wivenhoe buying group
TRANSCRIPT
Wivenhoe Buying Group
Maria Iacovou
What we are
• A co-op buying from Infinity Foods– Why Infinity?
• Running 7 or 8 years• 15 or 20 families• Was monthly, now bi-monthly• Order £800-£1600 worth each time• Has “reproduced” twice in its lifetime• Enables members to buy organic and/or fairtrade products at
Tesco Value prices
What we are not
• Not a local food initiative – (though could be linked to one)
• Not much use for supplying perishables – (though could be linked to local meat or vegbox schemes)
• Not a business – (though it could be, if the organiser needed the money)
• Not the basis for a social, political or lifestyle group – (though it could be, if the organiser had time and inclination)
• Not a good way for people to try new products– (can easily do this, but it takes a lot of time)
What happens
10 days beforeEmail members with catalogue and order formGive dates for returning completed orders Give delivery date, ask for help with unpacking
3 [working] days before Collate orders and email to Infinity
Delivery day
Arrange to work at homeAs soon as delivery arrives, text helpersUnpack – sort into pilesCheck pricesOnly then, let anyone take their food away!
3-5 days after Bank cheques
7-10 days after Post cheque to Infinity
What you need to set one up
• A biggish and accessible SPACE for unloading and storage• PEOPLE: 10-20 families
– Not everyone orders every time– Single people often don’t use the required volumes
• TIME: No more than an hour or so in between deliveries– Send out emails– Collate order and send to Infinity
• TIME: A day when you are available/flexible for delivery– Unpacking itself takes only around half an hour
• TIME: Being around for people to pick up their orders • SKILL: Excel, and organisation
Things that can go wrong• SUPPLIER
– Sends the wrong product, or fails to send a product– Doesn’t deliver on time
• MEMBERS– Order stuff they didn’t actually want– Order stuff they thought they wanted but don’t like– Order from outdated catalogue– Phone with orders or amendments
• UNPACKING– Things go into wrong piles, particularly toilet roll and flour– People go home with the wrong things
• ORGANISER– Any number of errors
Other issues
• Taking trade away from local shops– Informal survey of members asking where they shopped– Encouraging results, but stay vigilant
Money
• Cheques or bank transfer– Cash is more problematic
• Payment up front the first time, and on collection thereafter– Or by bank transfer, if they are going to be late collecting
• A deposit of £15 each
back
1 170186 8x100g organicBanana & Blueberry Raw Cracker 3.75 Biscru 22.50 01 170187 8x100g organicFig & Lemon Raw Cracker 3.75 Biscru 22.50 01 170212 18x50g organicDark Chocolate Coated Rice Cakes 1.45 BioFair 16.30 V 3.261 170215 10x60g organicMilk Choc Coated Mini Rice Cakes 2.09 BioFair 13.05 V 2.611 170305 10x2 organicPizza Bases 2.29 Bio-Idea 17.15 01 170315 6x500g organicCrusty White Bread Mix 2.15 Glebe Farm 9.60 01 170316 6x500g organicSeeded Wholemeal Bread Mix 2.15 Glebe Farm 9.60 01 170330 6x375g Gluten & Wheat-Free Bread Mix 2.15 Glebe Farm 9.60 01 170395 12x120g organicSpelt Cakes 1.39 Fiorentini 12.50 01 170425 12x250g organicTraditional Oatcakes 1.59 Clearspring r 14.25 01 170427 12x250g organicSundried Tomato & Herb Oatcakes 1.75 Clearspring r 15.75 01 170430 12x250g organicSea Veg & Black Pepper Oatcakes 1.75 Clearspring r 15.75 01 170455 12x100g organicRice Cakes No Added Salt 0.79 Clearspring 7.10 01 170460 12x100g organicRice Cakes Salted 0.79 Clearspring 7.10 01 170465 12x100g organicRice Cakes Multigrain Salted 0.79 Clearspring 7.10 01 170470 12x130g organicCorn Cakes - no added salt 1.15 Clearspring 10.35 01 170506 12x112g organicTamari Black Sesame Rice Cakes 2.25 Clearspring 16.85 V 3.371 170507 12x150g Miso Rice Cakes 3.19 Clearspring 28.70 01 170511 12x100g organicTeriyaki Rice Cakes 2.25 Clearspring 16.85 V 3.371 170513 12x102g organicTamari Sea Vegetable Rice Cakes 2.25 Clearspring 16.85 V 3.371 170515 12x150g Tamari Garlic Rice Cakes 3.19 Clearspring 28.70 01 170520 12x50g organicRice Crackers - Olive Oil 1.99 Clearspring 17.90 01 170525 12x50g organicRice Crackers - Tamari 1.99 Clearspring 17.90 01 171995 8x300g All Purpose Crumb 2.49 Orgran 14.95 01 172007 6x125g Toasted Corn Crispbread 1.99 Orgran 8.95 01 172012 6x125g Toasted Buckwheat Crispibread 1.99 Orgran 8.95 01 172015 6x125g Toasted Multigrain Crispibread 2.39 Orgran 10.75 01 173005 12x130g organicOriginal Rice Cakes (No.1) 1.49 Kallo Foods 13.40 0
Instructions: 1. Find the item you want in the Excel catalogue.
2. Highlight and copy cells A to K in the relevant row. **don't** copy the whole row - it won't paste properly!
3. Leave column H blank. Type your initials into column A.
4. Type in the number of packs you want
5. The total cost including VAT should be calculated automatically. But check it looks realistic.
6. PLEASE use the current Excel catalogue. Don't cut & paste from an old order form - the prices may be wrong.
Product Pack size Organic?Product description RRP Brand J Price VAT? VAT Number Totalcode per pack per pack ordered cost
0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00
1 170186 8x100g organicBanana & Blueberry Raw Cracker 3.75 Biscru 22.50 01 170187 8x100g organicFig & Lemon Raw Cracker 3.75 Biscru 22.50 01 170212 18x50g organicDark Chocolate Coated Rice Cakes 1.45 BioFair 16.30 V 3.261 170215 10x60g organicMilk Choc Coated Mini Rice Cakes 2.09 BioFair 13.05 V 2.611 170305 10x2 organicPizza Bases 2.29 Bio-Idea 17.15 01 170315 6x500g organicCrusty White Bread Mix 2.15 Glebe Farm 9.60 01 170316 6x500g organicSeeded Wholemeal Bread Mix 2.15 Glebe Farm 9.60 01 170330 6x375g Gluten & Wheat-Free Bread Mix 2.15 Glebe Farm 9.60 01 170395 12x120g organicSpelt Cakes 1.39 Fiorentini 12.50 01 170425 12x250g organicTraditional Oatcakes 1.59 Clearspring r 14.25 01 170427 12x250g organicSundried Tomato & Herb Oatcakes 1.75 Clearspring r 15.75 01 170430 12x250g organicSea Veg & Black Pepper Oatcakes 1.75 Clearspring r 15.75 01 170455 12x100g organicRice Cakes No Added Salt 0.79 Clearspring 7.10 01 170460 12x100g organicRice Cakes Salted 0.79 Clearspring 7.10 01 170465 12x100g organicRice Cakes Multigrain Salted 0.79 Clearspring 7.10 01 170470 12x130g organicCorn Cakes - no added salt 1.15 Clearspring 10.35 01 170506 12x112g organicTamari Black Sesame Rice Cakes 2.25 Clearspring 16.85 V 3.371 170507 12x150g Miso Rice Cakes 3.19 Clearspring 28.70 01 170511 12x100g organicTeriyaki Rice Cakes 2.25 Clearspring 16.85 V 3.371 170513 12x102g organicTamari Sea Vegetable Rice Cakes 2.25 Clearspring 16.85 V 3.371 170515 12x150g Tamari Garlic Rice Cakes 3.19 Clearspring 28.70 01 170520 12x50g organicRice Crackers - Olive Oil 1.99 Clearspring 17.90 01 170525 12x50g organicRice Crackers - Tamari 1.99 Clearspring 17.90 01 171995 8x300g All Purpose Crumb 2.49 Orgran 14.95 01 172007 6x125g Toasted Corn Crispbread 1.99 Orgran 8.95 01 172012 6x125g Toasted Buckwheat Crispibread 1.99 Orgran 8.95 01 172015 6x125g Toasted Multigrain Crispibread 2.39 Orgran 10.75 01 173005 12x130g organicOriginal Rice Cakes (No.1) 1.49 Kallo Foods 13.40 0
Instructions: 1. Find the item you want in the Excel catalogue.
2. Highlight and copy cells A to K in the relevant row. **don't** copy the whole row - it won't paste properly!
3. Leave column H blank. Type your initials into column A.
4. Type in the number of packs you want
5. The total cost including VAT should be calculated automatically. But check it looks realistic.
6. PLEASE use the current Excel catalogue. Don't cut & paste from an old order form - the prices may be wrong.
Product Pack size Organic?Product description RRP Brand J Price VAT? VAT Number Totalcode per pack per pack ordered cost
MI 170506 12x112g organic Tamari Black Sesame Rice Cakes 2.25 Clearspring 16.85 V 3.37 0.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.000.00