women enterprise fundwef.co.ke/images/pre_qualification.pdf · women enterprise fund will select...

of 19 – Prequalification / Registration of suppliers 2019-2021

WOMEN ENTERPRISE FUND Telegrams: “JAMAA”, Nairobi

Telephone: Nairobi 2727980-4

Fax: 608737/2734417

NSSF Blg, Block ‘A’, Eastern Wing, 11th Floor P. O. BOX 17126 - 00100 NAIROBI Email: [email protected] Website: www.wef.co.ke

REQUEST FOR PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS

FY 2019-2021

WEF/PQ/……………………………………………………/2019-2021

Supply & Delivery of …………………………………………………….

………………………………………………………………………………..

The Chief Executive/Director

Women Enterprise Fund P.O. Box 17126-00100

NAIROBI

mailto:[email protected]

http://www.wef.co.ke/


TABLE OF CONTENTS

SECTION A: LETTER OF INVITATION ………………………………………………….…………….…….3

TENDER NOTICE…………………………………………………………………………….4

SECTION B: INSTRUCTIONS TO CANDIDATES……………………………..………………………7


SECTION A

LETTER OF INVITATION

Women Enterprise Fund desires to engage the services of suitably qualified and experienced candidates under various assignments to be undertaken in the financial years 2019-2020 and 2020- 2021.

Consequently, The Fund invites you to submit your pre-qualification/Registration documents in accordance with the instructions to candidates.

The successful candidate will be selected under the selection procedure described in the pre-qualification/registration document.

Please submit your sealed proposals, as detailed in this document, to:

The Chief Executive/Director,

Women Enterprise Fund

P.O. Box 17126-00100

NAIROBI.


WOMEN ENTERPRISEFUND

TENDER NOTICE

PREQUALIFICATION/REGISTRATION OF SUPPLIERS FOR 2019-2021FY

Women Enterprise Fund intends to prequalify/register suppliers for 2019-2020 and 2020 - 2021 FY. Interested and eligible candidates are hereby invited to apply.

CATEGORY A: RESERVED FOR THE YOUTH, WOMEN AND PERSONS

LIVING WITH DISABILITIES.

TENDER NO. TENDER DESCRIPTION REGIONS

SUPPLY OF GOODS

WEF/PQ/A1/2019-21 Supply & Delivery of general office stationeries HQs

WEF/PQ/A2/2019-21 Supply & Delivery of Staff uniforms & foot wear HQs

WEF/PQ/A3/2019-21 Supply & Delivery of Office Furniture’s, Fittings HQs and Office Equipment

WEF/PQ/A4/2019-21 Supply & Delivery of Motor Vehicle Tyres, HQs, Mombasa, Nakuru,

Tubes and Batteries Kakamega, Garissa, Embu,

Kisumu,Malindi and Nyeri

WEF/PQ/A5/2019-21 Supply & Delivery of Newspapers & Magazines HQs

WEF/PQ/A6/2019-21 Supply & Delivery of Electronics, HQs, Mombasa, Nakuru, Telecommunication Equipment and Public Kakamega, Garissa, Embu, Address System Kisumu and Nyeri

WEF/PQ/A7/2019-21 Supply & Delivery of Bottled Mineral Water HQs

WEF/PQ/A8/2019-21 Supply & Delivery of Fresh Processed Milk HQs, Mombasa, Nakuru,

Kakamega, Garrisa, Embu, Kisumu and Nyeri

WEF/PQ/A9/2019-21 Supply & Delivery of Software and Computer HQs Accessories

WEF/PQ/A10/2019-21 Supply & Delivery of Electrical items, Fittings & HQs, Mombasa, Nakuru, Electronics- i.e. bulbs Kakamega, Garissa, Embu, Kisumu and Nyeri

WEF/PQ/A11/2019-21 HQs, Mombasa, Nakuru, Provision of Graphic design & Sign works e.g. Kakamega, Garrisa, Embu, Door labels, Signboards etc. Kisumu and Nyeri

WEF/PQ/A12/2019-21 Provision of Hire Services for Tents, Chairs, HQs, Mombasa, Nakuru,

Public Address system & decoration for events. Kakamega, Garrisa, Embu,

Kisumu and Nyeri

WEF/PQ/A13/2019-21 Supply And Delivery of promotional items i.e. HQs

T. Shirts, Lessos, Brochures, Banners etc.

WEF/PQ/A14/2019-21 Provision of air ticketing & travel arrangements HQs

WEF/PQ/A15/2019-21 Supply and delivery of computers, laptops, HQs printers, Ups, Ipads, Server,Windows etc.

WEF/PQ/A16/2019-21 Provision of General printing Services i.e staff HQs

Telegrams: “JAMAA”, Nairobi

Telephone: Nairobi 2727980-4

Fax: 608737/2734417

Cell Phone: 0714 606 845

NSSF Blg, Block ‘A’, Eastern Wing, 11th

Floor

P. O. BOX 17126 - 00100

NAIROBI

Email: [email protected]

Website: http://www.wef.co.ke


identification cards, business cards etc.

WEF/PQ/A17/2019-21 Provision of taxi, Vans hire services and airport HQs, Mombasa, Nakuru,

transfers Kakamega, Garrisa, Embu,

Kisumu,

WEF/PQ/A18/2019-21 Development, Supply & delivery of branded accountable documents HQs

– LPO, LSO, Loan trackers etc.

CATEGORY B: PRE

- QUALIFICATION OF SUPPLIERS OPEN TO ALL ELIGIBLE FIRMS

Tender No. SUPPLY OF GOODS REGIONS

WEF/PQ/B1/2019-21

Supply, Delivery, Installation & Commissioning of Computer Hardware & Software. HQs,

WEF/PQ/B2/2019-21 Provision of Asset Tagging Services HQs,

WEF/PQ/B3/2019-21 Supply & delivery of Office Furnishings and HQs, Mombasa, Nakuru,

Fittings Kakamega, Garrisa, Embu,

e.g. curtains, carpets, blinders etc. Kisumu and Nyeri

WEF/PQ/B4/2019-21 Supply, Installation & Commissioning of HQs

structured cabling (IP) PABX, networking

Equipment.

WEF/PQ/B5/2019-21 Supply & Delivery of Audio-Visual Items e.g. HQs,

LCD Projectors, Cameras etc.

PROVISION OF SERVICES

WEF/PQ/B6/2019-21 Provision of website design services HQs

WEF/PQ/B7/2019-21 Provision of Consultancy Services on the HQs

evaluation of Financial Intermediaries

WEF/PQ/B8/2019-21 Provision of Fumigation, Pest Control & HQs

Sanitary Services

WEF/PQ/B9/2019-21

Provision of Repair & Maintenance of Motor Vehicles Services (Panel Beating, Spray Painting etc.

HQs, Mombasa, Nakuru,

Kakamega, Garrisa, Embu, Kisumu, Malindi, Eldoret & Nyeri

WEF/PQ/B10/2019-21 Provision of Artwork Design Services HQs

WEF/PQ/B11/2019-21 Provisions of Data Backup and Recovery services HQs

WEF/PQ/B12/2019-21 Provision of Repair & Servicing of Office HQs

Equipment e.g. Photocopiers, water

dispenser, computers/laptops, printers, LCD screens & projectors etc ( Hp & Kyocera)

Provision of Consultancy for ISO HQs

WEF/PQ/B13/2019-21 Certification and QMS Training services

WEF/PQ/B14/2019-21 Provision of Group Medical Insurance Cover HQs Services & Group Life/WIBA/GPA

WEF/PQ/B15/2019-21 Provision of General insurance services HQs

WEF/PQ/B16/2019-21 Provision of baseline survey, human HQs

resource training, development services,

customer satisfaction, staff competency,

work environment, drug/alcohol and

Substance abuse.

WEF/PQ/B17/2019-21 Provision of consultancy services on HQs

Environmental impact assessment &


Environmental audit.

WEF/PQ/B18/2019-21 Provision of Property Valuation Services- i.e land, Motor vehicles HQs, Mombasa, Nakuru,

Kakamega, Garrisa, Embu, Kisumu, Nyeri

WEF/PQ/B19/2019-21 Provision of feasibility study on County need assessment on Funds products & services HQs,

WEF/PQ/B20/2019-21 Provision of Media Liaison Services, Public HQs

Relation & Advertising, blogging, News editors and reputation consultancy services.

WEF/PQ/B21/2019-21 Provision of Auctioneering Services HQs, Mombasa, Nakuru,

Kakamega, Garissa, Embu,

Kisumu, Kisii, Eldoret & Nyeri

WEF/PQ/B22/2019-21 Provision of Office Design and Partitioning Services

HQs, Mombasa, Nakuru, Kakamega, Garissa, Embu, Kisumu, Malindi, Eldoret, Machakos, Kapenguria, Kisii & Samburu.

WEF/PQ/B23/2019-21 Provision of Legal Services HQs

WEF/PQ/B24/2019-21 Provision on Product Development / HQs

Communication strategy

WEF/PQ/B25/2019-21 Provision of Internet Services Providers HQs

WEF/PQ/B26/2019-21 Provision of consultancy services on HQs

Strategic Planning and Monitoring & Evaluation

WEF/PQ/B27/2019-21 HQs, Mombasa, Nakuru,

Provision of Conference & Accommodation Kakamega, Garissa, Embu,

services Kisumu,

WEF/PQ/B28/2019-21 Provision of Cleaning Services HQs, Mombasa, Nakuru,

Kakamega, Garissa, Embu,

Kisumu, Malindi, Kisii, Kapenguria, Machakos, Samburu & Eldoret

WEF/PQ/B29/2019-21 Provision of Car Tracking Services (Fleet HQs,

Management)

WEF/PQ/B30/2019-21 Provision of Debt Collectors & Private HQs

Investigation Services

WEF/PQ/B31/2019-21 Provision of credit training to loan officers HQs

WEF/PQ/B32/2019-21 Provision of business services providers- HQs

(Social Media, Business club & Networking

WEF/PQ/B33/2019-21 Provision of Forensic Audit Services HQs

WEF/PQ/B34/2019-21 Provision of Credit Referencing Services HQs

WEF/PQ/B35/2019-21 Provision of Internal Audit Quality HQs

Assessments Services

WEF/PQ/B36/2019-21 Production of Documentary, Photography, HQs Videographer and Advertisement services

WEF/PQ/B37/2019-21 Provisions of Corporate Social Investment HQs

WEF/PQ/B38/2019-21 Provisions of Professional data analysis HQs

The above pre-qualification/Registration document can be downloaded and printed from Women Enterprise Fund Website www.wef.co.ke free of charge.



The Youth, women and persons living with disabilities MUST have a valid

Access to Government Procurement Opportunities (AGPO) certificate

and other relevant documents. They should submit copies of their registration

certificates together with this pre-qualification document for registration.

Interested and eligible candidates may obtain further information from and inspect the tender documents at the Procurement Office at Women

Enterprise Fund, NSSF building, Block A Eastern wing 11th

floor during official working hours from 8.00 am - 5.00 pm local time from Monday to Friday except during lunch time, weekends and public holidays.

Completed pre-qualification documents enclosed in plain sealed envelope clearly marked with ‘’Category No. and Category Description‘’ as described in the Tender Notice should be addressed to:

Chief Executive/Director, Women Enterprise Fund, P.O. Box 17126-00100, NAIROBI.

And be deposited in the Tender Box situated at the main entrance to the Procurement Office or sent by post / courier so as to reach the above address on or before Wednesday, 29th May, 2019 at 11.30 am.

Opening of the pre -qualification documents will be done publicly immediately after closing time in the Fund Boardroom in the presence of the bidders or their representatives who choose to attend.

NB. 1. All current pre-qualified suppliers MUST APPLY afresh. 2. Youth, Women and persons living with disability are encouraged to apply. 3. To accord other AGPO members opportunity to participate, the Fund will only Register a firm in ONE category under Preference and Reservation.


SECTION B (i)

INSTRUCTIONS TO CANDIDATES

Introduction

Women Enterprise Fund will select candidates among those that submit documents, in accordance with the method of selection detailed under this section.

The candidates are invited to submit documents required for assignment applied for. In this Selection procedure, the firm that attains the pass marks of 60 points out of 100 points specified in the criteria will be considered for pre-qualification.

Pre-qualified candidates will be asked to give quotations for items required during the Financial year on “as and when need arises” basis

Pre-qualification documents MUST be submitted in English language.

Clarifications

Clarifications on this Pre-qualification document may be requested before the submission date specified below.

The address for requesting clarifications is:

The Chief Executive/Director, Women Enterprise Fund, P.O. Box 17126-00100, NAIROBI. Tel: 0714606845


Information on the outer envelope should also include: FOR OFFICIAL USE ONLY

DESCRIPTION: “PREQUALIFICATION OF SUPPLIERS FOR THE PERIOD 1ST

JULY 2019 TO 30TH

JUNE 2021’’

REF NO: WEF/PQ/…………… /2019-2021

The Prequalification/registration submission must be done not later than the date specified in the advertisement. The number of points to be given under each of the evaluation criteria is:

Supplier availability 20 Points Supplier relevance & experience 30 Points Supplier capability 25 Points Legality of supplier business 25 Points

Total points: 100 Points

Pass mark 60 Points

(The firm that attains the pass mark of 60 points out of 100 points will be considered for prequalification EXCEPT for Youth, Women and Persons living with disability only which must include valid Registration certificate from National Treasury).

NB: A firm is not allowed to apply for more than one category under AGPO. If it does so, it will be placed where it enjoys the HIGHEST ADVANTAGE.


SECTION B (ii): CRITERIA FOR EVALUATION OF ALL SUPPLIERS

The evaluation committee, as a whole, and each of its members individually, shall evaluate the documents on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria, sub-criteria and point system as specified in this criteria.

All bidders will be subjected to a preliminary evaluation procedure to determine the responsiveness of each tender to the terms of reference before the Selection procedure described below is applied EXCEPT for Youth, Women and Persons living with

Disability who need only to attach certificate of registration from The National Treasury (-AGPO, Valid Tax Compliance and Registration certificate.)

B (ii).1 PRELIMINARY EVALUATION CRITERIA

Firms that are not found to be responsive to the terms of reference will be eliminated at this stage.

The grounds for elimination of applicants at preliminary stage are listed below.

1. Failure to submit the pre-qualification documents in the required format and failure to submit all the required documents.

2. Failure to authorize the tender through signing and officially stamping the Prequalification submission form by the person authorized to do so.

3. Failure to submit fully authorized and duly signed C.Vs of staff. 4. Lack of telephone/voice communication facility that is working and reliable. 5. Applying for tender on items/goods or services which you don’t deal in, not ever

supplied /rendered. 6. If the firm is in a black list or debarment list from participating in Public

Procurement. 7. If the firm has not renewed legal and statutory documents that are due for

renewal at the time the tender is being submitted; i.e tax compliance , AGPO among others,

8. If the applicant is proved to have cheated in the documents that are submitted. 9. Failure to submit the number of copies required (One Copy).


FOR OFFICIAL USE ONLY

20 Points

B (ii). 2 EVALUATION CRITERIA (SELECTION PROCEDURE)

Candidates are requested to read this section carefully before filling in any information.

B (ii).2.1 SUPPLIER AVAILABILITY Points Points Awarded

Registered Name 3 points

Physical Address 3 points

Town/city 2 points

Street: 2 points

Floor 2 points

Door No. 1 point

Other Land Mark 1 point

Drawing/Map etc I point

Telephone Address I point

Email address 2 points

Postal Address 2 points

Total 20 Points


B (ii) .2.2: SUPPLIER RELEVANCE & EXPERIENCE 30 Points

B (ii).2.2 Points Awarded SUPPLIER RELEVANCE & EXPERIENCE Points

Nature of Business related to the tender applied for:

(10 points)

(Registration as a dealer/agent/core business

Nature of Business related to the tender applied for:

(

Manufacturer/processor/maker (5 points)

Usual Business transacted for the last 5 years

Any one related worth Ksh. 500,000.00 or more (At

least 5 assignments) (5 points)

Relevant Government or State Corporations tenders (5 points)

awarded for the last 5 years.

Authentic recommendation by any two clients

served in the last 1 year. (5 points)


Rating: (maximum 5 points)

Excellent – 5 points Very good – 4 points

Good – 3 points

Fair – 2 points

Poor – 1 point

Nil – 0 point

Total 30 Points


25 Points

Points

BII.2.3 SUPPLIER CAPABILITY Points Awarded

TECHNICAL CAPABILITY

Competence & experience of key professional staff 5 points

FINANCIAL CAPABILITY

Audited reports for the last 2 years 5 points

TERMS OF CREDIT

(TICK ONE)

Cash 1 point

30 days credit 2 points



Over 90 days credit 5 points

TOTAL 25 points


25 Points

Points B (ii).2.4 LEGALITY OF SUPPLIER BUSINESS Points Awarded

MANDATORY REGISTRATIONS / REGULATORY

REGISTRATIONS:

Renewed Certificates, Registrations, Licenses & AGPO 5 points

Letters of Introduction from clients & testimonials 5 points

Copy of PIN Certificate of firm / individual 5 points

Copy of VAT Registration/Exemption 5 points

Copy of Valid Tax compliance Certificate 5 points

TOTAL 25 points


B (iii) SUPPLIER PERFORMANCE PROFILES

B (iii) 1 RATING OF TWO CLIENTS SERVED IN THE LAST ONE YEAR (To be filled by the client)

Client No. Name & full Category of Value in Rating of the address of goods or Kshs. Supplier’s client services services

rendered (Please tick)

1 Excellent

Very good

Good

Fair

Poor

Name of

officer

recommending

on behalf of

the client

Designation

Signature

Official Stamp


Client No. Name & full Category of Value in Rating of the

address of goods or Kshs. Supplier’s

client services services

rendered (Please tick)

2 Excellent

Very good

Good

Fair

Poor

Name of

officer

recommending

on behalf of

the client

Designation

Signature

Official Stamp

B. (iii) SUPPLIER LITIGATION HISTORY

Case No. Name of respondent Name of applicant Arbitrator Outcome Remarks

1.

2.

3.

NB: You may attach additional sheet using the above format.


B. IV PRE-QUALIFICATION STANDARD FORMS

These forms shall include

a) Prequalification submission form

b) Format for submission of Supplier’s references at least 2 No. last 5 years.

c) Format of curriculum vitae (CV) for staff to be involved in the tender.


B. IV.1 PRE-QUALIFICATION SUBMISION FORM

Date __________________

To: _________________________________________

[Name and address of client]

Ladies/Gentlemen:

We, the undersigned, submit our pre-qualification form for_____________________ _________________________________ I n accordance with [Title of

prequalification]

Request for Prequalification No………………………………………………

[Tender Number] Dated_________________________and our proposal. We are hereby submitting our Prequalification documents, which includes the following attachments:

………………………………………………………………………………………………………

……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ……………………………………………………………………………………………………… ………………………………………………………………………………………………………

………………………………………………………………………………………………………

Our Price list as submitted by us shall be binding upon us up to expiration of the validity period specified in the instructions to Candidates.

We understand you are not bound to accept any application you receive.

We remain,

Yours sincerely,

________________________________________[ Authorized Signature]

________________________________________[ Name and Title of Signature]

________________________________________[ Name of Applicant]

________________________________________[ Address]


B.IV.2 FORMAT FOR SUBMISION OF CANDIDATES’S REFERENCES

Relevant Services Carried Out in the Last Five Years that Best Illustrate Qualification

Using the format below, provide information on each assignment for which you either individually as a corporate entity or in association, was legally contracted.

Assignment Name: Country

______________________________________________________________________

Location within Country

_______________________________________________________________________

Name of Client

______________________________________________________________________

Address

_______________________________________________________________________

Start Date (Month/Year): Completion Date Approx. Value Of Services (Kshs)

(Month/Year):

_______________________________________________________________________

Narrative Description of assignment

_______________________________________________________________________

Description of Actual services Provided

_______________________________________________________________________

Supplier’s Name: _____________________________________________________

Name and title of signatory: _____________________________________________


FORMAT OF CURRICULUM VIATE (CV) FOR STAFF TO BE B.IV.3 INVOLVED IN THE ASSIGNMENT

Proposed Position:

____________________________________________

Name of Staff:

____________________________________________

Profession:

____________________________________________

Date of Birth:

____________________________________________

Years with firm: _________________Nationality:____________________

[Give an outline of staff member’s experience and training most pertinent to task on assignment. Describe degree of responsibility held by staff member on relevant previous assignments and give

dates and locations).

EDUCATION: [Summarize college/University and other specialized education of staff

member, giving names of schools, dates attended and degree (obtained)

_________________________________________________________

______ EMPLOYMENT RECORD:

[Starting with present position, list in reverse order every employment held. List all positions held by staff member since graduation, giving dates, names of employing organization, titles of positions held, and locations of assignments]

CERTIFICATION:

I, the undersigned, certify that these data correctly describe me, my qualifications, and my experience ____________Date___________

[Signature of staff member)

_____________________________________________ Date;_____________

[Signature of authorized representative of the supplier] Full name, address and contact numbers of staff Member

__________________________________________________________ Full name, address and contact numbers of authorized representative:

____________________________________________________________


CONFIDENTIAL BUSINESS QUESTIONAIRE You are requested to give the particulars indicated in part 1 and either part 2 (a) 2 (b) or whichever applies to your type of business. You are advised that it is a serious offence to give false information on this Form.

Part 1 – General

Business Name…………………………………..………………………………………………….

Location of business premises; Country/Town………………………………………….

Plot No…………………………………………..………Street/Road…………………………… Postal Address……………………………………………..Tel No……………………………

Nature of Business……………………………………………………………………………….

Current Trade Licenses No…………………………Expiring date………………………… Maximum

value of business which you can handle at any time: Kshs……………. …….

Nature of your bankers………………………………………………………………………

Branch …………………………………………………………………………………………

Part 2 (a)- Sole Proprietor

Your name in full……………………………………….Age……………………………

Nationality……………………………………………………Country of origin……………

Citizenship details……………………………………………………………………………

Part 2 (b) – Partnership Give details of partners as follows:

Name in full Nationality Citizenship Details Shares

1 ……………………………………………………………………………………………………

2 ……………………………………………………………………………………………………

3 …………………………………………………………………………………………………… I certify that the information above is correct. Full name and designation of authorized signatory.

……………………………………………………………………………………………………

Date………………………………………………………..Signed…………………………

NB: Bidders are advised to confirm their responsiveness on our website as from 1st July, 2019 by login in to Website: www.wef.co.ke


women enterprise fundwef.co.ke/images/pre_qualification.pdf · women enterprise fund will select...

Documents