whistle blowing policy of nishat mill
TRANSCRIPT
NISHAT
introduction
Organizational hierarchy
• Mian Umer Mansha Chief executive officer
• Mian Hassan Mansha Chairman
• Mr. khalid Qadeer Qureshi Director
• Mr. Saeed Ahmad alvi Director
• Syed Zahid Hussain Non executive director
• Ms.Nabiha Shahnawaz Cheema Non executive director
• Mr. Maqsood Ahmad Executive director
Board of directors
Human resource
Import export
Finance& banking
AccountsMarket-
ing
Departments
No. of Employees 20510
Whistleblowing policy
Protection of interest
companypublic
Purposeof Nishat’s policy
The purpose of policy is to protect both interests
‘‘The purpose of this policy is to provide channel to raise concerns of any violations of legal or regulatory requirements , in correct or any financial statements and reports etc without fear of punishment or unfair treatment.’’
Concerns• Unlawful activity
• Against code of conduct
• Incorrect financial reporting
Nishat whistleblowing policy
• Confidentiality
• Anonymous allegation
• Bad faith allegations
• Harassment or victimization
safeguards
Managing director
Legal advisor
Non executive director
Channels to blow whistle
Managing director /legal advisor/non executive director
committee
General manager
Internal auditor
HR manager
Chief financial officer
Access to channel
In step one whistle blower will blow a whistle to recommended channel (managing director , legal advisor , non executive director)
Step 1
In this step the Channel (managing director , legal advisor , non executive director) will share the concerns with whistle blowing committee and this committee will be responsible for next investigation of case.
Step 2
This step is related with complete investigation process.
Step 3
Further information about case
Truth of whistle
Nature and severity of loss
Assigning of code
Finally after complete investigation a written report with all proof and signatures of investigation teem ,will be presented to GM (general manager) for further step.
Step 4
Now ,GM will award the whistle blower if his Whistle save company from loss ,and to the guilty(against whom whistle was blower) with sticks as par the severity of loss to company.
Step 5
Committee
General manager
Different expertiseDelegated authority Have deep knowledge about co’s affairs
Part of the boardAccess (deptt,info)Experienced
Easy to accessHave power to take action
justification
Channel
In writing.
In specified form.
Form must fill completely.
Give all necessary and important information.
Can add extra information other than ,specified in form
Procedure of reporting
• Assigning of a code.
• Investigation procedure.
• Presentation of written report to MD.
• Resolve concern within 60 days.
• Respond to whistleblower in 3 days.
• Necessary actions against concern.
• Maintain record for 3 years.
Steps to handling concerns
Secrecy of whistleblower’s identity
Form would be attached to salary envelope
Have option of direct access to higher authority
After investigation sharing of outcomes with whistleblower.
Whistleblower’s protection
Positive Negative
If in good faith then no step will be taken
As par the severity of loss
Action against wrong information
• Rewards will be given on the bases of loss and case severity
• He will be awarded with reward if he secure the company from any financial loss
• Secure the market position
• Punishments would be as par loss amount that Nishat will face due to wrong doing
Carrots and sticks
When internal channel is
not taking action within
one week then
whistleblower is allowed
to report to external party
Reporting to External channel
Channel
Head of Nishat group
Head of NishatSave reputationMaintain secrecy
External channel
Non violation of company’s right
Any kind of law can’t prohibit and interfare in company’s law for taking action against
whistle blowing.
Board audit committee will be responsible to check the effectiveness and analytical criticism of whistleblowing programme
Monitoring and review of policy
