what is apcpi?

AGENCY PROCUREMENTCOMPLIANCE AND PERFORMANCE

INDICATOR SYSTEM


INDICATOR SYSTEM

Performance Monitoring DivisionGPPB-TSO


INDICATOR SYSTEM


INDICATOR SYSTEM

Performance Monitoring DivisionGPPB-TSO

What is APCPI?

• The APCPI is the procurement monitoring, assessment andevaluation tool developed to determine, in a qualitative andquantitative manner, procurement strengths andweaknesses of agencies, and formulate a reasonable actionplan to address identified areas for improvement whileadopting measures to sustain strengths alongside acompetitive, transparent, economical, efficient andaccountable public procurement regime.


What is APCPI?



APCPI• Adopted in June 1, 2012 in line with the function of the

GPPB-TSO:

• To evaluate the effectiveness of the governmentprocurement system and procurement reform program ofthe government; and

• To monitor compliance by government agencies withprocurement laws, rules and regulations

• Adopted in June 1, 2012 in line with the function of theGPPB-TSO:



APCPI• Adopted in June 1, 2012 in line with the function of the

GPPB-TSO:



• Adopted in June 1, 2012 in line with the function of theGPPB-TSO:



APCPIObjectives:

• To provide a standard procurement performance monitoringand evaluation tool for use by all procuring entities;

• To identify strengths and weaknesses in the agency’sprocurement system and to develop an Action Plan;

• To utilize the information submitted by the agencies as part ofthe procurement database that will be linked to othergovernment related databases; and

• To assist in strengthening the GPPB-TSO capability in monitoringnational compliance to procurement regulations and inimplementing the agency level Action Plans.

Objectives:• To provide a standard procurement performance monitoring

and evaluation tool for use by all procuring entities;• To identify strengths and weaknesses in the agency’s

procurement system and to develop an Action Plan;• To utilize the information submitted by the agencies as part of

the procurement database that will be linked to othergovernment related databases; and


Performance Monitoring Division

APCPIObjectives:

• To provide a standard procurement performance monitoringand evaluation tool for use by all procuring entities;

• To identify strengths and weaknesses in the agency’sprocurement system and to develop an Action Plan;

• To utilize the information submitted by the agencies as part ofthe procurement database that will be linked to othergovernment related databases; and


Objectives:• To provide a standard procurement performance monitoring

and evaluation tool for use by all procuring entities;• To identify strengths and weaknesses in the agency’s

procurement system and to develop an Action Plan;• To utilize the information submitted by the agencies as part of

the procurement database that will be linked to othergovernment related databases; and



APCPIAPCPI

Development of theAPCPI




Development of the APCPI

The GPPB Technical Support Office, withsupport from the World Bank, starteddeveloping the APCPI in early part of 2010based on:

• The BLI and CPI Systems of OECDDAC Methodology for the Assessmentof National Procurement Systems(MAPS)

• API (2005) and OMES (2006) used byGPPB to measure and evaluateprocurement practices




Development of the APCPI







APCPI Development

2003

Republic Act 9184

2005Start of APCPIdevelopment

2008

CPAR

APCPI Development

2008

CPAR

2009-2010

Consultations

2012

APCPI

CPARis a document prepared by theGovernment of the Philippines incollaboration its development partnersand other stakeholders to review andrecord the progress of reforms,diagnose the health of the currentpublic procurement system andconduct a dialogue to determine andagree upon actions needed to push thereforms further. (CPAR, 2012)

is a document prepared by theGovernment of the Philippines incollaboration its development partnersand other stakeholders to review andrecord the progress of reforms,diagnose the health of the currentpublic procurement system andconduct a dialogue to determine andagree upon actions needed to push thereforms further. (CPAR, 2012)

CPARis a document prepared by theGovernment of the Philippines incollaboration its development partnersand other stakeholders to review andrecord the progress of reforms,diagnose the health of the currentpublic procurement system andconduct a dialogue to determine andagree upon actions needed to push thereforms further. (CPAR, 2012)

is a document prepared by theGovernment of the Philippines incollaboration its development partnersand other stakeholders to review andrecord the progress of reforms,diagnose the health of the currentpublic procurement system andconduct a dialogue to determine andagree upon actions needed to push thereforms further. (CPAR, 2012)

APCPI

2008 CPAR recommendations include development andstrengthening of:

• Procurement monitoring system at the agency and national levels;

• Systems for analysis of procurement related information for policyand decision making purposes; and

• Capacity of the GPPB Technical Support Office to monitorcompliance with RA 9184.






APCPI










APCPI MethodologyAPCPI MethodologyAPCPI MethodologyAPCPI Methodology

ChallengesChallenges

ResultsResults

APCPI Documents

• USER’S GUIDE

• ANNEX “A” - SELF-ASSESSMENT FORM

• ANNEX “B” - CONSOLIDATED PROCUREMENT MONITORINGREPORT

• ANNEX “C” - SCORING AND RATING SYSTEM

• ANNEX “D” - PROCUREMENT CAPACITY DEVELOPMENT ACTIONPLAN TEMPLATE

APCPI

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APCPI Documents

• USER’S GUIDE





15

APCPI Documents

• USER’S GUIDE





APCPI

15

APCPI Documents

• USER’S GUIDE





15

APCPI -AGENCY PROCUREMENT COMPLIANCE AND

PERFORMANCE INDICATORS

PILLAR I.Compliance With

Legislative And RegulatoryFramework

PILLAR II.Agency Institutional

Framework AndManagement Capacity

APCPI -AGENCY PROCUREMENT COMPLIANCE AND

PERFORMANCE INDICATORS

PILLAR III.Procurement Operations

And Market Practices

PILLAR IV.Integrity and Transparency

of Agency ProcurementSystems

APCPI Pillars and IndicatorsPILLAR I PILLAR II

Compliance with theLegislative and

Regulatory Framework

Agency InstitutionalFramework and

Management Capacity

Indicator 1- Competitive Biddingas Default Method ofProcurement

Indicator 2- Alternative Methodsof Procurement

Indicator 3- Competitiveness ofthe Bidding Process

Indicator 4- Presence ofProcurement Organizations

Indicator 5- Procurement Planningand Implementation

Indicator 6- Use of PhilippineGovernment ElectronicProcurement System (PhilGEPs)

Indicator 7- System forDisseminating and MonitoringProcurement Information

Indicator 1- Competitive Biddingas Default Method ofProcurement

Indicator 2- Alternative Methodsof Procurement

Indicator 3- Competitiveness ofthe Bidding Process





APCPI Pillars and IndicatorsPILLAR III PILLAR IV

Procurement Operationsand Market Practices

Integrity andTransparency of theAgency Procurement

System Indicator 4- Presence of

Procurement Organizations




Indicator 8- Efficiency ofProcurement Processes

Indicator 9- Compliance withProcurement Timeframes

Indicator 10- Capacity Building forGovernment Personnel andPrivate Sector Participants

Indicator 11- Management ofProcurement and ContractManagement Records

Indicator 12- ContractManagement Procedures

Indicator 13- ObserverParticipation in Public Bidding

Indicator 14- Internal and ExternalAudit of Procurement Activities

Indicator 15- Capacity to HandleProcurement Related Complaints

Indicator 16- Anti-CorruptionPrograms Related to Procurement

17





Indicator 8- Efficiency ofProcurement Processes

Indicator 9- Compliance withProcurement Timeframes

Indicator 10- Capacity Building forGovernment Personnel andPrivate Sector Participants

Indicator 11- Management ofProcurement and ContractManagement Records

Indicator 12- ContractManagement Procedures

Indicator 13- ObserverParticipation in Public Bidding

Indicator 14- Internal and ExternalAudit of Procurement Activities

Indicator 15- Capacity to HandleProcurement Related Complaints

Indicator 16- Anti-CorruptionPrograms Related to Procurement

Indicator 1. Competitive Bidding as Default Procurement Method

Sub-Indicator 1a. Percentage of publicbidding contracts in terms of amount of totalprocurement

CPMR: total amount of contracts awarded forpublic bidding/the total amount of allcontracts awarded

Sub-Indicator 1b. Percentage of public biddingcontracts in terms of volume of totalprocurement

CPMR: total number of contracts awardedthrough public bidding/total number of allcontracts awarded

Sub-Indicator 1b. Percentage of public biddingcontracts in terms of volume of totalprocurement


Pillar I of the APCPIIndicator 1. Competitive Bidding as Default Procurement Method

CPMR: total amount of contracts awarded forpublic bidding/the total amount of allcontracts awarded



Indicator 2. Limited Use of Alternative Methods of Procurement

Sub-Indicator 2a. Percentage of shoppingcontracts in terms of amount of totalprocurement

CPMR: total amount of contracts awardedthrough Shopping /the total amount of allcontracts awarded

Sub-Indicator 2b. Percentage of negotiatedcontracts in terms of amount of totalprocurement

CPMR: total amount of contracts awardedthrough Negotiation / the total amount of allcontracts awarded

Sub-Indicator 2b. Percentage of negotiatedcontracts in terms of amount of totalprocurement


Sub-Indicator 2c. Percentage of directcontracting in terms of amount of totalprocurement

CPMR: total amount of contracts awardedthrough direct contracting/the total amountof all contracts awarded

Pillar I of the APCPIIndicator 2. Limited Use of Alternative Methods of Procurement

CPMR: total amount of contracts awardedthrough Shopping /the total amount of allcontracts awarded



CPMR: total amount of contracts awardedthrough direct contracting/the total amountof all contracts awarded

Indicator 2. Limited Use of Alternative Methods of Procurement

Sub-Indicator 2d. Percentage of repeat ordercontracts in terms of amount of totalprocurement

CPMR: total amount of contracts awardedthrough repeat order by the total amount of allcontracts awarded

Sub-Indicator 2e. Percentage of limited sourcebidding contracts in terms of amount of totalprocurement

CPMR: total amount of contracts awardedthrough limited source by the total amount ofall contracts awarded

Sub-Indicator 2e. Percentage of limited sourcebidding contracts in terms of amount of totalprocurement


Sub-Indicator 2f. Preparation of AnnualProcurement Plan for Common-Use Suppliesand Equipment (APP-CSE) and Procurement ofCSE from the PS

Document Review:Copies of APP-CSE and Procurement MonitoringReports of the agency.

Pillar I of the APCPIIndicator 2. Limited Use of Alternative Methods of Procurement

CPMR: total amount of contracts awardedthrough repeat order by the total amount of allcontracts awarded



Document Review:Copies of APP-CSE and Procurement MonitoringReports of the agency.

Indicator 3. Competitiveness of the Bidding Process

Sub-indicator 3a. Average number ofentities who acquired bidding documents

CPMR: total number of entities whoacquired bid documents /the number ofprocurement activities

Sub-indicator 3b. Average number of bidderswho submitted bids

CPMR: total number of entities submittingbid documents for all contracts awardedthrough public bidding /number ofprocurement activities

Sub-indicator 3b. Average number of bidderswho submitted bids


Sub-Indicator 3c. Average number ofbidders who passed eligibility stage

CPMR: total number of bidders who passedthe eligibility stage and dividing them by thenumber of procurement activities

Pillar I of the APCPIIndicator 3. Competitiveness of the Bidding Process

CPMR: total number of entities whoacquired bid documents /the number ofprocurement activities



CPMR: total number of bidders who passedthe eligibility stage and dividing them by thenumber of procurement activities

Indicator 3. Competitiveness of the Bidding Process

Sub-Indicator 3d. Sufficiency of period toprepare bids

Document Review:i. Bidding documents are available at the time

of advertisement/posting at the PhilGEPSwebsite and Agency website

ii. Supplemental bid bulletins are issued atleast seven (7) calendar days before bidopening;

iii. Minutes of pre-bid conference are readilyavailable within three (3) days.





Pillar I of the APCPIIndicator 3. Competitiveness of the Bidding Process









Indicator 4. Presence of Procurement Organizations

Sub-Indicator 4a. Creation of Bids andAwards Committee(s)

Document Review:i. Existence of agency order creating the Bids and

Awards Committee;ii. There are at least five (5) members of the BAC;iii. Members of BAC meet qualifications; andiv. Majority of the members of BAC are trained on R.A.

9184.

Sub-Indicator 4b. Presence of a BACSecretariat or Procurement Unit


Awards Committee Secretariat or Procurement Unit;ii. The Head of the BAC Secretariat meets the minimum

qualifications;iii. Majority of the members of BAC Secretariat are

trained on R.A. 9184.

Pillar II of the APCPIIndicator 4. Presence of Procurement Organizations


Awards Committee;ii. There are at least five (5) members of the BAC;iii. Members of BAC meet qualifications; andiv. Majority of the members of BAC are trained on R.A.

9184.


Awards Committee Secretariat or Procurement Unit;ii. The Head of the BAC Secretariat meets the minimum

qualifications;iii. Majority of the members of BAC Secretariat are

trained on R.A. 9184.

Indicator 5. Procurement Planning and Implementation

Sub-Indicator 5a. APP is prepared for alltypes of procurement

Document Review:Original and supplemental APPs preparedby the BAC and approved by the Head ofthe Procuring Entity for the year asprovided for under Section 7 of RA 9184and its IRR


Pillar II of the APCPIIndicator 5. Procurement Planning and Implementation



Indicator 6 – Use of Government Electronic Procurement System

Sub-Indicator 6a. Percentage of bidopportunities posted by the PhilGEPS-registered Agency

CPMR: total number of bid opportunitiesposted by method of procurement /totalnumber of procurement activities conducted(using only total number of public biddingcontracts, Limited Source Bidding , Shoppingunder Section 52.1 [b] ,Two-Failed Biddings,and Small Value Procurement)

Sub-Indicator 6b. Percentage of contractaward information posted by the PhilGEPS-registered Agency.

CPMR: total number of contract award postedfor public bidding in the PhilGEPS website/thetotal number of public bidding contractsawarded.

Pillar II of the APCPIIndicator 6 – Use of Government Electronic Procurement System

CPMR: total number of bid opportunitiesposted by method of procurement /totalnumber of procurement activities conducted(using only total number of public biddingcontracts, Limited Source Bidding , Shoppingunder Section 52.1 [b] ,Two-Failed Biddings,and Small Value Procurement)

CPMR: total number of contract award postedfor public bidding in the PhilGEPS website/thetotal number of public bidding contractsawarded.

Indicator 6. Use of Philippine Government Electronic Procurement System

Sub-Indicator 6c. Percentage of contractawards procured through alternativemethods posted by the PhilGEPS-registeredAgency.

CPMR: total number of contracts awardedthrough alternative mode posted inPhilGEPS/ divided by the total number ofalternative contracts awarded

Pillar II of the APCPIIndicator 6. Use of Philippine Government Electronic Procurement System

CPMR: total number of contracts awardedthrough alternative mode posted inPhilGEPS/ divided by the total number ofalternative contracts awarded

Indicator 7. System for Disseminating and Monitoring Procurement Information

Sub-Indicator 7a. Presence of website thatprovides up-to-date procurementinformation easily accessible at no cost.

Scoring Criteria:i. Agency has a working website;ii. Procurement information is up-to-date;iii. Information is easily accessible at no cost.

Sub-Indicator 7b. Preparation ofProcurement Monitoring Reports using theprescribed format, prompt submission toGPPB, and posting in agency website

Document Review:i. Agency prepares the PMRs;ii. PMRs are promptly submitted to the GPPB;iii. PMRs are posted in the agency website;iv. PMRs are prepared using the prescribed

format;

Pillar II of the APCPIIndicator 7. System for Disseminating and Monitoring Procurement Information

Scoring Criteria:i. Agency has a working website;ii. Procurement information is up-to-date;iii. Information is easily accessible at no cost.

Document Review:i. Agency prepares the PMRs;ii. PMRs are promptly submitted to the GPPB;iii. PMRs are posted in the agency website;iv. PMRs are prepared using the prescribed

format;

Indicator 8. Efficiency of Procurement Processes

Sub-Indicator 8a. Percentage of total amount ofcontracts awarded against total amount ofapproved APPs.

CPMR: total amount of contracts awarded /totalamount of procurements under the approvedAPP(s)

Sub-Indicator 8b. Percentage of total number ofcontracts awarded and total number ofprocurement activities done through publicbidding

CPMR: total number of contracts awardedthrough public bidding/total number ofprocurement activities conducted through publicbidding

Sub-Indicator 8b. Percentage of total number ofcontracts awarded and total number ofprocurement activities done through publicbidding


Sub-Indicator 8c. Percentage of failed biddingswith total number of procurement activitiesconducted

CPMR: total number of failed biddings forpublicly bid procurement/total number ofprocurement activities conducted through publicbidding

Pillar III of the APCPIIndicator 8. Efficiency of Procurement Processes

CPMR: total amount of contracts awarded /totalamount of procurements under the approvedAPP(s)



CPMR: total number of failed biddings forpublicly bid procurement/total number ofprocurement activities conducted through publicbidding

Indicator 9: Compliance with Procurement Timeframes

Sub-Indicator 9a. Percentage of contractsawarded within the prescribed period toprocure goods as indicated in Annex "C" of theIRR

CPMR: total number of procurement contractsfor goods that complied with the prescribedperiod / total number of procurementcontracts for goods awarded through publicbidding

Sub-Indicator 9b. Percentage of contractsawarded within the prescribed period toprocure infrastructure projects as indicated inAnnex "C" of the IRR

CPMR: total number of procurement contractsfor infrastructure projects that complied withthe prescribed period/total number ofprocurement contracts for infrastructureprojects awarded through public bidding

Sub-Indicator 9b. Percentage of contractsawarded within the prescribed period toprocure infrastructure projects as indicated inAnnex "C" of the IRR


Pillar III of the APCPIIndicator 9: Compliance with Procurement Timeframes

CPMR: total number of procurement contractsfor goods that complied with the prescribedperiod / total number of procurementcontracts for goods awarded through publicbidding



Indicator 9: Compliance with Procurement Timeframes

Sub-Indicator 9c. Percentage of contractsawarded within the prescribed period to procureconsulting services as indicated in Annex "C" ofthe IRR

CPMR: total number of procurement contractsfor consulting services that complied with theprescribed period (Column 18) by the totalnumber of contracts for consulting servicesawarded through public bidding


Pillar III of the APCPIIndicator 9: Compliance with Procurement Timeframes

Sub-Indicator 9c. Percentage of contractsawarded within the prescribed period to procureconsulting services as indicated in Annex "C" ofthe IRR



Indicator 10. Capacity Building for Government Personneland Private Sector Participants

Sub-Indicator 10a. There is a system within theprocuring entity to evaluate the performance ofprocurement personnel

Sub-Indicator 10b. Percentage of participation ofprocurement staff in annual procurement training

Pillar III of the APCPIIndicator 10. Capacity Building for Government Personnel

and Private Sector Participants

Document Review:i. There is a written procedure within the procuring

entity in evaluating the performance ofprocurement personnel;

ii. Procuring entity communicates standards ofevaluation to procurement personnel;

iii. Procuring entity acts on the results and takescorresponding action.

Document Review:i. There is a written procedure within the procuring

entity in evaluating the performance ofprocurement personnel;

ii. Procuring entity communicates standards ofevaluation to procurement personnel;

iii. Procuring entity acts on the results and takescorresponding action.

Sub-Indicator 10b. Percentage of participation ofprocurement staff in annual procurement training

Document review: Copies of Office Orders,training modules, list of participants, schedules ofactual training conducted

Indicator 10. Capacity Building for Government Personneland Private Sector Participants

Sub-Indicator 10c. Agency has activities to informand update bidders on public procurement

Document Review:Copies of the memos, invitation letters,programs, list of participants, schedules ofactivities for bidders

Pillar III of the APCPIIndicator 10. Capacity Building for Government Personnel

and Private Sector Participants

Document Review:Copies of the memos, invitation letters,programs, list of participants, schedules ofactivities for bidders

Indicator 11. Management of Procurement and ContractManagement Records

Sub-Indicator 11a. The BAC Secretariat has asystem for keeping and maintainingprocurement records

Document Review:i. There is a list of procurement related documents

that are maintained for a period of at least fiveyears;

ii. The documents are kept in a duly designated andsecure location with hard copies kept inappropriate filing cabinets and soft copies indedicated computers;

iii. The documents are properly filed, segregated,easy to retrieve and accessible to authorized usersand audit personnel.





Pillar III of the APCPIIndicator 11. Management of Procurement and Contract

Management Records









Sub-Indicator 11b. Implementing Units hasand is implementing a system for keepingand maintaining complete and easilyretrievable contract management records.

Document Review:i. There is a list of contract management related

documents that are maintained for a period ofat least five years;

ii. The documents are kept in a duly designatedand secure location with hard copies kept inappropriate filing cabinets and soft copies indedicated computers;

iii. The documents are properly filed, segregated,easy to retrieve and accessible to authorizedusers and audit personnel.

Indicator 11. Management of Procurement and Contract Management Records





Pillar III of the APCPI





Indicator 11. Management of Procurement and Contract Management Records





Indicator 12. Contract Management Procedures

Sub-Indicator 12a. Agency has defined procedures orstandards in such areas as quality control, acceptanceand inspection, supervision of works and evaluation ofcontractors’ performance.

Pillar III of the APCPIIndicator 12. Contract Management Procedures

Sub-Indicator 12a. Agency has defined procedures orstandards in such areas as quality control, acceptanceand inspection, supervision of works and evaluation ofcontractors’ performance.

Document Review:i. Agency has written procedures for quality control,

acceptance and inspection of goods, services andworks;

ii. Supervision of civil works is carried out byqualified construction supervisors;

iii. Agency implements CPES for its works projectsand uses results to check contractors'qualifications (applicable for works only).

Document Review:i. Agency has written procedures for quality control,

acceptance and inspection of goods, services andworks;

ii. Supervision of civil works is carried out byqualified construction supervisors;

iii. Agency implements CPES for its works projectsand uses results to check contractors'qualifications (applicable for works only).

Indicator 12. Contract Management Procedures

Sub-Indicator 12b – Agency complies with thethresholds prescribed for amendments toorder, variation orders, advance payment, andslippage in publicly bid contracts.

Document Review:i. Amendments to order or variation orders, if any,

are within ten percent (10%) of the original contractprice;

ii. Advance payment(s) made does/do not exceedfifteen percent(15%) of the contract amount;

iii. Goods, works and services are timely delivered.

Sub-Indicator 12c - Timely Payment ofProcurement Contracts

Inquiry with the Finance or Accounting Head of Agencyfor the normal period for the release of payments forprocurement contracts and comparing the time frameswith those normally found in the contract documents ofthe sampled contracts

Pillar III of the APCPIIndicator 12. Contract Management Procedures

Document Review:i. Amendments to order or variation orders, if any,

are within ten percent (10%) of the original contractprice;

ii. Advance payment(s) made does/do not exceedfifteen percent(15%) of the contract amount;

iii. Goods, works and services are timely delivered.

Inquiry with the Finance or Accounting Head of Agencyfor the normal period for the release of payments forprocurement contracts and comparing the time frameswith those normally found in the contract documents ofthe sampled contracts

Indicator 13. Observers’ Participation in Public Bidding

Sub-Indicator 13a. Observers are invited to allstages of every public bidding activity.

Document Review:Copies of invitation letters to Observers and dulyreceived by them, and attaching samples to theevaluation report.

Sub-Indicator 13b. Percentage of attendanceof Observers in public bidding activities

Document Review:Minutes of BAC meetings where theseObservers attended.

Pillar IV of the APCPIIndicator 13. Observers’ Participation in Public Bidding

Document Review:Copies of invitation letters to Observers and dulyreceived by them, and attaching samples to theevaluation report.

Document Review:Minutes of BAC meetings where theseObservers attended.

Indicator 14. Internal and External Audit of Procurement Activities

Sub-Indicator 14a. Creation and operationof Internal Audit Unit as prescribed by theDBM (Circular Letter No. 2008-5, April 14,2008)

Document Review:i. Creation of Internal Audit Unit as

prescribed by the DBM (Circular Letter No.2008-5, April 14, 2008);

ii. Conduct of regular audit of procurementprocesses and transactions by internal auditunit; and/or

iii. Internal audit recommendations onprocurement-related matters areimplemented within 6 months of thesubmission of the auditor's report.





Pillar IV of the APCPIIndicator 14. Internal and External Audit of Procurement Activities









Indicator 14. Internal and External Audit of Procurement Activities

Sub-Indicator 14b. Agency Action on PriorYear's Audit Recommendations (APYAR) onprocurement related transactions.

Inquiry with agency Auditor and look at itsAnnual Audit Report of the previous yearto identify procurement relatedrecommendations that have beencomplied with.

Pillar IV of the APCPIIndicator 14. Internal and External Audit of Procurement Activities

Inquiry with agency Auditor and look at itsAnnual Audit Report of the previous yearto identify procurement relatedrecommendations that have beencomplied with.

Indicator 15. Capacity to Handle Procurement Related Complaints

Sub-Indicator 15a. The Procuring Entity hasan efficient procurement complaints systemand has the capacity to comply withprocedural requirements

Document Review:i. The BAC and the HOPE resolved Requests for

Reconsideration and Protests within seven (7)calendar days as per Section 55 of the IRR anddecisions;

ii. Decisions on Protests are submitted to GPPB;iii. Procuring entity acts upon and adopts specific

measures to address procurement-relatedcomplaints, referrals, subpoenas by the Omb,COA, GPPB or any quasi-judicial/quasi-administrative body.





Pillar IV of the APCPIIndicator 15. Capacity to Handle Procurement Related Complaints









Indicator 16. Anti-Corruption Programs Related to Procurement

Sub-Indicator 16a. Agency has a specific anti-corruption program/s related to procurement

Document Review:i. Agency has a specific good governance program

including anti-corruption and integritydevelopment;

ii. Agency has a specific office responsible for theimplementation of good governance programs;

iii. Agency has specific policies and procedures inplace for detection and prevention of corruptionassociated with procurement.





Pillar IV of the APCPIIndicator 16. Anti-Corruption Programs Related to Procurement









APCPI Methodology

There are six (6) major steps in the conduct of an APCPIAssessment:1) Data Collection2) Data Consolidation3) Scoring and Rating4) Confirmation of Results5) Analysis of Results6) Preparation of Action Plan


APCPI Methodology



Step 1: DATA COLLECTION

Prescribed Data Gathering Instruments:

1. Annual Procurement Plan (APP)2. Procurement Monitoring Report (PMR)3. Consolidated Procurement Monitoring

Report (CPMR)4. PhilGEPS Data5. Procurement-related Documents6. Contract Management Records7. Interviews and/or Verification with

concerned offices/entities





Step 1: DATA COLLECTION









Step 2: DATA CONSOLIDATIONStep 2: DATA CONSOLIDATION

Consolidated Procurement Monitoring Report (CPMR)

• is the Annex B of the APCPI which provides the profile of agencyprocurement for one calendar/fiscal year. This shall be submitted aspart of your APCPI Assessment Result.

• Source document: APP, PMR, abstract of bids, contracts, purchaseorders, etc.

Consolidated Procurement Monitoring Report (CPMR)

• is the Annex B of the APCPI which provides the profile of agencyprocurement for one calendar/fiscal year. This shall be submitted aspart of your APCPI Assessment Result.

• Source document: APP, PMR, abstract of bids, contracts, purchaseorders, etc.

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SOURCE: “GPPB Resolution No. 10-2012”, June 2012

Step 3: SCORING AND RATINGStep 3: SCORING AND RATING

The APCPI PillarsAs of 13 April 2012


The APCPI PillarsAs of 13 April 2012


APCPI ASSESSMENT FORMAPCPI ASSESSMENT FORM

APCPI CONFIRMATION

Background:

• Confirmation exercise is the process of checking the APCPI results of theprocuring entity in terms of completeness, correctness, consistency andresponsiveness to the requirements of the APCPI Assessment.

• The process is expected to enhance the perception of credibility of the APCPIresults

Background:



APCPI CONFIRMATION

Background:



Background:



51

Step 4: CONFIRMATION MEETINGPresentation of

scores perindicator

• The parties shall evaluate per indicator usingAnnex A and Annex B together and otherdocuments

Confirmation ofscores

• Reconcile the differences and bothparties agree to a score

Finalization of Scores

Step 4: CONFIRMATION MEETING• The parties shall evaluate per indicator using

Annex A and Annex B together and otherdocuments

• Reconcile the differences and bothparties agree to a score

Finalization of Scores

Step 5: ANALYSIS OF RESULTS

HIGH SCORES vs LOW SCORES

1. Which of the indicators show areas of “strength” and “weakness”?2. Which among the low scores can be improved?3. Which of the high scores, if not all, need and/or possible to be

sustained?



sustained?

Step 5: ANALYSIS OF RESULTS



sustained?

SOURCE: “GPPB Resolution No. 10-2012”, June 2012



sustained?

Step 6: PREPARATION OF ACTION PLANStep 6: PREPARATION OF ACTION PLAN

Procurement Reforms through the APCPI

PROBLEMS

• Lack of, or insufficienttraining of procurementpersonnel

• Procurement delays andinefficiency

• Procurement delays andinefficiency

• Disorganized procurementrecords

• Inconsistent observance ofprocurement procedures andcasualness in performance ofduties and functions

Procurement Reforms through the APCPI

REFORMS

• Raised consciousness of theneed to be updated withprocurement rules andregulations

• Realization of the importanceof procurement planning

• Realization of the importanceof procurement planning

• Improved contractmanagement procedures andrecords

• Raised the sense ofaccountability in procurementtransactions

Bureau of Internal Revenue

CoverageNational Office and BAC – TRAAll 19 Revenue Regions

Scope2011 procurementConsolidated BIR score


CoverageNational Office and BAC – TRAAll 19 Revenue Regions

Scope2011 procurementConsolidated BIR score

Bureau of Internal Revenue


Department of Health

Coverage• National Office• All Centers for Health Development and

Attached Hospitals

Scope• 2012 procurement• Consolidated DOH score planned


Coverage• National Office• All Centers for Health Development and

Attached Hospitals

Scope• 2012 procurement• Consolidated DOH score planned


Department of Agriculture

Coverage• DA National Bids and Awards Committee

Association Members• 18 RFUs, Attached Agencies and Bureaus

Scope• 2012 and 2013 procurement activities












Bureau of Fisheries and Aquatic Resources (BFAR)

• 18 Regional Offices• 7 Technical Training Centers


Bureau of Fisheries and Aquatic Resources (BFAR)


DBM Regional OfficesDBM Regional Offices

Coverage• 16 Regions

Performance Monitoring DivisionPerformance Monitoring Division

Department of National DefenseDepartment of National Defense

Coverage• BAC, BAC Secretariat and TWG of DND, Philippine Army, Philippine Air

Force, Philippine Navy, Veterans Memorial Medical Center, Arsenal andDND Modernization Fund




Department of National DefenseDepartment of National Defense






Development Bank of the PhilippinesDevelopment Bank of the Philippines

Coverage• BAC, BAC Secretariat, TWG and End-users of DBP Central Office and

Regional Offices



Regional Offices

Development Bank of the PhilippinesDevelopment Bank of the Philippines


Regional Offices



Regional Offices

Government Procurement Policy BoardTechnical Support Office

Coverage• 20 Departments (main offices) of the

Executive Branch

Scope• 2011, 2012 and 2013 procurement activities


Executive Branch





Executive Branch



Executive Branch



Coverage1. Department of Agriculture (DA)2. Department of Agrarian Reform (DAR)3. Department of Budget and Management (DBM)4. Department of Education (DepEd)5. Department of the Environment and Natural Resources (DENR)6. Department of Foreign Affairs (DFA)7. Department of the Interior and Local Government (DILG)8. Department of Health (DOH)9. Department of Justice (DOJ)10. Department of Finance (DOF)


Coverage1. Department of Agriculture (DA)2. Department of Agrarian Reform (DAR)3. Department of Budget and Management (DBM)4. Department of Education (DepEd)5. Department of the Environment and Natural Resources (DENR)6. Department of Foreign Affairs (DFA)7. Department of the Interior and Local Government (DILG)8. Department of Health (DOH)9. Department of Justice (DOJ)10. Department of Finance (DOF)Performance Monitoring Division

Coverage1. Department of Agriculture (DA)2. Department of Agrarian Reform (DAR)3. Department of Budget and Management (DBM)4. Department of Education (DepEd)5. Department of the Environment and Natural Resources (DENR)6. Department of Foreign Affairs (DFA)7. Department of the Interior and Local Government (DILG)8. Department of Health (DOH)9. Department of Justice (DOJ)10. Department of Finance (DOF)


Coverage1. Department of Agriculture (DA)2. Department of Agrarian Reform (DAR)3. Department of Budget and Management (DBM)4. Department of Education (DepEd)5. Department of the Environment and Natural Resources (DENR)6. Department of Foreign Affairs (DFA)7. Department of the Interior and Local Government (DILG)8. Department of Health (DOH)9. Department of Justice (DOJ)10. Department of Finance (DOF)Performance Monitoring Division

Coverage11. Department of Labor and Employment (DOLE)12. Department of National Defense (DND)13. Department of Trade and Industry (DTI)14. Department of Energy (DOE)15. Department of Transportation and Communication (DOTC)16. Department of Public Works and Highways (DPWH)17. Department of Social Welfare and Development (DSWD)18. Department of Science and Technology (DOST)19. Department of Tourism (DOT)20. National Economic and Development Authority (NEDA)


Coverage11. Department of Labor and Employment (DOLE)12. Department of National Defense (DND)13. Department of Trade and Industry (DTI)14. Department of Energy (DOE)15. Department of Transportation and Communication (DOTC)16. Department of Public Works and Highways (DPWH)17. Department of Social Welfare and Development (DSWD)18. Department of Science and Technology (DOST)19. Department of Tourism (DOT)20. National Economic and Development Authority (NEDA)Performance Monitoring Division

Coverage11. Department of Labor and Employment (DOLE)12. Department of National Defense (DND)13. Department of Trade and Industry (DTI)14. Department of Energy (DOE)15. Department of Transportation and Communication (DOTC)16. Department of Public Works and Highways (DPWH)17. Department of Social Welfare and Development (DSWD)18. Department of Science and Technology (DOST)19. Department of Tourism (DOT)20. National Economic and Development Authority (NEDA)


Coverage11. Department of Labor and Employment (DOLE)12. Department of National Defense (DND)13. Department of Trade and Industry (DTI)14. Department of Energy (DOE)15. Department of Transportation and Communication (DOTC)16. Department of Public Works and Highways (DPWH)17. Department of Social Welfare and Development (DSWD)18. Department of Science and Technology (DOST)19. Department of Tourism (DOT)20. National Economic and Development Authority (NEDA)Performance Monitoring Division

CSOs

• 20 Organizations


GOCCs and SUCs

Coverage11 Government Owned andControlled Corporation (GOCCs)3 State Universities and Colleges(SUCs)

Scope2012 and 2013 Procurement Activities


Coverage11 Government Owned andControlled Corporation (GOCCs)3 State Universities and Colleges(SUCs)

Scope2012 and 2013 Procurement Activities


Developing Project RequirementsLGUs: PROVINCES

Coverage

75 % of the Provinces

Scope

2012 and 2013 Procurement Activities

Coverage


Scope


Developing Project RequirementsLGUs: PROVINCES

Coverage


Scope


Coverage


Scope


LGUs: CITIESLGUs: CITIES

Coverage

52% of Highly Urbanized and1st class Independent ComponentCities

Scope2013 procurement activities


Coverage

52% of Highly Urbanized and1st class Independent ComponentCities

Scope2013 procurement activities


SUCs

Coverage: 83 % of the SUCs

Scope: 2013 procurement activities


Executive Offices, Constitutional Commissions, NationalGovernment Agencies, Economic Zones, GOCCs

Coverage:

CLUSTER ICLUSTER IICLUSTER IIICLUSTER IVCLUSTER V



Coverage:

CLUSTER ICLUSTER IICLUSTER IIICLUSTER IVCLUSTER V


Executive Offices, Constitutional Commissions, NationalGovernment Agencies, Economic Zones, GOCCs


APCPI and PBBAPCPI and PBB“Incentivizing” Procurement Performance and Compliance

APCPI and PBBAPCPI and PBB“Incentivizing” Procurement Performance and Compliance

• The APCPI seeks to check the performance of the agency as toprocurement efficiency and proficiency. The inclusion of theAPCPI in the PBB system will encourage the agencies to improvetheir performance using as baseline their previous year’s APCPIresults as well as their compliance with the procurement law,rules and regulations.

Why include the APCPI as a PBB requirement?





• Submission of the APCPI as a good governance condition isexpected to yield the following results:

i. Address procurement delays and assist procuring entitiesin the preparation of an action plan to address theweaknesses of their procurement system and sustaintheir strengths;

ii. Improve procurement planning;iii. Increase competitiveness;iv. Improve contract management records and procedures of

the agencies;





the agencies;




the agencies;





the agencies;


v. Raise the sense of accountability in procurementtransactions;

vi. The APCPI will serve as a feedback mechanism to theheads of the procuring entity and raise the involvementand consciousness of all employees in the procurementprocess;

vii. Enhance transparency in the procurement process; andviii. Strengthen the capacity of procurement personnel.















Status of APCPI Trainings for PBB-CoveredAgencies

Status of APCPI Trainings for PBB-CoveredAgencies

THANK YOU!THANK YOU!