 2 468$ ,468 921 40 $,921.40 168 698 70168,698.70 795 692 46$ 795,692.46 286 176$ 286,176 26 $.26 - $ 500 00500.00 232 329$ 232,329. 83 181$83 181, 969 45 32 318 72$ 97 475 43$ 4 264 082 25$969.45 32,318.72 97,475.43 ,264,082.25

Bond payment fund -$ 99,331.01$ 99,331.01$ Investment 212,082.01$ 256,002.50$ 468,084.51$

Balance 2,681$ ,003.41 $ 168,698.70 795,692.46$ 641,5$ 09.77 $ - $ 500.00 232,329.$ 83 181,$ 969.45 32,318.72$ 97,475.43$ 4,831,497.77$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Nov-15 589$ ,902.58 318,886.31$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $2,267,495.84 $ 168,698.70 $509,005.59 $203,239.34 $0.00 $500.00 $232,329.83 $181,234.93 $31,994.78 $73,528.89 $3,668,027.90 0.50%ISJIT $201,425.56 $286,686.87 $82,936.92 $734.52 $323.94 $23,946.54 $596,054.35 0.01%CD-CSB $212,082.01 $188,752.99 $400,835.00 1.00%

FINANCIAL CONTROL SHEET

MONTH: November 2014

#10 Operating #22 Management #36 PPEL#33 Cap

Projectitol s

#3P1 Bond roject

#B35 Sales Tond Project

ax #40 DebService

t #21 Activity

#91/#92 Agency Funds #61 Nutrition TOTAL

Beginning Balance 1,970,$ 973.27 $ 82,997.25 633,488.58$ 573,$ 985.34 $ - $ 500.00 213,935$ .13 171$ ,447.72 26,468.37$ 85,226.61$ 3,759,022.27$

Receipts (+) 736,$ 282.76 $ 18,184.93 19,963.05$ 147,$ 511.47 $ - $ - 24,924$ .17 54$ ,238.45 90.00$ 42,269.60$ 1,043,464.43$

Expenditures (-) 729,$ 629.26 $ 2,395.00 6,223.26$ $ 837.16 $ - $ - $ - 30$ ,843.78 -$ 25,045.45$ 794,973.91$

OTHER $ - $ - -$ 20,$ 203.55 $ - $ - $ - $ - -$ 20,203.55$

Ending Balance 1,977,$ 626.77 $ 98,787.18 647,228.37$ 700,$ 456.10 $ - $ 500.00 238,859$ .30 194$ ,842.39 26,558.37$ 102,450.76$ 4,007,512.79$

Acct. Receivable 275.25$ 1,100.55$ 1,375.80$ Acct. Payable -$ -$ Bond payment fund -$ 101,018.41$ 101,018.41$ Investment 211,526.08$ 256,002.50$ 467,528.58$

Actual GAAP Bal. 2,189,$ 428.10 $ 98,787.18 647,228.37$ 1,057,$ 477.01 $ - $ 500.00 238,859$ .30 194$ ,842.39 26,558.37$ 103,551.31$ 4,577,435.58$ * * * * * * * * * *

***************************************************************************************************************************************************************************************************PAYROLL

Date Gross Net20-Nov-14 466,$ 447.58 329,126.41$

***************************************************************************************************************************************************************************************************BANK BALANCES Interest RateCSB $1,650,507.96 $ 98,787.18 $418,308.37 $328,855.77 $0.00 $500.00 $238,859.30 $194,116.56 $20,005.17 $59,653.90 $3,009,594.21 0.50%ISJIT $327,118.81 $228,920.00 $371,600.33 $725.83 $6,553.20 $42,796.86 $977,715.03 0.01%CD-CSB $211,526.08 $188,258.21 $399,784.29 1.00%

E

cy $0 $6,9 $90 0% 0% (5 ) 6,

School Finance ReportNovember 30, 2015

42% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,180,000 $539,265 $536,672 $1,757,506 24.5% 7.5% $5,422,4942) Support Services(2000-2999) $3,690,000 $230,398 $236,255 $1,128,003 30.6% 6.4% $2,561,9973) Non-Instructional(3000-3999) $360,000 $24,724 $25,646 $71,261 19.8% 7.1% $288,7394) Other Expenditures((4000-5299) $2,540,764 $31,626 $299,134 $1,282,846 50.5% 11.8% $1,257,918Total $13,770,764 $ 826,012 1,097,707$ 4,239,6$ 16 30.8% 8.0% $9,531,148

Operating Fund $9,575,764 $3,465,902 $744,573 $727,654 $2,510,033 26.2% 7.6% 72% 21% 7,065,731 955,869

PPEL $1,175,000 $164,422 $30,792 $77,553 $252,174 21.5% 6.6% 153% 47% 922,826 (87,752)

Management $370,000 $169,541 $1,543 $2,826 $154,990 41.9% 0.8% 91% 2% 215,011 14,551

Activity $440,000 $171,874 $21,998 $40,989 $105,382 24.0% 9.3% 61% 24% 334,618 66,492

Nutrition $375,000 $90,719 $24,953 $26,485 $74,769 19.9% 7.1% 82% 29% 300,231 15,950

Capitol Projects $1,200,000 $344,923 $1,732 $222,110 $953,007 79.4% 18.5% 276% 64% 246,993 (608,084)

Debt Service $635,000 $379,370 $0 $0 $188,721 29.7% 0.0% 50% 0% 446,279 190,648

Agencyge $0 $6,944 $422$ $90 $542 0.0%$5 0 0% 0.00 0%% 0% 0% (542) 6,4020

Total $13,770,764 $4,793,694 $826,012 $1,097,707 $4,239,616 30.8% 8.0% 88% 23% 9,531,148 554,077

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $0 $0 $0 $188,721 0.0% 0.0% 0% 0% 0 (188,721)

Total Expenditures $13,770,764 $4,793,694 $826,012 $1,097,707 $4,239,616

E

cy ,630 $0 $0 0% 0% (535)

School Finance ReportNovember 30, 2014

42% of the School Year Complete

Current Budget Y-T-D Revenue ThExp is Mon

Exp. Last Month

Exp Y-T-D

% Ex(Budge

p t)

% ExpMon

(Bud

Last th

get)%

(RevExp enues)

% M

(Re

xp Last onth

venues)Balance (Budget)

Balance (Revenues)

1) Instructional (1000-1999) $7,050,000 $536,560 $348,399 $1,772,848 25.1% 4.9% $5,277,1522) Support Services(2000-2999) $3,575,000 $229,171 $238,404 $1,284,762 35.9% 6.7% $2,290,2383) Non-Instructional(3000-3999) $400,000 $24,671 $31,572 $79,879 20.0% 7.9% $320,1214) Other Expenditures((4000-5299) $2,502,403 $4,571 $206,925 $1,018,399 40.7% 8.3% $1,484,004Total $13,527,403 $ 794,973 825,300$ 4,155,8$ 88 30.7% 6.1% $9,371,515

Operating Fund $9,507,403 $3,196,414 $729,629 $667,271 $2,487,814 26.2% 7.0% 78% 21% 7,019,589 708,600

PPEL $900,000 $159,594 $6,223 $28,130 $290,172 32.2% 3.1% 182% 18% 609,828 (130,579)

Management $320,000 $152,945 $2,395 $0 $201,844 63.1% 0.0% 132% 0% 118,156 (48,899)

Activity $440,000 $193,649 $30,844 $21,668 $116,481 26.5% 4.9% 60% 11% 323,519 77,167

Nutrition $415,000 $103,846 $25,045 $32,411 $83,545 20.1% 7.8% 80% 31% 331,455 20,301

Capitol Projects $1,310,000 $604,497 $836 $75,820 $785,427 60.0% 0.0% 0% 0% 524,573 (180,929)

Debt Service $635,000 $389,324 $0 $0 $190,071 29.9% 0.0% 0% 0% 444,929 199,253

Agencyge $4,630$ $0 $0 $535 0.0%$535 0 0% 0.00 0%% 0% 0% (535) 4,095,095

Total $13,527,403 $4,804,899 $794,973 $825,300 $4,155,888 30.7% 6.1% 86% 17% 9,371,515 649,010

Sales Tax Bond Project $0 $0 $0 $0 $0 0.0% 0.0% 0% 0% 0 0

Bond payment transfer $0 $190,071 $0 $0 $190,071 0.0% 0.0% 0% 0% 0 0

Total Expenditures $13,527,403 $4,994,970 $794,973 $825,300 $4,345,959

Notes from the Business Office, November 2015:

• Verified special education count with Grant Wood AEA and certified.

• Attended IASBO Regional Meeting. \

• Listened to IASBO monthly webinar – Calendar of Critical Dates.

• Attended IASB Annual Convention.

• Sent second quarter open enrollment bills.

• Completed and certified Annual Board Officer Report.

• Updated SINA portion of Title I.

• Continued work on early retirement options and financial costs.

• Submitted Title II Part A Budget.

• Met with Sandra Monohan from Mercer on ACA Requirements and Reporting.

• Attended Medicaid meeting with appropriate staff, GWAEA and Claimaid.

• Completed and certified School Association Reporting.

• Worked on FY17 Budget Reductions.

• Spoke with Matt Gillespie from Piper Jaffray and went over the possible facilities funding options. Updated financial information.

• Certified SBRC application for modified allowable growth for on-time funding.

• Submitted monthly nutrition reimbursement reports.

• Monthly payroll and reports.

• Monthly bills and Board Reports.



AGENDA ITEM 18 SUPERINTENDENT’S EVALUATION

We will go into closed session to discuss the Superintendent’s evaluation.



AGENDA ITEM 19 ADJOURNMENT

A. Motion to Adjourn

By _________________________________________________

Second _____________________________________________


B. Meeting Adjourned Time p.m.

west branch community schools · 2015-12-11 · west branch community schools regular board meeting...

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