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WINDHAM BOARD OF EDUCATION

Willimantic, Connecticut

Special Board of Education Workshop Meeting

Wednesday, May 9, 2012 This meeting is being held in place of the May 9, 2012, Regular Board of

Education Business meeting. There will be a Special Board of Education

Business meeting on May 23, 2012, in place of the Regular Board of

Education Workshop meeting.

Windham High School

Library Media Center

355 High Street

REVISED

AGENDA

I. Opening (7:00 PM)

A. Call to Order

II. Action Item

A. Approval of Summer Food Service Program

(Ref. 1)

III. Committee Reports

A. Finance and Audit Committee

B. School Planning and Design Committee

IV. Workshop Session

A. Strategic Operating Plan (SOP)

V. Public Dialogue (only on the topic)

VI. Adjournment

Special Board of Education Business Meeting, Wednesday, May 23, 2012, held in place of the

Regular Board of Education Workshop Meeting

Windham High School Library Media Center, 355 High Street, Willimantic

REFERENCE 1

TO: Windham Board of Education

FR: Ana V. Ortiz, Superintendent

RE: Summer Food Service Program 2012

DT: May 4, 2012

RECOMMENDATION

That the Windham Board of Education authorizes Superintendent

Ana V. Ortiz to sign the Summer Food Service Program Agreement and related

claims for reimbursement, and in her absence, Jeffrey I. Nelson, Director of Finance

and Management, is authorized to sign claims for reimbursement.

BACKGROUND

This agreement is approved annually for the summer food service program as

requested by the State Department of Education’s Bureau of Health and Nutrition

and as recommended by Ernie Koschmieder, Director for the Summer Food Service

Program (SFSP).

AVO:kll

Ana V. Ortiz

Superintendent

May 9, 2012

Overview- Continued from Board of

Education Presentation on April 25, 2012 Review of Goals 4 – 6

Goal 4: Improve Instruction for All Students

Goal 5: Improve the Management of Public Resources

Goal 6: Increase Parent and Community Involvement and

Support

There are 17 strategies within goals 4 - 6

Each strategy has multiple implementation steps

2

The 8 Strategies of Goal IV: Improve Instruction for All Students

STRATEGY ONE

Implement service delivery models that will improve effectiveness of programs/services for English Language Learners.

3

Strategy 1: Implementation Steps 1 - 3

1. Implement student identification and parent

notification procedures as required by federal and state

laws.

2. Provide parents with three options, as required by law:

Bilingual Support; English to Speakers of Other

Languages (ESOL); all English.

3. Monitor and adjust the program and/or service delivery

models, amount of services, and staffing ratios

according to the linguistic and academic proficiency

levels of students.

4

Strategy 1: Implementation Steps 4 - 6 4. Assess all identified ELL students annually on the state-

designated English Language Proficiency Test per federal

and state law.

5. Compare and analyze performance levels and rates of

growth to evaluate the effectiveness of programs and staff

and adjust instruction and services.

6. Establish a four or five year graduation plan that aligns

with Student Success Planning to prepare students for

post-secondary college/career readiness.

5


STRATEGY TWO

Implement service delivery models that will reduce over-identification and improve effectiveness of Special Education programs/services.

6


1. Audit IEPs district-wide using the Educational Benefit

process annually and adjust the PPT decision-making

process.

2. Compare and analyze performance levels and amount of

growth on regular and modified state assessments to

evaluate the effectiveness of programs and staff and adjust

instruction and services.

3. Develop district administrative capacity to monitor and

adjust core instructional practice to include supplemental

instruction, accommodations to instructional delivery,

and/or curriculum modifications.

7


4. Reduce the over-identification of students in the special

education speech and language category by implementing

an assessment process to distinguish second-language

acquisition from disability.

5. Inventory and evaluate gaps in the Least Restrictive

Environment (LRE) continuum of supports, services, and

placements in the district.

6. Adjust, monitor, and enforce the Least Restrictive

Environment (LRE) continuum of supports, services, and

placements in the district.

8


7. Establish a four- or five-year graduation plan that aligns

with Student Success Planning and Student Transition

Planning to prepare students for post-secondary

college/career readiness.

8. Develop and monitor a plan in which the PPT process is

accountable for designing an IEP that ensures students

meet graduation requirements.

9


STRATEGY THREE

Develop and implement a PK-12 student assessment and data management plan to track student progress and outcomes on the measures of the Strategic Operating Plan.

10

Strategy 3: Implementation Steps 1 - 3 1. Design a system that incorporates national, state, district,

and school-based student assessments, gives a detailed

picture of each student’s individual and comparative group

progress (e.g., class, demographic, grade, school, district),

and includes a calendar of assessments, procedures and

timelines for submitting data.

2. Enable district analysis of student outcomes relative to the

measures of the Strategic Operating Plan by populating a

data warehouse.

3. Create a timeline for data analysis and reporting to various

stakeholders including an annual Board of Education retreat.

11


STRATEGY FOUR

Acquire and implement a K-5, research-based core reading program and reading intervention programs at each grade level.

12


1. Develop a roll-out plan for the implementation of the new

core reading program at the elementary level (i.e.,

acquisition of materials; professional learning; phasing in

of program; acquisition of support and supplemental

materials; coordination with Literacy How professional

learning/mentoring).

2. Review and pilot supplemental intervention programs for

each grade level K - 8.

3. Adopt a menu of district developed, prescribed, evidence-

based tiered interventions at each grade level K-8.

13


STRATEGY FIVE

Acquire and implement a 4-8 inquiry-based science program.

14


1. Develop a roll-out plan for the implementation of the

new inquiry-based science program in grades 4 - 8 (i.e.,

acquisition of materials; professional learning; phasing in

of program; acquisition of support and supplemental

materials; coordination with the Connecticut Science

Center’s professional learning.

2. Review and pilot programs/materials in the STEM

Magnet School for each grade level 4 - 8.

15


STRATEGY SIX

Implement a comprehensive 3-12 program for students with advanced learning needs including students with disabilities and students learning English as a second language.

16


1. Implement procedures for identification of students

with advanced learning needs.

2. Adopt the Enrichment Triad model for students in

grades 3 – 5.

3. Implement a Middle School Accelerated Academy for

students in grades 6 - 8.

17


4. Offer accelerated programming opportunities for

students in grades 9 and 10.

5. Expand Advanced Placement and Early College

Experiences courses for students in grades 10 – 12.

18


STRATEGY SEVEN

Develop and implement effective, self-sustaining (special funds and parent fees) school-based pre-school programs.

19


1. Create a blended Pre-K model incorporating Head Start,

IDEA, and School Readiness funding for a combination of

full-day and part-day programs for three and four year olds.

2. Assess the effectiveness of the current Pre-K model to close

the preparation gap and adjust program implementation.

3. Implement school-based, full-day Pre-K programs in each

elementary school.

4. Implement an extended-day/year program in one

elementary school.

20


STRATEGY EIGHT

Create and implement a college and career-ready PK-12 curriculum in reading, math, writing, and science aligned with Common Core Standards and the English Language Proficiency Standards (Connecticut English Language Learner (ELL) Framework.

21


1. Create a 3-year district curriculum development, writing,

and revision plan/cycle.

2. Create and implement preparation standards for

curriculum and train teams on curriculum development

and writing.

3. Revise and implement the Pre-K curriculum to align with

the changes in the Connecticut Pre-School Curriculum

Framework (aligned to the Common Core State

Standards for kindergarten).

22


4. Design and implement reading curriculum in grades 4 - 5

following the unit design of the CCSS.

5. Design and implement reading curriculum in grades 2 - 3

and 6 – 7 following the unit design of the CCSS.

6. Design and implement reading curriculum in grades PK- 1

and 8 following the unit design of the CCSS.

7. Design and implement mathematics curriculum in grades

2 - 3 and 7 - 9 following the unit design of the CCSS.


4 - 6 following the unit design of the CCSS. 23



PK- 1 following the unit design of the CCSS.

10. Design a science curriculum in grades 4 - 8 aligned with

the CCSS.

11. Implement a science curriculum at the STEM PK – 8

Magnet School in grades 4 and 6 aligned with the CCSS.

12. Implement a science curriculum in grades 4 - 8 district-

wide, aligned with the CCSS.

13. Embed the three types of writing (informational,

persuasive, and narrative) into all K-12 curriculum

documents across all content areas.

24


14. Align content area standards to English Language

Proficiency Standards (ELL Framework).

15. Design and implement 9 – 12 curriculum and end-of-

course assessments for all courses in the programs of

studies offered by the new WHS Academies.

16. Implement a grades 9 – 12 Post-Secondary Counseling

Program that includes Student Success Plans.

25

The 3 Strategies of Goal V: Improve the Management of Public Resources

STRATEGY ONE

Reduce student transportation costs to a reasonable, sustainable level, and provide greater opportunities for students to walk or bike to school.

26


1. Revise and implement the district transportation policy.

2. Contract with EASTCONN for Special Education within the

city and Pre-K transportation within the town.

3. Bid the transportation contract for the district.

4. Establish walking school bus routes for each elementary

school.

5. Provide bike racks at school sites.

6. Acquire global positioning system (GPS) devices for all school

buses to track and adjust routing.

27


STRATEGY TWO

Achieve greater return on investment, transparency, and efficiency in the allocation and expenditure of state, local, and federal education funds.

28


1. Create an annual all-funds budget.

2. Apply the 70/30% rule for general budget expenditures

annually.

3. Align grant funding to support district achievement

annually.

4. Approve budgets annually at the school level through the

School Governance Councils before submission to the

superintendent.

29


5. Employ “best practices” in district financial management,

including the removal of long-term principal and interest

payment in the annual operating budget.

6. Create an RFP regarding purchase of an efficient and

effective financial/personnel system.

7. Acquire, convert, and implement the automated financial

system.

30


STRATEGY THREE

Provide safe and effective learning environments for all students and ensure long-term stewardship of school buildings through development and implementation of a 10-year Facilities Master Plan (FMP).

31


1. Set/select renovation priorities and a multi-year timeline

for implementation based on the FMP (e.g., WHS, Dual

Language Site/School).

2. Initiate application for state approval and reimbursement

for priority project(s).

3. Construct or renovate facilities to support school design

specifications and community needs as delineated by the

FMP.

4. Develop a three-year capital improvement plan (CIP) for

all schools aligned with the FMP.

32

The 6 Strategies of Goal VI: Increase Parent and Community Involvement and Support

STRATEGY ONE

Increase parent engagement, accountability, and involvement at each school to enhance student success.

33


1. Implement an accountability plan for the Six Pillars of Parent

Engagement (Joyce Epstein) to be delivered in a culturally

relevant way.

2. Revise BOE School Governance Council (SGC) Policy to

reflect an increased role for councils in autonomous schools

as aligned with the district’s Theory of Action.

3. Train and support School Governance Councils.

34


4. Require and implement Family/School Compacts in all

schools.

5. Provide information for families of English Language

Learners about ELL programs/services options.

6. Provide information to high school students and their

families about high school options and career/college

pathways.

35


STRATEGY TWO

Expand university, community, and institutional partnerships that add value and expand student learning opportunities.

36


1. Strengthen the partnership with United Way to maintain

and expand after-school programming, Common Sense

Parenting Initiative, and summer learning opportunities.

2. Strengthen the partnership with EASTCONN to increase

efficiency, enhance access to regional educational

opportunities, and improve teacher quality.

3. Develop the relationship between the University of

Connecticut and Windham High School to increase the

number of students participating in dual-credit courses.

37


4. Develop the relationship between Eastern Connecticut State

University (ECSU) and Windham High School to increase

the number of students participating in dual-credit courses.

5. Develop the relationship between Quinebaug Valley

Community College (QVCC) and Windham High School to

increase the number of students participating in dual-credit

courses.

6. Create a pathway to TESOL/Bilingual Education teacher

certification through the collaboration of WHS Arts and

Humanities Academy, QVCC, and ECSU.

38


7. Develop a pathway to a baccalaureate degree in

environmental science through the collaboration of WHS

Stem Academy, QVCC, ECSU.

8. Develop a pathway to a baccalaureate degree in engineering

through the collaboration of WHS Stem Academy, QVCC,

UCONN.

39


STRATEGY THREE

Provide parents with greater opportunities for academic choices, programs, and pathways based on the needs and interests of their children.

40


1. Develop a set of regional intra-district and inter-district

high-school level choices for Windham families (e.g.,

WHS Arts and Humanities Academy, WHS STEM

Academy, Windham Tech, EASTCONN ACT, QVMC, E.O.

Smith, Lebanon, and Norwich Free Academy).

2. Offer an inter-district PK-8 magnet school choice for

parents of students with interests and abilities in science,

technology, engineering, and mathematics (STEM).

3. Offer a year-round elementary schooling opportunity to

Windham residents.

41


4. Examine feasibility of establishing an ungraded, public

Montessori School at the primary, lower-elementary, and

upper-elementary levels as a choice for Windham

residents.

5. Establish a PK – 12 dual language pathway that includes a

PK – 8 regional or inter-district magnet school.

6. Initiate and offer additional world languages 6 – 12

(Mandarin and Latin).

7. Offer an exploratory middle school program consisting

of Encore Courses.

42


STRATEGY FOUR

Measure and increase the level of satisfaction of parents, students, and teachers with Windham schools.

43


1. Develop a statistically-valid measure of parent satisfaction

with their students’ schools and analyze and report

actionable results annually.

2. Administer the state-mandated, school climate survey to

K- 12 students and analyze and report actionable results

annually.

3. Initiate a workplace quality survey to all teachers and

support staff and analyze and report actionable results

annually.

44


STRATEGY FIVE

Develop and implement a communications strategy to engage and inform internal and external stakeholders of the process, status, and progress of Windham educational improvement and celebrate achievements of students and staff members.

45

Strategy 5: Implementation Steps 1 - 5 1. Create and fill the position of Communications Officer.

2. Design communications to inform internal and external

stakeholders of WPS plans and progress for educational

improvement in an on-going basis.

3. Design events and communications to celebrate the

achievements of students and staff relative to the goals of the

Strategic Operating Plan.

4. Develop a marketing plan to inform and promote school and

program choices to families in Windham and the region.

5. Initiate efforts to increase media coverage of district efforts.

46


STRATEGY SIX

Establish a Local Education Fund (LEF).

47


1. Solicit and convene local business, non-profit, and civic

leaders to identify needs, set priorities, examine options, and

develop plans for an external organization to support and

sustain Windham’s Education Reform.

2. Assist community leaders in establishing a 503-C

organization.

3. Participate in the formation of a founding governing board

and leadership investors to initiate a Windham LEF.

48

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