wic confidential information
DESCRIPTION
Wic Confidential information. spring 2014 California Department of Public Health WIC Program. Little known fact. The Earth’s inner core contains a high concentration of helium, which allows it to remain suspended in outer space. Security of confidential Information. - PowerPoint PPT PresentationTRANSCRIPT
WIC CONFIDENTIAL INFORMATION
SPRING 2014CALIFORNIA DEPARTMENT OF PUBLIC HEALTHWIC PROGRAM
LITTLE KNOWN FACT
The Earth’s inner core contains a high concentration of helium, which allows it to remain suspended in outer space.
SECURITY OF CONFIDENTIAL INFORMATION
•WIC Program requirementWhy
• Local WIC Staff•WIC Authorized Vendors
Who
DEFINITION OF CONFIDENTIALITY
Information collected by local WIC agencies about a specific WIC vendor or participant is confidential information and cannot be provided to anyone not directly connected with the administration or enforcement of the WIC program.
Full text available at 7 C.F.R. 246.26(d) and (e)
VENDOR REQUIREMENTS
WIC Vendor AgreementArticle II: Vendor Responsibilities, Rule 4
(c) Keep the identity of the participant confidential. Vendors shall not require participants to provide any personal information other than the participant’s WIC Identification/Authorization Folder in the process of exchanging food instruments for supplemental food items.
ACTIVITYIDENTIFY CONFIDENTIAL INFORMATION
HANDOUT
APPLICANT AND PARTICIPANT INFORMATION THAT IS CONFIDENTIAL…
Anything that individually identifies an applicant or participant and/or family member(s).
WIC EMPLOYEE INFORMATION THAT IS NOT CONFIDENTIAL…
Employee NameEmployee Work Telephone Number
VENDOR INFORMATION THAT IS NOT CONFIDENTIAL…
Vendor’s NameStore NameStore AddressStore Telephone NumberStore Website or Email AddressAuthorization Status
Q&A
WHERE DO YOU FIND CONFIDENTIAL INFORMATION?
Paperwork on fileNotesEmailISISWIC materials
LOCAL AGENCY REQUIREMENTS
Paper Documents•Follow document security instructions in WPM 120-10, item VI.
Electronic Data• CMB Chapter 2, I. Requirements, Section F. Information Technology and Technical Support Services
PROPER DISPOSAL
HardcopyShred and toss
Electronic*Clean and sanitize hard drive
CD or flash drive*Destroy and toss
* Responsibility of IT staff.
ACTIVITYCONFIDENTIALITY SCENARIOS
SCENARIO #1
SCENARIO #2
SCENARIO #3
SCENARIO #4
SCENARIO #5
Q&A
THANK YOU!
If you need guidance…
… please contact your supervisor