what’s new in timecontrol 6?shortcut the invoice approval process. save countless hours of...
TRANSCRIPT
TimeControlManaging Contractors with TimeControl so
everyone benefits
®
www.timecontrol.com
Introductions
HMS: Founded in 1984
TimeControl released to
market in 1994
Partners with:
Microsoft since 1995
Oracle-Primavera since 1997
Deltek (Welcom) since 1985
Hard Dollar since 2011
Chris Vandersluis
www.timecontrol.com
TimeControl®
HR Systems and Payroll
Finance and Billing systems
Project Management
Governance Activity Costing systems
TimesheetsTimeControl
www.timecontrol.com
Existing scenario 1
1: Many sub-contractors
submit invoices with a
summary timesheet to
you each in a different
format
2: You request each project manager to
remember what that sub-contractor
person did last month and if the
timesheet is valid
www.timecontrol.com
Existing scenario 2
3: Project managers update
you with discrepancies
and you negotiate with
the contractors
4: You ultimately agree on the accepted
hours and then approve payment of the
invoices.
Typical invoice approval time: 6-12 weeks
www.timecontrol.com
With TimeControl 1
1: Project managers
approve all contractor
time along with direct
staff in TimeControl
2: Contractors are
provided with an
extract or a report of
hours that are
already approved in
TimeControl
www.timecontrol.com
With TimeControl 2
3: Contractors submit invoices and the totals
are checked against the pre-approved hours.
There should be no discrepancy as the
invoice should have been created from the
pre-approved hours report already.
4: Invoices are immediately approved.
No project managers need be interrupted
Typical invoice approval time: 1-3 days!
www.timecontrol.com
Approvals with TimeControl
Send approved hours to
contractors
Contractors send pre-approved invoice
All staff use TimeControl timesheets
and the Matrix
Approval Process
www.timecontrol.com
Key features
Separate and flexible approvals for
both contractors/staff
Security at the data level to keep staff
data and contractor data distinct
Ability to extract or report only on
contractor data or staff data
www.timecontrol.com
Demonstration
www.timecontrol.com
The Matrix Approval ProcessComplete Organization
Department
Employee
All
work
Pro
jects
Tasks
Work is summarized by
employee and released
for approval to the
department supervisor
www.timecontrol.com
The Matrix Approval ProcessComplete Organization
Department
Employee
All
work
Pro
jects
Tasks
Once posted, time is
summarized by project
and project managers
may redistribute the
hours but not change the
total which has already
been approved
www.timecontrol.com
Smartphone / Tablet Support
Blackberry
iPhone
Android
Windows7 Mobile
iPad
www.timecontrol.com
Key Benefits
Shortcut the invoice approval process. Save
countless hours of purchasing personnel, clerks,
project managers, contract managers and even the
contractors themselves
Find out what the contractors are working on, not
just how much time they’re working
Find out how long it takes contractors to finish the
tasks you’ve assigned
Compare the performance of internally trained
personnel to contractor personnel.
For contractors: Get paid faster
For the client: negotiate an early payment discount
because you’re now able to approve the invoice in
days, not weeks
www.timecontrol.com
Key Benefits
Shortcut the invoice approval process. Save
countless hours of purchasing personnel, clerks,
project managers, contract managers and even the
contractors themselves
Find out what the contractors are working on, not
just how much time they’re working
Find out how long it takes contractors to finish the
tasks you’ve assigned
Compare the performance of internally trained
personnel to contractor personnel.
For contractors: Get paid faster
For the client: negotiate an early payment discount
because you’re now able to approve the invoice in
days, not weeks
www.timecontrol.com
TimeControl Key Features
Easy web interface
Multi-browser support
Multilingual
Flexible architecture
SQL Server
Oracle
MySQL
Expense tracking
Matrix Approvals
Automated Approvals
Vacation Requests
Flexible Reporting
Links to Project Mgt
Microsoft Project
Project Server
Oracle-Primavera
Deltek OpenPlan
Deltek Cobra
Links to ERP/Finance
Dynamics
SAP
Oracle
Others…
Government compliance
DCAA
European Time Directives
SOX, FMLA, Others…
www.timecontrol.com
Links to HR, Project Mgt and Finance
HMS Software is a Technology Alliance
Partner with Primavera and a Gold Certified
Microsoft Partner
TimeControl includes direct integration with
popular project management systems such
as Microsoft Project and Project Server,
Deltek Open Plan and Cobra and
Primavera. You can move data on a
scheduled or on-demand basis
Supports multiple project management
systems and versions simultaneously
Customizable import/export function to
interface with virtually any finance or ERP
system including SAP, Oracle Financials,
PeopleSoft, Microsoft Dynamics and other
HR and Finance systems
www.timecontrol.com
Some more HMS clients
www.timecontrol.com
TimeControl works in many
industriesEngineering/ConstructionAecon ConstructionAeroInfoKoch Business SolutionsKongsberg DevotekThompson Beta
Gas / UtilitiesGulf South PipelineAcergyPetrocon
VenCorp
ManufacturingAlcan Parker HannifinDofasco Georgia PacificJohn DeereMagneti MarelliMercury MarineTennant Wagner Spray Tech
Vision Systems
Defense / AerospaceBombardier Inc. CAE ElectronicsGeneral Motors DieselLockheed MartinRolls Royce
SAAB
GovernmentDutch Railways Government of Saskatchewan
Railway Procurement Agency (UK)
TechnologyAriviaCSI PiemonteDRS Power Control TechEDSFace Technology Fuel Plus SoftwareGE AccessLockheed MartinPositronPsion TechlogixDRUCK Ltd
TelecommunicationsCable & Wireless BartelEricsson EXFOMotorola Philips SemiconductorsSARA Amsterdam
Stratos Global
FinancialStandard Life
Development Bank of One
Health/PharmaceuticalBoehringer IngelheimAzko Nobel (Organon)RTS Thurnall
UK National Health Service (NHS)Canadian Institute for Health InfoIogenRegistrat
www.timecontrol.com
TimeControl Dealer Network
Montreal, Canada
Toronto, Canada
Mexico
Brazil
UK
HungaryNetherlands
Germany
Norway
S. Africa
Saudi Arabia
Australia
Hong Kong
Denmark
Thailand
USA
Sweden
Finland
Argentina
Russia
Chile Singapore
www.timecontrol.com
“TimeControl, timesheet software so
flexible you’ll think we wrote it just for
you.”
www.timecontrol.com
Thank you!
For more information:
To find out more about TimeControl:www.timecontrol.com
To try TimeControl for free:freetrial.timecontrol.com
To find out about HMS Software:www.hmssoftware.ca
To reach HMS Software:[email protected]
www.timecontrol.com
TimeControl 6
Screens
www.timecontrol.com
Dashboard
www.timecontrol.com
Timesheet
www.timecontrol.com
Employee Table
www.timecontrol.com
Project Manager Validation
www.timecontrol.com
Drill Down Analyzer
www.timecontrol.com
Report Example