wireless accounting v10 - avotus · wireless assets, and a safeguard for your next-generation...

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Avotus ICM Wireless Accounting

Avotus wireless accounting enables you to E�ectively manage your wireless usage and costs on an ongoing basis

Avotus Corporation - 1-877-AVOTUS-1 | [email protected] | www.avotus.com

MANAGING WIRELESS EXPENSES

Managing wireless expenses is one of the most critical—and demanding—telecom challenges today. With wireless costs now exceeding landline charges in many companies, analysts estimate that only 10% of all organizations have su�cient visibility into their wireless spending. Analysts also project that over 70% of companies pay for an employee’s entire cell phone bill—including personal calls.

Is there a solution to this problem?Yes. Avotus Wireless Accounting enables you to e�ectively manage your wireless usage and costs on an ongoing basis. You’ll be able to track individual wireless expenses at the employee, departmental and company level. It also supports bill back to account codes. Flexible reporting and analysis capabilities will allow you to tailor your view of wireless spend to re�ect the unique needs of your organization.

By integrating wireless costs with other types of call usage, Avotus Intelligent Communications Management (ICM) provides you with an overall corporate view of you communications costs.

ICM WirelessAccounting enablesyou to:

» Provide employees and their managers with v is ib i l i t y into indiv idual and depar tmental wire less expenditure

» Ident i fy devices with no or l imited usage for potent ia l decommiss ion

» Al locate wire less costs for budgetar y purposes or ex ternal b i l l ing

» I mprove plan choices by ident i fy ing s i tuat ions of over- or under- ut i l izat ion

» Detec t and prevent f raud, abuse and misuse

» Have the detai led information necessar y when negotiat ing with wire less carr iers

Avotus Wireless Accounting includes a number of features to support the unique problems of the wireless environment.

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Web-Based Data Import of Wireless Call Detail InformationImporting Carrier wireless billing data to Avotus Wireless Accounting is as easy as uploading data on a CD from a LAN connected computer. In addition to saving time, importing carrier bills over the web adheres to corporate security and IT policies, ensuring that this third-party data poses no security risk to the company’s system. Import Maps - one of the most unique and valuable features of Avotus Wireless Accounting is the ability to create and

manage an import map for each bill once a �le transfer is complete. This feature gives administrators the ability to quickly and cost-e�ectively respond to changes in carrier bill formats.

Accept/reject verification feature - no need to worry about importing incorrect data or transferring it to the wrong location. The accept/reject features enables you to “undo” any data uploads.

Carrier and Rate Plan ManagementAvotus’ Carrier Management feature enables administrators to

manage an unlimited number of carriers and call types. Since

Carriersoften refer to call types by cryptic values or numeric codes,

Avotus Wireless Accounting enables administrators to map these

to their own corporate de�nitions. The result - meaningful reports

that are easy to understand.

Since each Carrier often also has multiple rate plans, correctly

allocatingcosts has traditionally been a major headache. With

Avotus Rate Plan Management, individual Roaming, Air Time and

Monthly Charges can be correctly and easily allocated to the

department or user that has incurred them. Additionally, once the

costs are imported from the Carriers, Rate Plan Management

supports a number of costing options - the costs can be passed

through, adjusted by a certain percentage for bill back purposes,

or over-ridden with a �xed dollar amount depending on your

corporate policy.

TOTAL SAVINGS GUARANTEE (TSG)Avotus’ Total Savings Guarantee (TSG) is our unprecedented commitment to our customers. Avotus truly believes

that it can save you signi�cant money while enhancing visibility and supporting sound decision-making. TSG is

Avotus’ way of putting OUR money where our mouth is. It is our guarantee to provide the most e�ective solutions

in a manner which creates unique value. TSG demonstrates our con�dence in our capabilities and willingness to

stand behind everything we do. If Avotus does not save you more money than it costs for the engagement, we will

credit you the di�erence. That’s the Avotus Total Savings Guarantee (available on select ICM solutions with

“trackable” savings)

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Personal Call Identi�cation of Wireless CallsWith many individuals using their corporate wireless phone as a personal device,

Avotus Wireless Accounting enables an organization to easily recover the costs of

these calls. Identifying personal calls is as easy as checking a box on a report. The

system also rememberspersonal numbers and enables the employee to generate a

personal call bill with a single click stoke. Wireless Accounting can report on

outstanding balances, payment status and history. Managers can quickly assess

which of their employees have not acknowledged personal calls, not paid for personal

calls, or have paid too much and have a credit balance.

Account Code Charge Back for Wireless CostsWireless phones have freed employees from having to sit at their desk to conduct

business. Lawyers, accountants and other types of high revenue generating

employees regularly use their wireless phones to support clients. This creates an

additional accounting nightmare for an organization to allocate the cost of these calls

and more importantly, the time associated with the call, to clients. With Avotus

Wireless Accounting, calls that are business related can be assigned to an account

code, either by individual call or in groups of calls to a particular number.

Email based noti�cationOnce the monthly wireless bill has been imported, and the administrator is satis�ed

that the data has been uploaded correctly, the administrator can email employees a

link to their individual Personal Call Management screens. After the employee logs,

they can begin categorizing calls instantly – no need to create �lters or search criteria

to �nd their data.

Standard Avotus ICM features andcapabil i t ies:

» Web - based access» Flexible ad hoc repor t ing» Suppor t for mult iple

I nternat ional s i tes and mult iple currencies

» LDAP synchronizat ion and complex hierarchy suppor t

» Usage and cost t rending and forecast ing

» Scalabi l i t y to handle thousands of users

» Mult iple deployment opt ions (onsite, hosted/ASP, outsourced)

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With more than 30 years of industry experience, Avotus is the award-winning provider of Intelligent Communications

Management (ICM) solutions. ICM solutions enable users to optimize, manage and protect against misuse and abuse of

their critical investments in telecom and technology. Avotus’ ICM lifecycle can be deployed in a manner that allows each

engagement to self-fund the next, while putting cash on the client’s bottom line at each step. ICM solutions include:

Enhanced Usage Reporting (EUR) for Uni�ed Communications, Telecom Expense Management (TEM), Intelli-Sourcing and

Wireless Management. Avotus and its partners serve more than 1,000 clients in North America and around the world, many

of which are industry-leading Fortune 5000 companies. ICM is Avotus' Intelligent approach to managing wireline and

wireless assets, and a safeguard for your next-generation communications solutions.

About Avotus

Corporate Headquarters:409 Matheson Blvd EastMississauga, OntarioL4Z 2H2 Phone: +1 (905) 890-9199Fax: +1 (905) [email protected]

Canada - Quebec Province Operations:1590 Ampère St. #102, Boucherville, QuébecCanada J4B 7L4Phone: +1 (450) 641-4041Fax: +1 (450) [email protected]

wireless accounting v10 - avotus · wireless assets, and a safeguard for your next-generation...

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