West London Sub-Regional ConferenceDiscussion Group 6

Developing Smaller Sites– A Practical Guide

Presenters

Visakha Sri ChandrasekeraRegional Business Development Manager

Andy CollyerPre-Construction Development Manager

Lovell London Region

Lovell

Lovell is the residential company within the Morgan Sindall Group

Provides complete housing services: Design and Build of all tenures, Planned and Responsive Maintenance and Market Sales

40,000 homes delivered over 20 years In 2013 one in ten apprentices worked for Lovell 2013 holders of ROSPA Gold Award for Health & Safety First company to be accredited by TPAS

CLIENT

Internal Capacity: Skills and Resources

• Identify skills to:a) devise & commission schemes b) appraise development proposalsc) project manage

• Assemble Team – inhouse or out sourced/ combination• Comprehensive set of Employer’s Requirements (ERs), design brief or

planning standards• Funding for essential consultants such as Clerk of Works

Essential Actions Direct Engagement with key Council Depts

1. Planning & Sustainability2. Procurement3. Legal4. Highways5. Building Control & Environmental Health6. Estate & Asset Management7. Others Education to Cleansing

Agree Procurement Options & Form of Building Contract Factor in realistic timescales for internal approvals

Procurement Options Full OJEU – timescale, & appropriateness Existing Frameworks – Ealing used City West for larger schemes Contractor & Consultant “Panels” – most consultant appointments &

Small scale contracts (Below OJEU) Single purchases –services Tender or Quotation

Panels and Frameworks

Consider Council’s essential requirements eg registration with Constructionline and CHAS (Contractor Health & Safety Assessment)

For sites above OJEU review existing frameworks For sites below OJEU consider contractor & consultant panels because

of their simplicity and speed

Appraising Frameworks Consider if the rigour of the qualitative & financial assessment is

satisfactory Consider if following is covered:

1. Experience of affordable programmes2. Evidence delivering in time and budget3. References4. Constructionline scores5. Added value offered

Seek evidence of ability to deliver quality services 50:50, even 60:40 quality/price

Programme or Single Sites? Depends on size of sites, delivering repetitive programme, use or

avoid OJEU and geographical spread Impacts on type of contractor you will get Sites thorough checks before going out to tender

1. Boundaries & title correct2. Services correct – don’t assume either because you own it!3. Capacity study or massing exercise upon which to obtain quotes or tenders4. Brief for each site, or programme agreement with Planning5. Standardisation of house types or similar components6. Realistic packaging of sites, adjacent or the opposite ends of the Borough

Ensuring Success

Ensure ERs as tight as possible, specify to degree possible if using D &B, maybe Stage D+?

Address provisional sums before letting contract – commission further surveys?

Engage the contractor – discuss “value engineering” consider cost effective solutions

Client Issues Summary What time have you to consider the options? Simplicity in choice of procurement programme, meets your

requirements, transparent, provides VFM Ensure contractors and consultants right ones for the job – if using a

framework make sure there has been robust qualitative and financial assessment, same for use of contractor & consultant panels

Spend time ensuring your ERs/Design Brief is watertight. Precise what you want with each scheme Ensure you have done the necessary site investigatory work before tender

CONTRACTOR

Norman Crescent Estate

Northfield Road Estate

Harlech Gardens Estate

Redwood Estate

Services

Substations

central heating plant rooms

live drainage runs

extended mains

high abnormal costs

Resident Consultation

Health & Safety of residents

changes to existing estates stopping up roads/footpaths (alternative pedestrian routes)

closure of unapproved access’

loss of parking/provision of temporary, loss of open space

Considerate Contractor Scheme (CCS)

Design & Buildability How far spread out are the sites? Procurement strategy? Standardise house types for each tenure where

possible Servicing the estates

Off site works instructed by client: Design & Procurement (Value Engineering)

Preconstruction activities Demolition works (notice to residents) diversion works

Agreement of Cost Plans Initial Feasibility Appraisal (IFA) Post Planning Feasibility Appraisal (PPFA)

Realistic and achievable programme Small sites logistic plans shared prelims

Establishment of a Steering Group Committee to determine the client/estate priorities and drivers.

Contractor involvement for technical issues.

Thank You