western stevedoring lynnterm 2020 edition emergency … documents/emergency... · 2020. 10. 15. ·...

REV: 002 | 14-July-2020

Western Stevedoring Lynnterm 2020 Edition Emergency Response Plan

2 | Lynnterm ERP | 14-July-2020

Contents 0.0 Overview ........................................................................................................................................... 4

0.1 Purpose ......................................................................................................................................... 5

0.1.1 Scope ..................................................................................................................................... 5

0.2 Document Control ......................................................................................................................... 5

0.2.1 Ownership and Responsibilities ............................................................................................ 5

0.2.2 Distribution ........................................................................................................................... 5

0.3 Glossary ......................................................................................................................................... 6

0.4 Requirements ................................................................................................................................ 7

0.4.1 Integration with Outside Agencies ........................................................................................ 7

0.4.2 Emergency Drills.................................................................................................................... 8

0.4.3 Training ................................................................................................................................. 8

0.4.4 Equipment and Facilities ....................................................................................................... 8

1.0 Incident Command Structure (ICS) ................................................................................................... 9

1.1 Structure ....................................................................................................................................... 9

1.2 Functions ....................................................................................................................................... 9

1.2.1 Command .............................................................................................................................. 9

1.2.2 Operations........................................................................................................................... 10

1.2.3 Logistics ............................................................................................................................... 10

1.2.4 Planning ............................................................................................................................... 10

1.2.5 Finance / Administration..................................................................................................... 10

2.0 Emergency Operation Centre (EOC) ............................................................................................... 10

2.1 Location ....................................................................................................................................... 10

2.2 Contact Information .................................................................................................................... 10

2.3 Available Resources .................................................................................................................... 10

2.4 Alternate Location....................................................................................................................... 11

3.0 Initiating Emergency Response Procedure ..................................................................................... 12

3.1 First Aid Response Protocol – Inside First Aid Room .................................................................. 13

3.2 First Aid Response Protocol – Outside First Aid Room ............................................................... 14

3.3 Site Security – Emergency Response .......................................................................................... 15

3.4 Emergency Vehicles Entering Lynnterm ..................................................................................... 16


4.0 Administration Building Emergency Evacuation Plan (COHS 17.4) ................................................. 16

4.1 Plan of the Building (COHS 17.4(2)(a)(b), 17.5 (2)(d)) ................................................................. 16

4.2 Evacuation Procedures – Admin Building (COHS 17.4(2)(c), 17.5(2)(a)(b), 17.5(3)) ................... 17

4.3 Evacuation Procedures – Terminal Buildings .............................................................................. 18

4.4 Instructions and Training (COHS 17.6) ........................................................................................ 18

4.5 Emergency Wardens – Admin Building (COHS 17.7(1)(2)) ......................................................... 18

4.5.1 Emergency Wardens’ Duties ............................................................................................... 18

4.5.2 Emergency Wardens Instruction and Training (COHS 17.8) ............................................... 19

4.5.3 Emergency Wardens Meetings (COHS 17.10(1)(a)) ............................................................ 19

4.6 Inspections (COHS 17.3(1), 17.9) ................................................................................................ 19

4.7 Emergency Drills (COHS 17.10(1)(b)) .......................................................................................... 19

4.8 Record Keeping (COHS 17.10(2)(3)) ............................................................................................ 19

4.9 Fire Department Notification (COHS 17.10(4)) ........................................................................... 19

5.0 Shelter-in-Place ............................................................................................................................... 20

5.1 Locations ..................................................................................................................................... 20

5.2 Physical Testing of Shelter-in-Place Locations ............................................................................ 20

5.2.1 Purpose ............................................................................................................................... 20

5.2.2 Testing Protocol .................................................................................................................. 20

5.2.3 Shelter-in-Place Checklist .................................................................................................... 20

5.2.4 Record Keeping ................................................................................................................... 21

5.3 Shelter-in-Place Procedure ......................................................................................................... 21

5.3.1 Activation of the Emergency Siren ...................................................................................... 22

5.3.2 Administration Office .......................................................................................................... 23

5.3.3 Maintenance Shop .............................................................................................................. 24

5.3.4 Shed 1 Lunchroom .............................................................................................................. 25

5.3.5 Shed 2 Lunchroom .............................................................................................................. 26

5.3.6 Gear Locker ......................................................................................................................... 27

5.3.7 Vessels ................................................................................................................................. 28

5.4 Shelter-in-Place Resource Information ....................................................................................... 29

5.4.1 SDS for Chlorine .................................................................................................................. 29

5.4.2 MSDS Online ....................................................................................................................... 43

6.0 Emergency Procedures (COHS 17.5(1))........................................................................................... 43


6.1 Hazardous Acts by a Person (17.5(1)(a)) ..................................................................................... 43

6.2 Threats by a Person (17.5(1)(a)) ................................................................................................. 45

6.3 Unauthorized Building Access ..................................................................................................... 47

6.4 Accumulation, Spill or Leak of a Hazardous Substance (17.5(1)(b)) ........................................... 48

6.4.1 Accumulation, Spill or Leak of a Hazardous Substance (17.5(1)(b)) ................................... 48

6.5 Non-Evacuation Procedure (COHS 17.5(1)(c)) ............................................................................ 50

6.6 Failure of Lighting System (COHS 17.5(1)(d)) .............................................................................. 51

6.7 Cyber Attack ................................................................................................................................ 52

6.8 Major Injury Incident .................................................................................................................. 53

6.9 Admin Building Fire (COHS 17.5(1)(e)) ........................................................................................ 54

6.10 Vessel Fire ................................................................................................................................... 55

6.11 Earthquake .................................................................................................................................. 56

6.12 Emergency Notification Protocol ................................................................................................ 57

0.0 Overview The complexity of incident management, including multi-government agency and multifunctional involvement during emergency incidents, requires a consistent incident management approach to emergency response.

Western Stevedoring’s approach to Emergency Planning & Management and Emergency Response Plan development and implementation must comply with the requirements of:

Canada Labour Code Part II Canadian Occupational Health and Safety Regulations: Part XVII – Safe Occupancy of the

Work Place British Columbia Fire Code

The regulation, while not prescriptive in terms of dictating a specific format, does stipulate that an Emergency Response Plan (ERP) must be in place and tested on an annual basis. Further, the ERP must integrate with outside support from communities, police, fire departments and regulatory agencies that might be called upon in the event of an emergency at Western Stevedoring Lynnterm. Management Infrastructure must be in place to ensure that the ERP is managed in a timely and effective manner.

In 1993, the BC Legislature passed the Emergency Program Act. This Act outlines the roles and responsibilities with regard to emergency planning, response and recovery, for municipalities,


electoral areas and national parks. The Province of British Columbia and all BC regulatory/support agencies formally endorsed the Emergency Response Management System Incident Command Structure (BCERMS ICS) in 1995.

The Incident Command Structure (ICS) is modular, flexible and functional. ICS places emphasis on the following aspects of emergency management:

Priority 1 – Life Safety Priority 2 – Incident Stabilization Priority 3 – Property Conservation

0.1 Purpose The purpose of an ERP is to ensure that the key elements of people, plans and equipment all contribute to a timely resolution of an incident. Prompt effective emergency response reduces the impact of natural or man-made incidents. Response equipment, evacuation procedures, actions plans, and training programs must be established prior to incidents occurring.

0.1.1 Scope Lynnterm is a multi-purpose cargo terminal handling woodpulp, steel, tires, lumber, chemicals and heavy equipment. This ERP covers the following range of emergencies:

Fires and Explosions – Major Property Damage Product or Chemical Spills Bomb Threats and Violent Attacks Medical Emergencies – Fatalities, Serious Injuries Natural Disasters Cyber Attack Spills, Releases or Impacts from Neighbouring Facilities

0.2 Document Control

0.2.1 Ownership and Responsibilities The Director, Health and Safety, Quality and Environment (HSQE) is the designated owner of this plan and is responsible for ensuring emergency planning and response systems are developed, implemented, and maintained as well as improved on an ongoing basis.

The Health & Safety Management Committee (HSMC) is responsible for ensuring that adequate emergency planning and response programs are in place and are tested. The HSMC conducts an annual review of the ERP in conjunction with the annual emergency drill.

0.2.2 Distribution Physical copies:


Copy Holder Location Primary Incident Command Role

Copy Number

Manager, HSQE Director, HSQE Office Safety Officer Master Copy Incident Command Centre

Main Boardroom (2nd floor)

Multiple ICC Copies in Folders

President President’s Office Copy #1 Chief Financial Officer Office of CFO Finance / Admin.

Leader and Planning Section Leader

Copy #2

President, Terminal & Stevedoring

President, Terminal & Stevedoring’s Office

Copy #3

VP Terminals & Stevedoring

VP Terminals & Stevedoring’s Office

Copy #4

General Manager, Lynnterm & Squamish

General Manager’s Office Incident Commander

Copy #5

Assistant Terminal Manager

Asst Terminal Manager’s Office

Operations Section Leader

Copy #6

Terminal Superintendents Terminal Superintendents Office

Copy #7

Terminal Head Foreman Terminal Head Foreman’s Office

Copy #8

Maintenance Manager Maintenance Manager’s Office

Logistics Section Leader

Copy #9

Director, Human Resources and Administration

Office of the Director HR and Administration

Liaison and Information Officer

Copy #10

Security Guard Security Booth Copy #11 Maintenance Head Foreman

Maintenance Head Foreman’s Office

Copy #12

Gearlocker Head Foreman

Gearlocker Head Foreman’s Office

Copy #13

First Aid Attendant Terminal First Aid Room Copy #14 Shed #2 Foremen’s Office Foreman’s Office in Shed

2 Copy #15

Electronic copies:

Distributed annually and available on SharePoint.

0.3 Glossary Emergency Operations Centre (EOC): Is a central command and control facility.

Emergency Response Team (ERT): Consists of designated management and field personnel who respond to emergency incidents.


Incident Command Structure (ICS): A standardized on-site management system designed to enable effective, efficient incident management by integrating a combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure.

Shelter-in-Place: A “safe location” where workers are directed and protected from hazardous materials that may have been released into the atmosphere. This is a precautionary move that is aimed at keeping the workers safe while remaining indoors.

0.4 Requirements Systems to ensure that the Emergency Response Plan (ERP) is documented, reviewed, accessible and clearly communicated to potentially affected personnel.

The ERP is based on the following risks:

The hazards of products and materials that could be encountered in emergency response

Response strategies for handling potential emergencies Details of the organization, responsibilities and authorities associated with the various

types of emergency situations in the plan First aid and emergency transport of patients Protection and evacuation of personnel

Site personnel are trained to follow a specific process for emergencies following an incident.

0.4.1 Integration with Outside Agencies Western Stevedoring is a member of the Vancouver Fraser Port Authority and the Greater Vancouver Regional District (GVRD). The ERP integrates with the Royal Canadian Mounted Police (RCMP) and fire departments emergency plans. It identifies the resources that each member is willing to commit to in the event of an emergency assistance request.

Appropriate emergency response equipment and services is provided by the District of North Vancouver following a 911 emergency phone call.

The ERP is compatible with the District of North Vancouver Emergency Services. There are no formal mutual aid plans or organizations. Chemtrade Electrochem and Univar are capable of providing TDG Hazmat assistance if called upon. Vancouver Fraser Port Authority is also capable of providing assistance.

Emergency communication and interface with the media and the public will be managed by Director - Human Resources, Administration and Community Relations.


0.4.2 Emergency Drills At least one appropriate exercise is conducted each year testing varying aspects of the ERP.

Critiques and recommendations from the emergency drill are documented, tracked, and followed-up by the Health and Safety Management Committee.

An emergency drill program is in place, to test all levels of the response organization. Emergency drills test the following:

Usability of the ERP Emergency Operations Centre (EOC) functionality – ICS Management team emergency response and planning capability Field emergency response team capability Emergency response equipment capability Shelter-in-Place and Muster Station use Communications and emergency procedures Evacuation & EOC relocation

0.4.3 Training A training program is in place for the following groups:

EOC Management and support team (ICS) Emergency Response Field Supervision – Superintendents and Foremen Emergency Wardens

Internal computer-based training is provided and completed on an annual basis.

0.4.4 Equipment and Facilities The main components of Western Stevedoring’s Protection Systems are:

Passive:

Fire Detection Systems Sprinkler Systems Oil/Water Separator and Catch Basins Server Room Fire Suppression System Access Control and Physical Security Systems

Active:

Standpipe and Hose Cabinets Assembly Areas Pull Stations Fire Extinguishers Personal Protective Equipment


Spill Kits Shelter-in-Place Systems Security Monitoring Equipment Security Booth First Aid Room

A structured program is in place for reviewing response equipment and facilities including all portable and fixed equipment.

1.0 Incident Command Structure (ICS) Western Stevedoring’s emergency management organization is based on ICS.

1.1 Structure

Incident Commander

SafetyOfficer

Finance and Admin Leader

Operation Section Leader

LiaisonOfficer

Information Officer

Planning Section Leader

Logistics Section Leader

Field Incident Commander

1.2 Functions Most incidents or events require a division of labour to be effective. The organization of the Incident Command System is built around five major management activities.

1.2.1 Command Incident Commander sets objectives and priorities, has overall responsibility at the incident or event.

Information Officer manages the dissemination of information to the media and other agencies and organizations.

Liaison Officer is the point of contact for personnel in cooperating non-Occupational Health and Safety agencies (outside agency interface).


Safety Officer assesses hazardous and unsafe situations and develops mitigation measures for personnel safety and ensures contact with OH&S regulatory agencies in an emergency.

1.2.2 Operations Operations Section Chief conducts tactical operations to carry out the plan, develops the tactical objectives, organization, and directs all resources. On-Scene Emergency Coordinators (Dock Superintendents) report to the Operations Section Chief.

Field Incident Commander(s) located at the incident scene focus on site management, containment, control and worker safety.

1.2.3 Logistics Logistics Section Chief provides support to meet incident needs, provides resources and all other services needed to support the incident.

1.2.4 Planning Planning Section Chief develops the action plan to accomplish the objectives, collects and evaluates information and maintains resource status.

1.2.5 Finance / Administration Finance/Administration Chief monitors costs related to the incident, provides accounting procurement, time recording and cost analyses.

2.0 Emergency Operation Centre (EOC)

2.1 Location Lynnterm Main Boardroom (2nd Floor)

Western Stevedoring 15 Mountain Highway North Vancouver, BC V7J 2J9

2.2 Contact Information Telephone: 604-904-2868

604-904-2869

Site Radio: Channel 1 (east repeater) Channel 2 (east user)

2.3 Available Resources EOC Manual


Incident Command Folders (Incident Commander, Safety Officer, Information/Liaison Officer, Operations & Logistics Section Leader, Planning Finance/Admin Section Leader

Terminal Blueprints and Drawings Lynnterm Fire Safety Plan Univar ERP Internet and local computer network terminal (access to MSDS online)

2.4 Alternate Location Western Stevedoring Gear Locker 129 Harbour Avenue North Vancouver, BC V7J 2E4 Telephone: 604-904-2871 / 604-986-2935


3.0 Initiating Emergency Response Procedure


3.1 First Aid Response Protocol – Inside First Aid Room


3.2 First Aid Response Protocol – Outside First Aid Room


3.3 Site Security – Emergency Response


3.4 Emergency Vehicles Entering Lynnterm

4.0 Administration Building Emergency Evacuation Plan (COHS 17.4)

4.1 Plan of the Building (COHS 17.4(2)(a)(b), 17.5 (2)(d)) Please refer to Fire Safety Plan document, February 2018, Pages 30 and 31

Lynnterm Fire Safety Plan


4.2 Evacuation Procedures – Admin Building (COHS 17.4(2)(c), 17.5(2)(a)(b), 17.5(3))


4.3 Evacuation Procedures – Terminal Buildings TO BE PROVIDED BY ORSO LOSS CONTROL. DATE TBD.

4.4 Instructions and Training (COHS 17.6) Every employee will be instructed and trained in the procedures to be followed in the event of an emergency and the location use and operation of fire protection equipment and emergency equipment.

Notices detailing the evacuation plan and procedure are posted at locations accessible to employees at the workplace.

4.5 Emergency Wardens – Admin Building (COHS 17.7(1)(2)) Chief Emergency Warden is the Terminal Manager Russ Peters – Main Floor, telephone 604-904-2805.

Deputy Chief Emergency Warden is the Manager, HSQE Darcy Hinds – Main Floor, telephone 604-904-2852.

Admin Building Floor 1 Emergency Warden is the HSQE Coordinator.

Admin Building Floor 1 Deputy Emergency Warden is the Manager, Woodpulp and Lumber.

Admin Building Floor 2 Emergency Warden is the Administrative Assistant, HR and Community Relations.

Admin Building Floor 2 Deputy Emergency Warden is the Senior Accountant.

Admin Building Monitor for employees requiring special assistance is the Accounting Assistant.

Admin Building Head Count Warden is the worker performing reception duties.

Gear Locker/Maintenance Shop/Shed and Outside Operations Emergency Wardens are the Head Foremen/Foremen.

Vessel Emergency Wardens are the Superintendents/Head Foremen.

4.5.1 Emergency Wardens’ Duties Chief/Deputy Emergency Warden: Activates the emergency evacuation plan/emergency response plan and is responsible for ensuring all workers have been evacuated and accounted for.

Floor Emergency Warden/Deputy: Ensures all workers in their area/floor are evacuated.

Monitor: Provides assistance to employees requiring special assistance.

Head Count Warden: Conducts roll call against employee list and visitor log.


4.5.2 Emergency Wardens Instruction and Training (COHS 17.8) All emergency wardens undergo annual training regarding their responsibilities under the emergency evacuation plan and for emergency procedures.

Training is typically provided in advance of the annual emergency drill as part of the annual meeting of emergency wardens.

4.5.3 Emergency Wardens Meetings (COHS 17.10(1)(a)) At least once per year an emergency warden meeting will be held to review the contents of or after changes to the emergency evacuation plan or procedures.

The meetings shall include all wardens, monitors and employees requiring special assistance.

4.6 Inspections (COHS 17.3(1), 17.9) Visual inspection by a qualified person shall be conducted at least once every six months. The inspection will include all fire escapes, exits, stairways, and fire protection equipment in the building in order to ensure they are always in serviceable condition and ready to use.

A record of each inspection will be dated and signed by the person completing the inspection. These records will be kept for two years.

4.7 Emergency Drills (COHS 17.10(1)(b)) At least once per year an emergency drill will be held to test the effectiveness of the ERP.

4.8 Record Keeping (COHS 17.10(2)(3)) Meeting records will include the date of the meeting, names and titles of those present and summary of the matter discussed.

Drill records will include the date and time of the drill and the length of time taken to evacuate the building.

Both meeting records and drill records will be kept for two years.

4.9 Fire Department Notification (COHS 17.10(4)) The local fire department, North Vancouver District Fire Department, shall be notified at least 24 hours in advance of the date and time of any evacuation or emergency drill.

Contact information: District of North Vancouver Fire Department Firehall #2 604-990-3682


5.0 Shelter-in-Place A “safe location” where workers are directed and protected from hazardous materials that may have been released into the atmosphere. This is a precautionary move that is aimed at keeping workers safe while remaining indoors.

5.1 Locations Shelter-in-Place locations for Lynnterm are: Administration Building; Maintenance Shop; Shed 1 Lunchroom; Shed 2 Lunchroom and Gear Locker.

Stevedores working against a vessel will Shelter-in-Place within the super structure of the vessel which should have the ventilation system turned off and all doors and windows closed/sealed.

5.2 Physical Testing of Shelter-in-Place Locations

5.2.1 Purpose To ensure the readiness of Western Stevedoring’s Shelter-in-Place locations with respect to their integrity against toxic gas release (i.e. chlorine from Canexus) and to ensure that all equipment is available and in good working order the following testing protocol and checklist will be used.

5.2.2 Testing Protocol Who: Director, Health and Safety, Quality and Environment When: Annual basis How: Utilizing the Shelter-in-Place Checklist

5.2.3 Shelter-in-Place Checklist

Date Completed: Completed By:

Location:

Item Status/Comments Have the Shelter-in-Place locations been tested for air infiltration by an Industrial Hygienist within the last 2 years?

Is the Shelter-in-Place rated at less than 0.1 standardized air changes per hour?

Are all doors equipped with acoustical grade door seals (soft rubber) and weather stripping?

Are all door seals in good condition? (No gaps, drafts, or light visible past the door seal when closed on TOP, BOTTOM, LEFT or RIGHT SIDES?)

Are all wall, floor, or ceiling penetrations (cable runs, conduit, plumbing, etc.) sealed or caulked?

Do the air duct dampers close and supply air fans shut off or go into recycle mode when the


Shelter-in-Place HVAC shut down button is pressed? Are all Shelter-in-Place windows permanently sealed and draft free?

Is the presence of this Shelter-in-Place identified by signs on the building exterior?

Does the radio system function adequately? Do the Shelters-in-Place contain a roll of duct tape for sealing leaks and a copy of the ERP?

5.2.4 Record Keeping On an annual basis, a summary is reviewed by the Health and Safety Management Committee.

Completed checklist will be retained electronically and kept in the following folder:

L:\shared files\Health and Safety Management\Health & Safety Management System\HSMS Manual Edition 2019\Records

5.3 Shelter-in-Place Procedure Western Stevedoring has installed a “siren”, the Emergency Warning System, to be used for emergencies where relocation of workers and visitors to a Shelter-in-Place is required at Lynnterm.


5.3.1 Activation of the Emergency Siren


5.3.2 Administration Office


5.3.3 Maintenance Shop


5.3.4 Shed 1 Lunchroom


5.3.5 Shed 2 Lunchroom


5.3.6 Gear Locker


5.3.7 Vessels


5.4 Shelter-in-Place Resource Information

5.4.1 SDS for Chlorine


5.4.2 MSDS Online Additional SDS information can be found via MSDS Online using the link provided below.

https://msdsmanagement.msdsonline.com/cf4f09bc-87f5-4658-a78f-1eafd1c067c5/ebinder/?nas=True

6.0 Emergency Procedures (COHS 17.5(1))

6.1 Hazardous Acts by a Person (17.5(1)(a)) All security threats, breaches and incidents shall be reported directly to Transport Canada Marine Safety and Security at 1-888-857-4003, 24-hour duty manager and the Harbour Master via the 24-hour Port Operations Centre at 604-665-9086. All hazardous acts must be treated as serious until cleared by the authorities.




6.2 Threats by a Person (17.5(1)(a)) All security threats, breaches and incidents shall be reported directly to Transport Canada Marine Safety and Security at 1-888-857-4003, 24-hour duty manager and the Harbour Master via the 24-hour Port Operations Centre at 604-665-9086. All threats must be treated as serious until it can be determined that the threat does not pose a risk.


6.3 Unauthorized Building Access


6.4 Accumulation, Spill or Leak of a Hazardous Substance (17.5(1)(b))

6.4.1 Accumulation, Spill or Leak of a Hazardous Substance (17.5(1)(b))


6.5 Non-Evacuation Procedure (COHS 17.5(1)(c))


6.6 Failure of Lighting System (COHS 17.5(1)(d))


6.7 Cyber Attack


6.8 Major Injury Incident


6.9 Admin Building Fire (COHS 17.5(1)(e))


6.10 Vessel Fire In case of a vessel fire at Lynnterm, the following information applies:

A shipboard fire is a Marine Emergency and would trigger a call to the Port Operations Centre 604-665-9086 as well as a call to 911.The ship’s crew provide the first response to a shipboard fire as they have the training and the equipment. Depending upon the escalation required to suppress the fire, other agencies may need to respond both from water and land. Responders could include the local fire department, Canadian Coast Guard and privately owned fire-fighting equipment.

The Harbour Master is part of the Unified Command and would consult with the lead fire response agency regarding the shifting of any vessel. The criteria for moving the vessel will be based on protection of life, environment, property and business continuity. The Harbour Master would redirect traffic and relocate vessels as required in the interest of safety.

The Port does not own or operate fireboats at this time. The fireboats that operate within The Port waters are currently operated by Vancouver Fire and Rescue Services. In addition, the Port Operations Centre provides marine safety communications co-ordination with the Joint Rescue Co-ordination Centre Victoria (JRCC) - joint because it is staffed by the Canadian Air Force (CAF) and Canadian Coast Guard (CCG).

In the case of a vessel fire, the Initiating Emergency Response procedure will be used.


6.11 Earthquake


6.12 Emergency Notification Protocol

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