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Woodland Trails Scout Reservation
Woodland Trails
Scout Reservation
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TABLE OF CONTENTS
Letter to Unit Leaders 1
Woodland Trails Contact Information 2
Meetings & Dates 3 Important Dates
Deadlines to Remember
Pre-Camp Meeting
Fee & Payment Information 4 Deposits
Adult Registration
Tag-A-Longs
Unit Leadership
Campsites 5 Tents
Cots
Campsite Visitations
Wildlife
Campsite Equipment
Campfires
Site Reservations
Online Registration system 7 Sign-up Procedures
Proof of Insurance
Tour Plans
Financial Polities 8 Camperships
Refund Policy
Helpful Hints 9 Online Tips
Gen Involved!
Unit Leader Responsibilities
Homesickness
Discipline of Campers
Dining Hall 11 Hours of Service
Dining Hall Staff
Food Allergies
Tips to Remember
Procedures
Waiter Report Times
Waiter Responsibilities
Camp Rules 13 Prohibited Items
Fuels
Pets
Hazing/Initiations/Secret
Ceremonies
Pranks
Quiet Hours
Smoking
Off Limits Areas
Pocketknives
Camper Security
Buddy System
Firewood
Litter
Vehicles in Camp
Camp Operations 15 Camp Equipment
Camp Staff Opportunities
CIT Program
Shower Facilities
Lost & Found
Vespers & Chaplain Service
Tips for Parents 17 Mail Service
Visitor Guidelines
Trading Post
Camper Release Policy
“No Show” Policy
Suggested Packing List
Health & Safety 19 Annual Health & Medical Record
Health Office
Medications
Injuries at Camp
Emergency Procedures 20 Fire
Administration Section
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TABLE OF CONTENTS
Program Section
Branding
Scout Skills 32
Shooting Sports 33 Troop Shoot
Open Shoot
Sports & Wellness 34 Climbing Tower
ATVs
Human Foosball
Horse Ranch
Gaga Ball Pit
Technology & Life Skills 36 Handicraft
STEM
NOVA Programs
Robotics MB Notes
Space Exploration MB Notes
Eagle Quest
BSA Elite 40
Planning Schedule 41
Camp-Wide Programs 21 Flags
Leader Meetings
Senior Patrol Leader (SPL) Meetings
Campfires
Order of the Arrow Programs 22 Arrowhead Program
Scheduled Activities 23 Morning Activities
Mealtime Activities
Evening Activities
Friday Activities
Mile Swim
Boot Camp
Family Night
Interfaith Service
Special Activities 25 Duty to God
CPR Challenge
Color Blast Run
Adult Leader Activities 26
Merit Badge Program 27 Program Areas
Documentation
Merit Badge Pamphlets
Block Scheduling
Kit Cricket Adventure
Aquatics 29
Ecology & Conservation 30
Indian Village 31
Appendix
Camp Map A
Camp Walking Map B
Additional Program Fees C
Pre-Camp Swim Classification D
Special Dietary or Physical Needs Request E
Camper Early Release Request F
Horseback Riding Waiver G
ATV Waiver H
Honor Troop Award I
Super Troop J
Honor Patrol Application K
Unit Leader Recognition Form L
Scoutmaster Merit Badge M
Daily Schedule N
Tornado
Severe Weather
Lightning/Thunder
Extreme Temps/High Humidity
Injury/Illness
Lost Camper
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Dear Unit Leaders,
Welcome to Woodland Trails Scout Reservation! We’re glad that you have chosen to attend summer camp at Woodland Trails. We have lots of new things to offer in 2015 as well as old favorites from years past.
Many of our policies and procedures have been updated for 2015 based on feedback we’ve received from campers and leaders. Please take the time to carefully review the pages of this guide and share the information with your unit’s youth and adult leadership.
We are excited to bring a great program to you in 2015. Our program offerings were developed by a team of youth and adults including past and current campers, staffers, and leaders. We are recognized throughout Ohio and the surrounding states as having a quality program, top rated staff and great food. This year we will continue to build on that reputation. Our staff is outstanding and goes above and beyond to make your camp experience positive and memorable.
Many of your Scouts are looking to advance at camp as well as have fun. Woodland Trails is the place to do both. With over fifty merit badge offerings to choose from, there is something for everyone from American Heritage to Woodwork.
Our new Scout program (Kit Cricket Adventure, KCA) will focus on teaching how a troop should function, the fun that can be had in patrols, and the rank advancements that are more difficult for troops to complete on their own. In addition, participants in KCA will earn three merit badges including First Aid. All of our merit badge offerings around camp have been reviewed and many new badges are being offered in 2015. Several areas of camp are now on a 2 or 3 year merit badge rotation, so the badges offered this year may not be the same as last year or those available next year.
New this year is our Indian Village where Scouts can learn Indian Lore and related merit badges as well as celebrate the 100th Anniversary of the Order of the Arrow. As a special treat, on June 30, 2015, we will host the Order of the Arrow’s Centennial Arrow Tour.
We are adding a gaga ball pit, human foosball, and a color run to the fun activities as well as offering a special BSA Elite outdoor program for older Scouts and co-ed Venturing crews that will have high adventure elements such as ropes courses and ATVs in addition to survival skills and loads of fun.
Returning again this year is our STEM (Science, Technology, Engineering, & Math) center with more merit badges and fun. We are also adding a special short term STEM camp and partial merit badge completion session. This mini session will have STEM badges that are not offered during the regular weeks of camp. In addition, Scouts may bring any partial merit badges that we offer at camp to complete. Woodland Trails also remains committed to maintaining a horsemanship program that includes not only the chance to complete the merit badge, but also opportunities for lunch rides, horse ranch overnights, and equestrian service projects. There are so many activities to choose from, your Scouts would have to stay all summer to do everything.
When it comes time to eat, you will have hot meals served family style in the dining hall. This year we have secured the services of a culinary school trained team of chefs and cooks that will provide a delicious and varied menu… you won’t be going away hungry. Not only will you get to eat, but you’ll be able to see the day in review on the screens around the dining hall. Make sure you bring your camera, take lots of pictures, and share them with us. Then watch during dinner as you are the star of the show.
Thank you for choosing Woodland Trails for your unit’s summer camp experience. We pledge to do our best to provide an outstanding Scouting experience that will last a lifetime. We hope you will have a great time. If there is anything we can do to make your stay better, please let us know.
Yours in service to Scouts,
Nancy Wheeler Paula Wathen G. Douglas Nelson Council Program Director / Camp Program Director Scout Executive / CEO Camp Director
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A Note from the Council Outdoor Program Chairman
I would like to thank the Leaders and parents for the time and effort you spend bringing your youth to camp and am looking forward to seeing you again for another great year at Woodland Trails. This guide has been designed to provide you with information on the Woodland Trails Scout Reservation facilities and program to help you plan your unit’s summer camp experience for the week. "Be Prepared" is not just a motto, planning using the guide before arrival at camp will make your experience a great one. The Council Outdoor Program Committee is very excited about the 2015 Miami Valley Council’s summer camp program. I believe you will find this year’s program developed by Paula Wathen (Camp Program Director) and Nancy Wheeler (Council Program Director), who will be serving as Camp Director, a cut above last year’s program. We have also added many new and exciting activities to camp. This is a year you don’t want to miss. We would like to invite you to the Miami Valley Council Camp Kick-Off on January 29 which is a great opportunity to learn about camp, tips for your unit’s camp promotion, and to learn about upcoming improvements and program updates. Various members of our camp staff will be there to meet with you. Sincerely Yours in Scouting,
Miami Valley Council Attn: WTSR Summer Camp 7285 Poe Avenue Dayton, Ohio 45414 (937) 278-4825
facebook.com/WoodlandTrails
Woodland Trails Scout Reservation 265 Gasper-Somers Rd. Camden, Ohio 45311 (937) 452-1944 (Camp ranger, Year-round) (937) 452-3840 (Camp Office, summer only)
twitter.com/Woodland_Trails
WOODLAND TRAILS CONTACT INFORMATION
Position Name Email Address Phone
Council Program Director / Camp
Director Nancy Wheeler [email protected] (937) 665-1069
Program Director Paula Wathen [email protected] (937) 771-4102
Customer Service Rep
Daryl Reck [email protected] (937) 278-4825
Camp Ranger John Vest [email protected] (937) 452-1944
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MEETINGS & DATES
Each unit is asked to send a unit leader to the pre-camp meeting for their session. This meeting will be held in the Dining Hall at Woodland Trails at 7 p.m. on the date listed in the chart.
Get last minute updates before camp
Verify tent & cot counts
Qualify for Fast Pass Check-in— turn in:
Medical Forms
Pre-Camp Swim Test Checks
ATV & Horse Waivers
BSA Elite Program Waivers
Dietary Restrictions
Make Final Payment
Pre-Camp Meeting March 2, 2015 Individual Registrations
& Deposits due
April 15, 2015 Balance of Early Bird
Registration Fee Due
April 15, 2015 Campership
Applications Due
April 15, 2015 Merit Badge Selection
Available
May 15, 2015 T-shirt Pre-orders due
May 31, 2015 All Fees Due
Deadlines to Remember
Why Woodland Trails? The summer camp experience at Woodland Trails allows Scouts to share in
fellowship and learn from the experiences of other Scouts in a unique way.
Interaction between Scouts and staff encourages Scouts to develop their skills
and love of the outdoors. Because the staff is some of the best in the Miami
Valley Council and in the country, your Scouts have the opportunity for a great
experience at Woodland Trails. The greatest reward at Woodland Trails will be
the lasting memories he will carry with him for the rest of his life.
Camp Session Pre-Camp Meeting Arrival Date Departure Date
Boy Scouts Week 1 June 2 June 14 June 20
Boy Scouts Week 2 June 9 June 21 June 27
Boy Scouts Week 3 June 16 June 28 July 4
Boy Scouts Week 4 (Religious Friendly)
June 23 July 6 July 11
Cub/Webelos Session 1 July 7 July 12 July 15
Cub/Webelos Session 2 July 7 July 17 July 20
Cub/Webelos Session 3 July 7 July 24 July 27
STEM/Partial Session July 7 July 21 July 24
Important Dates
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Description Early Bird Fee Paid by April 15, 2015
Standard Fee Paid after April 15, 2015
Late Registration Paid within two weeks of arrival at camp
Camper Fee $245.00 (Includes $50 deposit, paid by March 2)
$265.00 (Includes $50 deposit)
$290.00 (Includes $50 deposit)
STEM/Partial MB Experience
$140.00 (Includes $50 deposit, paid by March 2)
$160.00 (Includes $50 deposit)
$160.00 (Includes $50 deposit)
Camper Additional Week of Camp
$175.00 (Includes $50 deposit, paid by March 2)
$175.00 (Includes $50 deposit) $175.00
Provisional Camper
$245.00 (Includes $50 deposit, paid by March 2)
$265.00 (Includes $50 deposit)
$290.00
(Includes $50 deposit)
Extra Adult Fee $90.00 $110.00 $110.00
The camper deposit for the 2015 season is
$50.00 and due through the online system to
the Miami Valley Council by March 2,
2015. All payments are made on behalf of a
Scout or Adult by the unit and are attached
to individual registrations.
For early bird pricing, deposits must be
made by March 2 with remaining fees paid
by April 15, 2015. If fees are not paid by
April 15, the registration will be changed to
the standard fee.
Camper deposits are non-refundable, but are
transferable for the Scout to attend another
camp session in the current camp season.
Dep
osi
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Units with less than 5 scouts at camp may have
one adult attend free of charge. Units with 5-10
scouts may have two adults free of charge.
Larger units receive one additional adult for
each additional complete multiple of 10 scouts.
An example is shown in the chart.
ADULT REGISTRATION
# Scouts # Adults Free
< 5 1
5 – 19 2
20 – 29 3
30 – 39 4
40 – 49 5
Due to limited space and the goal of establishing the particular setting of a scout camp, tag-a-longs are not permitted to stay with a unit. Please make separate arrangements for non-Scout age youth prior to arriving at camp.
Tag-a-longs Every unit must have at least two adult leaders in camp
at all times (one leader must be 21 years of age or
older). We want leaders to enjoy camp as much as the
scouts, but they are responsible for the discipline of the
unit and maintaining a Scouting atmosphere around
camp and in your campsite.
Unit Leadership
FEE & PAYMENT INFORMATION
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Tents
Campsite Platform Tent
Capacity
Anthony Wayne 10
Baden Powell 18
Barringer Ridge 17
Buckeye 20
Bud Westendorf 12
Buzzard’s Roost
50
Crow’s Nest 10
Daniel Boone 12
Davy Crocket 21
Eagle’s Nest 12
Foxboro 12
Frank Hess 20
George R. Clark 12
Green Meadows 22
Pioneer 10
Raccoon Ridge 12
Sam Houston 15
Surfside 10
Cots Campers must bring their own cots from home or
reserve one of the rental cots available during
registration. Quantities are limited. Cots are reserved
at the same time Merit Badges are selected beginning
April 15, 2015.
Every campsite at Woodland Trails is a tented campsite. We
provide canvas wall tents and wooden platforms suitable to
accommodate two campers as a service to units that don’t
wish to bring their own tents.
The number of tents needed must be requested during unit
registration and will be verified at the pre-camp meeting. If
a unit needs more tents than the maximum listed in the chart,
they are responsible for providing the extra needed tents.
Units providing their own tens must ensure that they meet
the BSA standard of 30-square feet of sleeping space per
scout.
Units are responsible for setting up their own tents when
they arrive at camp including any camp-provided wall
tents. This enables them to have the tents placed where they
want them. If you are unable to set up your tents, camp staff
will set up your camp-provided wall tents prior to your
arrival for the nominal fee is $5 per tent, paid during the
registration process and paid in full by the pre-camp meeting.
The unit is responsible for any camp-supplied tent it uses.
There is a fee for any damage done to canvas, poles, or
ropes. Aerosol sprays such as insect repellent should never
be sprayed inside of a tent, as it will damage the water
repellent coating.
All campsites will have a “NO FLAMES IN TENT” sign
posted on the bulletin board. A copy of this sign is included
in your check-in packet. If your site needs a replacement
sign, please contact the Camp Commissioner or the camp
office.
CAMPSITES
Each day, a member of the Commissioner Corps will visit your campsite to look for items such as cleanliness, tent condition, and general appearance. The Camp Commissioner welcomes adult leaders that wish to join the Commissioner Corps for the week. Please speak with the Camp Commissioner if you wish to volunteer.
CAMPSITE VISITATIONS
Raccoons are part of our life at Woodland Trails.
Do not leave food or trash unattended in the
campsite. Dumpsters are provided behind the
dining hall and all campsite trash should be placed
in (not next to) the dumpsters each evening before
the troop goes to sleep.
WILDLIFE
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CAMPSITES
Site reservations will be accepted from any unit
agreeing to bring five or more Scouts to summer camp.
Units planning to attend camp with less than five
Scouts may not reserve a campsite but may work with
the camp administration to be co-located with another
unit in a site that has not reached capacity. When a unit
shares a campsite, the larger unit will have priority to
reserve the site and week for the following year.
A unit may reserve its site and week of camp for the
following year by completing a Campsite Reservation
Form and paying the required deposit, e.g., a unit
camping in Sam Houston campsite during week one of
the camp season may reserve Sam Houston campsite
for week one of the following camp season. A unit
reservation is made by submitting the Campsite
Reservation Form and deposit to the camp office before
leaving camp. If a reservation form is not submitted,
the site becomes available for other units to reserve the
day after a unit leaves camp. Campsite deposits not
used do not roll over to future years.
A campsite may be reserved for the summer resident
camp season at any time provided no other unit has
reserved or has rights to reserve the site. Site
reservations are handled through our online system on
our website www.MiamiValleyBSA.org under summer
camp.
A $200 non-refundable deposit fee is required to
reserve the site. The deposit may be credited against
the summer camp or activity fees in the current year.
Woodland Trails may co-locate units in a campsite to
optimize space. Unit leaders will be advised if site
adjustments are required.
Site Reservations
In your campsite, you should expect to find the items listed below. If you need any additional or replacement items, please speak with the camp commissioner.
Tents requested during registration Platforms (1 for each tent per
capacity listed) 1 Permanent Shelter 1 Toilet Brush 1 KYBO/Latrine 1 Shovel 1 Bulletin Board 1 Fire Pit 1 Broom 1 Spray Bottle 1 Hose Water Stand
Campsite Equipment
Campfires are encouraged and should
always be supervised by adults.
Campfires should only occur in the
designated campsite fire ring.
Ground fires may be suspended
during droughts. A member of the
Commissioner Corps will advise you
of any restrictions in effect. No
flames, propane or candles are
permitted in any sleeping shelter
especially tents.
CAMPFIRES
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ONLINE REGISTRATION SYSTEM
1) Visit the MiamiValleyBSA.org website 2) Click on the green Summer Camp Registration & Resources banner at the top right of the page 3) Scroll down to find the week of Boy Scout Resident Camp you wish to attend and click on the
link. 4) From this screen you can investigate the campsites that are available and see what other troops
are attending that week. 5) Click on the Orange Register Online button to register your contingent. 6) Follow the prompts selecting the Register Contingent option (There is a $200 deposit to hold
your space that will be due at checkout) 7) Enter the Type of unit, unit number, City, State, and Council and click Next 8) Enter your contact information and click Next 9) Enter your anticipated number of youth and adults and choose your campsite and click Next 10) Your summary information will be displayed. You must click Next to save your registration to
the shopping cart. 11) You must then go to the shopping cart and pay your deposit. This can be done via credit card or
echeck. Your registration is not complete until you finalize your shopping cart. Once you get confirmation that your payment has been received you should be able to revisit the page from Step 4 and see your unit listed beside your chosen campsite.
SIGN-UP PROCEDURES
Registration for your unit’s stay at Woodland Trails Scout Reservation is managed online through a web-based camp registration system. At least one individual from your unit can be designated as the person who enters names of Scouts and adults attending camp, and Merit Badge class selections.
Miami Valley Council’s Scouts and Scouters are covered by a limited secondary health and accident insurance policy that is included with the unit charter.
Out of council units are required to show proof of insurance upon arrival on camp property. The Scouting insurance will be used as a secondary insurance and is only primary if the family has no other insurance coverage.
Proof of Insurance Tour Permits TOUR PLANS
Scouting units not part of the Miami
Valley Council must file a BSA Tour Plan
with their local council office, and provide
proof of accident & medical insurance.
Proof of insurance and a copy of the Tour
Plan must be turned in during the pre-
camp meeting or check-in.
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FINANCIAL POLICIES
No Scout will miss camp because of a lack of funds. A campership is financial assistance awarded to a Cub Scout or Boy Scout to allow him to attend a Boy Scout or Cub Scout summer camp program within the Miami Valley Council, either residential or day camp. The deadline for campership applications is April 15, 2015.
Good faith deposits should be made through the council website registration page for camp. The deposit should be made online and paper form turned in by April 15, 2015.
Camperships only provide partial payment of camp fees. Scouts should coordinate with their unit and participate in fundraising efforts to make up the difference. Scouts will be notified of campership award amounts by May 1 to enable them to pay any remaining balance prior to arrival at camp.
Applications for Camperships should be submitted with the deposit by April 15. Deposits should be made online through the unit's registration page on the web based reservation system. Awards made to Scouts will be credited to the Scout once approved. Full payment is due by the pre-camp meeting for the appropriate session of camp. Please make deposits online; do not send the deposit with the campership form.
Camperships
Every Scout Deserves a Week at Camp
Refund Policy Once registration fees have been paid,
an individual could become ill, injured,
or otherwise unable to attend camp.
During the preparation for summer
camp, the council will have already
incurred expenses related to food and
program supplies, therefore not all fees
may be refunded.
Deposits are not refundable.
Paid fees are refundable only if a unit or
camper cannot be placed in the
requested campsite or dates chosen. A
50% refund of fees paid may be issued in
the case of accident, illness, or other
extreme extenuating circumstances, if
requested in writing at least two weeks
prior to camp. Conflicts such as sports
or band activities are not qualifying
circumstances for a refund, however full
fees paid may be transferred to another
session of camp.
No refunds will be given for
requests made within two
weeks of camp or afterward.
Refund requests MUST be in writing,
include proof and reason for refund (i.e.
a letter from a school official or doctor)
and be received at the Miami Valley
Council offices by the required date. All
camp refund requests must be written
directly to the council Scout Executive
– no refunds or requests may be made at
camp. All refund requests will be
reviewed by the Scout Executive and
processed through the accounting
department at the close of camping
season. All refunds will be made payable
to the unit attending camp, not
individual campers.
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A unit can have more than one individual
with access to the unit registration for
summer camp. To add additional
people, Contact Daryl Reck with the
name, e-mail address and phone number
of the individual that you would like to
add. Please Include unit number and
session of camp.
To qualify for early bird rates, Scouts and
Adults must be listed by name on the
unit registration with deposits made by
March 2 and the remainder of camp fees
paid by April 15.
Scouts and Adults not entered with a
deposit by March 2 or paid in full by April
15 will have their registration changed to
the standard amount due and updated
accordingly.
To save time when entering Scouts and
Adults, add them first to the unit roster
on the unit page accessible once your
unit is registered for camp. Names
saved in the roster can be selected
during the camp registration process.
Each unit is able to fund a “Contingent
Account” that is tied to the unit’s camp
reservation. This is different than the
unit account held at the Council Service
Center. Your Contingent Account can
receive a lump sum deposit from a
check, e-check or credit card. From that
ONLINE TIPS
lump sum the unit can allocate funds to
scouts, adults and activities.
Some activities have a fee associated
with them and will be noted as such in
the program section and during schedule
selection. Fees will be collected online
during the registration process for those
activities. All fees must be paid prior to
arrival at camp.
When coordinating the collection of
money from unit scouts, it’s wise to
include any activity fees.
Schedule Selection and unit activity
scheduling will be available beginning
shortly after midnight on April 15, 2015.
Prior to this date, scouts and adults can
be entered into the system, deposits
paid and balance of registration
payments made.
Please take the opportunity to get
involved in the summer camp program.
If you or leaders in your unit can provide
any assistance, please advise the
Program Director or Area Directors.
Adult leaders should expect to
contribute to the overall success of each
camp program area. Adult leaders
should also be available to assist the
scouts from their unit while at camp.
GET INVOLVED!
HELPFUL HINTS
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Unit Leader Responsibilities
Complete the registration process for camp by completing the paperwork necessary for a successful camp experience through the registration website.
Provide guidelines on good Scouting behavior while in camp.
Review the merit badges and other programs being offered at summer camp with your Scouts, enabling them to effectively schedule their camp experience.
Review each Scout’s planned program to ensure that he is not reaching beyond his capabilities. This minimizes the possibility of a disappointing experience.
Review with your Scouts the required prerequisites for each of the merit badges being offered.
Monitor each Scout’s daily advancement
progress and provide support as needed.
Communicate with the Program Director or Camp Director, as soon as possible, should a problem arise between a Scout and any staff member.
Provide feedback regarding the program and staff with the camp administration, prior to the end of your summer camp experience.
Complete a paper summer camp evaluation form and hand it in before leaving camp and an electronic survey after camp.
Verify the printout of the unit’s electronic advancement report for any discrepancies and resolve them with the Program Director prior to leaving camp. The unit’s Advancement Chair should complete a paper advancement report submit it to the Miami Valley Council Service Center as soon as possible.
Discipline of Campers
For supervision to be effective, there must be discipline. It is the responsibility of unit leaders to maintain the discipline of their Scouts.
Leaders are expected to intervene in situations where campers pose a threat to themselves or others. Discipline of other campers should be deferred to the leader of that unit.
Under no circumstances may a camper be deprived of food, isolated, or subjected to abusive exercise as a means of punishment.
Always praise campers in public and discipline in private with a second leader present.
Never discipline a camper in front of their peers.
Many Scouts are susceptible to homesickness. Youth and adult leaders need to be alert for symptoms. Keep your Scouts engaged in activities of the camp and your unit. Discourage phoning home
as this usually only makes the problem worse. If your families are participating in Family Night, use this as a tool to keep him from phoning home. In extreme circumstances, consider phoning home privately. You
want to use the family to encourage a resolution, not make the problem worse. Staff members, the Camp Chaplain or other unit leaders are available for support and encouragement.
Homesickness
HELPFUL HINTS
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DINING HALL
Breakfast 8:00 AM
Lunch 11:45 AM- 12:30 PM
Dinner 6:00 PM
DINING HALL
Tips to Remember
It is important that the Camp Administration, Health Officer, and Dining Hall staff are aware of any food allergies.
We can accommodate minor requests for menu adjustments, but they must be made in writing and turned in at the pre-camp meeting or during check-in using the Dietary Accommodations form available in this guide and on the council website.
Campers and leaders are encouraged to bring any specialty foods that they may need to supplement our regular menu due to complex dietary restrictions.
Such foods should be labeled with the individual’s name and unit number. In these cases, proper storage will be provided.
FOOD ALLERGIES
Woodland Trails has a culinary- school trained team of
chefs and cooks that will provide a delicious and varied
menu for our scouts and leaders.
A licensed dietician has reviewed our menus to ensure
they are adequate for the activities of the week and
contain balanced nutrition for growing youth.
DINING HALL STAFF
Table assignments will be made by the dining hall steward.
It is recommended that first-year scouts not serve as waiters until the middle of the week.
Tables are set for 10 people with at least one position reserved for a camp staff member. Camp staff members have totems which can be found on the mantel of the fireplace. Try not to choose the same totem more than once. This allows our staff to meet more campers.
Units should wait outside the dining hall door until told to enter. Please remind scouts to remove hats when entering the dining hall for all meals.
Stand behind the benches at tables until after grace has been said and you are told be seated.
When seconds are called for your table color, send the waiter to the serving line with an empty plate, bowl, etc.
Any food that leaves the kitchen cannot be saved so, we request that groups not take more than they can eat, especially when getting seconds.
You do not have to wait for seconds to be called on drinks.
Remain in the dining hall until dismissed by camp staff.
Only after dismissal, may waiters begin cleaning the table
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DINING HALL
Balanced, nutritional meals are served family style in the dining
hall. Scoutmasters should make sure that each scout gets his fair
share of food. If there is a spot for staff to sit at your table, food
should be saved for them as well. There should be a fair-sized
serving for everyone at the table.
Please notify the Camp Director if you are having any problems
with meals.
Each table requires two (2) waiters to arrive 10 minutes prior to
the meal. Each troop is required to send one adult 5 minutes prior
to the meal and one to stay afterwards until the waiters have
completed the cleaning of the table and are dismissed with the
approval of the dining hall steward.
PROCEDURES
Waiter Responsibilities
At Woodland Trails, a major part of the camp meal is the “waiters.” Waiters are responsible for the preparation of the eating area three times a day. The Senior Patrol Leader should use a “Daily Waiter Duty Chart” to rotate scouts serving as waiters. Merit badge and activity schedules should be considered when planning who is scheduled for which meal. It is our recommendation that first-year campers not be assigned as a waiter for the first couple of days. Unit adults are expected to understand the dining hall procedures and assist in ensuring they are followed
Choose a staff totem for the table (please choose a different staffer for each meal)
Get plates for the table from the kitchen
Ensure table is stocked with plastic flatware, salt, pepper, peanut butter, jelly, bread, paper towels and a water jug.
Get food for the table when called Go for seconds if needed when
available and called.
Before & During Meals
Scrape all leftover food into one bowl or platter.
Stack the plates. Carry dishes to the dish room when called by
the dining hall steward. Place paper, plastics, and food into the large
trash cans. Pour all liquids into the 5 gallon plastic
buckets. Wash the table with sanitizing cloths that
have been provided, make sure not to pool the water on the table.
Sweep under and all around your table. Waiters may not leave until the dining hall
steward has inspected the table.
After Meals
Breakfast 7:50 AM
Lunch 11:35 AM
Dinner 5:50 PM
WAITER REPORT
TIMES
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CAMP RULES
The following items are not permitted on camp property
Alcoholic beverages
Illegal narcotics
Fireworks
Sparklers
Personal Firearms or archery equipment including ammunition, arrows, and safety equipment.
Prohibited Items FUELS PETS
Hazing does not contribute to a youth’s character training or personal development, and will not be tolerated in any form at Woodland Trails.
Hazing / Initiations /
Secret Ceremonies
Pranks are not part of the camp program and are not appreciated. They waste time, damage or lose resources and generally set a bad example for other Scouts. Please do not encourage or allow your Scouts to participate in pranks.
PRANKS
Please refrain from smoking in front of Scouts or when a fire hazard exists. Smoking is only permitted in the designated Smoking Areas. No smoking is allowed in or around tents, campsites, or camp buildings. This includes the use of electronic cigarettes, personal vaporizers or electronic nicotine delivery systems which s i m u l a t e t o b a c c o smoking. Designated smoking areas are in the main parking lot and behind the dumpsters at the Dining Hall.
Smoking
Quiet Hours
Quiet hours start at 10:30 PM. After this time, all Scouts and leaders should
be in their campsite. In the event that your unit needs assistance after this time, please contact your Commissioner or a Camp
Staff member.
OFF LIMITS AREAS Pocketknives are used in some camp programs, but sheath knives and
survival knives should not be brought to camp. Pocketknives must be no
longer than three inches when closed. Units are encouraged to use the
Totin’ Chip. Pocketknives may be purchased in the Trading Post only if
the Scout can show his Totin’ Chip.
POCKETKNIVES
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CAMP RULES
VEHICLES IN CAMP
No one should be alone when fun is being had. Scouts are friendly and should travel through camp in pairs or larger groups. All adults should help enforce the Buddy System. Youth protection guidelines and Two-Deep leadership must be followed at all times.
BUDDY SYSTEM
No outside firewood is permitted at camp
to help prevent the spread of Emerald
Ash Borer. Please refrain from cutting
standing trees. Gather fallen wood for
campfires. If additional wood is needed,
please contact the Camp Commissioner.
Firewood
Help us to keep camp clean. Please dispose of trash properly in trash receptacles located throughout camp. Remember, a clean camp is a safe camp.
Litter
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CAMP OPERATIONS
The assigned Unit Staff
Advisor will verify assigned
equipment number and
condition with the unit leader
during check-in at the campsite.
Units are responsible for any
camp equipment negligently
damaged or not returned.
Camp equipment will be
verified during check-out in the
campsite. Please help us to
maintain our camp equipment
and facilities.
Any missing or damaged
equipment must be paid for
prior to departure on Saturday.
CAMP EQUIPMENT
While we are fortunate to have a significant amount
of returning camp staff at Woodland Trails, we are
always looking for new dynamic staff members. If
you have scouts aged 15 to 20 in your unit that
would make good camp staff members at Woodland
Trails, please encourage them to fill out a camp staff
application. We try to have our staff in early in the
year, so applications should be submitted as soon as
possible.
Please have interested scouts contact the Miami
Valley Council offices at 937-278-4825, or retrieve
an application and additional information at
www.MiamiValleyBSA.org.
CAMP STAFF OPPORTUNITIES
Scouts and Scouters are required to wear the official B.S.A. field (Class-A) uniform to dinner each evening. During other times, Scouts should dress in activity (Class-B) uniform or other appropriate attire for their activities. There may be times when due to weather conditions the field uniform will not be required. In these cases, the decision will be made by the Camp Administration and communicated to units in camp. Please remind Scouts that shirts with crude wording and military style camo gear are not appropriate in a Scouting setting. Encourage Scouts to leave those items at home.
UNIFORMS
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CAMP OPERATIONS
Leaders are expected to abide by BSA Youth Protection guidelines at all times. Both the pool and North Shower House have youth and adult sides. Due to the presence of female campers and leaders the following procedures will be in place for the shower houses.
Both the adult (over 18) and youth sides of the Pool Shower House are available around the clock for female use. They are, however, shared with the males in camp. Please encourage female campers to consider the entry and exit needs of males at the pool when choosing to use this facility for showers.
There is a sliding sign outside the entrance to indicate Male or Female use of the facility. Please make sure to slide the sign to the appropriate side when entering and exiting.
It is advisable to post a lookout to ensure privacy.
If showering at the pool shower house, please wear a swimsuit.
Both sides of the North Shower House will have special times assigned for female use daily from 10:00 a.m. – Noon and 8:00 p.m. – 10:00 p.m.
To avoid potentially embarrassing situations, it is advisable to use a lookout or have someone guard the door, as the males in camp are not in the habit of sharing this space.
The single restroom at the north end of the North Shower House is reserved for female Staff Use Only.
SHOWER FACILITIES Lost & Found Please encourage your scouts to leave valuable possessions at home, including radios, MP3 players, and cellular phones.
Encourage all campers to label their belongings with their name and unit number. Individuals who lose items should file a police report for insurance purposes, if necessary.
Found items should be brought to the camp office. We will do our best to reunite campers with their lost items especially if they are properly labeled.
Unit leaders should check at the camp office at check-out for any found items. Upon the close of camp, all lost and found items will be donated to charity.
Recognizing that reverence is an
integral part of the character-
building process of the Boy Scouts
of America, special arrangements
will be made to accommodate the
religious needs of our Scouts.
An interfaith service will be
offered each week on Tuesday
evening. Our goal is to instill
respect for all beliefs while giving
pause to examine the strength and
comfort we derive from our own
convictions.
VESPERS & CHAPLAIN SERVICE
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TIPS FOR PARENTS
Mail is delivered Monday – Friday to Woodland Trails. Mail received at camp will be given to the unit leader.
Please make sure to send mail with sufficient time to be received. Encourage families to send mail before the Scout leaves home to ensure timely delivery.
DO NOT send mail or packages with a signature required. This will delay the delivery of your mail by several days as the letter carrier will not bring the mail to the office for a signature.
The camp mailing address is: Woodland Trails, BSA
Attn: Scout’s Name, Session #, Campsite and Unit number
265 Gasper-Somers Road Camden, OH 45311
MAIL SERVICE
The Woodland Trails Trading Post provides a selection of souvenirs, scouting items and snacks for sale
during your stay at camp. A brief selection of some of our more popular items is listed below:
To cover expenses, it is recommended that each scout bring no more than $100 for the week. Hours of Operation
Sunday 2:00 PM – 5:30 PM 6:30 PM – 9:00 PM Monday - Friday 8:30 – 12:00 NOON 1:00 PM – 5:30 PM 6:30 PM – 9:00 PM Saturday 8:30 AM – 10:00 AM
The trading post will also open for 30 minutes following each campfire.
Trading Post
WT Souvenirs Camp T-Shirts Custom WT Gear Hiking Medallions
Merit Badge Pamphlets
Merit Badge Kits Flashlights Pocket Knives
Cooking Gear Fishing Supplies Walking Staves Hats
Soft Drinks Candy Ice Cream Soap
Visitors are always welcome at Woodland Trails.
Visitors must check in and out at the camp office.
Visitors are required to wear a visitor badge while in camp
Visitors staying overnight must provide a health history form to the health officer.
Visitors may participate in meals at the dining hall, providing that payment is made in advance. Pricing is listed below and must be paid 30 minutes before the meal.
Breakfast $6.00 Lunch $7.00 Dinner $8.00
Visitor Guidelines
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TIPS FOR PARENTS
The safety of our campers is a shared responsibility. Please ensure the Camp Director is informed of any situation which could result in a Scout leaving camp early or being released to someone other than a parent or guardian. Child custody disputes are especially sensitive and should be shared with the Camp Director.
Before a Scout can leave camp the adult escort signing out the Scout must be identified by the unit leader. If the escort is not the Scout’s parent or guardian, a letter from the parent authorizing release of the Scout is required.
The adult taking a Scout out of camp must first sign in at the camp office and be identified, a picture ID is required. The Scout and a unit leader should meet the visitor at the camp office.
When identity or authorization to pick up a Scout cannot be determined, the camper’s family will be called to get authorization to release their son to the person at camp.
Only the Camp Director, Assistant Camp Director, Program Director or Camp Commissioner can approve a Scout’s release from camp.
CAMPER RELEASE POLICY
In the event of a no-show at
check in, the unit leader should
verify why the Scout did not
arrive at camp and inform the
Camp Director.
If the absence cannot be
explained, the Camp Director
will call the Scout’s family to
verify the reason(s) for his
absence from camp.
If you know a Scout will not be
coming to camp, please cancel
his registration before check-in
and/or inform the Camp
Director.
“No Show” Policy
Flashlight with extra batteries
Official Scout Uniform Scout knife or pocket knife Extra shirts and shorts Scouting-related t-shirts Swim suit Belt Socks for each day Cap or hat Underwear for each day Pajamas Sleeping bag or blankets Towels Toilet articles –toothbrush,
toothpaste, soap & holder, comb, etc.
SUGGESTED PACKING LIST
Sleeping pad and/or cot Spending money for the
Trading Post Pack, bag or foot locker Extra shoes and/or boots
(NO OPEN-TOED SHOES) Water bottle/canteen/
hydration system Poncho or rain jacket Sunscreen Lip balm
Optional Items:
Completed Merit Badge work
Scout Handbook for your program level
Merit Badge pamphlets Totin’ Chip Firem’n Chit Order of the Arrow Sash Order of the Arrow attire Insect repellant Writing materials Small, metal mirror Camera Sewing kit Bible or prayer book Watch Sunglasses Pillow Compass Personal first aid kit
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HEALTH & SAFETY
BSA requires a physical evaluation be completed annually for adults and Scouts attending resident camps. A health form signed by a licensed health care provider and dated within one year of the month attending camp must be on file at the camp’s medical facility. The form is good through the last day of the month the physical was done, one year later. This form can be found on the council website.
Each Scout and adult staying in camp more than 24 hours must have a completed medical form on file at the Camp Health Lodge.
Incomplete medical forms must be completed to the satisfaction of the Health Officers before the individual may stay or participate in camp activities.
Please review forms prior to submittal for completeness.
ANNUAL HEALTH & MEDICAL RECORD
The health office is located at the south end of Pointner Lodge. This facility also provides refrigerated storage for medication. A health officer is on duty 24 hours a day.
Please note that our health officer is not prepared to offer physical examinations. Units must have these completed prior to arriving at camp.
Health Office
All injuries requiring more attention than could be rendered using a standard scout first aid kit must be reported to the camp health office.
Injuries will be recorded in the medical log book and are reviewed to determine areas where health and safety can be improved.
Injuries at Camp
Only refrigerated, injectable medications, and controlled substances must be stored at the health lodge with the medical officer. Other medications will be kept by the unit leaders, and it becomes their responsibility to properly secure, store, and administer those medications. During check-in, the medical officer will provide unit leaders with a medical log and lockable container to use in storing the unit’s medications. It is the responsibility of the unit leader to ensure timely distribution and logging of all medications given to members of the unit.
Medications can still be dispensed through the health lodge, if desired by the parent or guardian, but the unit leader retains responsibility for ensuring the Scout arrives to take the medicine.
Any medications distributed by the Health Office for your unit must be turned in during Sunday Check-in. Please include separate containers for each scout, including instructions for dispensing. Campers are requested to bring only prescription drugs or medication being taken under a physician’s direction. These medications must be in the original container, clearly marked as to the contents and dosage instructions along with the name and unit number.
MEDICATIONS
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EMERGENCY PROCEDURES
The staff at Woodland Trails has
undergone extensive training so that
they are prepared for any emergency
situation that may arise. The camp has
emergency information posted near all
phones.
Written agreements have been
established with all local fire & rescue
squads, local law enforcement and
hospitals.
During an emergency, your
responsibility is for YOUR unit. The
camp staff will coordinate all
emergency responses.
Please do not call 9-1-1 from your cell
phone at camp unless directed to do so
by a staff member.
Local authorities will contact the camp
administration prior to dispatch.
In the event of a fire, mobilize your unit and
meet at the flag quadrangle. Take immediate
account of your campers. In this situation, the
emergency siren will sound for 30 seconds on,
30 seconds off, and repeat three times.
FIRE
TORNADO
In the event of a tornado, campers should lie in an open area, preferably in a ditch. Stay away from tree and power lines. In this situation, the emergency siren will sound and remain on.
SEVERE WEATHER
In the event of severe weather, seek shelter immediately. In this situation, the emergency siren will sound and alternate from high volume to low. Stay away from the flag quadrangle during severe weather.
LIGHTNING/THUNDER
In the event of lightning or thunder being spotted or heard, the swimming pool, lakefront, and climbing tower will close until they are deemed safe to operate. Stay away from open fields and the flag quadrangle.
EXTREME TEMPS/HIGH HUMIDITY
Report all missing campers to the camp office. Be prepared with a description and recent location.
LOST CAMPER
In the event of extreme temperatures or high humidity, activities will continue with modification to avoid over exertion. Encourage campers to drink plenty of water. Limit strenuous physical activity.
INJURY/ILLNESS
If the victim can be moved, bring them to the health lodge. If not, dispatch runners to the health officer using the buddy system. Report all illnesses to the health officer, no matter how minor.
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CAMP-WIDE PROGRAMS
Opening Campfire
Sunday 8:30—9:30 p.m. (Week 4—Monday) Council Ring
There is no better way to start the camping
week than with a roaring campfire and an
awesome campfire program. The
Woodland Trails staff will provide fabulous
entertainment as well as introducing
themselves to campers.
Closing Campfire
Friday 8:30—9:30 p.m. Council Ring
Our closing campfire will be a tremendous
event because we draw on the talents of
campers. Units are encouraged to
demonstrate their showmanship and add
to the fun by participating in the campfire
program. During the closing campfire we
will also highlight some of the
accomplishments earned by the campers
throughout the week. It promises to be the
perfect ending of a fun-filled week.
CAMPFIRES
Each morning at 7:45 a.m., we begin the day with a flag
ceremony. After flags are raised, we will have a little fun
before heading into the dining hall for breakfast. Scouts and
leaders should wear activity uniform for the morning flag
ceremonies.
Prior to dinner at 5:45 p.m., flags will be lowered. Scouts
and leaders should wear their field uniform for flag lowering.
FLAGS
Sunday at 7:15 p.m. we will hold a combined leader and
SPL meeting held in the Dining Hall. This meeting is
designed to take care of last minute merit badge
placements, discuss the week’s schedule, and provide
an opportunity for the leaders and SPLs to ask any
questions they may have concerning camp.
Daily leader meetings will be held at 9:00 a.m. in the
Program Center. The purpose of these meetings is to
relay specific information about the day’s schedule,
answer questions about program areas and camp in
general, and allow leaders to meet with Council
representatives.
LEADER MEETINGS
In addition to the combined leader meeting on Sundays at 7:15 p.m., on Tuesdays and Thursdays, at 12:30 p.m., after lunch, there will be a SPL meeting in the Shoup Shelter.
These meetings will allow the SPLs to choose some of the week’s activities and provide more detailed information about upcoming events. They will also have the opportunity to schedule the following: participation in flag ceremonies, saying grace before meals, and leading mealtime activities.
The SPL should be prepared to share information from these meetings with his unit.
SENIOR PATROL LEADER (SPL)
MEETINGS