wolrd of project managment with casestudy 1
DESCRIPTION
Chapter 1 : Wolrd of Project Managment Outline : What is a project ? Project Management Vs. General Management . The three goals of a project . The life cycle of a project . Methods of selecting projects . Risk Management . Project portofilio process . Case Study : United Screen PrintersTRANSCRIPT
The World of Project Management
Moustafa Mohamed Ali
Mo’men Mohamed Ibrahim
Mohamed Megahed Khalf
Mina Abdo Hakeem
Key Points
• What is a project ?
• Project Management Vs. General Management .
• The three goals of a project .
• The life cycle of a project .
• Methods of selecting projects .
• Risk Management .
• Project portofilio process .
What is a project ?
• A project is a set of tasks , each task is specific and unique with a specific deliverables for a specific need or purpose .
• Characteristics of a project
• Unique
• Have Scpecfic Deliverable
• Timely
• Why a project ?• To fix the reponsability and authority to achieve organizational goals on
an individual
Common Characteristics of Projects
• Multidisciplinary .
• Complex : People with different kinds of Knowledge.
• Conflict : Inseparable companions• the budget & schedule
• client desires and project team.
• between project team’s members.
Project Management Vs. General Management
PROJECT MANAGEMENT GENERAL MANAGEMENT
Everything is an exception Manage by exception
Project Manager must be creative , flexible and problem solver It just need a good project manager
Scope(Project deliverables ) and due date determine its plan
Need a good planning to achieve success
It can cross the organization boundaries
Rarely crossing organizational boundaries
Negotiation
• Why ?• So that he can get the cooperation of other departments in the
organization to supply him with technology, information , resources … etc
• Win-Lose situations • Like buying a car or a house the less you pay the less profit the
seller gets.
• Win-Win situations• It’s a mandatory within the organizations.
The three goals of a project
Life Cycle of a project
• S Shape goes from SLOW Start to Fast Then Slow
• J Shape goes from SLOW to Fast
Selecting Projects
• There are two primary methods for selecting a project• Nonnumeric selection
• Numeric selection
Nonnumeric Selection Methods
• The Sacred Cow• Just do it .. !?
• The Operating Necessity• Is it necessary .. !?
• Comparative Benefits• Divide these project to categories like (Good – Fair – Poor ) if a
one group have more than 8 projects keep dividing like (Good plus – Good minus ) till no groups have more than 8 projects.
Numeric selection
• The Payback Period .
• Net Present Value (NPV) .
Risk Management
• uncertainties found during projects :• Project completion time
• the availability and costs of key resources
• the timing of solutions to technological problems
• the whims of a client
• the actions taken by competitors
Project portofilio process
• Project portofilio process (PPP) attempts to link the organization’s projects directly to the goals and strategy of the organization.
• also a means for monitoring and controlling the organization’s strategic projects .
Steps for The Project Portfolio Process
• Establish a Project Council .
• Identify Project Categories and Criteria .
• Collect Project Data .
• Assess Resource Availability .
• Reduce the Project and Criteria Set .
• Prioritize the Projects within Categories .
• Implement the Process .
Case Study
United Screen Printers
Introduction
• United Screen Printers (USP) produces a wide range of decals for displaying promotional messages on fleet vehicles vehicles(including delivery vans, eighteen - wheelers, and aircraft).
• Although it is one of the oldest forms of printing, screen printing is superior to most of the more modern approaches..why ?!!!• Screen printing works by blocking out areas on a silk screen .
Problem
• USP is about to begin its annual evaluation of proposed projects. Six projects have been proposed as described .
• USP currently has annual sales of approximately $7 million. It typically allocates up to 10 percent of sales to these types of projects.
1-Purchase new large press
• There is currently a three - and - a-half to four - week backlog in the screen printing department
• USP ’ s total lead - time is 4 to 6 weeks instead of average lead - time of 3.5 to 4 weeks (13 % early – 38% on time -49 %late) , 75 percent of the backlog is waiting for press 6.
• press 6 is in dire need of replacement parts but USP has been unable thus far to locate a source for these parts .
• cost for purchasing a new large press is $160,000
• Achieve jobs 50 % to 100 % faster than press 6, the payback period for a new large press would be one year.
2-Build new headquarters
• company needs to have a strong corporate identity.
• improve operating efficiencies.
• Cost $4 million so too risky !! increase the company ’ s debt.
3-Pursue ISO 9000 certification
• Customers assurance .
• improve its processes .
• $250,000 to $300,000 and would take one year to complete
4-Develop formal procedure for mixing inks
• a highly specialized skill.
• consumes 2 – 3 hours of the team leader ’ s time each day(annually $25.000).
• focus on developing ink formulas to make this task: more routine.
less specialized.
Subjective.
• estimated cost $10,000.
5- Purchase and install equipment to produce four-color positives in - house
• lead-time to have positives made by an outside supplier is typically one week and costs $1,500 to $6,000.
• Estimated cost of purchasing the equipment is approximately $150,000 plus $25,000 for installation and training.
• cost of producing positives in house are estimated to be $375 per job.
• When produced in - house, the lead-time is approximately an hour - and - a - half.
6- Purchase inkjet printers
• six inkjet printers at a cost of $140,000 will provide the equivalent capacity of a new large screen printing press.
• The major disadvantage is that compared to the screen printing process, the outdoor durability is more limited.
• inkjet printers are more economical for small orders, while screen printing presses are more economical for large orders.
Questions
1-Agregate plan
Criteria
• Increase the trust between the incorporation
• Increase productivity
• Don’t cross the limited budget
• Risk management budget
Recommended projects
• Purchase new large press
• Pursue ISO 9000 certifi cation
• Total Cost = $700.000 – $460.000 = $240.000
• Risk managemnt cost : $240.000
End of Presentation
Thank you ,,,