western bay of plenty district council · curriculum vitae. the community board may have nominated...

98Date Subject

14 November 2016 Open Session Call for Nominations for the Elections of the New Zealand Community Board's Executive Committee (NZCBEC)

Western Bay of Plenty District Council

Omokoroa Community Board

Call for Nominations for the Elections of the New Zealand Community Board's Executive Committee

(NZCBEC)

Nominations for representatives and deputies are being sought for the New Zealand Community Boards Executive Committee by Local Government New Zealand. The Executive Committee is made up of six geographic zones. The Western Bay of Plenty District Council is part of Zone 2 which incorporates the fo llowing authorities:

Environment Bay of Plenty Environment Waikato Gisborne District Council Hamilton City Council Hauraki District Council Kawerau District Council Matamata-Piako District Council Opotiki District Council Otorohanga District Council

Rotorua District Council South Waikato District Council Taupo District Council Tauranga City Council Thames-Coromandel District Council Waikato District Council Waipa District Council Waitomo District Council Whakatane District Council

Every person who holds office as a Community Board member is qualified to be appointed to the Executive Committee and nominators and seconders must be from within the Zone in which the election is taking place. Details are provided in the attached memo (Attachment 1). A copy of the Zone Representative Job Description is also attached (Attachment 2).

Nominations for the Executive Committee were to be received by the returning officer not later than Friday 30 November 2016, accompanied by a brief curriculum vitae. The Community Board may have nominated a member, and any nominations were to be seconded by another Community Board in the Zone 2 District. Due to time constraints, it is suggested that the Chairperson be delegated to second any nominations that they felt are appropriate.

A2790881

99Date Subject

14 November 2016 Open Session Ca ll for Nominations for the Elections of the New Zealand Community Board's Executive Committee (NZCBEC)

Recommendation

1. THAT the report from the Democracy Advisor dated 14 November 2016 regarding Local Government NZ- Zone 2 representation be received.

2. (a) THAT the information from Local Government New Zealand be received.

OR

(b) THAT the Omokoroa Community Board advise their nomination of . . . . . . . . . . . .. . . . . . . . .. . . . . . . . .. . .• • .. . •• • •• for the Zone 2 representative and . . . . . •. . •. . •. • .. • • . . .. . ....••..•.•..... for Deputy Representative to the New Zealand Community Boards Executive Committee.

AND

3. THAT the Chairperson have the delegated authority to second any nominations from other Western Bay of Plenty District Council Community Boards as they deem appropriate.

4-AZ1.c(_r. A1leen Alty ..- ·

I e:---DemOCraCy Advisor

A2790881

100

Nomination for office of

Weare .. LGNZ.

New Zealand Community Boards' Executive Committee Zone Representative

To: Leanne Brockelbank local Government New Zealand PO Box 1214 Wellington

.t:?a n ~·l fi.:l'!rc~};glbarilil~ JfJ:1bfQ.:.Hf.

to be received by LGNZ by S.OOpm, Wednesday 30 November 2016.

We, the undersigned acting on behalf of the Community Boards shown below, hereby nominate

......................................................................................................... ~:~~ ..................... [name] of

............................................................................................................... ....... [address/council]

as a candidate for election to the office of Zone .......... (please complete) Representative on the New Zealand Community Boards' Executive Committee.

Nominated by: [Community Board)

Signed by:

Title:

Nomination is seconded by: [Community Board]

Signed by:

Title:

ACCEPTANCE: I, ................ .................................................... ............ [name], being a community board member, hereby accept the above nomination

Signed:

Date:

101


Weare. LGNZ.


To: l eanne Brockelbank l ocal Government New Zealand PO Box 1214 Wellington

.~r-::ill.:}g:.i'!.LQ,£~s1bar]~f~!tmL·_£Q..!Bf

to be received by lGNZ by S.OOpm, Wednesday 30 November 2016.

We, the undersigned acting on behatf of the Community Boards shown below, hereby nominate

.................................................................................................................................. [name] of

... ................................................................................................................... [address/council]


Nominated by: [Communrty Board]

Signed by:

Title:


Signed by:

Title:

ACCEPTANCE: I, ................................................................................ [name], being a community board member, hereby accept the above nomination

Signed:

Date:

102


Weare. LGNZ.


To: leanne Brockelbank local Government New Zealand PO Box 1214 Wellington

.~!'~§U,l!l-e . tJroc.~sJbarili£~Jgr.g._£9~nf

to be received by lGNZ by S.OOpm, Wednesday 30 November 2016.

We, the undersigned acting on behatf of the Community Boards shown below, hereby nominate

............................................................................................................................... ... [name) of

...................................................................................................................... [address/council]


Nominated by: [Community Board]

Signed by:

Title:


Signed by:

Title:

ACCEPTANCE: I, ................................................................................ [name], being a community board member, hereby accept the above nomination

Signed:

Date:

103Date Subject

9 November 2016 Open Session Infrastructure Services Report Omokoroa November 2016

Western Bay of Plenty District Council '~


Infrastructure Services Report Omokoroa November 2016

Purpose and Summary

This report provides specific information on infrastructure activities of interest to the Board.

Minute Action Sheets

The current Board Minute Action Sheets are attached to this report. The resolution to receive this report includes receipt of the Minute Action Sheets. Attachment A

This is a revised reporting methodology to have all the information relating to a project in a single location.

Recommendation

THAT the Deputy Chief Executive's Report dated 9 November 2016 and titled Infrastructure Services Report and Minute Action Sheet Report Omokoroa dated November 2016 be received.

Approved Gary Allis Deputy Chief Executive

A2784532 Page 1

r

104Date Subject

1.0

1.1


Utilities

Works programme 2016/17 The following project works are planned for and around the Omokoroa area.

Storm water • Te Puna West Stormwater

Wastewater • Te Puna West Wastewater

Water • CSZ Water Main Improvements • Junction Reservoir

1.2 Te Puna West Wastewater Regular updates are being posted to the Council Projects webpage to inform interested parties of the progress of project. A contract for the supply of grinder pump units has been awarded. As part of the tender, a system has been designed to include reticulation of the community. A further contract encompassing the physical works has been prepared and tenders wil l be sought.

There are three property owners who are so far refusing connection to the proposed scheme. Council are working with Bay of Plenty Regional Council to meet with the property owners to advise them of their options and try to convince them to connect to the scheme of their own free will. There are seven properties, including those mentioned above, yet to be assessed. These property owners are proving difficult to track down.

The application for the Archaeological Authority for construction has been obtained.

At this stage commencement of works is planned to begin in late January 2017.

Stormwater upgrades are planned to occur at Wallace Road and at the end of Snodgrass Road between mid-January through to March 2017.

1.3 Central Supply Zone Water Main Improvements Water mains in Te Puna Road between Te Puna Station Road and James Road, as well as the water mains in McDonnell Street, Omokoroa are to be replaced during mid-November through February 2017.

A planned water shutdown, to facilitate the installation of a new section of water main across the Highway at the Te Puna/State Highway 2 intersection, is scheduled for November 2017.

A2784532 Page 2

105Date Subject

1.4


Junction Reservoir This reservoir repairs have been competed. This reservoir will be operational by the end of November.

Tebbut Tanks have been taken offline due to a significant leak. Init ial reports indicate the failure is due to a bullet hole as well as an internal seam fa ilure. A review is underway to look at either repairing or replaci ng the t imber tank.

1.5 Review of Waste Management and Minimisation Plan (WMMP) The timeline for adopting a revised WMMP still remain for early mid-2017. The milestone dates are as follows:

• Issues and Opt ions to Council in August 2016 • Draft WMMP written during the election • Consultat ion post-election; and • Hearings, deliberations and adoption early mid-2017

1.6 Christmas and Holiday period kerbside rubbish removal Normal kerbside collection dates by private contractors apply to the District during the 2016/2017 holiday period.

2 Reserves

2.1 Omokoroa to Tauranga Cycleway Land access/acquisition for the Lochhead Road - Wairoa River - Te Puna Station Road section, has been agreed in principle as part of Resource Management Act subdivision process. This includes the full esplanade and access around the property.

The gravel track sections between Lynley Park and Tinopai reserve have been largely completed. Boardwalk construction has stalled due to difficulty by the contractor in obtaining HS treated timber.

The planned cycleway route around and over Mangawhai Pa has been discussed with Pirirakau Hapu who have given their support in principle which will be included in the archaeological application to Heritage NZ.

A brief is being prepared for the design built tender for the two main bridges and a smaller bridge at Jess Road. A design competition was held for the iconic Wairoa Bridge. Four entries were received and assessed by a panel. A preferred concept has been chosen. This will be launched on 28 November.

A2784532 Page 3

106Date Subject

2.2

9 November 2016 Open Session I nfrastructure Services Report Omokoroa November 2016

Omokoroa - Western Ave Sports Ground - Skate Path The Omokoroa Skate Path project recently received a merit award in the 'Outstanding Project' category at the New Zealand Recreation Association Conference. Attachment B

Now that the required funding is in place, Stage 3 construction of the skate path is programmed for early in 2017 after completion of the Te Puke Skatepark currently under construction with completion planned by Christmas.

2.3 Omokoroa Ferry to Opureora/Matakana Island - Facilities Upgrade The Ferry operator is replacing his existing ferry/barge which will be in service by June 2017. The Ferry operator sought and was granted, support from Council before committing to a contract to build a new ferry because the new design is slightly larger, requiring ramp facilities at both locations to be modified to accommodate the larger vessel. Ramp widening modifications at Opureora will affect the old timber jetty that is currently planned for renewal in financial year 2017/18. The ramp widening modifications are being prioritised to ensure completion before the arrival of the new barge.

Contractors have been engaged to undertake the design and construct ion for the upgrade work and the jetty renewal. Jetty renewal concept design options have been consulted with the Matakana Community and a revised draft design will be confirmed with them before the final design is settled on.

2.4 Omokoroa Jetty and Panepane Wharf Repairs Piling repairs to both assets is programmed to co-ordinate with the contractor pil ing barge operation, the timing of which is not yet confirmed but is being programmed in with other large harbour development projects (such as the Tauranga waterfront tidal stairs and the marine precinct). Both structures will need to be closed for a few days while the work is being done and public notification of closure will be advertised.

3 Strategic Property

3.1 Omokoroa Cell Tower Staff and Spark are looking at alternative locations for this cell tower site. Any processes required in terms of consenting and notification will be followed.

4 Development Engineering and Projects

4.1 Development Engineering The number of package of plans meetings with developers is reducing. However significant interest remains with development in Omokoroa and Te Puke. The construction phase for urbanisation of Kayelene Place is planned for the new year.

A2784532 Page 4

107Date Subject

4.2


Rural Fire Progress on the creation of Fire and Emergency NZ (FENZ) is continuing as planned. From 1 July 2017, Fire and Emergency will be the responsibility of the new FENZ organisation . Members of the Project Team are currently preparing an inventory of response assets together with condition rating to ensure that FENZ can operate effectively from 1 July 2017. Ownership issues for all assets are being worked through with asset owners over the next four years.

5 Emergency Management

5.1 Community Resilience Activities Staff presented the Marae Preparedness toolkit to WBOPDC Operations Committee on 7 July.

The Wright Road Rural Support District Community Guide to Emergencies have been distributed to over 300 residents, promoting preparedness and hazard awareness.

The Katikati Community Guide has been drafted for signoff before printing and distribution.

Staff have liaised with the Pongakawa Board of Trustees (BOT) to advise on approval process for the Pongakawa Action Centre to be a nominated Community Led Centre as part of the Pukehina Community Response Plan.

Staff met with Pukehina Rate Payers Association Inc. to provide key action points to implement emergency projects including: Tsunami signage, Community Response Plan (revised), Community Response Leaflets. Through regular follow up and updates the Association will achieve emergency preparedness for the community.

Two applications were submitted to the Ministry of Youth Development (MYD) for the Youth in Emergency Services (YES) programme. Applications were given on behalf of WBOPDC for the communities of MaketO and Katikati. Tsunami information boards are in development for the WaihT Beach/Bowentown and Pukehina area. These will align to the tsunami information boards recently displayed around Tauranga City.

5.2 Exercise Tangaroa Exercise Tangaroa took place over three days (31 August, 14 and 28 September 2016) and simulated the response to a tsunami threat to New Zealand. The scenario had a significant impact on the Bay of Plenty and over the three days provided a great opportunity to test our response to a tsunami threat, rapid impact assessment, welfare arrangements and the transition to recovery process. The Emergency Operations Centre was fully activated on the first two days of the exercise and all staff had the opportunity to participate in the exercise. Although the exercise was restricted to no public participation it identified areas where we can improve the service to our community.

A2784532 Page 5

108Date Subject


6 Roading

6.1 District Footpaths Repairs The project of eliminating footpath defects across the District was expected to be completed by the end of October 2016 in accordance with agreed timeframes, but an extension has been granted till the end of March 2017 to allow addit ional work to be included as the work progressed. The footpaths will then meet the basic level of serviceability as specified in the One Network Maintenance Contract.

Subject to agreement with the contractor, addit ional intervention will be undertaken over the next year to eliminate less hazardous defects and bring the footpaths up to a standard that wi ll reduce the possibility of presenting t ripping hazards for our ageing population . The district wide funding allocat ion of $250,000 will also be directed to improving mobil ity crossings, local drainage and other local minor improvements in urban areas.

6.2 Community Roading Omokoroa The construct ion of t he walkway I cycleway route from Western Avenue to Hamurana Road is complete, apart from the bridge over the stream, which is subject to a resource consent with the Regional Council which is currently being processed .

6.3 SH 2 North- NZTA Te Puna intersect ion construction has commenced with off line water, drainage, ut ility relocations and new access road alignment expected to be completed by Christmas 2016. The online roundabout earthworks and pavement works are expected to follow in the new year and programmed to be completed by June 2017.

6.4 Omokoroa Road Construction- State Highway to Railway The offer of service for the project works has been received and is higher than the original estimate due to scope changes required for the accelerating development. The project will be split and delivered in two phases; the first being Prole Road to the Railway required to accommodate development timings, the second phase from SH2 to the Prole Road will now likely be delivered in the following 2017/18 earthworks season. The telecommunications and power authorities are still expected to firm up their cost estimates. The additional cost to underground the existing power overhead lines is to be considered by the Council in December 2016.

6.5 Community Roading Account

Budget Funding Relevant Detail Information

Omokoroa Balance 30 June 2016 $129,256

Community Allocation for 2016/17 $92,700 Roading Balance Available for Allocation $221,956 Account

Refer to separate report for allocation of the community roading account.

A2784532 Page 6

109

Community Board Report OMOKOROA COMMUNITY BOARD 1/09/2015

ATTACHMENT 0 Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Walkway I Cycleway -Western Avenue Extension to Anderley Avenue

OM1515 4.3

TOM

COMPLETED

It was brought to the Board's attention that the area at the end of Western Avenue Extension had been churned up by machinery and was now in a very boggy state. This would be reported to the Transport Operations Manager to ensure remediation was undertaken as soon as the area dried out and weather conditions allowed.

11 November 2016: Cycleway project virtually complete with the exception of the bridge which has been delayed due to requirement for a BOPRC consent. The issue of the boggy area has therefore been addressed.

11 October 2016: Cycleway project virtually complete with the exception of the bridge which will be installed in October (delay in manufacturing).

110

i, TT ACHMENT ~j National award for Omokoroa Skate Path - Friday, 11 November 2016

Innovation and a community-led approach have la nded the Omokoroa Skate Path 'outstanding' recognition at the New Zealand Recreation Association 2016 Awards.

Western Bay of Plenty District Counci l picked up a Merit Award in the Outstanding Project category at the nationa l awards in Queenstown last night -fa ll ing second only to the multi-million dollar Margaret Mahy Family Playground.

The $230,000 project caught the judges' eyes for its unique, original design and the collaborative approach between Council and the community-led Omokoroa Community Skate Group (OCSG).

Council Reserves and Facilities Manager, Peter Watson, says the skate path did incredibly well, considering it was up against projects like the Margaret Mahy playground in Ch ri stchurch- which cost more than $3million in total.

He says the skate path is innovative because it's New Zealand's first fully custom skate path - different from traditional skate parks.

"Basic skate facilities traditionally include an area of concrete with some box tricks, but the skate path, at 140m long, is the first to be designed uniquely as a dedicated recreational path for all users and abilities.

"Its clever construction flows through the natural landscape and it's also accessible for wheelchairs and mobility scooters. No other facility in NZ is like this."

But what made the project stand out most was the community-led approach from start to finish.

A lot of interest was generated in the community around the idea of a skate path, says Peter.

"The local pri mary school children enthusiastically submitted a 100 signatu re petition to Council, seeking a skate path as opposed to a traditional skatepark."

In 2015 Council and the Omokoroa Community Board, impressed with the strong community support, agreed to fund $115,000 towards the project on the basis the community funded the balance.

This lead to a group of seven parents forming the OCSG with the clea r focus to promote and fundraise for the skate path.

"The group were great to deal with and created a connection between Council and the Community," says Peter.

"This enabled Council staff, led by Stephen Lun our Project Manager, to support the group by providing advice, guidance and support including the engagement of design consultants and engineering input.

A2791444

111

"We genuinely believe this community/Council collaboration was key to the success of the skate path."

OCSG chairperson, Erin Cartwright, says receiving the award is a celebration of community spirit.

"I think for the Omokoroa Skate Path to win Merit in the Outstanding Project category is a fantastic confirmation that when a community pulls together we can make a positive impact in the lives of the whole community not just the children.

"The OCSG committee has worked extremely hard over the last few years to bring the community together to create this wonderful community facility.

"I am very proud of the children of Omokoroa for believing that they can participate and positively contribute to the growth and development of their very own neighbourhood."

112Date Subject

14 November 2016 Open Session Omokoroa Community Roading Allocation



Omokoroa Community Roading Allocation

Purpose and Summary

To allocate funds from the Omokoroa Community Reading account to the Tinopai -Lynley Park- Railway line section of the Omokoroa to Tauranga walking and cycle trail.

The Omokoroa Community Board is requested to make a decision to approve the Omokoroa Community Reading Allocation.

Recommendation

1. THAT the Deputy Chief Executive Officer's report dated 14 November 2016 and titled "Omokoroa Community Board Roading Allocation" be received.

2. THAT the report relates to an issue that is considered to be of low significance in terms of Council's Significance and Engagement Policy.

3. THAT the Board allocates $100,000 from the Omokoroa Community Roading account to the Tinopai - Lynley Park Railway section of the Omokoroa to Tauranga Walking and Cylcling Trail.

Gary Allis Deputy Chief Executive Officer

A2790962 Page 1

113Date Subject

14 November 2016 Open Session Omokoroa Community Roading Allocation

1. Background

The Omokoroa Community Board has for a number of years promoted the extension of the walkway from Tinopai through to Lynley Park and the railway line. The Board allocated $60,000 from its reserve account to this project.

The estimated cost of undertaking this section is in the order of $500,000. The project is part funded from the Omokoroa to Tauranga Cycleway Project but requires additional funding. It was always envisaged that the Board would make a contribution from the community reading budget to progress the walk/cycleway.

The Tinopai - Lynley Park section is currently being constructed. The majority of the gravel tracks are constructed with the bridges and boardwalk delayed by the availability of suitably treated timber. Attachment A

2. Significance and Engagement

The Local Government Act 2002 requires a formal assessment of the significance of matters and decisions in this report against Council's Significance and Engagement Policy. In making this formal assessment there is no intention to assess the importance of this item to individuals, groups, or agencies within the community and it is acknowledged that all reports have a high degree of importance to those affected by Council decisions.

The Policy requires Council and its communities to identify the degree of significance attached to particular issues, proposals, assets, decisions, and activities.

In terms of the Significance and Engagement Policy this decision is considered to be of low significance because the projects have been budgeted. Consultation will occur through the consent and design process.

3. Engagement, Consultation and Communication

Interested/ Affected Completed/ Planned Parties Engagement/ Consultation/ Communication

Name of interested Consultation has occurred with adjacent land owners and parties/groups developers. A Regional Council consent has been obtained for the

works. An archaeological assessment is under way.

Tangata Whenua Pirirakau have been involved in the project.

General Public General Communication

A2790962 Page 2

114Date Subject

14 November 2016 Omokoroa Community Roading Allocation

Open Session

4. Issues and Options Assessment

Option A

Proceed with the Projects as listed (or as amended) in the resolution part 3.

The Board allocates $100,000 from the Omokoroa Community Roading account to the Tinopai - Lynley Park Railway section of the Omokoroa to Tauranga

Walking and Cylcling Trail.

Assessment of option for advantages and disadvantages taking a sustainable approach

Costs (including present and future costs, direct, indirect and contingent costs) and cost effectiveness for households and businesses

Enables the construction of links in the Omokoroa walking and cycling network, which provide recreat ional and commuter opportunities. Tourism and economic development opportunity with the Omokoroa to Tauranga walking and cycle trail.

The capital costs are funded from the community roading budget. Maintenance costs will increase due to t he additional length to maintain.

Option B (if applicable)

Do not approve the allocation of community roading funds.

Assessment of option for advantages and disadvantages taking a sustainable approach

Costs ( including present and future costs, direct, indirect and contingent costs) and cost effectiveness for households and businesses

The budget is retained for alternative roading projects.

The project may be delayed as funds are balanced over the full Omokoroa to Tauranga Cycleway.

Budget is retained.

Maintenance cost held at current levels.

5. Statutory Compliance

The recommendation meets statutory and legislative requirements.

A2790962 Page 3

115Date Subject

14 November 2016 Omokoroa Community Roading Allocation

6. Funding/Budget Implications

Budget Funding Relevant Detail Information

Omokoroa Balance 30 June 2016

Community Allocation for 2016/17

Roading Balance Available for Allocation

Account Draft Allocation Omokoroa to Tauranga Cycle Trail Remaining Balance

Possible Future Projects

Open Session

$129,256 $92,700

$221,956

$100,000 $121,956

• Bert Wall Drive connection to the Tinopai - Lynley Park walk/cycle trail • Esplanade parking improvements

A2790962 Page 4

116November 2016 Photo Essay showing recently completed metal-surfaced sections of Omokoroa Cycleway, Stage 1:

Locality Map of NE end:

Photo 1 ~

looking NE

looking SW

~ );! () I ~ m z ~

~ A279 1795

117

The three photos above & left were taken on 14 Oct. 2016; they show: (i) Cycleway junction at existing track and boardwalk below Tinopai Reserve (ii) New cycleway below Jolly property. Since these photos were taken the top-soiled batters have been grassseeded, and the capping surface has since been rolled a second time, and three large (140 litre) pohutukawa trees have been planted . See map above for photo sites.

The nine photos below were taken on 04 Nov. 2016; they show various aspects ofthe new cycleway below Lynley Park. The photo sequence has the first photo at the stormwater detention dam and the last photo at the northern point where it will junction with the boardwalk. See map immediately below for photo sites below Lynley Park.

A279 1795

~ --t ~ I ~ m z -i

3

118ATTACHMENT~

~~~:: ~ . . ~ ._.

A279 1795

119

..c ...... z 0.0 c

.:.:. 0 0

L.U

z 0.0 c

.:.:. 0 0

ATTACHMENT W

121@ looking Sth.

3. Photos 6, 8 & 10 give some indication of the amount of topsoil fill placed below the carriageway to acquire suitable linear and cross-section gradients.

4. Photo 12 shows the terminus of the metalled section and the southern end of the 400m long boardwalk section.

5. Final crowning, surface dressing and minor tweaks to water-tables will follow after this new trail has been used by Fulton Hogan for boardwalk construction access.

6. Email last week from Fulton Hogan advises that their bridge and boardwalk construction has been delayed due to a current market shortage of construction timber.

ENDS

)> -f

~ () I s: m z -i

8 A2791795

122Date Subject

10 November 2016 Open Session Financia l Report Omokoroa- September 2016



Financial Report Omokoroa - September 2016

Purpose and Summary

This report provides the Community Board with a six-weekly monitoring of its operational budget.

Attached are the financial statements for the period up to 30 September 2016 (Attachment A) .

Total operational costs are lower than budget and include conference expenses, contingency, grants, mileage al lowances and sala ries.

Inter-department charges are slightly over budget, but on t rack year-to-date.

Grant payments made to date:

$ Niqht Owls Cinema [OM22.7.1] $(1,150) Total grants to date $(1,150)

Committed- Operational expenditure

Total committed - o erational ex enditure Nil

2016/17 reserve analysis:

2016/17 Opening Balance $330 353 No postings to date. Nil 2016/17 Closing Balance $330,353

A2787804 Page 1

123Date Subject

10 November 2016 Financial Report Omokoroa- September 2016

Committed - Reserve expenditure

Funding for the proposed Tinopai Reserve to Lynley Park Walkway [OM1.9l. Contribution towards the cost of the new sports pavilion on the Western Avenue sports ground [OM9.4.2]. Contribute towards the skate path facility within the Western Avenue Sports Ground [OM8.6.2l. 2016/ 17 Closing Balance after committed expenditure

Recommendation

Open Session

$(60,000)

$(100,000)

Up to $(50,000)

$120,353

THAT the Financial Accountant's report dated 10 November 2016 and titled "Financial Report Omokoroa- September 2016" be received.

Dian McCall Financial Accountant

Approved Ron Aitken Finance Manager

Minute Action Sheet Position Code For Action FA For Info FM For Info CFO

A2787804 Page 2

124 ATIACHMENT (!] Western Bay of Plenty District Council Income and Expenditure Statement

For the period ended 30 September 2016

Omokoroa Community Board Year to Date Full Year Last Year

Variance Actual Budget (Unfav}/Fav Budget Actual

$ $ $ $ $ Direct Costs

Conference Expenses 0 0 0 0 1,000 0

Contingency - [see breakdown below] 0 0 0 0 5,000 1,675

Grants 1,150 1,150 0 0 5,000 2,565

Mileage Allowance 147 205 58 0 2,000 751

Salaries 5,088 5,631 543 0 24,694 18,002

Inter Department Charges 8,121 8,118 (3) ® 32,480 32,484

Operating Costs 14,505 15,104 599 0 70,174 55,477

Total Operating Costs 14,505 15,104 599 0 70,174 55,477

Interest Expense 0 0 0 0 (6,000) (17,006)

Total Direct Costs 14,505 15,104 599 0 64,174 38,472

Costs Allocated 0 0 0 0 0 0

Total Costs 14,505 15,104 599 0 64,174 38,472

Income Rate Income 18,652 17,544 1,108 0 70,174 59,626

Total Direct Income 18,652 17,544 1,108 0 70,174 59,626

Net Cost of Service 4,147 2,440 1,707 0 6,000 21,154

Contingency - breakdown

No contingency costs to date

Year to date contingency costs 0

Communitv Board Reserves Opening Balance - Surplus (Deficit) 330,353

No movement for the year.

(Decrease) Increase in year 0

Closing Balance- Surplus (Deficit) 330,353

125Date Subject

8 November 2016 Draft Annual Budget

Open Session


Purpose


Draft Annual Budget

The Community Board is required to review its budget annually and make a recommendation on what the Board considers its operational budget should be for the upcoming financial year.

The Board is aware that the annual forecast for its budget will be subject to Council review and consultation.

Recommendation

1. THAT the report from the Democracy Advisor dated 8 November 2016 and titled Draft Annual Budget be received.

2. THAT it be recommended to the long Term and Annual Plan Committee that the Omokoroa Community Board Draft Annual Budget be:

[.QRerating Costs Conference Expenses Contingency Grants Mileage Allowance_~ Salaries

Inter Departm<i~ Charges TOTAL OPERATING COSTS

l2o1s ;,, .. 2o19it 20-20. 1.:· ac21:: :zo22· , ;ao

0

Determined by Remuneration Authority

Determined by Overhead Cost Allocation

3. THAT this report relates to issues which are not considered significant in terms of Council's Policy on Significance.

Aileen Alty Democracy Advisor

A2785252 Page 1

126Date Subject

8 November 2016 Draft Annual Budget

Open Session

1. Background

Under the role and purpose of Community Boards, subject to compliance with Council strategies, policies, plans and legislation, the Community Board has the delegated function to:

Control, expend and monitor funds as allocated by Council.

The salary component of all Community Boards has been determined by the Remuneration Authority and the Board has no control over this figure.

Under the new process used by the Remuneration Authority there is no full review in the current triennium period for elected member salaries, but rather an increment which will be assessed annually.

The Omokoroa Community Board set their 2016/17 Budget in October 2015 (Reference OM16) as outlined below. The actual totals for 2016 are shown below along with the 2016/17 Budget.

Omokoroa Conference Expenses Contingency Grants Mileage allowance Salaries

2016 Actual 2016/17 Budget

0 1,000 1,675 5,000 2,565 5,000

751 2,000

Inter Departmental Charges Determined by Remuneration Authority Determined by Overhead Cost Allocation

2. Statutory Compliance

The Local Government Act 2002 required that Community Boards prepare an annual submission to Council for expenditure within their community.

Funding/Budget Imllications Budget Funding I Relevant Detail

Information .

Council -------------------------------~

The Omokoroa Community Board does not have the delegated authority to make funding allocations outside of the adopted budget. The Community Board may make recommendations to Council.

3. Consultation and Communication

Interested/ Affected Completed/Planned i Notes Parties Consultaticm/ Communication

General Public The public may comment on Board's budget during the Annual Plan/Long Term Plan consultation process.

A2785252 Page 2

127Date Subject

11 November 2016 Open Session Schedule of Meetings November I December 2016


Formal Meeting Schedule

November- December 2016

November 2016

Meeting Date Time Venue

Council 24 Nov 9.30 a.m. Chambers

Waihi Beach Community Board 28 Nov 6.30 pm. Chambers

Omokoroa Community Board 29 Nov 7.00 p.m. Omokoroa Library and Service Centre

Katikati Community Board 30 Nov 7.00 p.m. Katikati Library and Service Centre

December 2016

Meeting Date Time Venue

Maketu Community Board 6 Dec 7.00 pm Maketu Community Centre

Te Puke Community Board 8 Dec 7.00 pm. Te Puke Library and Service Centre

Council 15 Dec 9.30 am . Chamber

western bay of plenty district council · curriculum vitae. the community board may have nominated...

Documents