westwood homeowners association 6-11-2008 emergency meeting summary

8/14/2019 Westwood Homeowners Association 6-11-2008 Emergency Meeting Summary

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Westwood Homeowners Association, Inc.

A Florida Condominium

1440 Ocala Road, Tallahassee, FL 32304

Emergency Meeting

of the Board of Directors

June 11, 2008, at 7:00 PM

at the Westwood Clubhouse

AGENDA

I. Call to Order William Graham, President

II. Roll Call Jeff Clotfelter, Secretary

______William Graham, President

______Jeff Clotfelter, Secretary

______Leo Rotan, Vice President

______Sheila Chitty, Treasurer

______Darrin Jones, Assistant Secretary

III. Proof of Notice Bill Graham, PresidentIV. Board Adjourns and Meets as Architectural Review Committee

A. Request for modification of air conditioner lines by Mr. Winters, Unit 219.V. Board Reconvenes for Emergency Business:

A. Roofing repairs & replacement

B. Purchase of new pool safety line and rope for life ring

IX. Adjournment


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Westwood Homeowners Association, Inc.A Florida Condominium

1440 Ocala Road, Tallahassee, FL 32304

Minutes of Westwood Homeowners AssociationEmergency

Meeting of theBoard of Directors

At the Westwood ClubhouseWednesday June 11, 2008

Meet ing call ed t o order at 7:15

In attendance:Bill Graham (BG), President

Leo Rotan (LR), Vice PresidentSheila Chitty (SC), TreasurerJeff Clotfelter (JC), SecretaryDarren Jones (DJ), A. Secretary

Document list- Agenda- Sign in sheet- Minutes- Mr. Winters submittals- 219 resolution- Folsoms bids and quotes- Jenkinss bids- Architectural control requirements- Pool inspection

BG moves to waive notice of meeting, DJ seconds, AIF

The purpose of this meeting is to discuss the external modification requestfor the A/C unit at 219 made by the unit owner, Mr. Winter.

- Mr. Winters gave a details summary of the problem he is having with hisA/C. The problem is the original Freon lines are leaking under the slab.

- The cost to fix the problem back to original specs is in the neighborhoodof $8000 and is unreasonable

JC moves t o adj ourn and reform as t he Archit ect ural commit t ee

- LR seconds, AIF- Meeting adjourned and reformed at 7:21 with all present


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Prior to the meeting, Mr. Winter got his facts together by presenting a detailedplan for the replacement of the bad lines. To summarize:

- from the a/c unit to the nearest exterior wall- up the wall to the break between the first and second floor- Along the wall to just outside of the interior unit, through the wall.

The contractor Mr. Winters has chosen appears to be adequately insured andlicensed. Because the tenants of his unit are currently without a/c, the Boardhas given Mr. Winters the go ahead to use this contractor (AAA ConstantComfort) with the understanding that he will provide the necessary insuranceand licensing paperwork before work is commenced.

After discussion, a new plan was agreed upon:

- From the a/c unit, to the exterior wall- Up the wall, along the existing gutter downspout- Into the attic- Across the attic and down to the interior a/c unit

JC drafted the following resolution:

Mr. Winters has presented a proposal to replace the existing damaged Freonlines for his unit (219).

The plan is to run the line up the side of the unit, into the attic, and down intothe a/c unit.

The line will be run parallel to the gutter downspout already in place andcovered completely with material identical to the gutter.

This document is signed and on fileMr. Winters agrees to modify his plan accordingly.DJ moves to accept the modified plan that Mr. Winters has submitted. LR

seconds, AIF

Archit ect ural commit t ee adj ourns and reforms as t he Board of di rect ors

The Secretary submitted the resolution and the Board accepted.

201 has submitted a WDO report indicating a roof leak

- the roof has passed its useful life and is in need of replacement- Jenkins Roofing has submitted a bid for roof replacement ($7600)- The bid appears reasonable- LR moves to accept the bid. DJ seconds, AIF

212 has a roof leak


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- Folsom Roofing did an inspection and found the cause of the leak is theaddition (add on) of the chimney.

- BG will forward the estimate to the unit owner214 vent replacement

- Folsom bids $150- DJ moves to accept. SC seconds, AIF

512 roof leak

- We have an estimate from Folsom for the repairs, but because he didthe work years before, weve enlisted Jenkins to offer a second opinion

The pool

- The pool needs a life ring and safety rope- DJ moves to have our pool company (pool Tech) acquire the needed life

saving equipment. BG seconds, AIF

JC moves to adjourn at 8:16. DJ seconds, AIF


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westwood homeowners association 6-11-2008 emergency meeting summary

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