WINNETKA NEIGHBORHOOD COUNCIL

20830 Sherman Way, Winnetka, CA 91306

www.winnetkanc.com

President Vice –

President Secretary Treasurer

Sergeant at

Arms

Erick Lace Eric

Lewis Greg

Sullivan JJ

Popowich Mike

Mikaelian

Board Members

Tess

Reyes- Dunn

Doug

Schmidt

Tara

Walker

William

Hillard

Natasha

Somerville

Tom

Sattler

Marilyn

Robinson

Wilson

Linares

Asadbaig

Baig

Eric

Yoonjae Lim

REGULAR MEETING MINUTES

Tuesday, April 12, 2011 – 6:30 PM Valley Village at 20830 Sherman Way, Winnetka, CA 91306

The Winnetka Neighborhood Council holds its regular meetings on the second Tuesday of every month and may also call any additional required special meetings in accordance with its Bylaws and the Brown Act. The agenda for the regular and special meetings is posted for public review at Limerick Avenue Elementary School,

8530 Limerick Ave., Winnetka, 91306; Fulton Cleaners, 20109 Roscoe Street, Winnetka, 91306; Express Pack & Ship, 7657 Winnetka Ave., Winnetka, 91306;

Canoga Park Bowl, 20122 Vanowen St., Winnetka, 91306 (near Bar & ATM Machine); Winnetka Park 8401 Winnetka Ave., Winnetka, 91306

1. Call to Order & Board Member Roll Call

Board Member Name

Jan-11 Feb-08 Mar-08

Apr-12 May-10

Jun-14

Jul-12 Aug-09 Sep-13 Oct-11

Nov-08 Dec-13

Eric Lewis x XL XL AL

Erick Lace x X X X

Greg Sullivan

x X X X

JJ Popowich

LE,E

X X X

Marilyn Robinson

x X X X

Mike Mikaelian

x XL A AL

Natasha Somerville x X XL X

Youth Position Vacant

/ / / /

Tara Walker

AE A A A

Tess Reyes-Dunn

x X A A

Tom Sattler

x X X X

William Hilliard

A X X XLE

Wilson Linares

A A / / / / / / / / / /

Asadbaig Baig

x X A X

Doug Schmidt

/ x X X

Total 9 11 +1 9 9

X = Present, A = Absent, E = Excused, / = Not on the Board at this time, L = Late, LE = Left early Quorum is 8 members

2. Explanation of Meeting Rules

3. Approval of Minutes for March: JJ moves to approve; Marilyn seconds. Approved unanimously.

WNC-2011-041211-01

Eric took a moment of silence for the WNC to recall JJ’s mother recent passing.

JJ has done much for the WNC, all through this time as well.

4. Public Comments: Comments from the Public on non-agenda items within the Board‟s subject matter

jurisdiction. The public is requested to fill out a “Speaker Card” to address the Board on any agenda item before

the Board takes an action. The Speaker Card is requested so that the Speaker‟s names are complete and correct in

the meeting Minutes.

Kevin Taylorof the Reseda NC and has worked with Steven Box on Budget LA. This Saturday Larry Frank, the

deputy mayor will release city mandated budget priorities, which will allow us to be heard. Event at the 1st

Presbyterian Church in Hollywood on 10am to 1pm information at NC budget advocates to discuss budgets contact

Kevin for more information at: kevntaylr@gmail.com and see:

http://www.facebook.com/event.php?eid=115222241890394

5. State and Local Government Representative Updates: Mayor Villaraigosa‟s representative, Councilman

Smith‟s representative, Councilman Zine‟s representative, Department of Neighborhood Empowerment

representative, and other local or state government representatives that may wish to attend.

Octaviano Rios, Field deputy for Councilman Zine, mentioned downtown happenings. Now Councilman Zine is

the Chair of the Audits and Government Efficiency Committee. No longer on personnel committee. Councilman Zine

plans to run for theCity Controller. Introduced motion to get parking industries in downtown to pay their fees. These

are cash business and they haven‟t been paying their cities parking occupancy tax. $23 million hopes to be collected.

There is litigation and city hoped to release the three reports by the controller, District Attorney and finance office.

Privately owned lots have known to skim from the top as are cash business.

The Vanowen Street bridge repair, at Mason, has a Completion date around april, 2012. Construction will be 7 am to

4pm; if they are rude, too early/late, call Cmclmn‟s Zines office. See copy of notice. See Zineline with useful

information; see list of staff members and contact numbers. There are $5,000 matching funds available to NC‟s for

city Public Works projects. Erick will fill us in. JJ asked about the money we gave up for the street cameras.

Octaviano said it was held up as an Request For Funding. Council had committed a lot of money for this. William

mentioned the $200,000 GPS which have not been up and running. Why they couldn‟t be put in OR hasn‟t heard any

updates on that.

Oil recycling is April 16th from 9 am to 3pm; see Zineline for location. Annual “Z”awards on April 21 is a recognition

fund raising. Zineline for more

Senior Lead Officer (SLO) Jose Maldonado mentioned several crime trends along the Sherman Way corridor up to

Winnetka on Saticoy and Oso Street. Has a bike detail involved in patrolling; other areas are sporadic and no pattern.

Officers are assigned to these areas reportable crimes are category one crimes; not vandalism. 8 robberies in areas; up

a little bit from last month, Topanga Station is currently in crime suppression mode. Had a task force on Sunday to

affect crimes from illegal street vendors selling food. People get sick; so on Sunday 13 people lost their carts. Asad

asks about calling public health; SLO says to let the Police deal with them, they will first 1st warn them. Call SLO on

his number to check it out. William asks about the boarding house problem. City voted to have treatment outside of

jail.. Oxnard and Oakdale has some houses, now gone. Now has extra patrol requests, esp. on one at Wyandotte.

William will call SLO with address to investigate. Any 4 bdrm home can be a sober home with 4 beds per room and

its not illegal, but can be a nuisance. These homes can charge $800 per bed and get reimbursement for the city (?). No

regulation. Having hearing now on this type of lodging. SLO leave newsletters and Crime reports.

6. Possible speakers, including representatives from Station 72, from the Los Angeles City Fire Department to

speak on local Fire station closures and what kinds of help the fire stations might need. (Popowich)

See below item.

7. Discussion and possible action, in at least 4 separate motions, for local Fire Station support to purchase 4

sets of items from a list of items requested by and for local LAFD stations 72 & 104, each for a cost no

greater than $2,500. The list includes items for fitness/exercise, equipment maintenance, cooking, and

audio/visual uses, as well as hand tools and more.(Lewis) Fire Station 72; Exercise Treadmill or Elliptical Machine; Two commercial grade hand buffers for fire apparatus; Power 10" Miter Saw; Roll away tool chest;

Additional hand tools; Additional weight lifting equipment/machines; Office chairs; resurface front office floor; TV with Blue Ray DVD player; Basketball Hoop with

Backboard

Fire Station 104; Tuff Shed; Kitchen Aid mixer; Cookware; Gas powered hedge trimmer; 3/4 hp garbage disposal; weight lifting equipment/machines; three garden

hose reels; home theater system; TV and wall mount; five gallon container of tire dressing and spray wax for fire apparatus; Basketball Hoop with Backboard.

Steve Perez of the LAFD came with several firefighters to present a list of items which we could fund assistance. Eric

says that these things fit on the budget.

Items are related for down times and to keep equipment running. Do own yard work at station observes William. This Fire

Station is at Desoto and Vanowen. Use TV for training videos. Mike asked about costs for some of the TVs and said that

Costco prices were excellent. William wants items bought in Winnetka. Eric wants to fund $5,000 per station for $10,000

total. Eric says we need 4 separate motions for up to 2,500 each for these items

JJ makes a motion for a tough shed for up to $3,000 for FS station 104; William seconds. (vendors are Tough shed Co.

and Home Depot) and furthermore to include an authorization for the treasurer to request increases in the quarterly/annual

credit card cap limit as needed. WNC-2011-041211-02 Approved unanimously.

JJ makes a motion for a demand warrant for Station 72 for up to $5,000 for the purchase of various goods for Fire Station

# 72 from several vendors as listed by station 72 and furthermore to include an authorization for the treasurer to request

increases in the quarterly/annual credit card cap limit as needed. Eric seconds. WNC-2011-041211-03 All approved

unanimous.

JJ makes a motion for a demand warrant for $2,500 for FS 104 for the remaing items from the donation schedule chart for

104 see attached and furthermore to include an authorization for the treasurer to request increases in the quarterly/annual

credit card cap limit as needed. Marilyn seconds. WNC-2011-041211-04 all approved unanimous

JJ needs Eric to speak to Tough Shed Wednesday to have the invoice in to WNC.

8. Discussion and possible action on an Outreach motion to purchase a sound mixer and microphone for

Primary Purpose Productions, a 501(c)(3) non-profit organization that produces videos dedicated to the art

of recovery for substance abuse patients, for a cost no greater than $1100. (Lewis)

Lowell Cauffiel is the executive director of Primary Purpose productions, spoke about his group and methods on

how to get young people to not drink or use drugs and to have an impact on these people. Story lines in movies

and shows are ways to get information across „concept of entertainment television” gets people to pay attention.

PP developed to get good content, for example, into a 25 min comedy from “Bed Ridden”. Broccoli foundation

gave money to develop two more stories. Come to WNC as they need a „film mixer‟ as guerilla film makers.

William asks where they are located; Hollywood and the Palisades some in the SFV. Working a deal with

Hazelton production. Hope to recoup the production costs with the trilogy. The storyline helps people recover.

They want to deal with all things in addition re food and drugs sex, etc. Term is „tranportation‟ when they watch a

charater on a screen and identify with character on screen.

Greg asked them to produce a letter donating cd‟s for the SLO to distribute to local groups. A stake holder

suggested a day of time to each health class by the speaker, but this is thought impractical. the speaker is asked

Eric makes a motion to provide $1,500 for a sound mixer and microphone, as noted, from a vender Location

Sound in exchange for copies of „Bed Ridden‟ given to Erick lace; contingent on a letter in writing to donate a

dozen copies to LAPD SLO Jose Maldonado and two copies to each of our 5 high school districts. Seconded by

William; by consensus, approved my all. WNC-2011-041211-05

9. Discussion and possible action on how fast to proceed on the Sherman Way Rock installation project.

Status report on repairing the sprinkler system along the Sherman Way median, by stakeholder Art Sims.

Natasha Said, “The Board will need to determine if they would like to start the project in

phases or wait until the entire median has been corrected. Thanks to Art Sims and John Arriola, the City

has corrected the median West and East of Winnetka on Sherman Way. There were some electrical

challenges identified and corrected.” (Somerville).

Natasha met with john Arriola re sprklr. repair. Art mentioned that an electrician had to be pulled from checking

the project, but hopes to get back to the project. Could start on aspects east and west of Winnetka in areas that are

repaired. William clarified that starting on the east side and moving west was possible.

Natasha asks about phases and about quality checking work. JJ mentioned that an electrician would require a

permit. Art said john arriola wants to come out when the rocks are completed. No final resolution was made.

10. Discussion and possible action on a motion to spend up to $5,500, for Tarzana Nursery’s labor, to plant

about 6oo donated plants which will be donated by the city with the labor no more than $5,500. (Sullivan)

Art asked about plants that could be donated by the city. The city needed a letter from WNc for the 150/ one

gallon plants available for donation. William suggests putting plants on hold. Labor to plant 150/one gallon plants

might cost $550. Greg makes a motion for up to $600 for labor to plant donated plants by Tarzana nursery. Mike

seconds. Approval unanimous. WNC-2011-041211-08

11. Discussion and possible action on a motion to approve funds to assist in producing helpful literature for

seniors at the events. (Popowich)

JJ requests this item removed

12. Discussion and possible action to consider Outreach Plan including waking around, newsletter, emails and

making connections with stakeholders etc. (Lace)

Erick wishes to combine with #13 and JJ requests we now table and push to next month‟s agenda.

13. Discussion and possible action on approving JJ’s re-edit of a previous WNC newsletter. (Popowich)

14. Discussion and possible action to support the Children’s March at a local Winnetka Park. (Robinson and

Somerville) Marilyn Children‟s March will be at Runneymede Park, as last year, on June 4th. Need $500 for hot

dogs buns, ketchup and relish. Someone else provides the drinks. Will be a table for WNC. Marilyn makes a

suggestion to pay with credit card.

Marilyn makes a motion to spend up to $500 for funding hot Dogs and condiments for The Children‟s March and

furthermore to include an authorization for the treasurer to request increases in the quarterly/annual credit card cap

limit as needed. Seconded by JJ; All approved unanimously. WNC-2011-041211-09

15. Discussion and possible action to increase the amount allowed for the ABC T-shirt Company from $350 up

to $425.00 in order to cover increased costs. (Popowich)

William makes a motion to approve the additional amount of $425. And furthermore to include an authorization

for the treasurer to request increases in the quarterly/annual credit card cap limit as needed. Eric seconds

WNC-2011-041211-10

16. Discussion and possible action on a motion to approve web hosting renewal. From Wendy Moore, our web

mistress, “By the way, the hosting is due to expire on June 17th

and can be paid at any time. It looks like the

amount due is $143.40.” (Popowich) JJ makes a motion to approve web hosting for the next year for up to $150.

and furthermore to include an authorization for the treasurer to request increases in the quarterly/annual credit

card cap limit as needed. Seconded by William, all approved unanimously WNC-2011-041211-11

17. Discussion and possible action on a motion to purchase a laptop/portable personal computer, accessories,

protective case and virus protection for use by the WNC Treasurer and/or the WNC Asst. Treasurer, for a

cost no greater than $2000. (This item is similar to an item that was approved in 2009 by the WNC, but

never completed.) (Lewis)

JJ made a motion for a demand warrant to pay up to $2,000. for a laptop/portable personal computer, accessories,

protective case and virus protection including a scanner and printer and a back up hard drive. (Mike feels he could

get these items at a good price. JJ asked how fast the quote can be obtained.) William seconds, all approved

unanimously. WNC-2011-041211-12

18. Discussion and possible action on a motion from the Ad-Hoc Merchandise Committee to purchase WNC

badges and table placards, for use by council members, for a cost no greater than an amount to be

determined.(Lewis) Eric saw a good badge at an NC meeting. 15 badges at $10 each was a good value. Eric made a motion to spend

up to $225 to get 15 badges and a box and would be done by demand warrant. Seconded by William. All in favor

unanimously. WNC-2011-041211-13

19. Discussion and possible action to allow council to properly budget for and automatically purchase any

future necessary WNC business cards from the City of Los Angeles Publishing Services, as well as any

other identification items from the appropriate vendor(s), when needed, without requiring a vote on the

matter at every occurrence. (Lace)

William made a motion to automatically allow purchase of business cards as needed automatically. Tom seconds.

JJ felt we could make a motion to order cards whenever we bring someone on board. Approved unanimously

WNC-2011-041211-14

20. Discussion and possible action on a motion to purchase 1 box of WNC business cards each, from the City of

Los Angeles Publishing Services, for newly appointed member Doug Schmidt, the next Youth position

member to be appointed and Greg Sullivan, to correct an error on existing card, for a cost no greater than

$85. (Lewis)

JJ moves to approve above motion; seconded William. Approved by all unanimously WNC-2011-041211-15

21. Discussion and possible action on a motion to purchase items through and from Nationwide Banners for a

cost no greater than $20,000. The items would include 2 WNC event banners (approx. 4’x6’), 2 WNC

meeting banners (approx. 3’x8’) and approximately 75 Winnetka light-pole banners (96”x34”), plus

associated graphic design fees, taxes, permit fees and any other miscellaneous costs. The light-pole banners

would hang on both Sherman Way and Winnetka Ave., within Winnetka. The 75 banners would consist of

approximately 55 newly designed year-round banners and 20 additional Christmas banners. (Lewis)

Eric presents some nice banner prototypes which we could use as long term hangings, could spend less, but not

more. Get 80 banners out of 160 printings as they are back to back. Tom mentioned what farms were here in the

past. Eric felt we‟d be putting up signs on a third of the light poles. JJ mentioned that there are no farms left. The

idea seems nice to all in discussion. Eric moves we approve the funds, JJ seconds. All approved unanimously.

Eric will put together an adhoc committee to develop design further and table that till the future. Put on agenda

next month. WNC-2011-041211-16

22. Discussion and possible action to approve the design of the year-round Winnetka light pole banners for

Outreach.( Lewis) see above

23. Discussion and possible action on selecting a new youth member. (Lace)

Erick nominates Yoonjae Eric Lim as out new Youth member. Eric seconds, The vote in unanimous to nominate

Eric Lim as a youth member on our council WNC-2011-041211-05

Octaviano Rios kindly swore Eric Lim in as new Youth Board Member. Secretary suggests using Lim as moniker

instead of having a third Eric.

24. Discussion and possible action to select a new Safety Committee Chair. (Lace) tabled, put on next agenda

25. Discussion and Possible action on a motion(s) to include Sutter Middle School along with the 5 elementary

schools targeted for Library books and Dictionaries. No additional dollar or student count as of this time.

(Lace)

The 12/14/2010 minutes read as follows for reference:<<Item 6. Discussion and possible action on a motion for books/dictionaries for Limerick Ave Elementary’s new library and third graders in all 5 of our schools including Sunny Brae, Limerick, Winnetka, Fulbright and Stanley Mosk; 710 kids approximately. (Dictionaries are $1.75, approve up to $2,000.) As well as a motion for general library (elementary) school books for a total motion up to $3,500 (Lace) Erick Lace wants to buy enough dictionaries for the 5 schools, Sunny Brae, Limerick, Winnetka, Fulbright and Stanley Mosk; about 710 kids. Books are cheap as they are paid for by foundations. English only. These Tess said $1000 was when allocated in the budget. May have tax and cargo charges,too. Want them delivered to one location so the WNC can deliver personally. Erick has the relationship with each principal. Sutter more expensive as has an 8th grade. Erick asks for a motion to sponsor literacy in our 4 elementary school by buying for dictionaries for Limerick Ave Elementary’s new library and third graders in all 5 of our schools including Sunny Brae, Limerick, Winnetka, Fulbright and Stanley Mosk; 710 kids approximately. (Dictionaries are $1.75, approve up to $2,000.) WNC-2010-1214-1 Marilyn motioned, Eric seconds; unanimous approval, none opposed. Tess makes a motion and Eric seconds for general library books again for our 5 elementary schools for a total motion up to $3,500. Teachers will select their own titles. WNC-2010-1214-2; In the vote; all unanimous approved.>>

JJ notes time is fleeting on the invoices. Eric moves to add 30 library books at $25. each for up to $850 for Sutter

Middle School; William seconded. All agreed unanimously. WNC-2011-041211-17

26. Discussion and possible action on a motion to apply up to $2,500 for the purchase of an item(s) needed for

the Topanga Police Station. The item(s) is yet to be determined. (Lace) Erick withdraw the motion

27. Discussion and possible action, perhaps through multiple motions, to purchase items needed for WNC

infrastructure, at a cost of no greater than $2500. These items include, but are not limited to, 2 8' tables, 6-8

chairs (for outdoor events), shelving (for a rented storage unit), cases of bottled water, pens, clipboards,

copy paper, plastic tarps, a dolly, plastic storage boxes, flashlights and batteries. (Lace)

Eric motions for up to $1,000. for These items include, but are not limited to, 2 8' tables, 6-8 chairs (for

outdoor events), shelving (for a rented storage unit), cases of bottled water, pens, clipboards, copy paper, plastic

tarps, a dolly, plastic storage boxes, flashlights and batteries. for both Lowes and Office Depot and

furthermore to include an authorization for the treasurer to request increases in the quarterly/annual credit card

cap limit as needed. Seconded by Mike; All approved by consensus. WNC-2011-041211-20

28. Discussion and possible action on a motion to purchase a 10’ x 10’ canopy for the WNC to use at outdoor

events at a cost of no greater than $1000. (Lace)

Erick moves for up to $250 for a canopy from Big 5 from the credit card, seconded by mike. and furthermore to

include an authorization for the treasurer to request increases in the quarterly/annual credit card cap limit as

needed. Approved by all. WNC-2011-041211-19

29. Discussion and possible action on a motion to allocate funds to secure 1 year of rental of a storage unit, for

use by the WNC, at a cost to be determined. (Lace)

JJ fears that the Public storage would be a poor idea. Eric found a place that could be used for 12 months. Many

groups have storage in their group‟s name. So Erick has an idea to use this group that allows use in WNC‟s name.

„U-store‟ across from Winnetka Theater. Erick says officers could have keys for access. JJ suggests storage at

Winnetka Recreation. Asad had an idea to use the Councilman‟s office. Access at U-Store storage is 7 days 7AM

to 7PM.

Erick moves to get a 10‟ by 10 storage unit for up to $1,200 from U-Store; seconded by Mike. Approved

unanimously. WNC-2011-041211-18 Erick will get an invoice to JJ.

Board Member Yes No Abstain Absent

Eric Lewis x

Erick Lace x

Greg Sullivan x

JJ Popowich x

Marilyn Robinson x

Mike Mikaelian x

Natasha Somerville x

Tara Walker x

Tess Reyes-Dunn x

Tom Sattler x

William Hilliard x

Asadbaig Baig x

Doug Schmidt x

Total 8 3

30. Discussion and possible action on a motion to allocate funds to purchase 2 additional event signs, and their

installation, for Winnetka Park, at a cost of no more than twice what was paid for the 1st sign. (Lace)

Eric makes a motion for up to $5,000 for the two signs; one would be angled to be seen by people going the other

directions and to put an additional one on the north side. Seconded by Marilyn; All approved unanimous

WNC-2011-041211-21

If an invoice can be gotten from High Tech, the vendor, Erick will get the invoice. Eric noted that if the additional

signs are installed that there might be some blocking by trees and that this should be avoided. JJ will get our logo

to the park.

31. Discussion and possible action on a motion to allocate approximately $5,000 for a public works project to

be matched by Councilman Zine, who has extended an offer to match funds for public works projects, for

an approximate total of $10,000. (Mikaelian)

Mike mentioned that Octaviano had promoted this item. Pot hole repairs, tree trimming, side walk repair, etc.

OR says if we get this to OR then they can do it, but maybe DONE could help us follow through. We need a

specific list.

Mike moves to approve up to $5,000 for repairs which will be matched by Dennis Zine‟s office that we are in

favor of fixing such as pot holes and/or tree trimming and/or side walk repairs in Winnetka. Tom seconded. All

approved unanimously. WNC-2011-041211-22

DISCUSSION AND POSSIBLE ACTON ON THE FOLLOWING COMMITTEE REPORTS

32. Finance Committee Report (Including Treasurer’s Report) (Popowich):

A. Discussion and possible action on approving the Monthly Finance Report as presented by the Treasurer.

In addition:

1) Approval of quarterly submission report. WNC-2011-041211-06 JJ makes a motion to approve the

quarterly reconciliation submission report. Seconded by Eric Lewis approved by all by consensus

2) Discussion on setting budget for 2012. I would like to let everyone know we need to start that process

by next month. (Popowich)

William makes a motion to approve the treasurer‟s report; Marilyn seconds. WNC-2011-041211-07 approved

unanimously.

JJ‟s reports that we have $67,452.60 in our account, see JJ‟s report, less Jacobi. Ricks has been debited. 2

outstanding bills from October fest are paid. Went over details in the report, which is available online. Notes

April 15th as last day for demand warrants to be submitted.

CC limit is quarterly max is about $5,200. Annual limit is $22,500 . JJ cautions that we may not have full

approval for a lot of things especially those that are bought on the CC; Quarterly limit is half way there.

Phil Merlin worked out a deal with DONE that One generation will pay all bills and Done will deal out

monies with a demand warrant, as reported indirectly by JJ.

Put on the agenda for next Month that anyone on the agenda with three in excused absences be voted on to

stay on board or not.

33. By-Law Review Committee: (Lace) Eric to submit our bylaws by May 1st after Erick‟s signature is placed on

form.

34. Public Safety Committee: (Linares)

35. Outreach and Youth Committee Report: (Robinson)

36. Planning & Land Use Management Committee: (Popowich)

37. Public Works & Transportation Committee: (Mikaelian)

38. Rules, Elections & By-Laws (REB) Committee: (Lace)

39. Valley Alliance of Neighborhood Council; V.A.N.C. report (Hilliard and Lewis)

VANC cvs mixer was interesting and where Eric met the fire department people so that we could give them

assistance.

40. Good of the Order.

Senior symposium needs volunteers, call 213 252 3335 at the department of aging.

41. Future Agenda Items & other Calendar Events:

Public Safety Committee.

Outreach & Youth Committee.

Public Works & Transportation Committee. 4th

Tuesday

PLUM

42. Adjournment

The public is requested to fill out a “Speaker Card” to address the Board on any agenda item before the Board takes an action. Public comment is limited to 3 minutes per speaker, but the Board has the discretion to modify the amount of time for any speaker. Before a vote on each item any member of the public who has not filled out a “Speaker Card” will be accorded 1 minute to make a statement. This period will not last longer than 5 minutes total. The public may comment on a specific item listed on this agenda when the Board considers that item. When the Board considers the agenda item entitled “Public Comments,” the public has the right to comment on any matter that is within the Board’s jurisdiction. In addition, the members of the public may request and receive copies without undue delay of any documents that are distributed to the Board, unless there is a specific exemption under the Public Records Act that prevents the disclosure of the record. (Govt. Code § 54957.5) The Winnetka Neighborhood Council complies with Title II of the Americans with Disabilities Act and does not discriminate on the basis of any disability. Upon

request, the Winnetka Neighborhood Council will provide reasonable accommodations to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, or other auxiliary aids and/or services may be provided upon request. To ensure the availability of services, please make your

request at least 3 business days (72 hours) prior to the meeting you wish to attend by contacting the Neighborhood Council Secretary at (818) 718-0629, or please send

an e-mail that states the accommodations that you are requesting to sullivang@hotmail.com

SI REQUIERE SERVICIOS DE TRADUCCION, FAVOR DE NOTIFICAR A LA OFICINA 3 Dias de trabajo (72 horas) ANTES DEL EVENTO. SI NECESITA AYUDA CON ESTA AGENDA, POR FAVOR LLAME A NUESTRA OFICINA AL (310) 562-3268.

PROCESS FOR RECONSIDERATION The Board may reconsider and amend its action on items listed on the agenda if that reconsideration takes place immediately following the original action or at the next regular meeting. The Board, on either of these two days, shall: (1) Make a Motion for Reconsideration and, if approved, (2) hear the matter and Take an Action. If the motion to reconsider an action is to be scheduled at the meeting following the original action, then two items shall be placed on the agenda for that meeting: (1) A Motion for Reconsideration on the described matter and (2) a {Proposed} Action should the motion to reconsider be approved. A Board member who has previously voted on the prevailing side of the original action taken can only make a motion for reconsideration. If a motion for reconsideration is not made on the date the action was taken, then a Board member on the prevailing side of the action must submit a memorandum to the Secretary identifying the matter to be reconsidered and a brief description of the reason(s) for requesting reconsideration at the next regular meeting. The aforesaid shall all be in compliance with the Brown Act.

PROCESS FOR FILING A GRIEVANCE Any grievance by a Stakeholder must be submitted in writing to the Secretary of the Board of Directors. The Secretary shall then within no more than 30 days refer the

matter to an ad hoc grievance panel comprised of 3 Stakeholders who are randomly selected by the Council secretary from a list of Stakeholders who have previously expressed an interest in serving from time-time on such a grievance panel. The Secretary will coordinate a time and a place, not to exceed 10 days for the panel to meet

with the person(s) submitting a grievance and to discuss ways in which the dispute may be resolved.

Thereafter, a panel member shall promptly prepare a written report to be forwarded by the Secretary to the Board to be heard at the next board meeting outlining the panels’ collective recommendations for resolving the grievance. The Board of Directors may receive a copy of the panel’s report and recommendations prior to any meeting by the Board, but the matter shall not be discussed among the Board members until the matter is heard at the next regular meeting of the Board pursuant to the Ralph M. Brown Act.

This formal grievance process is not intended to apply to Stakeholders who simply disagree with a position or action taken by the Board at one of its meetings. Those grievances can be aired at the Board meetings. This grievance process is intended to address matters involving procedural disputes, e.g., the Board’s failure to comply with the Board Rules or these Bylaws, or its failure to comply with the City’s Charter, the Plan, local ordinances, and/or State and federal law. In the event that a grievance cannot be resolved through this grievance process, the complainant has the right to appeal the matter to the Department of Neighborhood Empowerment for consideration or dispute resolution.