white rose libraries: developing a regional shared-print collection
TRANSCRIPT
Developing a regional shared-print collection
Michael Fake & Liz Waller
?
White Rose Libraries
Collaboration• Universities of Leeds,
Sheffield and York• Geography• Demographics• Research/Teaching• Connections at all
levels
In numbers• 75,898 students• 16,397 staff• 15 library sites
In numbers• 5.2M books
History• Repositories• Digitisation• RDM training• COPAC tools
Current services• CPD• Training provision• Mutual support• Erasmus• Research projects• Knowledge exchange
events
Current services• Repositories• White Rose University
Press
Collaborative Collection
Management
The challenge• Improve the student
experience• NSS, CSE, TEF• Study spaces• Learning spaces• Flexible spaces• Light, open, social• Replicate the success of
Laidlaw, Diamond, Fairhurst
The problem• Libraries are at
capacity:• Leeds losing storage• Sheffield 1-in-1-out• York small external
store
The problem• Long tail of low-use
material• Not all digital• Don’t want to lose
access• Community role in
preserving material
The problem• Save money• £3 per year per volume
Shared print strategy• Regional print strategy1. Identify common titles2. Agree retentions3. Identify storage4. Agree access mechanism5. Build local specialities
Existing initiatives• COPAC Tools• UKRR• National Monograph
Strategy• RLUK investigations• Other regional plans• But WRL small enough
to pilot something• Potential to scale up?
GreenGlass
GreenGlass• First step!• OCLC• Analytical tool• Comparison of holdings• Includes usage data• Retention modelling• Retention allocations• First in Europe
Working together• Project team• Coordinator• Fortnightly webex• Decisions by webex,
email• Team members then
work locally• Oversight from CCM
group
Challenges• Bureaucracy• Three project teams• Multiple stakeholders
Challenges• Complexity of data• Multiple class schemes• Different systems• Identifying OCLC
numbers• Errors in data exports
Challenges• Different timescales!• Leeds want to weed
urgently…• Sheffield want deep
collections analysis…• York fewer immediate
pressures
Where are we now?• Data delivered in
August• Still getting to grips
with the tool• Need to do a lot more
checking• Some surprises…
WRL crossover• 15% of York’s title
holdings shared by all three
• 25% shared by two• 60% only held by York
Wider crossover• 11% of York title
holdings unique in UK• 17% unique within
Russell Group• 38% not in BL• 71% not in Hathi Trust
Usage• 29% of York title
holdings have no recorded usage
Interim findings• We have more unique
material than we thought…
• Making space by deduping across libraries less likely?
• Making space through shared storage more likely?
Future plans• Complete our analysis
and modelling• Agree retentions• Start thinking about…• Storage• Access• Ownership• …Shared collection
