what and how do i choose sharepoint 2013 on-premise vs. cloud (office 365)

© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential

What & How do I choose : SharePoint 2013 On Premise vs. Cloud - Office 365

@WinWire

Wired2Win Webinar Series


Who We Are

WinWire Technologies is a specialized IT solutions

company focused on helping business and technology

leaders achieve an “on-the-move” business environment

leveraging pre-built collaborative and analytic solution accelerators and

cross-platform mobile technologies.


Agenda

• Introduction to SharePoint 2013 On-premise

• Introduction to SharePoint 2013 Online for Office 365

• Comparison between SharePoint On-premise , Online

and Hybrid

• How should I choose between On-premise , Online and

Hybrid?

© 2010 WinWire TechnologiesWinWire Technologies, Inc. Confidential 5

Introduction to SharePoint 2013 On Premise

• SharePoint farm is within the Corporate network

• IT support team maintains the Sharepoint farm and regularly applies the Microsoft patches

• On Premise AD is used for authentication

• Availability requirements that can meet and have to be designed are 99.9%, 99.99% or 99.999%

• Full support for server-side customizations

• Availability of Enterprise level services such as BCS, Fast Search server, Performance Point etc.


Introduction to SharePoint 2013 Online for Office 365

• SharePoint site is in Microsoft Data Center (MDC)

• MSFT applies the patch regularly

• Built-in availability provided at 99.9%

• Globally available datacenters to reduce latency and high network bandwidth

• Built-in Disaster recovery capability

• Support for 5 Industry Compliance standards - ISO 27001, EU model clauses, “Health Insurance Portability and Accountability Act” business associate agreement (HIPAA BAA), Federal Information Security Management Act (FISMA) & Family Educational Rights and Privacy Act (FERPA).

• Support for Client Side Object & App model


Introduction to SharePoint 2013 Hybrid

• Business uses both SharePoint On Premise and SharePoint Online

• Based on various factors (like security, feature needs etc.) SharePoint sites are deployed either on SharePoint On Premise or on Online

• Authentication can be based on the following • On Premise AD • Online AD (Windows Azure

AD)• You get best of the features

considering On-Premise & Online • Recommended for workloads

involving global site deployments to address scenarios where specific country laws prohibit data transfers to other countries or regions


SharePoint 2013 On Premise

SharePoint 2013 Online

OR

Hybrid (SharePoint

2013 On Premise

+SharePoint

2013 Online)

OR


Size of the organization

Infrastructure deployment & maintenance

Business continuityCosts involved

Customization options Information securityProduct feature

Storage needsCompliance standards

Comparison Parameters


Description for Comparison Parameters - 1

10

Costs involved

Specifies the cost associated with servers,

storage, licensing , maintenance etc.


Specifies the need to manage SharePoint Farm

deployments and maintenance

Business Continuity

Specifies the need to focus on providing

continuity in business



11

Customization Options

Specifies the option to achieve a workload using

custom code when there is no OOTB option

Information Security

Specifies the need to make the information or

content secure

Product Features

Specifies the list of features supported by the

Product



12

Compliance Standards

Specifies the list of Compliances supported

Storage needs

Specifies the storage needs for a required

workload

Size of the Organization

Broadly categorized as small , medium or large


Comparison of environments - 1

13

Cost involved

Infrastructure deployment &

maintenance

Business Continuity (BC)

Purchasing/maintaining hardware, Software

licenses etc.

Purchasing Office 365 plans & user licenses

Pay as you use

On-Premise Online Hybrid

Depends on usage of On-Premise & Online solutions

IT support team to deploy/manage farm

Latest updates/patches not always deployed

MSFT manages Office 365

SharePoint Online in line with the latest

updates/patches

Both Corporate IT team and MSFT are involved

Need to design the solution Built-in capabilitiesOn-premise sites and Office

365 sites follow their respective plans



14

Product Feature

Customization options

Support for Enterprise level features

Office Web App (OWA) needs to be installed

Missing or limited features

Pre-configured features


Features from On-premise & Online deployments

Full support for Server and Client side code

App usage from OAC or SAS

Full support - Client side Limited support - Server

sideCan use Apps from OAC or

SAS

Customization options from On-premise & Online

deployments

Information security

Information is not available to external users

Information in MDC meets Industry-specific security

standards

On-Premise - Sensitive Information

Online - Other Information



15

Compliance Standard


Industry standards - To be designed and implemented

Corporate IT to get audits completed

Verified by third-party auditors

Meets the Compliance standards

On-premise and Office 365 sites follow their respective

Compliance standard

Storage needs

Size of Organization

Expensive Storage devices

Site Collection – More than 100GB

Scalable Storage size

Cheap storage cost

Site Collection - up to 100GB

Maximum content in single tenant - O365 plan-based

On-premise and Office 365 sites follow their respective

Storage solution

Suitable for medium & large organizations

Suitable for small organizations

Suitable for large organizations


Following is the suggested approach to choose the right environment based on the earlier discussed parameters :

1. Score/weightage (1 to 5) is provided to each parameter based on it’s positive impact. A score of 1 provides the least positive impact while a score of 5 provides the highest positive impact. Below are a few examples :

2. Provide priority to the following parameters between ( 1-3)

• 1 – High

• 2 – Medium

• 3 – Low

How do I choose the right environment? - 1

16

Parameter Comparison Outcome

Cost Involved

Overall cost for a Sharepoint solution is less with Online version when compared with On-Premise.

Score for Online will greaterthan the score for On-Premise

Compliance standards

Sharepoint Online provides built-in support for 5 standards unlike the On Premise version

Score for Online will greaterthan the score for On-Premise

Product Features

SharePoint On-Premise provides a complete set of Enterprise level services in comparison to the Online version (has limited Enterprise level capabilities).

Score for On-Premise will greater than the score for Online


Sample worksheet

17

On Premise Online Hybrid

Priority (1 to 3)

Total score

Total score

Total score

Cost Involved 1 3 1


1 3 1

Business continuity 1 3 3

Product feature 5 2 4

Customization options 5 2 4

Information security 4 3 4

Compliance standards 1 4 3

Storage needs 4 2 4

Size of the organization 2 3 2

FINAL SCORE 24 25 26


To get the final score, the following needs to be done using the sample worksheet shown in the previous slide:

Higher of the three final scores decides the right environment. Following will be one of the outcomes:

How do I choose the right environment? - 2

18

Provide priorities to each parameter

Total score for each parameter = Score * Priority

Final score = ∑(Total

scores)

On-Premise Final score

Online Final score

Hybrid Final score

On-Premise version scores highOnline version scores highHybrid version scores high

Chosen Environment

© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential

Join us for our Next Webinar on Wired2Win Webinar Series!

Very Large Scale Document Repositories with High Availability in SharePoint 2013

Date: 21 November, 2013Time: 8 am PT

Q & A

© 2010 WinWire TechnologiesWinWire Technologies, Inc. ConfidentialWinWire Technologies, Inc. Confidential

Reach out to us at [email protected]

Visit us: www.winwire.com

http://www.winwire.com/winwire-blog/

www.twitter.com/winwire

Thank You

mailto:[email protected]

http://www.winwire.com/

http://www.winwire.com/winwire-blog/

http://www.twitter.com/winwire

what and how do i choose sharepoint 2013 on-premise vs. cloud (office 365)

Technology