What do the PowerPoint Triangles mean?

Campus Activities & Involvemen

t Center

Community Standards Committee

Campus Life Reservations and Event Services

Officeand Academic and

other spaces

Auxiliary Services

Center for Leadership and Service

(CLES)

Student Governmen

t Association

Folder ColorsRed:

Sport Club Council organizations

Gray: Fraternity and sorority

organizations

Yellow: Graduate student

organizations

Blue: All other student

organizations

Re-registration check sheet

Stacey Baisden’s business card

Leadership UNCW Workshop

informationOrgID

Campus Life Reservation

Request Memo

Inside each one you will find:

PowerPoint Slide for you to take

notes on

Career-related programming sheet from the Career Center

GSA Funding FAQ Sheet

RSO Re-Registration

Annual university requirement for ALL student organizations which must be completed each

SPRING in order to maintain active registration status with the university.

Deadline: Friday, May 3, 2013 by 5 pm

Update officer contact information

Inform of new policies and/or procedures

Identify broad organization needs as well as individual student leader needs so that we can help you better

Ensure organizations are aware of the resources available to them through the Involvement Center and across campus

WHY Re-Registration is important

HOW to Re-Register

Step 1: Update your RSO information on SeaOrg at: www.uncw.edu/studentorgs.

- Officers’ Contact Information - MUST have 3 registered students minimum

Step 2: Organizations are required to submit their constitution/ bylaws electronically through

SeaOrg with the new Non-Exclusionary Membership Clause.

***Can only except: pdf, doc, docx.

Step 3: Send one (1) representative to a Re-

Registration Seminar. DONE!

What happens if an organization does not complete the re-registration process by May 3rd?

Organizations that fail to complete the re-registration process by the deadline set will be considered non-registered with the University.

Such organizations may not benefit from any privileges reserved for active student organizations, including but not limited to: - reserving space on campus, - accessing funds from an on-campus account, - requesting funds from SGA, - holding fundraisers on campus, - using the university’s name and/or logo, etc. - accessing technology resources (i.e. website, email, Timmy folder, etc.)

All standing reservations will be cancelled and all accounts will be frozen until further arrangements are made with the Campus Activities & Involvement Center for the organization to complete the re-registration process.

Enhancements to the SeaOrg Management System

www.uncw.edu/studentorgs

What is SeaOrg?

Constitution Review: Three Mandatory Clauses

The University requires three (3) clauses to be included in every organization’s constitution:

• Adherence• Non-Exclusionary Membership• Non-Profit

Constitution Review: NEW Non-Exclusionary Membership Clause

It is the policy of UNCW and _____________________________________ that this organization practices an open State the official name of the organization (as stated above).

membership policy for members of the university community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, or sexual orientation. Membership and participation in this student organization must be open to all currently registered students without regard to gender, unless exempt under Title IX.

OR It is the policy of UNCW and _____________________________________ that this organization practices an open

State the official name of the organization (as stated above).

membership policy for members of the university community without regard to age, color, disability, national origin, race, religion, military service member or veteran status, or sexual orientation. Membership and participation in this student organization must be open to all currently registered students without regard to gender, unless exempt under Title IX. Student groups that select their members on the basis of commitment to a set of beliefs (e.g., religious or political beliefs) may limit membership and participation in the group to students who, upon individual inquiry, affirm that they support the group and agree with its beliefs, so long as no student is excluded from membership or participation on the basis of his or her age, race, color, national origin, disability, religious status or historic religious affiliation, military veteran or service member status, sexual orientation, or, unless exempt under Title IX, gender. All fee sponsored programming must be open to the entire university community. All student organizations and their leaders must further comply with the UNCW Code of Student Life, University policies and applicable state, federal, and local laws.

Develop Community Standards for Your Student Organization

A member of the Community Standards Committee can come into your meeting and help facilitate the creation of meaningful standards that will guide membership behavior and how you want to be perceived by the UNCW community.

Please contact Dr. Chip Phillips at phillipsf@uncw.edu or 910-962-3119 for more information.

Responsible Use of Facilities

Using university space is a privilege for student organizations. In order for student organizations to continue to enjoy the privilege of using campus space, organizations will be held to the University’s facility policies which includes, but are not limited, the following expectations:

• leave meeting space in the same condition found • remove any additional trash from the facility (especially large items such as pizza boxes)• remove any food waste and place in outdoor trash bins over weekends (housekeeping is not

scheduled facilities over the weekends)• only use sections of the facility that have been reserved by the organization• immediately report any incident(s) or damage(s) to the appropriate reservations office,

whether caused by the organization or not• understand that access to technology is only available in select university spaces and, can

then only be accessed and operated by university personnel (Note: access to technology is not available in academic spaces)

• a UNCW student member from the sponsoring student organization must be present at all times during the time of the event

• student organizations are required to inform the appropriate reservations office during normal business hours should an event, meeting, etc. be canceled

Responsible Use of Facilities

Failure to uphold the expectations noted, your organization may be subject to penalty which may include:

– loss of reservation privileges, and– charges for damage, clean-up, etc.

Student organizations that misuse university facilities twice within a six-month period will be placed on facility misuse probation which entails:- loss of all current university facility reservations during the 90-day

period following the violation- only allowed to reserve university facilities as long as the reservation is

past the 90-day probation period - winter break and summer session will not be considered as part of the

90-day probation however use of space during those times will not be permitted.

When Can Student Organizations Reserve Meeting Space?

This date is specific to the Campus Life facilities.

Tier II: Includes Registered Student Organizations and University Departments• Booking for the Fall 2013 semester started on: Friday, March,

22, 2013• Booking for the Spring 2014 semester starts on: Tuesday,

August 13, 2013

Remember your Reservations Delegate(s) in SeaOrg!

Reservation Delegates

Each RSO is allowed two Reservation Delegates

For help using the system, call or visit the Reservation and Event Services Office.

Fisher University Union, 2041 or 910-962-4150

Campus Life Reservations and Event Services Office Fisher University Union, Room 2041

*910-962-4150*

Reservation requests accepted online only through CRS (Campus Reservation System)

CRS can be found at the following link:http://events.uncw.edu/virtualemscampus/

Academic and Other Facilities • Classrooms and the Wise House are scheduled by Tina

Strickland• Online: http://events.uncw.edu/virtualemscampus/• Call 910-962-3011• Stop by Alderman 217C• Email Tina at: stricklandt@uncw.edu

• Madeline Suite is scheduled by Delores Hansley (Campus Life Conferences Services)

• Online: http://events.uncw.edu/virtualemscampus/

1. Academic facilities are available from 7am – 10pm (everyday of the week)2. Closed on state holidays3. If classroom set-ups are re-configured to accommodate a meeting, the room must be

reset to its original configuration4. No access to AV equipment

Audience Participation!How many reservation delegates is

your RSO allowed to have?**bonus – who do you call if you have questions

about Reservation Delegates?

UNCW Users will use their UNCW email account information

Hover over the Reservations tab and options will drop down.

Hover over Browse & Search for available spaces.

Campus Life Reservation things to remember!

• Only request space from http://events.uncw.edu/virtualemscampus/

• Allow 2 business days for your request to be processed.

• By submitting a request online the space will be tentatively held until you return a signed facility use agreement. If you do not sign and return your agreement within 5 business days of the event, your event may be cancelled.

• Some rooms have a setup and breakdown time incorporated into their information. When you browse for availability, although a space may appear to be vacant, setup and breakdown times might prevent you from reserving that specific room.

• Due to scheduling, technical needs should be requested at least seven days in advance. *additional fees may be encumbered so plan ahead.

• Groups having PowerPoint or other presentations should arrive 15-20 minutes early to make sure you have all tech needs addressed.

• Some rooms have static setups, meaning the furniture is not to be moved. Familiarize yourself with these spaces to avoid unnecessary fees (listed online in the terms and conditions)

What is all about?

The Campus Activities & Involvement Center (CAIC) is your gateway to entertainment, involvement, and leadership on campus. As part of the Division of Student Affairs, we are creating experiences for life by providing opportunities for students to participate actively, grow personally, and explore new ideas and interests through a variety of entertainment and involvement experiences. We organize events such as the UNCWelcome, UNCWelcome Back, and many others... Our staff, and the students with whom we work, are committed to creating a vibrant campus community filled with diverse activities for all students.

Meet the Staff in the Involvement Center

Jon KapellDirector

Stacey BaisdenAssistant Director for

Campus Activities

Tina RileyFiscal Assistant,

*FUU 2041*

Erica BrinsfieldCAIC Graduate Assistant

Kahlin McKeownFraternity and Sorority

Life Coordinator

Stefanie MancusoAssistant Director for Arts and Programs

Involvement Specialists

How do you get in touch with an Involvement Specialist??M-W 9am-8pm, Th & Fri 9am-5pm

910-962-3553activities@uncw.edu

Sarah CoxInvolvement Center

Manager

Lindsey Czark

Jordan Wilkins

Alex MacEachern

Kristin Morris Hannah Rockecharlie

Josh Hilton

Involvement SpecialistsPeer educators trained to assist students develop leadership skills and

learn to effectively run their student organizations.

Communicate with student organization leaders

Assist with constitution review

Advise on marketing materials and initiatives

Assist with event planning process

Support SGA Services (i.e. Appropriations process and Legal Services)Assist with general Involvement Center needs (i.e. copying, printing, use of scanner, student organization forms, etc.)

Audience Participation!Who do you call when you need ideas

about fundraising, need help with accessing SeaOrg, or help with marketing your RSO?

**bonus – what’s the number and/or email?

Send an email to activities@uncw.edu by noon on the first business day of the following month detailing what

the organization did during the relative month

Piece of CAIC AwardA monthly award given by CAIC during the academic year to recognize and honor student organizations that are making a difference on campus, in the Wilmington community, or the world at large.

Registered Student Organization Leadership Awards• Outstanding Community Service • Outstanding Diversity Program

• Outstanding Educational Program • Outstanding Marketing Campaign

• Outstanding Social Program • The Unsung Hero Award

• Outstanding New Student Organization Leader • Outstanding Student Organization Leader

• Advisor of the Year • Student Organization of the Year

• The nominations will be accepted for programs as of last year’s submission deadline (Friday, February 22, 2013 before 5 pm).

•Nominations will be due on Friday, February 21, 2014 before 5 pm

Quantity Listed is Per Organization / Per SemesterFREE for Student Organizations!!

Resources in the Involvement Center purchased from SGA

for every RSO to utilize

Buttons: 50 total (provided in

increments of 10 buttons per bag)

Helium Balloons: 50 total (you provide the

balloons and ribbon)

Plotter (large-scale color printing): 5

posters (2’ x 3’ max per poster)

Arts and Crafts supplies: to be

used with discretion

Additional Resources in the Involvement Center purchased from SGA for every RSO to utilize

• Laptop, projector, & tent checkout

• Copier (color and B&W)– Note: Printing is per event:

50 B&W or 25 color

• Conference room• RSO mailboxes• Die cut machine• Grommet machine• Texas markers

• Sidewalk chalk• Laminator• 21 storage bins

– on a lottery basis

• Computer stations with: Photoshop, Illustrator, Contribute

• Spray paint – (for Spirit Rock/Boulder

ONLY)

Audience Participation!

How many buttons does each RSO get every semester?

**bonus – where do you go to make buttons?

Using University Logos• If marketing your programs off-campus, use of any official

UNCW logo MUST be approved by the Auxiliary Services Office

• House logo, Athletics logo, Sammy the Seahawk• Find downloadable logos at: http://

uncw.edu/licensing/licensing-logos.htm• To have your items reviewed by the Auxiliary Services Office:

• Email your file (i.e. flyer, proof, etc.) to Brian Dailey, Director of Auxiliary Services at daileyb@uncw.edu.

• Questions about logo usage: • Auxiliary Services Office• Phone: 910.962.3711

Purchasing a T-Shirt?• Must be routed through Tina Riley, FUU, 2041 FIRST• Second, the Director of Campus Activities & Involvement needs to

approve the design!• ALL t-shirt designs that have the UNCW House logo, Athletics logo,

Sammy or the Seahawk MUST be approved by the Auxiliary Services Office

To have your items reviewed by the Auxiliary Services Office: • Email your file (i.e. flyer, proof, etc.) to Brian Dailey, Director

of Auxiliary Services at daileyb@uncw.edu. • Questions about logo usage:

• Auxiliary Services Office• Phone: 910.962.3711

Advertising on Campus

• CAIC Online Calendar: event submission form online at www.uncw.edu/activities • Bi-monthly print calendar posted around campus• Feeds into Hawk E-News• Back of Seahawk bi-monthly newspaper; full page color ad

• Chalking is a great way to advertise, but, is not permitted… • On brick surfaces (i.e. in front of the FSC)• On vertical surfaces• Under any overhangs (must be accessible to rain)• In the amphitheatre (reservable space), in the Student Recreation

Center atrium (you can chalk across the street from the SRC), or on Main Street of Seahawk Landing (engraved quotes)

• In conjunction with sealants (i.e. hairspray, spray adhesive, etc.)

Advertising on Campus

Housing & Residence Life• Must distribute through HRL administrative office they will approve and

post for you• Roomers: Monthly publication distributed to all residents on campus.

Contact Brendan Cook (bcc3029@uncw.edu).

Banners, Posters, Fliers, etc.• Organization name must be on ALL marketing materials; contact # and/or

email address should also be provided • Banner spaces are reserved through CAIC; cannot be reserved in advance;

space can be reserved for up to 2 weeks at a time• Banner Board: Bookstore loading dock

Spirit Rock and Boulder!• 24 hour courtesy

Wagoner table tents and napkin holders!

Audience Participation!

Who do you contact FIRST before purchasing a t-shirt for your RSO?

**bonus – where is she located?

Permits

• Dig Permit • Physical Plant, 910-962-3100 (online form, but call)

• Public Performance Rights• Film Licensing • Lumina Theater, www.uncw.edu/lumina (see

Reservations and Programming)

Student Organization Sponsored Speakers1. RSOs are welcome to sponsor speakers on campus. 2. Reserve the space as you would any other event. 3. Meet with the Assistant Director for Campus Activities prior to

your event. • Learn about the solicitation policy. • Understand academic mission of the university. • Obtain placard/lanyard to wear during event.

4. Day of event: • Student organization representatives must be present at

all times (lanyard/placard worn by primary representative)

• Have a copy of the reservation confirmation with you.

On-Campus Accounts

Please see your GSA Treasurer for information on

your on-campus account.

Funding OpportunitiesThree main sources of funding through SGA:

Operational Budget

Special Activity Funding (60/40)

Capital Expenditure

Funding

GSA NOT Eligible

Operational BudgetsGraduate Student Association (GSA) makes a presentation every year to the SGA Appropriations Committee regarding their operational budget, and the GSA determines who gets what for all GSAs.

GSA will make the presentation in the Spring 2014 semester (for the following academic year).

Capital Expenditure FundWhat: Provides supportive funding to student organizations for large

capital purchases in excess of $500.• Have a minimum life expectancy of three (3) years• Contribute directly to the fulfillment of the organization’s stated mission• RSOs can only request the same item 3 years after it’s purchase date

Who: ALL RSOs. Must demonstrate organization relevance and overall benefit to the university as a whole.

When: End of fall AND spring semesters.

Audience Participation!What SGA funding option is Graduate

Student Orgs. NOT eligible for?

**bonus – why?

Leadership UNCW Workshops• Participate in a Leadership UNCW Workshop. • Develop leadership skills and learn more about a particular

leadership topic.

Leadership UNCW Certificate ProgramsDevelop leadership skills within a specific focus area. Participate

in a defined series of workshops and earn a Leadership UNCW Certificate in:

• Personal Leadership• Social Justice and Community Leadership• Fraternity and Sorority Leadership• Health Professions Leadership• Business Administration Leadership• Organizational Leadership!!!

Earn a Leadership UNCW Certificate in Organizational Leadership!

• Requirements for Completion:– Participate in 5 Required Workshops:– Leadership Concepts (required for all Leadership UNCW certificates)– Conflict Management

Officer TransitionRecruitment and RetentionOrganizational Foundations

– Participate in 2 Elective Workshops– Complete Written Reflections upon the completion of all Workshops

Contact CLES for more information!http://uncw.edu/cles/leadership.html

910-962-3877

Save the Date:Saturday, October 5th

Seahawk Leadership Conference

What does YOUR RSO need from CAIC?

Involvement Center ~ Basic Facts

Monday – Wednesday: 9am-8pmThursday & Friday: 9am-5pm

Hours of Operation

Fisher Student CenterRoom 2029

Contact Us: 910.962.3553 ~ activities@uncw.edu

Jonathan Merlini (GSA Treasurer) will now talk more in-depth about GSA funding