wlia emergency management task force. introduction ► video presentation ► purpose ► history ...

WLIA Emergency WLIA Emergency Management Task Management Task

ForceForce

IntroductionIntroduction

►Video PresentationVideo Presentation►PurposePurpose►HistoryHistory

How EMTF was startedHow EMTF was started 11 meetings in 13 months11 meetings in 13 months

►TasksTasks Review of EM plansReview of EM plans Case studiesCase studies

Task Force MembersTask Force MembersChair:Chair: Chris DillerChris Diller Wisconsin Department of Military AffairsWisconsin Department of Military Affairs

Members:Members:Tony BellovaryTony Bellovary Bay-Lake Regional Planning CommissionBay-Lake Regional Planning CommissionJane GrabarskiJane Grabarski Adams County Emergency Management OfficeAdams County Emergency Management OfficeAndrew JenningsAndrew Jennings East Central Regional Planning CommissionEast Central Regional Planning CommissionThom JonesThom Jones Earth Satellite CorporationEarth Satellite CorporationDiane KleiboerDiane Kleiboer Wisconsin Emergency ManagementWisconsin Emergency ManagementLinda C. KollmannLinda C. Kollmann Winnebago County Emergency ManagementWinnebago County Emergency ManagementMike KoutnikMike Koutnik ESRI MinneapolisESRI MinneapolisJim LacyJim Lacy Wisconsin State Cartographer's OfficeWisconsin State Cartographer's OfficeDave LevineDave Levine Winnebago County Planning/GISWinnebago County Planning/GISKent MacLaughlinKent MacLaughlin Wisconsin Emergency ManagementWisconsin Emergency ManagementDavid MockertDavid Mockert Wisconsin Department of AdministrationWisconsin Department of AdministrationJason NybergJason Nyberg Ayres AssociatesAyres AssociatesKen ParsonsKen Parsons Wisconsin Department of Natural ResourcesWisconsin Department of Natural ResourcesLea ShanleyLea Shanley UW-Madison Land Information & Computer Graphics FacilityUW-Madison Land Information & Computer Graphics FacilityJerry SullivanJerry Sullivan Wisconsin Department of AdministrationWisconsin Department of AdministrationDick VragaDick Vraga United States Geological SurveyUnited States Geological Survey

MissionMission

► Identify the needs and scope of a Identify the needs and scope of a statewide emergency management statewide emergency management geospatial strategy. Make geospatial strategy. Make recommendations for the recommendations for the implementation of such a strategy.implementation of such a strategy.

Expected OutcomeExpected Outcome

►Desired tangible work products of the Desired tangible work products of the task force:task force: Build stronger working relationships between the Build stronger working relationships between the

GIS community and emergency managers.GIS community and emergency managers. Design several GIS related workshops and Design several GIS related workshops and

presentations tailored to help emergency presentations tailored to help emergency managers better understand the GIS industry.managers better understand the GIS industry.

A final report with task force findings and A final report with task force findings and recommendations.recommendations.

ObjectivesObjectives

►Objective 1:Objective 1: Bridge communication gap between GIS Bridge communication gap between GIS

and Emergency Management and Emergency Management communities.communities.

►Objective 2:Objective 2: Recommend steps toward developing a Recommend steps toward developing a

statewide geospatial strategy for statewide geospatial strategy for emergency managers.emergency managers.

ObjectivesObjectives

►Objective 3:Objective 3: Recommend how future emergency Recommend how future emergency

management plans might better utilize management plans might better utilize GIS and geospatial data. GIS and geospatial data.

►Objective 4:Objective 4: Identify issues related to emergency Identify issues related to emergency

management datasets, sharing, inventory management datasets, sharing, inventory and access.and access.

Final RecommendationsFinal Recommendations

► CoordinationCoordination► PolicyPolicy► InfrastructureInfrastructure► EducationEducation


► CoordinationCoordination Support the National States Geographic Information Support the National States Geographic Information

Council (NSGIC) recommendations for GIS coordination Council (NSGIC) recommendations for GIS coordination activities.activities.

Identify specific organizations to be involved in the Identify specific organizations to be involved in the development of a statewide geospatial strategy for development of a statewide geospatial strategy for emergency management.emergency management.

Identify emergency management and GIS related political Identify emergency management and GIS related political and administrative leaders in Wisconsin.and administrative leaders in Wisconsin.► Identify administrator of each list of individuals.Identify administrator of each list of individuals.► Include information about responsibilities for each Include information about responsibilities for each

identified individual for a 24 x 7 response.identified individual for a 24 x 7 response.


► CoordinationCoordination Establish guidelines for communication between all Establish guidelines for communication between all

emergency management and GIS functions.emergency management and GIS functions.► Establish communication protocols and participative Establish communication protocols and participative

commitment from public, private, academic, military, and commitment from public, private, academic, military, and native tribal communities for emergency management native tribal communities for emergency management geospatial collaboration. geospatial collaboration.

► Create and manage comprehensive memoranda of Create and manage comprehensive memoranda of

understanding for geospatial and supporting data sharing.understanding for geospatial and supporting data sharing.


► CoordinationCoordination Develop a relationship between emergency management Develop a relationship between emergency management

community and Geographic Information Officer.community and Geographic Information Officer. Identify appropriate roles for various levels and entities in Identify appropriate roles for various levels and entities in

emergency management “hierarchy”.emergency management “hierarchy”.► Recommend that WLIA encourage County LIO’s and Recommend that WLIA encourage County LIO’s and

associated Emergency Management Directors that do not associated Emergency Management Directors that do not have adequate capabilities in GIS to establish relationships have adequate capabilities in GIS to establish relationships with their Regional Planning Commissions, the State GIO, the with their Regional Planning Commissions, the State GIO, the State Division of Emergency Management and The State State Division of Emergency Management and The State Cartographer’s Office (SCO) to ensure they have maps in Cartographer’s Office (SCO) to ensure they have maps in emergency situations.emergency situations.

► Recommend that WLIA encourage LIO’s/GIS personnel and Recommend that WLIA encourage LIO’s/GIS personnel and County emergency management to work together on County emergency management to work together on identifying appropriate roles for various levels of mitigation, identifying appropriate roles for various levels of mitigation, response and recovery and entities in EM hierarchy during response and recovery and entities in EM hierarchy during emergency situations where GIS services are essential.emergency situations where GIS services are essential.


► PolicyPolicy Revive the Wisconsin Land Information Program Annual Revive the Wisconsin Land Information Program Annual

Survey.Survey.► Compile complete and comprehensive list of emergency Compile complete and comprehensive list of emergency

management agencies that have GIS capabilities in WI.management agencies that have GIS capabilities in WI.► Create an annual survey, like the former WLIP survey, that Create an annual survey, like the former WLIP survey, that

includes emergency management related questions.includes emergency management related questions.► Create a comprehensive directory of agencies and Create a comprehensive directory of agencies and

organizations that utilize GIS and inventory all spatial datasets organizations that utilize GIS and inventory all spatial datasets being produced in by these groups.being produced in by these groups.

► Create a comprehensive directory of agencies and Create a comprehensive directory of agencies and organizations data sharing policies.organizations data sharing policies.


► PolicyPolicy Identify barriers for inter-jurisdictional cooperation and Identify barriers for inter-jurisdictional cooperation and

coordination of Emergency Management and GIS related coordination of Emergency Management and GIS related activities.activities.► Emergency Managers, GIS Coordinators, and LIO’s should sit Emergency Managers, GIS Coordinators, and LIO’s should sit

on the same committees.on the same committees.► Create a data sharing mechanism or tool for locating and Create a data sharing mechanism or tool for locating and

obtaining spatial data.obtaining spatial data.► Maintain or create metadata for spatial information and Maintain or create metadata for spatial information and

datasets. datasets. ► Discuss data and software capabilities that effect data sharing Discuss data and software capabilities that effect data sharing

and integration. and integration. ► WEMA and WLIA should each attend the other’s annual WEMA and WLIA should each attend the other’s annual

conference to enhance information sharing.conference to enhance information sharing.► WLIA, WEMA, GIO, and WEM should coordinate together WLIA, WEMA, GIO, and WEM should coordinate together

existing activities, standards, and policies.existing activities, standards, and policies.


► PolicyPolicy Identify barriers for inter-jurisdictional cooperation and Identify barriers for inter-jurisdictional cooperation and

coordination of Emergency Management and GIS related coordination of Emergency Management and GIS related activities.activities.► Create a statewide GIS Users Group which would involve all Create a statewide GIS Users Group which would involve all

agencies and government entities.agencies and government entities.► Create an email list serve which will allow for all to stay informed Create an email list serve which will allow for all to stay informed

of federal, state and local activities, grants, standards, and of federal, state and local activities, grants, standards, and meetings.meetings.

► Create MOU's between agencies and departments for projects and Create MOU's between agencies and departments for projects and data sharing.data sharing.

► Build on the success of the Regional Planning Commission (RPC) Build on the success of the Regional Planning Commission (RPC) Orthophotography consortium project by including all of Wisconsin.Orthophotography consortium project by including all of Wisconsin.

► Work with RPC’s to build partnerships with counties and local Work with RPC’s to build partnerships with counties and local governments.governments.


► PolicyPolicy Identify spatial data needs for Emergency Management.Identify spatial data needs for Emergency Management.

► Reduce duplication of efforts across all levels of government Reduce duplication of efforts across all levels of government ► Work to make geospatial data more accessible, useable, Work to make geospatial data more accessible, useable,

complete, accurate and timely and available to local units of complete, accurate and timely and available to local units of government, public utilities and the public. government, public utilities and the public.

► Improved analysis, decision support and administration.Improved analysis, decision support and administration.► Identify spatial data gaps Identify spatial data gaps


► PolicyPolicy Identify and synthesize information policies related to data Identify and synthesize information policies related to data

security, data sharing, and public access of Emergency security, data sharing, and public access of Emergency Management related spatial data.Management related spatial data.► Establish or assign an interagency workgroup or similar body Establish or assign an interagency workgroup or similar body

to identify and synthesize information policies.to identify and synthesize information policies.► Revive the Wisconsin Land Information Program (WLIP) Annual Revive the Wisconsin Land Information Program (WLIP) Annual

Survey.Survey.► Create a centralized, statewide inventory tool. Create a centralized, statewide inventory tool. ► Engage all stakeholders, GIS professionals, emergency Engage all stakeholders, GIS professionals, emergency

management, law enforcement, public health, private citizens, management, law enforcement, public health, private citizens, in the decision-making process concerning spatial data and in the decision-making process concerning spatial data and what policies should be adopted. what policies should be adopted.


► PolicyPolicy Identify and synthesize information policies related to data Identify and synthesize information policies related to data

security, data sharing, and public access of Emergency security, data sharing, and public access of Emergency Management related spatial data.Management related spatial data.► Develop and adopt statewide, Emergency Management Develop and adopt statewide, Emergency Management

related spatial data policy standards or guidelines, including related spatial data policy standards or guidelines, including Standard Operating Procedures (SOP’s). Standard Operating Procedures (SOP’s).

► Develop guidelines to ensure compliance with appropriate Develop guidelines to ensure compliance with appropriate sections of the Wisconsin State Statutes and Federal law on sections of the Wisconsin State Statutes and Federal law on information privacy as well as open records.information privacy as well as open records.

► Promote the importance of information sharing by assigning Promote the importance of information sharing by assigning personnel, dedicating resources, and providing personnel, dedicating resources, and providing encouragement for GIS and Emergency Management data encouragement for GIS and Emergency Management data sharing.sharing.


► InfrastructureInfrastructure A statewide infrastructure plan is needed to support data A statewide infrastructure plan is needed to support data

sharing at all levels of government in Wisconsin.sharing at all levels of government in Wisconsin. Develop GIS Technical Assistance for Emergency Management Develop GIS Technical Assistance for Emergency Management

Agencies.Agencies.► Two kinds of assistance required: GIS technical standards and Two kinds of assistance required: GIS technical standards and

Direct technical assistance.Direct technical assistance.► Form a task force to define GIS technical standards for sharing of Form a task force to define GIS technical standards for sharing of

and providing real-time access to “minimal essential datasets”. and providing real-time access to “minimal essential datasets”. ► Form a task force to:Form a task force to:

1.1. Define the need for GIS technical assistance in Wisconsin emergency Define the need for GIS technical assistance in Wisconsin emergency management agencies.management agencies.

2.2. Develop a proposal for meeting the technical assistance needs of Develop a proposal for meeting the technical assistance needs of emergency management agencies.emergency management agencies.

3.3. Promote and advocate for the implementation of the proposal to Promote and advocate for the implementation of the proposal to facilitate the availability of GIS technical assistance.facilitate the availability of GIS technical assistance.


► InfrastructureInfrastructure Identify funding strategies for deploying GIS Identify funding strategies for deploying GIS

infrastructure and support in emergency management.infrastructure and support in emergency management.► Identify and itemize all geospatial funding sources (e.g.. Identify and itemize all geospatial funding sources (e.g..

USGS CAP awards, DHS equipment grants, etc.)USGS CAP awards, DHS equipment grants, etc.)► Identify and list contacts for each funding source.Identify and list contacts for each funding source.► Establish and maintain formal communications with each Establish and maintain formal communications with each

funding organization.funding organization.► Coordinate a statewide geospatial funding strategy with the Coordinate a statewide geospatial funding strategy with the

State GIO.State GIO.► Communicate the funding strategy with WLIA membership.Communicate the funding strategy with WLIA membership.


► EducationEducation Communicate WEM GIS Needs Assessment to emergency Communicate WEM GIS Needs Assessment to emergency

managers and to the GIS community.managers and to the GIS community. Develop a training strategy to facilitate cross Develop a training strategy to facilitate cross

communication between GIS and Emergency Management communication between GIS and Emergency Management personnel.personnel.


► EducationEducation Educate the Emergency Management community about GIS Educate the Emergency Management community about GIS

and other spatial technologies.and other spatial technologies.► Create a formal dialog between the WLIA and Wisconsin Create a formal dialog between the WLIA and Wisconsin

Emergency Management.Emergency Management.► Create a formal dialog between the WLIA and Wisconsin Create a formal dialog between the WLIA and Wisconsin

Emergency Management Association (WEMA), including Emergency Management Association (WEMA), including participation at WEMA events.participation at WEMA events.

► Attend the Annual Governor’s Conference on Emergency Attend the Annual Governor’s Conference on Emergency Management and Homeland Security, sponsored by Wisconsin Management and Homeland Security, sponsored by Wisconsin Emergency Management.Emergency Management.

► Publish emergency management GIS “Success Stories” in the Publish emergency management GIS “Success Stories” in the WLIA WLIA Land Records QuarterlyLand Records Quarterly..

► Offer targeted training workshops for emergency managers at Offer targeted training workshops for emergency managers at the WLIA annual conference.the WLIA annual conference.

Next StepsNext Steps

► WLIA Board review.WLIA Board review.► WLIA presents the report to the state GIO.WLIA presents the report to the state GIO.► WLIA presents the report to WEM, WEMA and NENA.WLIA presents the report to WEM, WEMA and NENA.► WLIA develops a strategy for disseminating WLIA develops a strategy for disseminating

the report (Website, articles, email, etc.).the report (Website, articles, email, etc.).► WLIA develops a plan to address each of the WLIA develops a plan to address each of the

recommendations.recommendations.

Questions?Questions?

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