when disaster strikes - will you be prepared?
DESCRIPTION
When Disaster Strikes - Will You Be Prepared?TRANSCRIPT
When Disaster Strikes - Will You Be Prepared?
We will begin at 10am Mountain Standard Time
When Disaster Strikes - Will You Be Prepared?
We will begin at 10am Mountain Standard Time
Kathryn Carlson
Director HotlinkHR(AKA – HR Genius)
Peter Zaidel
Product Manager EHS(AKA – EHS Superhero)
QuestionsQuestions
• If you have questions during the presentation, please submit them using the “Questions” feature
• Questions will be answered at the end of the webinar
What is a workplace emergency?What is a workplace emergency?
The OSHA definition is “ a workplace emergency is an unforeseen situation that threatens your employees, customers or the public. It may disrupt or shut down your operations. It may cause physical or environmental damage. Emergencies may be natural or manmade.”
Predict, Plan and Prepare Predict, Plan and Prepare
1. Fire & Explosion2. Facility Evacuation3. Spill Response4. Chemical Overexposure5. Natural Disasters6. Workplace Injury7. Workplace Violence
PredictPredict
• What types of natural disasters may occur in your area?
• What types of emergencies are most likely in your facility?
• How would you and your employee react?
Plan – OSHA RequirementsPlan – OSHA Requirements
• Develop a written emergency response plan (EAP) that is specific to your worksite or worksites
• Include all potential sources of emergencies in the plan
• Define policies and procedure for workplace closure
• Evaluate your plan on an annual basis
Plan - EPA RequirementsPlan - EPA Requirements
• Spill Prevention, Control and Countermeasure Plan– 1320 Gallons of Petroleum Products– General Spill Plan
• Tier II Reporting– State Emergency Response Commissions– Local Fire Departments
PreparePrepare
• Train all employees on the plan• Test your plan using simulations and drills• Communicate your plan to first responders
and governmental emergency coordinators
Planning for Emergency ClosuresPlanning for Emergency Closures
• Mandatory Evacuations• National Emergencies• Local Emergencies• Weather Emergencies
Tip: Make sure all employees understand notification procedures and alternative workplace policies
Essential Elements of an EAP* Essential Elements of an EAP*
• A preferred method for reporting emergencies and notifying employees
• An evacuation policy and procedure• Emergency escape procedures and route assignments• Names, titles and contact information for individuals
both within and outside the company for additional information
– EAP Coordinator, Wardens– Local Emergency Responders
• Procedures for employee who remain to shut down or operate equipment to combat the emergency before evacuating
• Rescue and medical duties for designated employees* US Department of Labor/OSHA
Evacuation ProceduresEvacuation Procedures
Evacuation Assembly Point• Where?• Why?• What to do?• Check In
Tip: Practice makes perfect, conduct an annual drill on your EAP
First Aid ProceduresFirst Aid Procedures
If you choose to provide First Aid to your employees onsite:• Designate a first aid coordinator (separate from your
EAP coordinator)• Provide training on basic first aid to all managers and
supervisors• Ensure all employees have received a written copy of
your first aid procedure• Consulting with your Occupational Health provider or
other physician on appropriate first aid supplies – Multiple Locations– Always keep stocked
• Comply with Blood-borne Pathogen Regulations
Chemical OverexposureChemical Overexposure
CALL 911
Move to fresh air!
CHECK MSDS
Loss of ConsciousnessHeadachesDizzinessNausea
Spill ResponseSpill Response
Safety First• Know the Chemical• MSDS• Use PPE
Containment!• Spill Absorbent• Mats
Cleanup• Notification• HazMat Team
The most important plan element = PeopleThe most important plan element = People
• Involve employees in planning• Use multiple training methods and frequent
communications to ensure employees are ready to act • Include preparedness training in new employee
orientation• Provide checklists and escape plans to all employees
Tip: Explain not just the how but also the why
Internal Crisis Communication Internal Crisis Communication
• Keep a record of employee contact information in your emergency kit and in an offsite location
• Designate an 800 or out of town phone number where employees can leave “I’m okay” messages
• Set up a password protected webpage, phone message system and/or email alerts
• Establish policies for payment of wages in the event of an evacuation or closure
Training and ProceduresTraining and Procedures
• Individual roles and responsibilities• Threats, hazards and protective
action• Notification, warning and
communication• Locating family procedures• Emergency response and first aid• Evacuation, shelter and
accountability • Location and use of equipment• Shut down procedures
Alerts and ReportingAlerts and Reporting
• Provide easily assessable communication devices to alert first responders (911)
• Alerts and warnings– Visual and auditory– Consider an auxiliary power supply for
warning systems• Key personal list to provide to first
responders• EAP must describe to whom and how
to report an emergency• Develop procedures for completion of
OHSH 300 log
By the RulesBy the Rules
Key emergency preparedness regulations:• Exit routes—29 CFR 1910.33-37 • Emergency action plan—29 CFR 1910.38 • Fire prevention plan—29 CFR 1910.39 • Medical services and first aid—29 CFR 1910.151 • Fire protection systems—29 CFR 157-163 • Fire detection systems—29 CFR 1910.164 • Employee alarm systems—29 CFR 1910.165 • Bloodborne pathogens—29 CFR 1910.1030 (supplements first-
aid requirements) • Hazard communication—29 CFR 1910.1200 (emergencies with
hazardous chemicals) • Personal protective equipment—29 CFR 1910.132-138
By the RulesBy the Rules
Specific to workplace situation regulations:• Bloodborne pathogens—29 CFR 1910.1030
(supplements first-aid requirements) • Hazard communication—29 CFR 1910.1200
(emergencies with hazardous chemicals) • Personal protective equipment—29 CFR 1910.132-
138 • Hazardous Waste Operations and Emergency
Response (HAZWOPER)—29 CFR 1910.120(q), which requires companies to include emergency procedures in the information and training they provide to employees about working with hazardous substances
Compliance ChecklistCompliance Checklist
Do you have written plan that includes what, when, how and who for emergency response?
Are your employees trained and ready to respond? Do all employees have assigned evacuation routes and
designated gathering places? Have you established and tested communication systems for
use during an emergency? Do all employees know how and to whom to report any
workplace emergency? Are you alarms in compliance with 29 CFR 1910.165? Is all of your response equipment (fire extinguishers, sprinklers,
medical equipment) functional? Do you hold regular drills to test evaluate your plan and
employees response?
Additional ResourcesAdditional Resources
• Fact Sheet:– http://www.osha.gov/SLTC/etools/evacuation/index.html
• Program Builder:– http://www.osha.gov/SLTC/etools/evacuation/expertsystem/default.htm
• Sample Program:– http://www2.illinoisbiz.biz/osha/PDF/Written_Programs/EmergActionPlan.P
DF• Sample Program:
– http://www.ehs.wustl.edu/emergency/dptemplate.doc• Program Template:
– http://www.ehs.psu.edu/help/emergency_evac_plan.doc
Questions and AnswersQuestions and Answers
QUESTIONS?
Contact InformationContact Information
The recorded webinar and presentation slides will be emailed to you today including your local representative’s contact information.
www.kpaonline.com
866-228-6587