WHAT’S NEW IN THE NETWORK DEVELOPMENT PROGRAM?

Leticia Manning, MPHU.S. Department of Health & Human Services

(HHS)Health Resources & Services Administration

(HRSA)Office of Rural Health Policy (ORHP)

August 3, 2010

Presentation Overview Upcoming Grants Requirements

Federal Financial Report (FFR)

Closeout Process No-cost extension request Final closeout reports

Performance Improvement Measurement System (PIMS) Purpose Background PIMS Results Brainstorm session Report on session

Questions?

Upcoming Grants Requirements

Federal Financial Report (FFR)

The FFR is the Federal Cash Transaction Report (SF-272) and the Financial Status Report (SF-425) into one form.

Can be accessed through EHB.

For questions on how to fill out the FFR, please contact your GMS.

For technical assistance, please call the HRSA Call Center at 1-877-464-4772.

Due 90 days after budget period ends.

Payment Management System

http://www.dpm.psc.gov

For Disbursement Activity

Federal Financial Report (FFR) is due on:

July 01 through September 30, 2010 - 4th Qtr (FY2010)

October 30, 2010

October 01 through December 31, 2010 - 1st Qtr. (FY2011)

January 30, 2011

January 1 through March 31, 2011 – 2nd Qtr. (FY2011)

April 30, 2011

April 1through June 30, 2011 – 3rd Qtr. (FY2011)

July 30, 2011

Closeout Process

No-Cost Extension Request

Grantee may request to extend the final budget and project period (no-cost extension) for up to one-year beyond the original project period end date shown on the Notice of Grant Award (NGA).

Grantee must submit the no-cost extension request via the Electronic Handbook (EHB) as a Prior Approval Request at least 60 days prior to the expiration of the project period.

Once the no-cost extension request is approved, grantee will receive an NGA authorizing the expenditure of those funds.

No-Cost Extension Request (con’t.) No-cost extension request must have the following

information: Original signature of the authorized official listed on the

NGA Grant number the project activities for which the funds were originally

awarded and the reason these activities were not completed prior to the expiration of the project period

Grant project goals and objectives to be completed Additional time desired (1-12 months) Federal funds available to complete the goals and

objectives

Final Closeout Reports

Grantee needs to submit a final closeout narrative and data report.

Final closeout narrative and data reports are due 90 days after the end of your project period (July 30).

Grantee still needs to submit final closeout narrative and data reports even though they requested a no-cost extension.

Performance Improvement Measurement System (PIMS)

Background

To help quantify the impact of ORHP funding on access to health care, quality of services, and improvement of health outcomes, PIMS—a data collection tool-- was developed to be compatible with HRSA’s Electronic Handbook (EHB).

Data reported through PIMS fulfills the Government Performance Results Act (GPRA) requirements, which shares programmatic impact information with Congress.

Background (con’t)

The measures in PIMS were developed by ORHP with input from ORHP grantees over the period of roughly 2 years.

Measures were standardized to allow for comparison across the varied programs within ORHP.

Measures are nationally-accepted.

Purpose

Grantees use the system to track their own performance

ORHP uses the system to improve their programs as a whole; and

ORHP can better explain all of the great activities grantees have accomplished by generating program reports with this data.

PIMS: Network Development Topic Areas Currently there are 3 sections to the PIMS report:

Demographics Environment & Technology Measures

Measures (add to): Business plan Education and Public Relations Program and Services Development Shared Purchasing

PIMS Brainstorming Session

There should be 5 groups of 10. Choose a scribe You have 15 minutes to brainstorm

Network Development PIMS measures Reconvene to report on suggestions.

Expectations

We expect grantees to make a good faith effort to report as much information as possible since we realize that not all of the questions may be applicable for every grantee.

Provide an explanation in the “Comments” section located on the bottom of each report page if there are any answers that needs explanation.

Deadlines

Grantees need to report in PIMS at the end of each budget period.

Data from the reporting period 5/1/2010-4/30/2011 is due by 5/30/2011.

Questions????