willits city council agenda

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MARCH 10, 2021 | 6:30 PM | VIA TELECONFERENCE

Due to the provisions of the Governor’s Executive Orders N-25-20 Orders which suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to shelter in place to minimize the spread of COVID-19, the City Council will be participating by teleconference or videoconference in the regular meeting of March 10, 2021.

TELECONFERENCING ATTENDANCE INSTRUCTIONS

How to attend this Council meeting remotely – See end of the agenda. 1. OPENING MATTERS

a. Call to Order. | b. Pledge to Flag. | c. Roll Call. 2. PUBLIC COMMUNICATIONS

Council welcomes participation in its meetings. Comments shall be limited to three (3) minutes per person so that everyone may be given an opportunity to be heard. To expedite matters and avoid repetition, whenever any group of persons wishes to address the Council on the same subject matter, the Mayor may request that a spokesperson be chosen by the group. This item is limited to matters under the jurisdiction of the City Council which are not on the posted agenda. Public criticism of the City Council, Commission, Boards and Agencies will not be prohibited. No action shall be taken.

3. PUBLIC MATTERS

4. ENACTMENT OF ORDINANCES

a. None. 5. CONSENT CALENDAR

Matters listed under the Consent Calendar are considered to be routine by the City Council and will be enacted by a single motion and roll call vote by the City Council. Items may be removed from the Consent Calendar upon request of a Councilmember and acted upon separately by the City Council.

The following items are recommended for approval or denial, as follows: a. City Council Minutes:

i. January 26th Special Meeting – Closed Session. ii. February 24th Regular Meeting.

b. Resolution accepting the Construction Completion of the Willits Downtown Improvement

(Project No. 2020-02), and authorizing the filing of the Notice of Completion.

Willits City Council Agenda – March 10, 2021. of 3

c. Adopt a Resolution approving the joining the Employment Risk Management Authority (ERMA) JPA for Employment Practices Liability Coverage.

6. INFORMATIONAL REPORTS

Matters that do not require action by the City Council but are of public interest. 7. COMMISSIONS, AGENCIES AND AUTHORITIES

The Willits City Council meets concurrently as the City of Willits Planning Commission & City of Willits Successor Agency. 8. CITY MANAGER REPORTS AND RECOMMENDATIONS

a. Electrical Underground District Project update – See enclosed memo.

b. Staffing change to the Administration Department. i. City Council review and approval of the Human Resources Manager Job Description and

confirm the City Manager’s appointment of Karen Stevenson as the Human Resources Manager with the adjusted salary – See enclosed documentation.

c. Verbal Reports – No Action.

9. DEPARTMENT RECOMMENDATIONS (ACTION ITEMS)

a. Police Department Staffing. Presenting staff member: City Manager Bender. b. Revised agreement with MuniServices, LLC. Presenting staff member: City Manager Bender. c. City Council Goals Setting Workshop Process. Presenting consultant: Robert Perrault.

10. CITY COUNCIL COMMITTEE, BOARDS AND AGENCIES REPORTS

11. COUNCIL MEMBER REPORTS AND RECOMMENDATIONS 12. GOOD & WELFARE

13. CLOSED SESSION NOTICE

a. None.

14. ADJOURNMENT

Right to Appeal - Persons who are dissatisfied with the decisions of the City Council may have the right to a review of that decision by a court. The City has adopted Section 1094.6 of the Code of Civil Procedure, which generally limits to 90 days the time within which the decisions of the City boards and agencies may be judicially challenged. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Willits City Hall, located at 111 East Commercial Street, Willits, California, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 5th day of March, 2021. Cathy Moorhead, Deputy City Manager / City Clerk

Willits City Council Agenda – March 10, 2021. of 3

Americans with Disabilities Act (ADA) Compliance

If you need assistance to attend or participate in a City Council meeting, please contact the City Clerk’s office at (707) 459-7121 or Fax (707) 459-1562. Notification at least 48 hours prior to the meeting will assist the City Clerk in assuring that reasonable accommodations are made to provide accessibility to the meeting. Our meeting room is wheelchair accessible and ADA parking is available.

Additional Meeting Information for Interested Parties Materials related to an item on this Agenda submitted to the Willits City Council, Planning Commission, or Community Development Agency after distribution of the agenda packet are available for public inspection at City Clerk’s office at 111 E. Commercial Street, Willits, during normal business hours, Monday through Thursday 9 AM to 5:30 PM.

CITY COUNCIL MEETING – ELECTRONIC ATTENDANCE

To attend the City Council meeting of Wednesday, March 10, 2021, electronically, please do the following: Navigate to the GoToMeeting site. Join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/166181533 Phone: • Dial in: 1 (872) 240-3311 • Punch in the following Access Code when prompted: 166-181-533 • Please keep your phone on Mute, unless you are addressing the Council.

Public Comments: • Members of the public wishing to address the City Council, either during public comment or for a specific

agenda item, or both, will be limited to three (3) minutes per person at the time the Mayor opens item for public comments.

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WILLITS CITY COUNCIL SPECIAL MEETING MINUTES

TUESDAY, JANUARY 26, 2021

Mayor Strong called a special meeting of the City Council to order at 5:35 p.m., via teleconference. Roll Call: Councilmembers Gerardo Gonzalez, Greta Kanne, Larry Stranske (joined in closed session at 5:40 p.m.), Saprina Rodrigues, and Mayor Madge Strong were present.

Also present were staff members: Brian Bender City Manager; Jim Lance, City Attorney; and Cathy Moorhead, Deputy City Manager/City Clerk. DUE TO THE PROVISIONS OF THE GOVERNOR’S EXECUTIVE ORDERS N-25-20 WHICH SUSPEND CERTAIN REQUIREMENTS OF THE BROWN ACT, AND THE ORDER OF THE HEALTH OFFICER OF THE COUNTY OF MENDOCINO TO SHELTER IN PLACE TO MINIMIZE THE SPREAD OF COVID-19, THE CITY COUNCILMEMBERS WILL BE PARTICIPATING BY TELECONFERENCE OR VIDEOCONFERENCE IN THE SPECIAL MEETING OF JANUARY 26, 2021 CITY COUNCIL ADJOURNED TO CLOSED SESSION AT 5:36 P.M. 2. CLOSED SESSION NOTICE a. Conference with Legal Counsel Pursuant to Government Code §54956.9(e)(3) –

Anticipated Litigation (One Case - This matter relates to a claim for damages from former Police Chief Alexis Blaylock).

Council reconvened to open session at 6:22 p.m., with no action to report from Closed Session. Mayor Strong declared the meeting adjourned at 6:22 p.m.

_____________________________ MADGE STRONG, Mayor City Council for the City of Willits

ATTEST: __________________________ CATHY MOORHEAD Deputy City Manager/City Clerk

111 E. COMMERCIAL STREET WILLITS, CALIFORNIA 95490

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WILLITS CITY COUNCIL MINUTES

WEDNESDAY, FEBRUARY 24, 2021 Mayor Strong called a regular meeting of the City Council to order at 6:30 p.m., via teleconference/video conference. The meeting was preceded by the pledge to the flag. Roll Call: Councilmembers Gerardo Gonzalez, Greta Kanne, Larry Stranske, Saprina Rodriguez (joining the meeting @ 7:05 p.m.), and Mayor Madge Strong were present.

Also present were staff members: Brian Bender City Manager; Jim Lance, City Attorney; Fabian Lizarraga, Interim Police Chief; Dusty Duley, Community Development Director; Karen Stevenson, Human Resources Analyst; and Cathy Moorhead, Deputy City Manager/City Clerk.

Due to the provisions of the Governor’s Executive Orders N-25-20 Orders which suspend certain requirements of the Brown Act, and the Order of the Health Officer of the County of Mendocino to shelter in place to minimize the spread of COVID-19, the City Council will be participating by teleconference or videoconference in the regular meeting of February 24, 2021.

Mayor Strong held a Moment of Silence in memory of Ron Moorhead,

Executive Director of the Willits Chamber of Commerce

2. PUBLIC COMMUNICATIONS None presented.

3A. PRESENTATION OF A CITY COUNCIL PROCLAMATION: RECOGNIZING MARCH 2021 AS “WOMAN’S

HISTORY MONTH” Councilmember Gonzalez read the proclamation for the record. Mayor Strong presented the proclamation to Val Muchouwski from the Mendocino Women’s Political Coalition. Public Comment: Greta Kanne thanked Mayor Strong for this proclamation; also announcing that February is “Black History” month, a lot to celebrate in the month of February.

4. ENACTMENT OF ORDINANCES None presented.

5. CONSENT CALENDAR The following item(s) are recommended for approval or denial, as follows:

a. City Council Minutes: i. February 3, 2021 ii. February 10, 2021

Moved by Stranske/Seconded by Gonzalez and carried unanimously to approve Consent Calendar items (a).

Willits City Council Minutes of February 24, 2021 Page 2 of 3

6. INFORMATIONAL REPORTS Matters that do not require action by the City Council but are of public interest. None presented.

7. COMMISSIONS, AGENCIES AND AUTHORITIES None presented. 8A. CITY MANAGER REPORTS

Chief of Police recruitment update: City Manager Bender informed the council that the recruiting firm, Bob Murray & Associates is keeping to the timeline with the completion of creating a candidate profile, narrative for a recruitment brochure, and is on-track for distribution and post by February 26th. Over the next several weeks the firm will be conducting internal stakeholder interviews to gain input from the Council members and Department Heads on the abilities and traits the ideal candidate should have.

Public Comment: None presented.

8B. VERBAL REPORTS

Groundwater Resiliency Project: City Manager read the following report from our Engineering Department: On Dec. 28th the City published a draft Initial Study for the Groundwater Resiliency Project. The Study was open for public comment for 30 days. The City received a total of twelve comments. The comments centered on concerns over the City's plans to supplement surface water supply with groundwater. These concerns have been discussed in public meetings; however, the City would like to include a further discussion of its proposed use of groundwater in a revision to the Initial Study. The revised study will be published for an additional 30-day public comment period once it is complete. The project will be on hold until this step has been completed and Council considers adoption of the environmental document. The City anticipates the revised study to come before Council in August.

9. DEPARTMENT RECOMMENDATIONS

(Administration, Public Safety, Community Development, Public Works & Engineering)

a. Public Hearing to discuss both future applications for funding under the Cares Community Development Block Grant (CDBG-CV) Program and consider adoption of a Resolution authorizing submittal of an application in response to the 2020 Community Development Block Grant Program Coronavirus Response Rounds 2 & 3 notice of funding availability. Presenting staff member: Community Development Director Duley.

Public Comment: None presented.

Moved by Stranske/Seconded by Gonzalez and carried (4/1, with Rodriguez abstaining) to adopt Resolution (No. 2021-08) authorizing the submittal of a CDBG-CV2 & 3 application for a business assistance revolving loan program to assist eligible for-profit businesses with the negative impacts of the COVID-19 Shelter in Place (SIP) order; (3) Authorize the City Manager to execute all related documents; and (4) Approve corresponding budget amendments if the application is awarded.

Willits City Council Minutes of February 24, 2021 Page 3 of 3

10. CITY COUNCIL AND COMMITTEE REPORTS • Mayor Strong reported, Economic Development and Financing Corporation’s (EDFC)

Executive Manager, Phoenix Trent has submitted his letter of resignation. Therefore, the organization will be recruiting for a new manager in the near future.

• Mendocino Solid Waste Management Authority (MSWMA) met and is currently preparing their 2021-22 Budget; City of Ukiah Council member Jim Brown was recently appointed to the MSWMA Board; the City Selection Committee will be meeting next week and choosing a new representative to serve on the Sonoma Clean Power committee; Mendocino County will be holding a meeting on March 7th @ 4:00 pm to discuss the use of the old Howard Hospital (Measure B).

• Vice Mayor Rodriguez stated she had received information regarding the County entering into an agreement with the Howard Foundation for the purchase of the old hospital. City Manager Bender informed the City Council that the Howard Foundation is looking to draft an agreement/statement that would limit any future transfer of the property to any other entity contingent on the City of Willits granting approval for the purposed re-use. More information to come at a later date. Also, this topic will be presented at next week’s Rotary meeting.

11. COUNCIL MEMBER REPORTS AND RECOMMENDATIONS • Mayor Strong informed the community of the upcoming March 14th WELL “Snow Happens”

public forum, encouraging all to attend.

Public Comment: none presented.

No action taken. 12. GOOD & WELFARE

• Councilmember Kanne thanked Officers Bennett and Avalos for stopping by the Book Juggler to say hi; stating this was much appreciated.

ADJOURNED TO CLOSED SESSION AT 7:25 P.M.

13. CLOSED SESSION NOTICE

a. Total compensation study review in preparation of labor negotiations.

Council reconvened to open session at 8:07 p.m., with no action to report from Closed Session.

Mayor Strong declared the meeting adjourned at 8:07 p.m.

_____________________________ MADGE STRONG, Mayor City Council for the City of Willits

ATTEST: __________________________ CATHY MOORHEAD Deputy City Manager/City Clerk

Item No. 5b Meeting Date: March 10, 2021

AGENDA SUMMARY REPORT

To: Honorable Mayor and Council Members

From: Rodney Wilburn, City Engineer

Agenda Title: ADOPT A RESOLUTION ACCEPTING THE CONSTRUCTION COMPLETION OF THE WILLITS DOWNTOWN IMPROVEMENT PROJECT, PROJECT NO. 2020-02, AND AUTHORIZING THE FILING OF THE NOTICE OF COMPLETION

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A

Summary of Request: On August 26, 2020, the City Council awarded a Construction Contract to Granite Construction Company, Inc., for the construction of the Willits Downtown Improvement Project, Project No. 2020-02 in the amount of $592,760.

The City of Willits Engineering Department has reviewed the project and determined that it has been completed in substantial compliance with the project plans and specifications. The total cost of construction under this contract, after change orders, is $592,824.68.

Staff wants to take this opportunity to commend, and thank, the community for their patience and cooperation during the project. We recognize that construction can have significant impacts to businesses as well as the general public, especially on Main Street, and a certain amount of discontentment is generally expected during a project like this. However, the amount of positivity and support received from the community and, in particular, the local merchants, during this project cannot be overstated.

Recommended Action: Adopt a resolution accepting construction of the Willits Downtown Project, Project No. 2020-02, and authorize the City Manager to file the Notice of Completion.

Alternative(s): None Recommended

Fiscal Impact: The total cost of the project was $592,824.68. The project came in under budget in all three categories: water, trees, and transportation. The budget included a 15% contingency. The amount budgeted and spent in each category are as follows:

Willits Downtown Improvement Project Water (503) Trees (Urban Forestry

Grant & D1) Transportation/

Pedestrian Improvements (D1)

Budgeted $91,074.61 $192,471.30 $398,155.10 Spent $78,406.51 $167,366.35 $347,051.82

The water fund will cover the cost of the water improvements. The total cost of the trees was $167,366.35; of that total, the Urban Forestry Grant will pay for $95,000, while D1 funding will pay for the remaining balance of the totaling $72,366.35. D1 will also cover the pedestrian improvements, which includes pavers and carriage stops, the total cost of those improvements are $347,051.82. Eligible improvements were paid for from the transportation (half-cent sales tax) fund; however, all costs incurred to the transportation fund during this project will be reimbursed by the Regional Surface Transportation Program’s D1 funding.

Personnel Impact: Some staff time is needed to close out the project, including: file the Notice of Completion, notify preliminary lien holders, administer the final payment, and prepare the reimbursement request for D1 funds.

Reviewed by: City Manager City Attorney Finance Director Human Resources Risk

Council Action: Approved Denied Other: ________________________________________

Records: Agreement Resolution #_________ Ordinance #_________ Other _________

Resolut ion No. 2021-__ Page 1 of 1 March 10, 2021

RESOLUTION NO. 2021-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS ACCEPTING CONSTRUCTION OF WILLITS DOWNTOWN IMPROVEMENT PROJECT, PROJECT NO. 2020-02, AND AUTHORIZING THE FILING NOTICE OF COMPLETION.

WHEREAS, the final inspection of the Willits Downtown Improvement Project, Project No. 2020-02, was made by the City of Willits Engineering Department; and

WHEREAS, it was determined that the work for this project has been completed in substantial compliance with the project plans and specifications; and

WHEREAS, that the Willits City Council does hereby accept the work performed by Granite Construction Company, subject to all warranties and conditions of the contract; and

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Willits does hereby accept the work performed by Granite Construction Company, subject to all warranties and conditions of the contract.

BE IT FURTHER RESOLVED that the City Manager is authorized and directed to execute the Notice of Completion on behalf of the City of Willits and the City Clerk is directed to record said Notice of Completion with the Recorder of the County of Mendocino.

The above and foregoing Resolution was introduced by Councilmember seconded by Councilmember , and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the 10th day of March, 2021, by the following vote:

AYES: NOES: ABSENT:

ATTEST:

__________________________

__________________________ MADGE STRONG, Mayor City Council of the City of Willits

CATHY MOORHEAD Deputy City Manager/City Clerk

Item No. 5c Meeting Date: March 10, 2021



From: Brian Bender | City Manager

Agenda Title: ADOPT A RESOLUTION TO APPROVE JOINING THE EMPLOYMENT RISK MANAGEMENT AUTHORITY (ERMA) JPA FOR EMPLOYMENT PRACTICES LIABILITY COVERAGE.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: N/A

Summary of Request: The City will become a member of the California Intergovernmental Risk Authority (CIRA) on July 1, 2021, which will obtain employment practices liability (EPL) coverage for its members from ERMA, a statewide risk sharing pool that provides EPL coverage and loss prevention services to California public entities. To be considered by the ERMA Board of Directors, the City is required to submit a Council Resolution authorizing participation in ERMA, complete an application, submit seven years of EPL loss information, and the most recent financial audit. If approved by the ERMA Board, the City would join as an underlying member of CIRA.

Recommended Action: Adopt the Resolution authorizing participation in the Employment Risk Management Authority (ERMA).

Alternative(s): None recommended.

Fiscal Impact: Failure to become a member of the California Intergovernmental Risk Authority exposes the City to inconceivable financial obligations.

Personnel Impact: Minimal.




of 2 Resolution NO. 2021- March 10, 2021

RESOLUTION NO. 2021-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WILLITS AUTHORIZING PARTICIPATION IN THE EMPLOYMENT RISK MANAGEMENT AUTHORITY.

WHEREAS, the City of Willits wishes to obtain Employment Practices Liability coverage for the period July 1, 2021 through July 1, 2024; and

WHEREAS, the Employment Risk Management Authority (ERMA) is a self-insured joint powers authority created for the sole purpose of Employment Practices Liability Coverage. ERMA is comprised of various public entities who risk share up to $1 million against potentially unlawful employment practices and discrimination claims; and

WHEREAS, ERMA formed primarily due to the fact that government entities have not historically been able to secure Employment Practices Liability (EPL) coverage at a competitive cost through the commercial insurance marketplace; and

WHEREAS, ERMA has met all of the high professional standards established by the California Association of Joint Powers Authorities (CAJPA) in the areas of governance, finance, claims control, safety and loss control and ERMA is fully accredited by CAJPA. CAJPA’s accreditation process requires reviews by independent consultants in the areas of accounting, claims adjusting, and actuarial analysis; and

WHEREAS, ERMA provides services to both Joint Powers Insurance Authorities and individual public entities; and

WHEREAS, the City of Willits has determined that it is in the best interest to become a member of ERMA for the purpose of obtaining Employment Practices Liability coverage; and

WHEREAS, ERMA requires the City of Willits to pass a resolution expressing the desire and commitment of the City of Willits’ participation in ERMA, which requires a three-year minimum participation period. The City of Willits also understands our entity will be bound by the provisions in the ERMA Joint Powers Agreement just as though it were fully set forth and incorporated herein whether our entity had signed it individually or through an underlying Joint Powers Insurance Authority.

NOW, THEREFORE, the City Council of the City of Willits hereby resolves and declares as follows:

THAT, the City of Willits approves participation in ERMA for employment practices liability coverage and if deemed appropriate to participate effective July 1, 2021; and

THAT, the City Manager on behalf of the City of Willits is hereby authorized to take any and all actions necessary to implement the foregoing resolution.

of 2 Resolution NO. 2021- March 10, 2021

The above and foregoing Resolution was introduced by Councilmember __________ seconded by Councilmember ____________ and passed and adopted at a regular meeting of the City Council of the City of Willits, held on the, 10th day of March, 2021, by the following vote:

AYES: NOES: ABSENT:

_________________________ MADGE STRONG, Mayor City Council of the City of Willits

ATTEST:

_________________________ CATHY MOORHEAD Deputy City Manager/City Clerk

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Date: March 1, 2021


From: Brian P. Bender, City Manager

Subject: City Council Agenda Item #8a (Snider Park Underground District Update)

On July 24, 2019, the City Council adopted Resolution NO. 2019-32 (enclosed) authorizing the creation of the Snider Park Underground Utility District (please see the accompanying plan). The said District is to facilitate the subsurface placement of overhead utility components adjacent to the Park. The subsurface placement is designed to improve the delivery of utility services to the community and improve the visual quality within the District.

On February 25th, I spoke with Lizette Burtis and Alison Talbott of PG&E regarding the status of the project as defined by the Resolution. Mses. Burtis and Talbott proceeded to explain the intent of Electric Rule 20 and Telecommunication Rule 32 including how these Rules help communities to designate projects and allocate ‘work credits’ to fund them.

The project specified for the Snider Park Underground Utility District has a cost estimate of $1.4 million or requiring 1.4 million work credits to complete. Currently the City has a balance of 839K work credits with PG&E that could be applied to the project resulting in a shortfall of 561K work credits. The City accrues approximately 22K work credits per year based primarily on the number of active metered accounts. As the Council can recognize from the provided numbers, the annual accumulation of work credits realistically will not close the deficit within a reasonable time frame. As such, the following options are available to the Council:

(1) Proceed with the project and cover the difference from general fund;(2) Reduce the project’s scope as a means to bring the overall budget more in-line with

the saved work credits;(3) Separate project elements between Rule 20 A and Rule C (Rule C lets costs to be

applied to property owners benefiting from the project). This option would require anew scope;

(4) Cancel the Snider Park Project and identify an entirely different project having abudget within the existing work credit allocation (say $900K or less). This would

M emorandum 111 E. Commercial Street Willits, California 95490

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require supplanting Resolution NO. 2019-32 with another Resolution outlining the new project; and

(5) Approach other municipalities to determine their willingness to donate their workcredits to our project (not very common).

At this time, I am not seeking directions from the Council since PG&E considers the Snider Park Underground District as an active project and are waiting for further a decision from the City. The adoption of Resolution NO. 2019-32 allows PG&E to continue saving the City’s work credits as there is no risk they would be taken away. Instead, this is a project that was brought to my attention and I wanted to clarify its status and brief the Council so the members can keep it in mind during the forthcoming goals setting session and/or budget preparation.

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Date: March 3, 2021


From: Brian P. Bender, City Manager

Subject: City Council Agenda Item #8b (Staffing change to the Administration Department)

This memo informs the City Council of my intent to implement a new Classification and Salary

Schedule in support of a Human Resources Manager position for the City (please see the

accompanying Job Description). Currently, the City only has a classification for a Human

Resource Analyst however, that does not accurately reflect the responsibilities overseen by Ms.

Stevenson. Ms. Stevenson during her tenure with the City has assumed a greater range of

duties and tasks more consistent with a HR Manager. Her comfort level with municipal policies

increased as she completed various training sessions related to human resources law and

procedures. Approximately one-year ago, Ms. Garrabrant-Sierra advised Ms. Stevenson that

after completing the training sessions and watching her confidently undertake critical

investigations she was ready to transitioned her to the HR Manager position. Now a year later, I

am going to complete the process started by the previous City Manager and honor her

arrangement to appoint Ms. Stevenson to the position of Human Resources Manager at the

annual salary of $88K. Although initiated by Ms. Garrabrant-Sierra, I fully endorse the

appointment as in my opinion, it strengthens the capacity of the Administration Department and

introduces an element of structure to it. The appointment is effective as of March 11th.

The following is justification for the appointment:

1. Ms. Stevenson processes payroll that once was the responsibility of an accountant. She

receives a five-percent stipend for this task. Furthermore, she completes payroll through

the cumbersome ADP software;

2. The effect of the salary increase on the budget is marginal since Ms. Stevenson already

receives the maximum stipend allowance of fifteen-percent. With all the stipends in place

plus five-percent for the promotion per PPPM, the salary adjustment equates to a five-

percent increase. Importantly, for Ms. Stevenson her salary would be PERSable;

M emorandum 111 E. Commercial Street Willits, California 95490

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C i t y M a n a g e r ’ s O f f i c e

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3. The HR Manager position will take on the risk management responsibilities for the

organization;

4. The HR Analyst is an hourly employee. Ms. Stevenson never sought overtime

compensation for the extra hours she works; and

5. Ms. Stevenson fulfills a management role for the organization especially related to labor

negotiations and personnel investigations. Ms. Garrabrant-Sierra emphasized this point in

her comments. I concur as Ms. Stevenson has provided valuable insight during my

transition and I view her as a member of the City’s management team.

Created 2/11/2021 Page 1 of 4

Job Description – Human Resources Manager

Salary Class & Designation: 88E FLSA Status: Exempt Employment Status: Mid-Management Reports to: City Manager

Position Summary: Under general supervision of the City Manager, provides professional analytical support and services to City departments in a variety of program areas including employee relations, risk management, recruitment, examination, classification and compensation, training, salary and benefits administration, payroll, employee development, mediation, facilitation, and equal employment opportunity under the direction of the City Manager and in compliance with State and Federal regulations, City policies and adopted human resources rules and regulations. Performs and is responsible for risk management activities, including employee safety training programs, and Injury Illness & Prevention Program (IIPP). May supervise and direct efforts of professional, and/or clerical support staff engaged in providing administrative and human resources services.

Essential Duties and Responsibilities:

Assume management responsibility for assigned services and activities of the HumanResources Department including examinations, classification, affirmative action and training.

Provide as needed, managerial and analytic support to the City Manager’s Office for a widearray of complex municipal programs as required.

Serves as Risk Manager, including employee safety programs, Injury, Illness & PreventionProgram (IIPP), and administration of liability and worker’s compensation insurance claims.

Works with the City’s insurers to ensure proper investigation and reporting procedures,performs cost analysis, prepares required reports, and coordinates with various departmentsto assure compliance with insurance requirements.

Manage and participate in the development and implementation of goals, objectives,policies, and priorities for assigned programs; recommend and administer policies andprocedures including those related to human resources administration.

Administer group benefit programs and insurance and retirement programs such asWorker’s Compensation, Unemployment insurance and Public Employees’ RetirementSystem (CalPERS).

Develops and recommends modern personnel and employee relations policies andpractices to improve and enhance City and departmental operations.

Conducts salary and benefit surveys.

Prepares data and reports for the labor relations program.

Reviews, revises and develops classification specifications.

Performs analyses and prepares reports and recommendations to the City Manager;Prepares and presents staff reports to the City Council.

May provide support for labor negotiations, activities including attending meetings, gatheringand explaining complex survey data, note taking, research and responding to requests forinformation.

Coordinate and participate in special projects or programs as assigned.


Conduct work with labor negotiators, third party administrators, and human resources andorganizational management consultants as needed.

Ensures accurate interpretation of Memoranda of Understanding and personnel policies andprocedures as they relate to the payroll function.

Develops, administers and monitors Human Resources Department budget.

Attends meetings, conferences, workshops, and training sessions and reviews publicationsand audio-visual materials to become and remain current on principles, practices, and newdevelopments in assigned work areas.

Prepares and processes the full cycle bi-weekly payroll.

Responsible for set-up and maintenance of employee master file records in the payrollsystem.

Performs complex retroactive pay calculations and applies adjustments.

Calculates separation payouts, including lump sum leave payouts and contributions todeferred compensation plans.

Analyzes various payroll reports for error and out-of-balance messages and reconciles anydiscrepancies.

Reconciles quarterly and annual tax reporting.

Receives and researches requirements for wage assignment orders and tax levies andimplements related deduction.

Interprets and applies MOU provisions and City policies and procedures.

Reviews annual W-2 forms for accuracy.

Maintains a variety of payroll records and assists in gathering information requested byauditors or in response of Public Records Act requests.

Receives and reconciles monthly insurance invoices and prepares accounts payable claimsfor payment.

Maintains records and filing system for payroll department in a confidential manner,including employee files, wage garnishments, taxes, payroll reports, Memoranda ofUnderstanding, union payments, workers’ compensation payments, and deferredcompensation plans.

May supervise staff as assigned.

Works flexible hours.

Other duties as assigned.

Material, Equipment and Tools: Computer terminal, keyboard, mouse, Windows operating systems, personal computer and programs such as Microsoft Office, FAX, and copier.

Desirable Skills, Knowledge and Abilities

Knowledge of:

Principles and practices of public personnel administration, including recruitment andselection, classification and compensation administration, employee relations, training,safety, benefits, affirmative action, and workers compensation.

Relevant State and Federal laws, regulations and policies related to human resourcesadministration.

Risk management, safety, and insurance programs.

Testing and interview methods and practices.


Principles of job analysis, recruitment and selection, classification and compensation,employee relations and risk management in a public agency setting.

Applicable laws, codes, ordinances and regulations, principles of public sector employer-employee relations in California; laws governing workplace safety issues, Fair LaborStandards Act and CalPERS regulations and requirements.

Principles and practices of organization, administration, budget, and personnelmanagement.

Principles and practices of effective conflict resolution and problem solving.

Principles of supervision, training and employee development.

Classification and compensation principles.

Benefit program administrations and requirements including COBRA, Affordable Care Act,and HIPPA mandates.

Ability to:

Apply principles, practices, methods and techniques of public administration, managementanalysis, and statistics to the gather, organization, and analysis of data.

Interpret and apply personnel rules and regulations.

Establish and maintain effective and cooperative working relationships with other Citydepartments, City officials, the public, employee organizations and other public agencypersonnel.

Deal constructively with conflict and develop effective resolutions.

Deal effectively with a wide variety of personalities and situations requiring diplomacy, tactand firmness.

Analyze administrative problems and situations and recommend effective solutions.

Facilitate investigations, determine the cause of accidents, and initiate corrective action.

Analyze safety and loss prevention programs to reduce and maintain low insurance costsand claims expense.

Communicate clearly and concisely, both orally and in writing.

Prepare a variety of correspondence and reports; updated human resources-relatedinformation on the City’s website as required.

Exercise independent judgment, discretion, and initiative.

Identify significant human resources issues and formulate reasonable conclusions andeffective solutions.

Work well under pressure and prioritize effectively with competing demands to manageprojects and meet deadlines.

Investigate and obtain data necessary to evaluate solutions to complex problems.

Prepare accurate, complete, and timely payroll and file maintenance in a confidentialmanner.

Interpret and apply a variety of human resources rules, laws and policies with excellentjudgment.

Experience and Education: Any combination equivalent to experience and education likely to provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Five years of increasingly responsible administration and analytical experience in generalhuman resources administration in private or public agency, including three years ofprogressively responsible experience in personnel administration.


Bachelor’s degree or equivalent from an accredited college or university with major study inhuman resources administration, business administration, public administration or a closelyrelated field.

Notice: The City Manager shall have the authority to waive or modify the required education and/or experience of this job classification.

Physical Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position requires prolonged sitting, standing, walking, kneeling, squatting and stooping in the performance of daily activities. While performing the duties of the job, the employee is regularly exposed to video display terminals. The position also required repetitive hand movement and fine coordination in data entry and preparing reports using a computer keyboard. Specific vision abilities requited by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Acute hearing is required when providing phone and personal service. The employee may be exposed to dust and/or other allergens. The Human Resources Manager works in an environment of frequent interruption.

Item No. 9a Meeting Date: March 10, 2021




Agenda Title: POLICE DEPARTMENT STAFFING.

Type: Presentation Consent Regular Agenda Public Hearing Urgent Time: 30 min.

Summary of Request: The City Manager tasked Chief Lizarraga to prepare an assessment of current Police Department staffing resources and recommendations for future staffing ensuring the Department provides the level of service the community deserves. The Department is currently understaffed and is accruing unsustainable amounts of overtime.

The Police Department currently contains the following budgeted positions: One – Chief; One – Lieutenant; Two – Sergeants (one vacant); Six – Officers (one Acting Sgt. and one vacant); One – COPS Grant Police Officer; One – Officer (not funded-SRO); One – Community Service Officer (CSO); One – Dispatch Supervisor; and Three – Dispatchers.

The Department requests that one of the vacant Police Officer positions be re-classified to an additional Sergeant position. The Department is currently conducting a background for a veteran law enforcement officer from the region that has established roots in the Willits area and would serve the City well in a Supervisor role. If the individual clears his background, he is slated for the already existing vacant position. We are also looking at a few other candidates (both external and internal) to fill the additional vacant position.

It is important to note that the COPS Grant Officer outlined above is an additional officer to what the Department has budgeted. Being an additional officer to the budget accounts for the vacant position. That is how the initial application for the grant was written and it was awarded with that understanding. The grant is valid for three-years, and it is anticipated that after that, the position can be absorbed into the budget after a few years of steady revenue source from Measure K.

The additional Sergeant position is requested so that the Department’s group of recently sworn officers has the needed guidance to go about their workday consistent with Department policies, procedures and protocols. All too often in civil liability cases, it is the absence of front line or mid-level supervisors that is at the root of successful litigation against cities and departments. Having an additional Sergeant position will also be a valuable tool in recruitment and retention of officers when there is a viable opportunity for advancement. Upgrading the vacant police officer position to a Sergeant position will be an increase of five-percent in base salary, as opposed to adding a new position not currently in the budget.

As noted, the School Resource Officer position is not funded. Discussions with the School District indicate

they will be recommending the SRO position be funded in their next budget.

Our CSO is currently working a multitude of assignments beyond CSO duties. Three of the four days the CSO works, is spent in the Dispatch Center. This is due to our newest dispatcher still being in training. Even after the trainee is on her own, the CSO may still be called upon to fill in during shortages or unscheduled absences of dispatch personnel. The CSO is also in charge of timekeeping, is the Assistant Training Coordinator for the Department and is the Evidence/Property Room officer/technician. Due to all of the added duties, the CSO receives a thirteen-percent stipend in addition to the hourly wage.

The Department proposes a new classification to accommodate a Department of Administrative Services Coordinator. As such, we would move our current CSO into that position and have the individual focused fully on the Evidence/Property Room, keep the Training Coordinator and timekeeping duties as well as complete administrative projects and wean the individual away from so many hours in the Dispatch Center. Comparing the CSO salary plus the thirteen-percent stipend the CSO receives the new job classification would only necessitate an additional two-percent impact on the Department’s budget.

These changes and amendments are being proposed with an eye to optimizing the efficiency and productivity of existing as well as any new personnel that could be recruited.

Historically, staffing levels at the Police Department have rarely achieved their full capacity. Typically, the Department has been used as an entry level stepping stone for personnel to pass probation as police officer, obtain their Basic Police Officer Standards and Training (POST) certificate and then use it to secure a position with another agency within or outside the County. Usually, it is for a higher salary, more opportunity for advancement and a diversity of assignments in the law enforcement profession. This cycle has been going on for years.

In this particular point in time, we have an opportunity to solidify a basic core of individuals, secure their stay here for many years to come and stop the revolving door of personnel coming in and going out just as quickly. While patrol personnel are young in their tenure, they were recruited because of their roots in the Willits community and their desire to stay on with the Department and realize their full potential.

Recommended Action: Approve the reallocation of the vacant police officer position to a Sergeant position. Approve the creation of a new position classification as the Administrative Services Coordinator.

Alternative(s): Direct the Department to fill the vacant police officer position. Continue the CSO in their current role with current duties. This will eliminate any CSO duties done by anyone in the Department.

Reestablish the Corporal or a Detective position. This will add to career advancement for current crop of officers, but will not give us the supervisory rank to cover all shifts and ensure proper guidance and direction to patrol officers.

Fiscal Impact: The proposed changes equate to a staffing expenditure increase for the Police Department of approximately $30K.





Item No. 9b

Meeting Date: March 10, 2021




Agenda Title: REVISED AGREEMENT WITH MUNISERVICES, LLC


Summary of Request: Thomas Adams of Avenu Insights & Analytics prepared the enclosed Amendment NO. 1 to the existing agreement the City has with the firm to provide sales tax enhancement and information services. Avenu Insights & Analytics will provide the same level of audit and reporting services for the sales tax activity anticipated from the soon to be enacted of Measure K. The amendment is necessary to allow Avenu Insights & Analytics to obtain the data for processing.

Recommended Action: Approve Amendment NO. 1 to the existing Agreement between the City of Willits and Muniservices, LLC and authorize the City Manager to sign.

Alternative(s): None recommended.

Fiscal Impact: The additional audit and reporting services falls under the existing agreement terms of 25-percent contingency fees.





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AMENDMENT NO. 1 TO AGREEMENT BETWEEN CITY OF WILLITS AND MUNISERVICES, LLC

THIS AMENDMENT No. 1 (the “Amendment”) is made as of March 10, 2021 entered intobetween City of Willits, a municipal corporation (“City”) and MuniServices, LLC, dba Avenu MuniServices a Delaware limited liability company (“MuniServices”), (collectively the “Parties”).

The City and MuniServices agree as follows:

WHEREAS, the City and MuniServices, entered into a Consultant Services Agreement for sales tax enhancement and information services, on or about October 3, 1991 (hereinafter “Agreement”);

WHEREAS, on November 3, 2020, the voters of the City of Willits approved the adoption of a three-quarters of one cent (.75%) Measure K Local Sales Tax (“District Tax”), to support the City’s General Fund. The .75% sales tax increase will go into effect on April 1, 2021;

WHEREAS, the State Board of Equalization or its successor agency the California Department of Tax and Fee Administration (collectively, or in the alternative, the “Agency”) has taken the position that general references to “sales and use tax” are insufficient to allow access to information relating the collection of the District Tax by the Agency;

WHEREAS, the City and MuniServices, without conceding the correctness of the Agency’s interpretation, deem it prudent to comply with the interpretation by amending the Agreement to specifically refer to the District Tax;

WHEREAS, section 7056 of the California Revenue and Taxation Code imposes conditions on the access to information related to the collection of sales, transaction, and use tax by the Agency;

NOW THEREFORE, in order to satisfy the requirements of section 7056, the parties hereby amend the Agreement as follows:

1. MuniServices will provide Willits with District Tax Audit Services and District Tax Analyticand Reporting Services per the terms of the October 3, 1991 agreement.

2. Section 18 is hereby added in the Agreement to read as follows:

18. Confidentiality Requirements Section 7056 of the State of California Revenue and Taxation codespecifically limits the disclosure of confidential taxpayer information contained in the records of theCalifornia Department of Tax and Fee Administration. This section specifies the conditions under which aCOUNTY may authorize persons other than COUNTY officers and employees to examine State Sales, Useand Transactions Tax records.

The following conditions specified in Section 7056 (b), (1) of the State of California Revenue and Taxation Code are hereby made part of this agreement.

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1. CONSULTANT is authorized by this Agreement to examine sales, use or transactions and use taxrecords of the Department of Tax and Fee Administration provided to COUNTY pursuant to contractunder the Bradley-Burns Uniform Sales and Use Tax Law.

2. CONSULTANT is required to disclose information contained in, or derived from, those sales, use ortransactions and use tax records only to an officer or employee of the COUNTY who is authorized byresolution to examine the information.

3. CONSULTANT is prohibited from performing consulting services for a retailer, as defined in CaliforniaRevenue & Taxation Code Section 6015, during the term of this Agreement.

4. CONSULTANT is prohibited from retaining the information contained in, or derived from those salesor transactions and use tax records, after this Agreement has expired. Information obtained byexamination of Department of Tax and Fee Administration records shall be used only for purposesrelated to collection of local sales and use tax or for other governmental functions of the COUNTY as setforth by resolution adopted pursuant to Section 7056 (b) of the Revenue and Taxation Code. Theresolution shall designate the CONSULTANT as a person, authorized to examine sales and use taxrecords and certify that this Agreement meets the requirements set forth above and in Section 7056 (b),(1) of the Revenue and Taxation Code.

3. The City and MuniServices agree that although the scope of work generically refers to“sales and use tax” those references are meant to include “sales, transaction, and usetax” as part of the scope of work, including but not limited to any transaction and usetaxes adopted after the effective date of the Agreement.

4. The Parties agree that Agreement is applicable to all Sales, Transaction and Use TaxOrdinances currently enacted in the City and which may become enacted while theAgreement is in effect.

5. Except as herein modified, all other provisions of the Agreement, including any exhibitsand subsequent amendments thereto, shall remain in full force and effect.

6. In case of a conflict between the terms of this Amendment and the terms of theAgreement, the terms of this Amendment shall strictly prevail.

IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed by their duly authorized representatives as of the date set forth above.

CITY OF WILLITS MUNISERVICES, LLC

By: _______________________ By: ______________________________ Mike Melka

Name: _____________________ Chief Financial Officer

Title: ______________________

Item No. 9c Meeting Date: February 10, 2021



From: Brian P. Bender, City Manager / Bob Perrault, Former Interim City Manager (Facilitator)

Agenda Title: CITY COUNCIL GOAL SETTING WORKSHOP PROCESS


Summary of Request: Background: The Council has expressed in interest in completing a goal setting process as a precursor to the development of the FY 2021- 22 Budget. Subsequently the Council directed staff to retain me, Mr. Bob Perrault as facilitator for the process based on my past experience and familiarity with the City.

In previous budget years the City and the Council have used the goal setting process with some success. Goal setting process should be viewed as an essential part of the budget development process. The process offers the Council, Staff and the Community an opportunity to take a look at existing conditions, challenges, and opportunities in the development of goals. Once adopted, the goals contained in the Goals Statement will serve to provide direction to staff and departments for the development of the budget. In essence the budget will act as an implementation plan for Council approved Goals Statement, prioritizing the use of time, resources and personnel necessary to achieve the goals. It is important to recognize that both the adopted Goal Statement and the budget are intertwined living documents that will need to be reviewed and updated throughout the course of a year. It is my recommendation that both the Goals Statement and the adopted budget be reviewed at least quarterly.

Introduction to Goal Statement Development

As noted, the development and adoption of a Goal Statement containing a list of obtainable goals is an integral part of the budget development process. Goal setting should be done in a building block fashion. I am aware that the City of Willits has a Mission Statement developed a few years ago. (Please see Attachment # 1). Adopted by the City Council the Mission Statement is used by the City as a descriptive document that details how the City views its self, its purpose and the actions it will take to ensure its purpose is met. The Mission statement is meant to be a broad statement that will serve as a foundation from which the Goal Statement is developed which in turn guides the development of the City’s budget or its annual operational plan.

The Mission Statement should also be periodically reviewed to ensure it reflects the values and beliefs of the sitting Council and can be the subject to review and change accordingly. During the Goals Setting Process some time should be spent reviewing the Mission Statement to ensure it reflects the current Council’s thinking. Both the Mission Statement and the individual goals should be written simply and concisely so that they can be easily understood and interpreted. It is important to avoid becoming too wordy or overly specific.

The Mission Statement is also a guidance statement. Ultimately the goals contained within the Goal Statement should be reviewed to ensure they conform to the Mission Statement. I have reviewed the current Mission Statement and have developed some suggested language changes for the Council’s

consideration. The suggested changes are being recommended simply to “tighten up the language” while the intent remains unchanged. The changes are contained in Attachment #1 and may be worth some discussion during the Existing Conditions Workshop to be held on the evening of March 17th.

The Goal Statement itself should contain goals that are broad enough to capture the Council intent and prioritization. The goals should be capable of progress measurement. The Goal Statement should contain goals that can be broken into three categories: Major City Goals, Other Important Goals and Goals that can be addressed as resources permit. Major Goals represent the most important, highest priority Goals for the City to accomplish. These goals may take significant time to complete. In fact, major goals may take multiple years to accomplish. As such resources to achieve these goals should be included in the FY 2021 -22 budget. Other important Goals are important for the City to accomplish and resources to achieve themshould be made available in the FY2021-22 budget where feasible. Goals that can be addressed ifresources permit are goals that are often desirable to achieve but may be limited in implementation due toresource availability.

Found in Attachment #2 is a listing of City Goals that were originally Council approved in May of 2018 and updated as a part of the FY 2019 budget development process. In reviewing the approved goals document it appears to be simply a listing of ongoing projects. While the goal (project) is certainly worthy there is no clear designation of priority and the ability to relate.

I am aware from my time spent in Willits that Economic Development is very important to the City and the Community. Outlined below you will find a sample of a Major Goal for Economic development in Willits and a couple of implementing projects that will assist the City in reaching the Major Goal. Please note: The Economic Development Goal does conform to the Mission Statement and the projects selected are taken from the current approved Goal Listing:

Example Goal: Economic Development - Develop and implement economic development strategies for the City of Willits that will promote the development and maintenance of a strong business sector including business retention and attraction, tourism marketing and revenue generation.

Implementation Steps:

I. Develop and adopt a Vacant Building Ordinance that would encourage andincentivize building upgrading and reuse.

II. Work cooperatively with the Revitalization Committee and the Chamber ofCommerce to develop a marketing program.

III. Identify and apply for grant funding for the development of a business supportprogram.

In developing a goal and a Goal Statement it is important to not overload the municipal delivery system. There is frequently a tendency on the part of councils and city governments try and have all of the solutions or “be all things to all people”. It is advisable to do a few things well and then add to this foundation.

Developing the Goal Statement Process

Communications: Having a solid communications system in place is essential to the success of the goal setting process. A solid communications system promotes proper communication amongst all members of the council/ staff team. Some of the key elements of a healthy communication system include trust and respect for each other, dedication to the common purpose and a good understanding of the rolls and responsibilities of each of the members. In order to ensure that a strong communications system is in place prior to initiating the goal setting process I will conduct a Communications Workshop with the Council and City Manager on Saturday March 13th beginning at 10:00am.

Public participation in the Goal Setting Process: Public participation is also an important part of the development of the Goal Statement. Ideally, if permitted by time, the use of social media can be used to solicit input and comment. Many municipalities use the Survey Monkey program to solicit a listing from the public of the top priorities the City should concentrate on. The survey could be posted on the City’s Website and the public could be encouraged to complete the survey through press releases. The survey results could be reviewed by the Council during the actual Goal Setting Workshop to be held on Saturday March 20th. At a minimum public comment should be solicited at each of the public sessions where goal setting and the Goal Statement development is a major focus of the meeting.

Background Workshop: I am recommending the City schedule a Background Workshop for Wednesday March 17th at 6:30pm. The purpose of the Background Workshop is for the Council and Community to receive information regarding the current status of the City. This information will assist the Council in the final development and selection of the goals during the Workshop to be held on Saturday March 20th and formally presented and adopted by the Council during a regular Council meeting.

The information the Council will receive during the Background workshop will include a discussion of the current fiscal condition of the City and revenue projections for the coming fiscal year. Staff should also discuss with the Council future challenges and opportunities that can be anticipated. Public input should be solicited at the proper time. Department Heads should also be present and provide the Council with an overview of department operations from their perspective.

Nominating Candidate Goals: Following the adoption of this report and the direction of staff to proceed, it will be the responsibility of the Council to develop candidate goals for consideration at the final Goal Setting Workshop. Each Council member will be tasked to develop up to five (5) goal proposals accompanied with one or two implementation steps or projects. The draft goal should be no more than 1-3 sentences in length and should be supported by a simply phrased implementation project. Please use the goal “Economic Development “noted above as an example. I have also supplied the Council with Attachment #3 which is entitled: Sample Criteria for Proposing Major City Goals. Please feel free to be creative with the development of candidate goals. The goals need not be new and can include efforts undertaken by the City in the past and needing to be brought to fruition. A candidate goal may also consist of a composite of ideas or projects that are related. You may want to further modify your candidate goals based on the information you receive during the Background Workshop. Your list of Candidate goals should be due to City Manager Bender no later then the end of the workday on Thursday March 19th.

Creating a Master Candidate Goal Rating Sheet: After Council members complete and turn in your list of candidate goals, the City Manager and I will review the goals and where possible, combine similar goals under broad themes (economic development, housing, infrastructure, downtown revitalization) and we will synthesize language. If a proposed goal is unique and “one of a kind “then the language proposed by the respective member will be used. This process will result in a list of Candidate Goals to be further reviewed and rated by the Council during the Goal Setting Session.

Goal Setting Workshop: The Goal Setting Workshop has been set for Saturday March 20th at 10:00am. As with all Council Meetings COVID protocols will need to be followed. A suggested Agenda is contained as attachment #5 to this report. Once public comment is received, the Council will complete a final review of the candidate goals listing and changes will be made as necessary. Following the finalization of the goal statements Council members will be asked to rate the goals individually based on the following rating criteria

4. Most important goal for the City to accomplish in the next 2-3 years3. Important goal to achieve2. Address if resources are available1. Defer to next budget cycle0. Not a priority

Once the Council has completed rating of the Candidate Goals, a break will be taken and the City Manager and I will tabulate the results. The results will be returned to the Council in the form of a proposed Goal Statement. The Council will conduct a final review of the draft Goal Statement and then direct staff to schedule for adoption at the next regular Council meeting, thus completing the Goal Setting Process.

Attachments: 1. Mission Statement2. Current Goal List3. Sample Criteria for Proposing Major City Goals4. Proposed Agenda for Goal Setting Workshop5. Schedule

Recommended Action: Review the approach for setting of Goals for the development of the FY 2021-22 Budget and approve the report/provide staff and facilitator with direction.

Alternative(s): N/A

Fiscal Impact: Facilitator Fees to Bob Perrault in the amount of $4,000

Personnel Impact: Staff participating during the workshops.




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