word - getting started

8/8/2019 Word - Getting Started

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Word 2003

Getting Started


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Word 2003 Getting Started

Getting Started

What is Word?............................................................................................................................. 3Starting Word ..............................................................................................................................4Screen Layout .............................................................................................................................4

The Title Bar .....................................................................................................................................4The Menu Bar ...................................................................................................................................5Ask a Question .................................................................................................................................6Additional Menu Text........................................................................................................................7The Ruler ..........................................................................................................................................8The Typing Area...............................................................................................................................8The Vertical Scroll Bar......................................................................................................................9The Horizontal Scroll Bar..................................................................................................................9Document Views.............................................................................................................................10The Status Bar................................................................................................................................10

Toolbars..................................................................................................................................... 11The Standard Toolbar.....................................................................................................................11The Formatting Toolbar..................................................................................................................12The AutoText Toolbar.....................................................................................................................12The Control Toolbox.......................................................................................................................13The Database Toolbar....................................................................................................................13The Drawing Toolbar......................................................................................................................14The Forms Toolbar.........................................................................................................................14The Frames Toolbar.......................................................................................................................15The Mail Merge Toolbar .................................................................................................................15The Outlining Toolbar.....................................................................................................................15The Picture Toolbar........................................................................................................................16The Reviewing Toolbar...................................................................................................................16The Tables & Borders Toolbar .......................................................................................................17The Visual Basic Toolbar................................................................................................................17The Web Toolbar ............................................................................................................................18The Web Tools Toolbar..................................................................................................................18The Word Count Toolbar ................................................................................................................19The WordArt Toolbar......................................................................................................................19

Task Panes ................................................................................................................................ 20

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What is Word?

Word 2003 is a word processing application that can be used to create a range of documents, from simple letters

and faxes to complex reports.

Documents can include:

Borders, shading and other formatting

Tables of text and figures

Graphics and diagrams

Newspaper-style columns

Tables of contents and indexes

You can exchange information between Word, Excel and PowerPoint as required, for example:

You can copy text, images and even entire slides from PowerPoint into a Word document

You can copy any worksheet range or chart from Excel into Word



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Starting Word

Once you have switched on your computer and logged on to Windows, and you have previously installed Word,

you are ready to launch the application and start creating and editing documents.

If you have a Word icon on your desktop, you can double-click on this to launch Word.

If you don't have an icon on your desktop, you can launch Word via the Start menu.

Click on the Start button to display the Start Menu

Click on the green All Programs arrow - a sub-menu will be displayed

Choose Microsoft Office

Choose Microsoft Office Word 2003

If you are using Windows 2000, or the classic Start menu of Windows XP, choose Start, Programs, Microsoft

Office and Microsoft Office Word 2003.

Screen Layout

The Title Bar

The title bar is positioned at the top of the screen and displays the name of the application as well asthe name of the current document. If the current document has not been saved, the word "Document"will appear followed by a sequential number matching the number of documents created in the current

session.



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The standard Windows controls appear at the end of the Title Bar:

Click on Minimise to hide the window and place it on the Task Bar. Click on the Task Bar buttonto restore the window.

Click on Maximise to enlarge the window so that it fills the entire screen.

Click on Restore to return the window to its original size.

Click on Close to close Word.

The Menu Bar

The menu bar is positioned under the Title Bar and is used to access all of the available commands ofWord.

Word 2003's menus are personalised - they show only the commands used most often. When Wordis launched, the most popular options display in each menu - these can be selected as follows:

Click on the required menu name to display a list of available commands then click on therequired command.

Alternatively, hold [Alt] and press the underlined letter in the menu name. To open the File menu,for example, press [Alt F]. Once the menu is open, press the underlined letter of the commandyou wish to run.

To cancel a menu without running a command, click anywhere in the main part of the screen.

To select an option not displayed in the menu by default:

Click on the menu in the menu bar.

Click on the menu again to display the full menu orclick on the arrow at the bottom of the menu toexpand it.

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Once you have selected a menu item from the full menu, it will appear automatically in the Personalised menu.

Ask a Question

The "Ask a Question" box appears at the end of the menu bar. This box can be used to find help on any Word

topic.

Click in the Ask a Question box and type the Word feature you want to know more about.

Press [Enter] to display a drop-down list of related help topics.

Click on the topic you want to read about.

The help topic will display in a new window. Click on the close button in the top-right corner of thehelp window to close this when complete.



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Additional Menu Text

Some menu commands display additional text. This can often provide clues on what will happen

when the menu command is selected.

A menu command followed by three dots indicates that a dialog box will be displayed when themenu command is selected. The dialog box will offer further choices and selections.

A menu command followed by a right arrow-head indicates that a sub-menu will be displayedwhen the command is selected.

A tick in front of the menu command indicates that the option can be either on or off, and iscurrently on.

An icon in front of the menu command indicates that there is a toolbar shortcut for the menucommand. To run the command without using the menu, click on the icon on the toolbar.

A key combination after the name of the command indicates that there is a keyboard shortcut forthe menu command. To run the command without using the menu, press the given keystroke

combination. If a command is greyed out, this means that the command cannot be used at present. For

example, the Edit, Copy command will be greyed out if no text is currently selected



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The Ruler

The ruler allows you to set tabs and indenting and shows the position of text between the left and right

margins of the page. The ruler can be hidden or re-displayed by choosing View, Ruler. The option willbe ticked if the ruler is currently displayed.

The following diagram shows some of the symbols that you may see on the ruler:

The Typing Area

The typing area is the large white area below the ruler and above the horizontal scroll bar. This is where you type

the text that makes up the document. A flashing cursor shaped as a vertical line will indicate the position whereyou typing will appear. The cursor can be moved by clicking the mouse in a different position of the text area, or

by using the arrow keys on the keyboard.

The short horizontal line below any text indicates the bottom of the document.



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Document Views

There are four main views in which you can work in Word:

Normal view shows text as it will print but does not show headers, footers or certain formatting options

Web Layout view is used to make on-screen reading easier text and graphics are sized to fit the screen

rather than the printed page

Print Layout view is fully WYSIWYG (what you see is what you get) and shows the document exactly as it

will print

Outline view is used for reporting and allows you to view different levels of text and quickly reorganise the

document

Reading layout view is designed for reading documents on screen. When this view is selected, all toolbars

except the Reading Layout and Reviewing toolbars are hidden.

The Status Bar

The status bar appears at the bottom of the screen and shows the cursor position within the document as well as

other messages and indicators. The following diagram shows the different areas of the status bar:



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Toolbars

Toolbars provide shortcuts to commonly used tasks and allow you to execute commands with a single click of the

mouse button. Two toolbars are displayed by default - the Standard and Formatting toolbars.

The Standard Toolbar

The Formatting Toolbar

The Standard and Formatting toolbars are displayed on the same line. As with the menus, the mostfrequently used icons are placed on the toolbars, with less frequently used icons hidden from view.

To choose an icons not currently in view:

Click on the right arrow at the end of the toolbar.

Click on the button you wish to use. The button will be added to the toolbar automatically.

The Standard Toolbar

The standard toolbar contains shortcuts for frequently used tasks such as saving, printing and spell check. The

following diagram shows the icons of the Standard Toolbar.



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The Formatting Toolbar

The formatting toolbar is located under the standard toolbar and contains formatting shortcuts such as bold,

justification and borders.

The AutoText Toolbar

Used to create and use AutoText entries



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The Control Toolbox

Used with macros to create customised dialog boxes

The Database Toolbar

Used with mail merge documents and other database tables, this toolbar contains options for sorting, managing

fields and finding records



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The Drawing Toolbar

Used to create and format drawing objects such as lines, arrows and boxes

The Forms Toolbar

Used with Words form feature to quickly add form items and change properties



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The Frames Toolbar

Used with Word's web features to add and maintain frames to show multiple documents on one screen

The Mail Merge Toolbar

Used with Word's mail merge feature to create standard letters to multiple recipients

The Outlining Toolbar

Used to enter and manipulate different levels of text in more complex documents



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The Picture Toolbar

Used to insert and format graphic images

The Reviewing Toolbar

Used to track changes in shared documents, this toolbar contains options for comments, revisions and version

control



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The Tables & Borders Toolbar

Used to draw, erase and format tables

The Visual Basic Toolbar

Used to record, play and edit macros



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The Web Toolbar

Used when connected to the World Wide Web, this toolbar contains shortcuts for navigating web pages

The Web Tools Toolbar

Used to add elements to web pages, such as form fields, video clips and scrolling text



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The Word Count Toolbar

Used to keep track of the number of words and other elements in your documents

The WordArt Toolbar

Used to add and format WordArt effects

The following is an example of WordArt - effects that can be added to text and positioned anywhere on the

worksheet.



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Task Panes

The task pane displays on the right-hand side of the screen and provides easy access to related topics. The

following Task Panes are available in Word:

Task Pane Example Description

GettingStarted

This task pane shows when you start Word.It allows you to search for help on any topic,or open a recently-used document.

Help This task pane lets you search for help onany Word topic. You can also view help-related website and visit community and

download sites.



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SearchResults

This task pane shows the results of the lastsearch you performed in Help.

ClipArt This allows you to search for ClipArt images

on your computer and the web, based on anykeywords you enter.

Research The Research task pane allows you to findreference information from a number of sources

without leaving Office 2003. You can insert any

found information into your document.

Clipboard It is possible to hold multiple entries in the

Clipboard - allowing you to copy and pastemore than one item at a time. The ClipboardTask Pane is used to choose the item youwish to paste at that time.



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NewDocument

Allows you to create a new blank document,or a document based on a template or an

existing document. This task pane alsoprovides one-click access to recently openeddocuments so that they can be opened againat any time.

SharedWorkspace

If you have access to Sharepoint, you canuse this task pane to add items to sharedworkspaces, or access items that colleagueshave added.

The Document Updates task pane allowsyou to synchronise local and sharedworkspace documents.

ProtectDocument

This task pane is used to protect documentsand set the types of changes that can bemade.



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XMLStructure

This task pane allows you to format yourdocument using XML elements.
