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Windmill Harbour Association 2nd Quarter 2016 Newsletter Page 1 of 6
President’s Report May 2, 2016
The first quarter of 2016 has been extremely
active in our community! In my new role as
President of your Property Owners Association, I
am excited about the opportunities for our
community and seeing some of the ongoing
issues being actively addressed: the
Maintenance Facility remediation and Route 278
Jenkins Island traffic to mention two.
First, I want to thank all the enthusiastic volunteers
that stepped up for the Boat Show and Spring
Fling/Blessing of the Fleet. These were very
successful events that included the Marina
Owners Association, Windmill Harbour Property
Owners Association and the South Carolina
Yacht Club. Volunteers from each of these
organizations all came together to make these
events so successful… THANK YOU! There will be
more community-wide events throughout the
year, and these can only be successful with your
help!
Our community has a wonderful and talented
Board. Each and every Board member brings
their own unique view and talent to take on the
stewardship of your community. I thank each
and every member of your Board and their
dedicated service.
We still have a need for volunteers on your
board’s committees. We have a lot going on in
our community and not enough people to
actively support these activities. Some of the
committees in need of more volunteers:
Traffic
Infrastructure and Long Range Planning
Security, Safety and Emergency Preparations
Nominating
Governing Documents (Convents, Rules &
Regulations and Bylaws)
We are being challenged with more projects
than we can handle with the volunteers who
have already stepped up and are actively
participating on our Association’s committees. If
we do not get the help we need, we may have
to set aside some of the projects or consider
hiring help to accomplish the projects on hand.
We have tremendous talent and experience in
our community and we hope you will consider
participating.
Your Board meets the fourth Tuesday each
month, except this July, November and
December. All POA members are welcome to
our meetings to observe the proceedings. After
each meeting, we have an open forum so our
guests can share what is on their mind regarding
our community. We may have openings for POA
board members this Fall.
If you are or know someone who may be
interested in volunteering on a committee or the
Board of Directors, please contact Jaime
([email protected]) or myself
On another note, it has come to our attention
that nearly 160 property owners have not
provided email addresses. In an effort to have
email addresses for all of our property owners,
you will be contacted to provide/update your
email address in the near future. These email
addresses are critical for two reasons: (1) to be
able to notify you quickly and efficiently should
an emergency occur; and (2) it is currently
costing the community $2000 a year to mail out
newsletters and other information. These funds
could be better utilized for other purposes.
We live in a wonderful community that has a lot
to offer our members. I look forward to working
with everyone to keep our community a
wonderful place to live.
Don Baldwin
Windmill Harbour Association
2016 2nd Quarter Newsletter
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Page 2 of 6 Windmill Harbour Association 2nd Quarter 2016 Newsletter
Traffic Bulletin
On March 15, the Windmill Harbour POA Board of Directors and Traffic Committee met with Gary Kubic,
Beaufort County Administrator, Rick Caporale, Beaufort County District 8 Councilman and Colin Kinton,
Beaufort County Traffic Engineer to discuss the status of current planning efforts by Beaufort County
officials to improve the safe egress and ingress to and from US278 by residents and visitors of the four
communities on Jenkins Island. The meeting also included representatives of Blue Heron Point, Mariners
Cove and Hilton Head RV Park. Mr. Kubic reported that the alternative 2A: Modified Super Street solution with two traffic signals, has been
endorsed by Beaufort County Council and is currently in the hands of the Beaufort County Capital Project
Sales Tax Commission for inclusion in the sales tax referendum to be voted on by Beaufort County Council.
And, if approved, by the voters of Beaufort County in November of this year, construction funding would
be available for alternative 2A. Concurrent with this process, Beaufort County Administration is finalizing
efforts to select a qualified engineering firm in the very near future to complete all requisite design and
engineering documents in order to have the improvements ready for bidding by the end of this
year. Further, we have been assured by Mr. Kubic that if the referendum is unsuccessful, Beaufort County
Administration will pursue alternative financing to ensure that this high priority project continues to move
forward with completion projected by late 2017.
Also, with the projected opening of the Bluffton Parkway flyover in the summer of this year, the County
indicated that they will monitor the situation and determine what can be done to avoid further
deterioration of the level of service of the intersections on Jenkins Island
On March 25th, Gary Kubic, Beaufort County Administrator, assigned priorities to the project list submitted
to the Capital Sales Tax Commission for their consideration. The recommended Alternative 2A traffic
solution was prioritized as “immediate priority” which is the highest priority category. The Tax Commission
will submit their recommendation to the Beaufort County Council in May or early June for approval. If
approved, the Capital Request will be voted on in the November, 2016 election.
By: Mike Garrigan, Chairperson
Landscape News
Last June ValleyCrest merged with another
national landscape company, Brickman. Along
with the merger came rebranding and a new
name, BrightView. You will see the new name
and logo on maintenance vehicles and staff
uniforms. Account manager, Jonathan Sutton
has assured us that personnel will remain the
same and that Brightview is committed to
providing us with continued quality service.
Kudos to our color specialist Catrina Dickinson
and her crew for working so hard to make sure
that Windmill Harbour was bursting with spring
flowers in time for the boat show! Visitors and
residents alike are always impressed with
Catrina’s unique color and flower combination
designs … and Catrina enjoys the choices she
has due to our deer free environment. Now, if
only we could do something about those blasted
squirrels gone wild!
The Landscape Committee is working on plans
for a garden related community program which
will most likely be held in early June and we
would like your input. Those of you who are new
to the Lowcountry may have discovered that
gardening in our environment is just a “tad”
different, and probably more challenging than
you thought. We are here to help and welcome
your ideas for programs and field trips. Please
contact Nancy Bachelder at
By: Nancy Bachelder, Chairperson
During periods of heavy leaf fall from about February through April our maintenance crew uses a vacuum truck
which is designed to be driven on the opposite side of the street to work properly. The blower part of the truck is
on the driver’s side which blows the leaves off the curbs and under the truck into the path of the vacuum.
Vacuuming helps minimize the amount of leaf debris blown into common space, is less dusty and not as loud as
blowers. Please be extra cautious on our roads when the vacuum truck is in use.
mailto:[email protected]
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Windmill Harbour Association 2nd Quarter 2016 Newsletter Page 3 of 6
Treasurer’s Report April 2016
Hello to all and here is hoping you are enjoying the beautiful spring weather on Hilton Head Island.
Starting in January, 2016 we had two new Board members elected to serve along with 3 previous
members re-elected. This started out the New Year with much less orientation required and allowed our
Board to start off very quickly with the tasks at hand. In regards to the financial position of our Association
as of March 31, 2016 here are some of the financial highlights:
Operating cash stood at $353,000 providing a solid position to handle current operating expenses.
The capital reserve fund balance, restricted for use on capital renovations and replacements, was at
$467,000. By December 31, 2016 we will have contributed an additional $180,000 to the fund and
project to spend approximately $330,000 for the year. This should give us a comfortable capital
reserve balance of approximately $446,000 at year end.
Accounts Receivable remains in good condition with a $56,000 balance and a $29,000 bad debt
reserve. So far this year there were several accounts that have been forced in to collection but we
anticipate appropriate recoveries with liens being filed.
From an income statement prospective we are positively ahead of budget in gate receipts by the
amount of $34,000. This is the results of commercial traffic for construction and remodeling projects by
owners. We are below budget in maintenance expense by $22,000 but expect that to reverse in the
2nd quarter. From an operating income stand point we are $95,000 favorable to budget as of March
31, 2016. All good things to report!
Our outside auditors, WebsterRogers LLP, completed their annual audit of the Association’s financial
records on April 28, 2016. There was a minor adjustment to depreciation expense for the year. There were
no noted deficiencies or material weaknesses in the internal control identified during the audit and an
unmodified opinion was expressed by the auditors. Another good thing!
Lastly, we have begun the process of updating our Capital Replacement Reserve Study with the outside
firm of Miller Dodson. This process is performed every 3 years to determine that our capital reserve funding
requirements is adequate to cover the repair, replacement or enhancements to the Association’s
common community facilities and infrastructure. The Finance Committee, along with assistance of IMC,
should have the results of the update by the end of the 2nd quarter so we will keep you posted on this
project. Dennis Miller
Project Posts INFRASTRUCTURE – Much of the construction work
for 2016 is completed, which largely included
drainage and curb work along Crosstree Drive &
surrounding areas. Road repairs at Indian Hill are
scheduled to begin week of May 16th.
Engineering of the remaining road surface repairs
has begun and implementation of those repairs
will be completed in 2017.
POOL – The swimming pool at Indian
Hill Ln. was resurfaced and retiled.
The bathrooms were renovated and
the bathhouse and trellises were
painted. The deck will be repainted
before Memorial Day weekend.
Thank you to Mike Thomas, Kitty
Sperry, and Dick & Lynn Schreiber
for your help with this project!
MAINTENANCE FACILITY – A landscape plan to
better screen the building was developed by
Wood + Partners Land Planners. The plan was
put out for bid to four contractors and The
Greenery was selected. Planting is anticipated
to start the first
week of June 2016.
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Page 4 of 6 Windmill Harbour Association 2nd Quarter 2016 Newsletter
Security Report
Owner decals expired December 31, 2015. If you have not already done so, please renew your decal at
the gatehouse. Vehicles with expired decals will be stopped at the gate and the officer will remove the
decal. Owners without valid decals will be required to get a guest pass using their PIN# until a new owner
decal is acquired.
To help reduce traffic congestion in the left entry lane, please get a transponder for your vehicle(s) to
allow you entry through the automatic gate lane. Transponders are available to property owners,
including boat slips, through security. The first transponder is free and additional transponders can be
purchased for $25 each.
After you sell your property and are no longer a member of Windmill Harbour, please remember to
remove the owner decal and transponder from your vehicles.
In follow up to the 1st quarter newsletter article, the Board and Security Committee reviewed the pros and
cons of the 20 hr. workforce reduction, the Board approved adding back the 20 hours, effective 3/1/16.
CONSERVE WATER: Too often the Association receives concerns
regarding irrigation run off into the streets and
walkways. Much of this water runoff is due to
overwatering or misdirected irrigation heads. Here
are some tips to conserve water:
Get a rain sensor for your irrigation system. The
irrigation doesn’t need to run when rainfall is
adequate,
Use mulch or pine straw around plantings. Mulch
helps eliminate weeds and holds moisture in the
soil.
Select native plants that are well adapted to our
climate and soils and will survive well without
supplemental watering.
Water during the cool part of the day to avoid
rapid evaporation.
Raise the mowing heights on your lawn mower.
This promotes healthier grass that can better
survive dry periods.
When watering is necessary, water slowly. If you
notice puddles or runoff, turn water off and wait
for water to soak in.
Inspect your irrigation periodically to be sure
there are no breaks and the sprinkler is putting
water where you need it---not on driveway,
sidewalks and roadways.
Governing Docs Updates
The Board amended section 1.H. of the Rules & Regulation. This “Entry of Process Servers” rule has been
amended to state:
“Federal, state and local law enforcement performing service of process to include without limitation
serving or executing any warrant, process, summons, complaint, rule, order, or notice will be allowed entry
into the Plantation.
Civilian process servers performing service of process will be allowed entry, only when in possession of a
summons, complaint, rule, order, notice or other document issued by or on behalf of a South Carolina Court
or Federal Court, or in connection with a case pending therein, containing a “clocked-in stamp” indicating
that the document has been registered with the appropriate clerk of court. Attempts will be made to
contact the resident prior to the process server’s leaving the gate. Civilian process servers not in possession
of an instrument described above may be allowed entry only after Security has contacted the resident and
authorization has been given.”
The revised rules and regulations can be found at www.windmillharbour.org
http://www.windmillharbour.org/
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Windmill Harbour Association 2nd Quarter 2016 Newsletter Page 5 of 6
Harbour Happenings
The SPRING FLING AND BLESSING OF THE FLEET on April 3rd was a very successful gathering. Over 150
attended bringing their favorite foods and libations.
Reverend David Thurlow blessed the 11 boats
participating in the Blessing of the Fleet. The weather
was outstanding and the music added to the festive
event. There were 11 boats that participated in the
blessing of the fleet. The Windmill Harbour Property
Owners Association, Marina Owners Association and the
South Carolina Yacht Club worked closely together with
volunteers to host this wonderful event. Plans for future
community events may include Halloween and New
Year’s Day in addition to the annual 4th of July
celebration.
Thank you to the volunteers, participants and
attendees who made this event a success!
By: Nancy Baldwin
HERO DOGS - Golden Retrievers Luke and Ashley, owned by Mark and Georgia Cohen, are real hero dogs.
Luke rescued Georgia from drowning when she slipped into the lagoon behind their home on Sparwheel
Lane. Luke did this by pulling on the leash while Georgia held onto the other end. Luke held this position
for at least 5 minutes until Don and Lois Schuhrke arrived to assist Mark in pulling her out of the lagoon
since Georgia doesn’t swim.
Ashley ran a large deer from Sparwheel lane as soon as it appeared. Lois Schuhrke said Ashley was a real
hero dog as she thought the deer might attack her puppy. Not only do deer destroy gardens, but they
bring ticks. Apparently the deer feels unwelcome since there have been no further sightings of him.
Kudos to Luke and Ashley!
By: Mark Cohen
www.windmillharbour.org Please visit the community website. Log in and join the online member directory. Your neighbor may want to contact you to invite you over for cocktails! You can also
view approved minutes, financials and newsletters. Forgot your password?...contact [email protected]
http://www.windmillharbour.org/
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Page 6 of 6 Windmill Harbour Association 2nd Quarter 2016 Newsletter
ARB Blueprints The ARB meets on the 2nd Thursday of every
month. Applications are due by the 1st Thursday
of the month to be reviewed at that month’s
meeting.
Exterior alterations, including landscaping,
require ARB approval. Please direct questions
Manny Peralta resigned from the Board of Directors due to health reasons. Per the by-laws, the successor
shall be the Board candidate who received the most number of votes at the most recent election without
being elected so long as such candidate received more than 10% of the votes cast. Jan Stasiek received
13% of the votes in the 2015 election and agreed to fill the vacant seat. Thank you Manuel Peralta for
your service on the Board.
Don Baldwin, President 843-422-2329
[email protected] Seat Expires: 12/31/17
Bill Peacher, VP 843-342-9902
[email protected] Expires: 12/31/18
Jose Llorens, Secretary 843-715-2170
[email protected] Seat Expires: 12/31/16
Dennis Miller, Treasurer 843-682-3914
Seat Expires: 12/31/18
Al Graham, Director 843-342-5755
[email protected] Seat Expires: 12/31/16
John Case, Director 843-422-7524
[email protected] Seat Expires: 12/31/17
Jim O'Sullivan, Director 843-671-2079
[email protected] Seat Expires: 12/31/17
Tom Crews 843-842-3736
[email protected] Expires: 12/31/18
Jan Stasiek, Director 843-422-1093
Seat Expires: 12/31/16
Next Meeting: May 24
July meeting was cancelled.
2016 Owners Mtg: Nov. 12
The Board meets on the 4th Tuesday of every month except for July or August, and November and December. The meetings start at
2:30p.m. at the SC Yacht Club and all members of the Association are welcome to attend and observe.
IMC RESORT SERVICES 2 Corpus Christi, Ste. 302
Hilton Head Island, SC 29928 www.IMCResortServices.com
Fax: 843-785-3901
Jaime Fenstermaker [email protected]
843-785-4775 ext. 110 Jaime is our community manager.
Please contact her with your questions and concerns.
Sean Cassone
[email protected] 843-785-4775 ext. 103
Sean assists with governing document compliance issues. Sean has site hours at the SCYC every Wednesday 8:30a.m. –
9:30a.m.
Melissa Fenstermaker [email protected]
Please contact Melissa to update your contact information or if you have
questions on logging into the website.
SECURITY 843-681-6405 Harbourmaster 843-681-9235 SCYC 843-681-4844 Sports Center 843-681-3100
Welcome to Windmill Harbour Sales: January 1 – March 31, 2016 59 Harbour Psg. Richard & Deane Henderson
99 Harbour Psg. John & Janet Pattillo
28 Millwright Dr. Lisabeth Cherrington
24 Spindle Ln. Marva Cummings
26 Spindle Ln. David & Jane Anderson
F-8 Boat Slip Gratitude LLC
J-164 Boat Slip Ketchel Family, LLC
K-171 Boat Slip Patricia Holma
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]://www.imcresortservices.com/mailto:[email protected]:[email protected]:[email protected]