work better, faster and paperstream smarter - fujitsu · work better, faster and smarter...

24
Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly, end-to-end capture solution fujitsu.com/paperstream

Upload: lamnhan

Post on 01-Jul-2018

231 views

Category:

Documents


1 download

TRANSCRIPT

Page 1: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

Work better, faster and smarter

PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly, end-to-end capture solution

fujitsu.com/paperstream

Page 2: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 2

Agenda

All rights reserved ©PFU (EMEA) Limited. 2017

The business case for digital transformation

The journey to digital

transformation

The PaperStream Capture Pro advantage

Page 3: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 3

The business case for digital transformation

Page 4: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 4

What’s driving digital transformation?

All rights reserved ©PFU (EMEA) Limited. 2017

More demanding customer needs

Seamless multichannel experience is becoming the norm

New style of competitors

Digitally born businesses can be far more responsive and customer focused

Increasing compliance requirements

The need for security and transparency can add operational costs and complexity

Cloud and remote working

New ways of working require access to information regardless of location

Drive for efficiency

Process simplification and cost reduction are a must in today’s market

Page 5: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 5

Digital transformation: key factors

All rights reserved ©PFU (EMEA) Limited. 2017

Information capture and business process optimisation

are key enablers for digital transformation

Page 6: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 6

Digital leaders outperform their peers

All rights reserved ©PFU (EMEA) Limited. 2017

The business gains achieved by process automation/digitisation become clear when digital leaders are compared with digital beginners

Digital leaders are enjoying significant advantages in profitability, customer loyalty and employee engagement

Digital leaders Digital beginners Source: Digital transformation: bridging the paper and digital gap, Quocirca, 2016

Improve productivity Improve employee engagement

Increase profits Reduce costs

Reduce risk Improve customer retention

+16.4%

+21.6%

+13.5%

+21.6%

+12.9%

+16.7%

Page 7: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 7

Improved workflows

Greater agility

Easier compliance

Better visibility

Increased efficiency

Enhanced customer experience

Streamline your business — the digitisation pay-off

All rights reserved ©PFU (EMEA) Limited. 2017

Page 8: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 8

The journey to digital transformation

Page 9: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 9

Extract

Extracting additional information from the scanned image enhances its usability

Release

The scanned document and extracted information are distributed to the relevant storage locations or workflows

Information capture is more than just scanning

All rights reserved ©PFU (EMEA) Limited. 2017

Scan

Scanning is like taking a picture of a document, resulting in a high-quality image

Scan

Scanning is like taking a picture of a document, resulting in a high-quality image

Extract

Extracting additional information from the scanned image enhances its usability

Page 10: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 10

Challenges converting paper to digital

All rights reserved ©PFU (EMEA) Limited. 2017

Inefficiencies

Storage and disposal costs

Security risks

Multiple document types

Duplication of tasks

Incorrect and incomplete data

Page 11: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 11

Release

Separate information and hand off

Extract

Convert to digital

All rights reserved ©PFU (EMEA) Limited. 2017

Scan

Document inputs

Considerations

Search and retrieval

Delivery into downstream process archive

Integration with existing infrastructure

Considerations

Data extraction and indexing

Verification and exception management

Considerations

Multiple locations

Different formats and quality

Requirements

Consolidated systems

Multiformat capability

Image optimisation

Requirements

Automated data extraction

Consistent accuracy

Intuitive user experience

Requirements

Rich metadata

Automated distribution

API support for ISVs

From paper to digital: the specifics

All rights reserved ©PFU (EMEA) Limited. 2017

Page 12: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 12

The PaperStream Capture Pro advantage

Page 13: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 13

From paper to digital: our smarter solution

All rights reserved ©PFU (EMEA) Limited. 2017

Scan

Document inputs

Fujitsu fi scanners

File import* (from other sources)

PaperStream IP – Image optimisation

*Additional licence required

Extract

Convert to digital

Extraction

Verification

Index

Release

Separate information and hand off

Archive Cloud

Workflow

Integration

Page 14: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 14

PaperStream Capture Pro

All rights reserved ©PFU (EMEA) Limited. 2017

Work better, work faster, work smarter by capturing, consolidating and managing your information

Cost-effective, high-end capture for:

Distributed teams

Transactional processes

Day to day capture

Page 15: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 15

The PaperStream Capture Pro advantage

All rights reserved ©PFU (EMEA) Limited. 2017

The ideal front-end capture solution

Rapid set-up

Streamlined operation

Automated data capture

Business integration

Page 16: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 16

The PaperStream Capture Pro advantage

All rights reserved ©PFU (EMEA) Limited. 2017

The ideal front-end capture solution

Streamlined operation

Automated data capture

Business integration

Intuitive software installation

For rapid deployment

No need to align driver & image optimisation software

Developed in the same application, so no conflicts & no specialist expertise required

Wizard-driven configuration

Simple step-by-step process

Rapid set-up

Page 17: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 17

The PaperStream Capture Pro advantage

All rights reserved ©PFU (EMEA) Limited. 2017

The ideal front-end capture solution

Rapid set-up

Automated data capture

Business integration

Automatic image optimisation

PaperStream IP cleans images for improved downstream processing

User profiles

One-click operation

Versatile batch processing

Consolidate images from multiple sources: scan and/or import image files

Fast review and correction

Images can be adjusted without re-scanning

Scalability

Deploy the capture process across multiple workstations

Streamlined operation

Page 18: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 18

The PaperStream Capture Pro advantage

All rights reserved ©PFU (EMEA) Limited. 2017

The ideal front-end capture solution

Rapid set-up

Business integration

Rapid data extraction

Meta-data improves image accessibility and utility

Database interaction

Interfaces with databases for data validation and additional indexing

Complete flexibility

Multi-zonal OCR, QR codes, barcodes and rubber band OCRs can all be employed

Easy verification

Maintain a high-level of data accuracy

Automated distribution

Indexed files guide release, saving time and money

Streamlined operation

Automated data capture

Page 19: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 19

The PaperStream Capture Pro advantage

All rights reserved ©PFU (EMEA) Limited. 2017

The ideal front-end capture solution

Rapid set-up Streamline processes

Eliminate manual effort by routing image data straight into existing systems

Integrate to any workflow

Ensure seamless integration with a range of APIs

Streamlined operation

Automated data capture

Business integration

Page 20: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 20

Clear business benefits

All rights reserved ©PFU (EMEA) Limited. 2017

Comprehensive driver, image optimisation and capture software allows you to:

Manage and control workflows

Automate and streamline processes

Reduce data entry costs

Improve speed of access to information

Expand sharing of knowledge

Integrate into any workflow

Page 21: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 21

PaperStream Capture Pro in action

All rights reserved ©PFU (EMEA) Limited. 2017

Pharmacy cuts manual input requirement

With minimal IT support, a local pharmacy needed an out-of-the-box solution to eliminate manually naming files and moving them to various locations. PaperStream Capture Pro enabled automatic file naming and simultaneous release to any/all locations – cutting manual input required.

Parts distributor cuts paper inefficiencies

This paper-intensive company was processing hundreds of multiple-type invoices per day, draining time, resources and storage. With PaperStream Capture Pro, 2,000+ multi-page invoices were scanned on the first day alone – separating and naming customer data for easy retrieval.

Manufacturer saves time and resources

An under-staffed manufacturer had been previously using a multi-function device that scanned every batch of documents as a single PDF – requiring users to manually separate, name and save them. PaperStream Capture Pro’s barcode recognition allowed them to automate the process, saving time and resources.

Pathology centre reduces time and errors

Managing thousands of oncology cases, this centre used PaperStream Capture Pro to automatically name, file and organise scanned documents into dynamically created folders, cutting processing time and filing errors by eliminating hundreds of profiles.

Medical lab increases accuracy and efficiency

Scanning 400+ documents a day – sometimes torn and in different formats – this medical lab uses PaperStream Capture Pro to maintain document and data integrity, while speeding up the capture and indexing process.

Law firm turns paper into searchable PDFs

Hampered by a document capture system that only allowed 4 users, this law firm turned to PaperStream Capture Pro to scale their multi-access information capture activities, Converting scanned images to searchable PDFs and filing them to a legal industry document management system enabled accurate and instant document recovery.

Page 22: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 22

PaperStream Capture Series

All rights reserved ©PFU (EMEA) Limited. 2017

Capture Lite

For single work station deployment

Document separation (Patch, Barcode, Page Number, Blank)

Output image options (Bitmap, TIFF, JPEG)

Index using a 1D Barcode

Output index file (TXT, CSV, XML)

Capture

Document separation/indexing using OCR Zone

Output to searchable PDF, PDF/A and JPEG2000 formats

Profiles can be saved and shared with other scanning workstations

Support for 2D Barcodes (some scanner models support as standard)

Upgrade path for SP series scanners

Capture Pro

Full process multi-station deployment (Scan, QC & Index - up to 7 stations)

Multi-source file import (Bitmap, TIFF, JPEG, JPEG2000, PDF, PDF/A. Additional licence required)

Post scan correction

Multi-field indexing (up to 20)

Advanced text OCR (simple, underline, in box, etc.)

Index field types (rubber-band, choice list, database lookup, field & character validation)

Customised index output

Sync with SharePoint indexing template

Integrate into existing applications

Page 23: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 23

The paper to digital journey options

All rights reserved ©PFU (EMEA) Limited. 2017

Paper only

Do nothing

Digital only approach

Existing scanning infrastructure

Page 24: Work better, faster and PaperStream smarter - Fujitsu · Work better, faster and smarter PaperStream Capture Pro Optimise your business processes with the powerful, user-friendly,

All rights reserved ©PFU (EMEA) Limited. 2017 24

The paper to digital journey options

All rights reserved ©PFU (EMEA) Limited. 2017

Work better, faster and smarter

Paper only

Do nothing

Digital only approach

Existing scanning infrastructure