what keeps a coordinator up at night or should! rose m. ewing
TRANSCRIPT
![Page 1: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/1.jpg)
What Keeps A Coordinator Up At Night or Should!
Rose M. Ewing
![Page 2: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/2.jpg)
Session Overview
• Ensuring Sustainability (Spend Other People’s Money $$$)
• Coordinator Core Competencies
• Performance/Outcome Measures
• Community Mapping Exercise
![Page 3: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/3.jpg)
What Do I Need to Know?
• Budgets/Fiscal Management
• Grant Writing
• Administrative Oversight
• Compliance Federal/State Laws
• Drug Court Policies & Procedures
• Efficacy of Treatment/Services
• Evaluations/Outcomes
![Page 4: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/4.jpg)
What Do I Need to Know?
• Client Fee Systems
• Local Interagency Partnerships
• Community Partnerships
• Nonprofit Organizations
• Targeting Populations/Screening
• Team Development/Transitions
• Community Education
![Page 5: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/5.jpg)
What Do People Expect Me to Know?
• Subject Matter Expert
• Team Trainer
• Problem Solver
• Consensus Builder
• Community Collaborations
• HUB/Glue Holding Team Together
• Know Everything!
![Page 6: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/6.jpg)
Sustainability
• Create Sustainability Plan
• Keep It Simple
• One Year
• Three Years
• Five Years
• Long Range Planning
![Page 7: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/7.jpg)
Sustainability-State Strategies
• Legislation and Appropriations (OK)
• Statewide Sustainability Plans (NC)
• State Certifications (Indiana)
• Interagency Agreements (CO)
• Court Assessments & Fees (NV)
• Medicaid & Managed Care (NY)
• Georgia-Funding?
![Page 8: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/8.jpg)
Sustainability-Local Strategies
• Funding from Counties/Cities (Tulsa)
• Client Fees ($) $25/week=$80K (NE)
• Local Interagency Partnerships (TCSO) (Probation Parole)
• Community Partnership (Library)(Housing/Hennepin County, MN)
• Nonprofit Organizations (CSC)
![Page 9: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/9.jpg)
Sustainability-Beyond $$
• Piloting New Courts• Gender Specific Drug Court
• Identifying New Target Populations• Veterans• DUIs
• Team Development & Training• NADCP Planning Initiative• Tech Asst-NDCI, American University
• Mentor Court Site Visit (NDCI)
![Page 10: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/10.jpg)
Sustainability-Beyond $$
• Student Interns• Americorps/Teach America• Volunteers• Mentors (Vets)• Direct Referrals
• Employment• Education (ABE)• Clothing• Food• Housing
![Page 11: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/11.jpg)
Fiscal Accountability ($$)
• Develop Budgets• Who Develops the Budget?• Who Approves the Budget?• Can you start with $0 Budget?
• Bids/RFPs for Services?• Who/How Do You Select Vendors?• $Thresholds
• Financial Reports• Annual Audits ($$)• Monthly Financial Reports• Georgia Requirements?
![Page 12: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/12.jpg)
Fiscal Accountability ($$)
• Participant Fees• Drug Testing Costs? • Drug Court User Fee? By Statute?• Supervision Fees?
• Treatment Costs• Contracts• Client Co-pays
• CASH vs. Money Orders? NO CASH
![Page 13: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/13.jpg)
Fiscal Accountability ($$)
• Fiscal Agent?• County? Court? Who?
• Process for Purchasing• Purchase Orders vs. Checks• Who Signs Checks/Purchase
Orders
• Deposits? To Whom?
• State Auditor Rules? Regulations?
![Page 14: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/14.jpg)
Fiscal Accountability ($$)
• Annual Audit• Public? Vs Governmental?
• Federal Grants- A-133 Audit
![Page 15: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/15.jpg)
Sustainability
• State legislative Funding
• County/City Funding
• Non-Profit Partnership 501(c) 3
• Foundations
• Civic Groups (Elks, Rotary)
• Fundraisers (Warrior Dash)
![Page 16: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/16.jpg)
Special Focus Funding
• Transportation
• Housing
• Mental Health Services
• Medications
• Specific Populations (Vets)
![Page 17: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/17.jpg)
Grants
• Partner with Another Agency
• Use Their Grant Writers
• Collaborate & Write Sections
• Ask for Copies of Successful Grants
• Take Grant Writing Class
• Just Start Writing!
![Page 18: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/18.jpg)
Grants You May Have Never Heard Of
• Access to Recovery (Substance Abuse)
• JARC (Transportation)
• New Freedom (Transportation)
• Supportive Services for Veterans Families (Veterans)
• Dollar General (Literacy)
![Page 19: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/19.jpg)
Other Funding Ideas
• State Legislative Appropriations
• County/City Funding
• Foundations
• Service Organizations (Rotary, Elks)
• Fundraisers (Warrior Dash)
• Donations (parade)
![Page 20: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/20.jpg)
Coordinator Primary Roles
• Oversees Activity of the Team• Conducts Quality Assurance• Maintains Client Data• Manages Budget• Coordinates Services• Outreach to Community
![Page 21: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/21.jpg)
Coordinator Competency #1Participates Fully as a Team Member
• Planning• Schedules Planning Meetings• Helps Create Program Structure• Info Gathering/Research
• Operational• Schedules Policy Meetings• Update Policy & Procedures• Arrange Team Building/Training• Conducts Regular Quality
Assurance
![Page 22: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/22.jpg)
Coordinator Competency # 2Court, Staffing, Client Management
• Planning• Selections of Participants• Target Population/Admission
Criteria• Referral and Entry Processes• Create Incentives/Sanctions
• Operational• Create/Maintain Client Files• Maintain info on
Incentives/Sanctions• Prepare for Weekly Staffing• Create/Maintain Database
![Page 23: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/23.jpg)
Coordinator Competency # 3Knowledge-Addiction/Pharmacology
• Planning• Identify Competent Treatment
Providers (Trauma, EBPs, etc)• Contract/MOU with Treatment • Research Effective, Evidence
Based Practices for Target Population
• Jointly Create ROIs with Treatment• Determine Parameters/Timing of
Treatment Reports• When will reports be submitted?• Paper vs. Electronic
![Page 24: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/24.jpg)
Coordinator Competency # 3Knowledge-Addiction/Pharmacology
• Operational• Treatment Participates in Pre-
Court Staffing & Court Reviews• Continues to Research EBPs• Collaborates with Treatment to
Implement New Curriculum/EBPs• Monitors Treatment Outcomes• Reports Outcomes to Tx Regularly• Conducts Quality Assurance
![Page 25: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/25.jpg)
Coordinator Competency # 4Gender, Age, Cultural Competency
• Planning• Identify Knowledgeable Team • Train Team on Cultural
Competency• Operational
• Continue to Train Team Members• Regularly Conduct Cultural
Awareness Training on Diverse Topics
• Bi-Lingual Team Members• Composition of Team (Race, Age,
Gender, etc)?
![Page 26: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/26.jpg)
Coordinator Competency # 5Resources, Budgets, Grants
• Planning• Develop Funding Plan• Identify Potential Grants• Research Potential Funders• Identify Additional Funding Sources• Determine Who Will Be Applicant• Identify Fiscal Agent• Create/Adopt Accounting System
![Page 27: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/27.jpg)
Coordinator Competency # 5Resources, Budgets, Grants
• Operational• Adopt Accounting Procedures• Approve Budget (Who?)• Prepare & Submit Grants• Invite Potential Funders to
Court/Graduation/Other Events• Create Funding Calendar• Keep Fiscal Reporting Up to Date• Have Fiscal Oversight (Steering
Committee, Supervisory Judge?)
![Page 28: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/28.jpg)
Coordinator Competency # 6Standards, Procedures, Rules
• Planning• Gathers info re:
Policies/Procedures• Schedules Planning Meetings• Develop Target Pop/Entry Process• Negotiate MOUs/Agency
Agreements• Creates Written Documents
• Policy & Procedure Manual• Client Handbook• Client Contracts/Forms• Releases of Information
![Page 29: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/29.jpg)
Coordinator Competency # 6Standards, Procedures, Rules
• Operational• Tailor Each Document to Court
Type• Create All Identified Documents-
Circulate for Review and Input by Team
• Working with Each Discipline, Assure All Forms/Procedures are Integrated
• Have Attorney on Team Review ROIs
• Periodically Review All Materials• Regularly Review Procedures• Schedule Policy Meetings
![Page 30: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/30.jpg)
Coordinator Competency # 7Monitors Treatment/Ancillary Services
• Planning• Research Best Practices• Determine Method for Info Sharing• Create Timelines for Reporting• Standards for Reporting to Court
Treatment Drug TestingCase ManagementSupervisionCommunity Service
![Page 31: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/31.jpg)
Coordinator Competency # 7Monitors Treatment/Ancillary Services
• Operational• Conducts Site Visits/File Audits• Reviews Progress/Court Reports• Assists in Audits/Certifications• Creates Standards for Drug Testing• Monitors Treatment
• Gender, Cultural Specific Treatment• Evidence Based (SAMSHA NREPP?)• Manual Driven Curriculums• Population Appropriate, Integrated• Trauma Informed, Co-occurring
![Page 32: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/32.jpg)
Coordinator Competency # 8Create & Maintain Data Collection
• Planning• Research/Plan Management
Information System (MIS)• Develop Evaluation Plan
(University)• Operational
• Create Standards for Data Entry• Timeline for Data Entry• Create Statistical Reports (Grad)• Reports on Key Outcomes• Compare to Goals/Objectives
![Page 33: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/33.jpg)
Coordinator Competency # 9Interagency Linkages
• Planning• Identify Community Resources• Arrange Introductory Meetings
• Operational• Develop Resource Directory• Develop/Use Referral
Process/Forms• Request Reports/Feedback• Written/Informal MOU?• Spend Their Money $$
![Page 34: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/34.jpg)
Coordinator Competency # 10Develop Police & Supervision Linkage
• Planning• Identify/Recruit Law Enforcement• Supervision Policy/Procedures• Written MOU/Standards
• Operational• Regular Law Enforcement Contact• Law Enforcement Liaisons• Specially Assigned Law
Enforcement• Public vs. Private Supervision• Share Success Stories/Graduations
![Page 35: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/35.jpg)
Coordinator Competency # 11Educate Community. Team Training.
• Planning• Schedule Planning Meetings• Draft Eligibility Criteria• Arrange Team Building/Training
• Operational• Plan Team Training• Schedule Team
Building/Networking• Conduct Community Outreach• Coordinate Media/Social Media
• Face Book, Website• Press Releases/Media Events
![Page 36: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/36.jpg)
Coordinator Competency # 12Manage Daily Operations/Fee System
• Planning• Client Tracking System• Information Sharing• Email? Encryption?• Client Fees (How Much? Who
Collects? When are Fees Due?)• Operational
• Oversees Collection of Fees• Maintains/Updates Client Files
• Chart Organization• Paper vs. Electronic
![Page 37: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/37.jpg)
Outcome Measures
Recidivism after Drug CourtReduce Crime During ProgramGraduation RatesRetention RatesIncreased EmploymentIncreased EducationReduce Substance AbuseImproved Family Relationships
![Page 38: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/38.jpg)
Community Mapping Exercise
Transportation
Employment
Education
Medical
![Page 40: What Keeps A Coordinator Up At Night or Should! Rose M. Ewing](https://reader033.vdocuments.net/reader033/viewer/2022051620/56649e865503460f94b89b72/html5/thumbnails/40.jpg)
Resources Information
NADCP.orgNDCI.orgGains CenterSAMSHAJusticeforvets.org