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Facilities Utilization, Space Inventory Options

Net (FUSION) is a custom online platform to

support Facilities Planning within the

California Community College System.

Web InterfaceSecure AccessIntegrated toolsElectronic Submission of Data Automatic Archival of Planning Data

What is FUSION?

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Square Footage of Facilities, 2001/14

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Assessment

Space Inventory

Planning Module

– 5 Year Plan– Initial Project Proposal– Final Project Proposal– Forecast/Allocation

Local Assistance/Scheduled Maintenance

– 5 Year Plan– Project Funding Proposals

FUSION Modules

Project Module

– Claims Review– Quarterly Reports– Change Request– Form 14D– Re-appropriation– Augmentations/Reversions

FUSION Modules

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System-wide Advocacy

• Capital Outlay Funding• Physical Plant and Instructional

Support

Milestones

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Develop, expand and maintain FUSION so that it can become the daily source for Districts in analyzing and planning their current and future needs.

“FUSION 2 Vision

• Partnered with R&K Solutions• Project Start Date Of June 1, 2016 • Seamless Migration For Users• Sub-Committee• Subject Matter Experts

FUSION 2

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• Updates To Be Rolled Out In

Phases

– Space Inventory– Scheduled Maintenance

FUSION 2

FUSION 2 Multi-Platform

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FUSION2

FUSION2

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FUSION2

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The Foundation was established in 1998 to serve as the official auxiliary non-profit to the California Community Colleges Board of Governors and Chancellor’s Office.

The Foundation operates various programs all designed to benefit and support the 113 community colleges and its students.

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Since inception, cooperative purchasing has been core to our mission of benefiting, supporting, and enhancing the missions of the California Community College system.

Aggregate procurement is the best way to realize lower costs and secure better terms with vendors.

The Foundation is authorized to initiate, manage and administer for the benefit of the Board…voluntary cooperative purchasing agreements that benefit the community college districts and the Chancellor’s Office”

Under the provisions of California Education Code and pursuant to the Master Agreement between the Foundation and the Board of Governors:

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Launched shortly after our inception to:

• Support system-wide procurement needs

• Create strategic statewide business partnerships

• Leverage the aggregate buying power of the largest system of higher education in the nation

• Save millions of dollars for colleges, faculty, staff, and students

CollegeBuys

Offers discounts of up to 85% on a wide

range of educational products—from

classroom furniture to office supplies.

• E-Store – Discounted software and technology products for faculty, students and staff

• Systemwide Contracts – Campus-wide solutions for both institutional and transactional procurement needs

CollegeBuys Solutions

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• Furniture for classroom, office, and lounge areas

• Energy-efficient LED lighting

• Carpet and LVT

• Synthetic turf, sports flooring and athletic equipment

• Janitorial supplies

• Air filters

• Prefab aquatic pools

Facilities-Related Offerings

• Comprehensive offering toaddress project scope

• Classroom products• Lounge products• Library furniture• Fixed seating• Wall systems• Access flooring systems• Storage systems• Site furniture

• 18 product classificationsfrom 12 vendor partners, with applications in administrative and academic settings

• Multiple delivery methods,

to accommodate specific project needs

• Dock (Product only)• Delivered & Installed• Turnkey

• Addresses localbusinesses (i.e. dealers, installers, and service providers)

• Minimum 15-year warranty(parts & labor) at no additional charge

• Durability – 25 to 30 years; minimal maintenance; easy changeability

Furniture and Fixtures

PARTNERS

• Agati

• American Seating

• Aurora

• Community

Playthings

• SitOnIt Seating

• Haworth

• Irwin

• KI

• Kimball Office

• Landscape Forms

• Platinum Visual

Systems

• Steelcase

• Worden

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• Procurement flexibility, to accommodate specific project needs

• Discounts quoted at minimum, with the ability to secure deeper discounting

• OFOI, OFCI, CFCI

• Wide array of products• Carpet Tile• Rolled Carpeting• Vinyl Composition/Bio-Based

Tile• Vinyl Flooring• Linoleum Flooring• Rubber Flooring• Walk-Off Mats

• Minimum 30-year warranty,

covers material and labor at no charge

• Coordination of all products to ship directly to end user site, with 30 days free storage atInstaller’s location

• Warranty service response within 48 hours of Participating Agency request

• Delivery to authorized recycling facility to reclaim at least 90% of product for reuse, as part of end-of-life

Flooring

PARTNERS

• Interface

• KYA

• Tandus-Centiva

• Shaw

• 72 manufacturers available on contract

• Acuity• Cooper• Cree• Hubbell

• Evaluated by Facilities

representatives from community college districts

• Citrus CCD• San Mateo County CCD• Butte-Glenn CCD• Lake Tahoe CCD

• Products approved on the DesignLights Consortium (DLC)

Qualified Products List• Ensures performance• Energy efficiency• Utility incentives

• Minimum 10-year warranty on select

brands (e.g. Acuity, CREE)

• Wide selection, across 14 different classifications

• Outdoor pole/arm mounted area and roadway luminaires

• Outdoor pole/arm mounted decorative luminaires

• Wall mounted area luminaires• Bollards• Parking garage luminaires• Landscape/accent flood and spot

luminaires• Architectural flood and spot

luminaires• Stairwell and passageway

luminaires• Wall wash luminaires• Retrofit kits for outdoor pole/arm

mounted area & roadway luminaires

• Retrofit kits for outdoor pole/arm mounted decorative luminaires

• Retrofit kits for large outdoor pole/arm mounted area & roadway luminaires

• Retrofit kits for outdoor wall mounted luminaires

• Retrofit kits for parking garage luminaires

Exterior LED Luminaires

PARTNERS

• GonLED

• WESCO

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• KYA Services

• Carpet and resilient flooring

• Synthetic turf and artificial foliage

• Sports flooring

• Athletic equipment (scoreboards, bleachers)

• Myrtha Pools USA

• Modular panels

• Pre-engineered stainless steel swimming pools

• Primex Wireless

• Synchronized clocks and timers

• Wireless clock synchronization

• Underground GIS

• Web-based solution for the mapping and asset management of underground utilities

• PacWest Air Filter

• Complete line of air filters

• Full HVAC filter replacement

• On-site training

• Staples, Facilities Solution

• Jan-san supplier of manufacturers such as Georgia-Pacific, Kimberly Clark, Rubbermaid, etc.

• Conduct free campus audits

Other Facilities Environments

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• Collaborative process with college professionals to meet specific CCC needs

• California Public Contract code compliant

• Total cost of ownership approach

• Manufacturer-held contracts

• Local dealers and service providers

• Vendor commitment to CCC students

The Difference

Resources• Access to contracts on our website

https://foundationccc.org/CollegeBuys/For-Colleges

• Concierge Service

• 1.866.325.3222, Option 1 (9 am – 5 pm, Mon to Fri)

• Foundation contract clarity for end-users

• Facilitation of procurement process with vendor

partners

• Issue resolution

• Facilities Subgroup

• Facilities E-Newsletter

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• Partnerships with K-12

• Collaboration with the California State University (CSU) and University of California (UC) systems

Expanding Partnerships

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• K-12 partnership encouraged by the CollegeBuys Advisory Group

• K-12 public contracting aligns closely with community college requirements

• Allows CCC’s to piggyback existing K-12 contracts

• Creates added efficiency and expediency in the procurement of common goods and services

• Leverages aggregate purchasing power of K-12 + CCCs combined

Expanding Engagement and Partnerships:

Partnership with K–12

• CCC, CSU and UC partnership initiated from a collaborative commitment from our three leaders of higher education to work together for shared savings

Expanding Engagement and Partnerships:

Collaboration with CSU and UC

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• California Higher Education Shared Services (CHESS) led by Vice Chancellor Mario Rodriguez for the California Community Colleges

• Foundation, the CCCCO, and the CCLC were instrumental in the initiative’s success in passing new legislation allowing CCCs to utilize CSU and UC agreements

• Creates added efficiency and expediency in the procurement of common goods and services

• Leverages aggregate purchasing power of CCC+CSU+UC combined

Expanding Engagement and Partnerships:

Collaboration with CSU and UC

• Just in the past 5 years alone, CollegeBuys:

saved over $85 million for our colleges, faculty, staff, and students

contributed over $1 million to support student scholarships

served all 72 districts and over 100,000 students, faculty and staff throughout the system

85 cents out of every dollar generated is reinvested in to the system

CollegeBuys: Results and Value

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District Success Stories

Contra Costa CCD – KI Furniture

• Nearly $1 million order

• Consolidated 2 buildings to 1 PO

resulting in additional $20,000

savings

• Generated $8,000 in scholarships

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San Jose Evergreen CCD – KYA

• Covered 4 quads with artificial turf and

170 artificial plants

• Reduces maintenance efforts and water

usage:

Average square foot of natural grass requires

55 gallons of water annually so replacing

16,500 sq. feet of natural grass saves 907,500

gallons of water annually.

• Furniture – KI, Haworth, PVS, American Seating, Worden

• Underground Mapping – UndergroundGIS

• Air filters – PacWest

• Office Products – Office Depot

• Technology Products – CDW-G

San Joaquin Delta CCD

Maria BernardinoDirector of Purchasing and Contract ServicesSan Joaquin Delta Community College District

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San Joaquin Delta CCD –UndergroundGIS

• Improved campus facilities through upgraded and expanded underground infrastructure

• By using InSite™, staff can easily view its utilities for capital planning, asset management, maintenance and operations, as well as emergency response planning

San Joaquin Delta CCD – Benefits of Using FCCC Contracts

• Leverages buying power of entire system to secure advantageous pricing

• Vendors identified as best suited for CCC system• CA Public Contract Code Compliant• Assistance from FCCC on contract or service level issues

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Procurement Opportunities

Fred Diamond

Director of Facilities and ConstructionCitrus Community College District

Procurement Logistics

• Compliance with Public Contract Code

• Bid Limits

• Advertising and Solicitation

• RFQ’s / RFP’s

• Bid Walks

• Bid Openings

• Is the result successful…?

All of this impacts the time component!

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The Time Component

• Will the time component adversely affect your procurement

strategy?

• Does it fill your need?

• Will you miss an opportunity?

• Are there Complex issues?

• How much can you PUSH time?

All of this can impact COST!

The Cost Component

• Competitive Pricing

• Good Value

• Quality Products

• Confirmed Standard Specifications

• Efficient use of Resources

• Overall Value Added Benefit

Opportunities are AVAILABLE!

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CollegeBuys Opportunities

• Public Contract Code Compliant

• Vetted Costing

• Confirmed Specifications

• Time Saving

• Utilization Friendly

• Personal Assistance

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Maria Bernardino

Director of Purchasing and Contract ServicesSan Joaquin Delta Community College District

Fred Diamond

Director of Facilities and ConstructionCitrus Community College District

Jennifer Frierson-Keiper

Senior Specialist, CollegeBuysFoundation for California Community

Collegesjfrierson@foundationccc.org

Eric Mittlestead

Associate Vice Chancellor of Construction and Facilities Planning

Kern Community College District