work, health and safety (whs) management plan concord

Work, Health and Safety (WHS) Management Plan

Concord Hospital Redevelopment Date: July2020

INTEGRATED MANAGEMENT SYSTEM WORK, HEALTH AND SAFETY MANAGEMENT PLAN

CONCORD HOSPITAL REDEVELOPMENT – MAIN WORKS

REVISION NO: 10 ISSUE DATE: 08/07/2020 PAGE 3 OF 77

WHEN PRINTED THIS DOCUMENT IS AN UNCONTROLLED VERSION AND SHOULD BE CHECKED AGAINST THE ELECTRONIC VERSION FOR VALIDITY

Document Details

Title Project WHS Management Plan

Client Health Infrastructure NSW

Document Reference Number RP-WHS-PLN-001

Principal Contractor Roberts Pizzarotti (NSW) Pty Ltd

Roberts Pizzarotti Project No. 20005

ABN 61 620 108 483

Project Address Hospital Road, Concord NSW 2139

Document Authorisation

Jim Stavropoulos Luke Tracey Miles Mesic

PROJECT MANAGER SITE MANAGER EHS MANAGER / COORDINATOR

08/07/2020 08/07/2020 08/07/2020

Date Date Date





TABLE OF CONTENTS 1 DOCUMENT CONTROL ............................................................................................................................ 8 1.1 Revision History ...................................................................................................................................... 8 1.2 Management reviews ............................................................................................................................. 8 1.3 Controlled copies .................................................................................................................................... 9

PROJECT WHS PLAN – FLOWCHART .................................................................................................... 10

2 PROJECT DETAILS ................................................................................................................................ 11 2.1 Project Description ............................................................................................................................... 11 2.2 Site Layout ............................................................................................................................................ 11 2.3 Site Amenities and Site Establishment................................................................................................. 12 2.4 Security ................................................................................................................................................. 12

3 LEGAL REQUIREMENTS ....................................................................................................................... 12 3.1 Legislation Codes of Practice and Standards ...................................................................................... 12

4 WHS OBJECTIVES AND TARGETS ...................................................................................................... 13

5 WHS MANAGEMENT PLAN ................................................................................................................... 14 5.1 Scope of the Work Health Safety Management Plan ........................................................................... 14 5.2 Amendments to WHS Plan and Documentation .................................................................................. 14

6 MANAGEMENT RESPONSIBILITY AND ACCOUNTABILITY .............................................................. 15 6.1 Management Responsibility and Commitment ..................................................................................... 15 6.2 WHS Responsibilities ........................................................................................................................... 15 6.3 Project WHS Responsibilities ............................................................................................................... 16

7 INDUCTION, TRAINING AND COMPETENCY ....................................................................................... 21 7.1 General Induction ................................................................................................................................. 21 7.2 Online Inductions .................................................................................................................................. 21 7.3 Site Orientation Briefing........................................................................................................................ 22 7.4 Non-English-Speaking Background ..................................................................................................... 22 7.5 Task Induction ...................................................................................................................................... 22 7.6 Visitor Induction .................................................................................................................................... 22 7.7 Work Experience .................................................................................................................................. 23 7.8 Young or Inexperienced Workers ......................................................................................................... 23 7.9 Competency, Training and Experience ................................................................................................ 23 7.10 Induction and Training Records ......................................................................................................... 23

8 COMMUNICATION AND CONSULTATION ............................................................................................ 24 8.1 Health and Safety Policy ...................................................................................................................... 24 8.2 Establishment of Consultative Arrangements ...................................................................................... 24 8.2.1 Health and Safety Representatives ................................................................................................... 24 8.2.2 Health and Safety Committee ........................................................................................................... 24 8.2.3 Other Agreed Arrangements ............................................................................................................. 25 8.2.4 General Consultation ......................................................................................................................... 25





8.2.5 Communication of Consultative Meetings ......................................................................................... 25 8.2.6 Dispute (Issue) Resolution ................................................................................................................ 25 8.2.7 Inspection .......................................................................................................................................... 25 8.3 After Action Reviews (AAR) ................................................................................................................. 25 8.4 Daily Pre-Start Meeting ........................................................................................................................ 26 8.5 Tool Box Meetings ................................................................................................................................ 26 8.6 Project Team Meetings......................................................................................................................... 26 8.7 Subcontractor Coordination Meetings .................................................................................................. 26 8.8 Pre-planning coordination meetings for High Risk Construction Work (HRCW) .................................. 26 8.9 Other Workplace Specific Consultation Methods ................................................................................. 26

9 SUBCONTRACTOR MANAGEMENT ..................................................................................................... 27 9.1 Procurement of subcontractors ............................................................................................................ 27 9.2 Assessment of Subcontractors Capability ............................................................................................ 28 9.3 WHS Requirements for subcontractors ................................................................................................ 28 9.4 Pre-commencement Meeting with Subcontractors .............................................................................. 28 9.5 Control of subcontractors ..................................................................................................................... 28

10 WHS MONTHLY REPORTING .............................................................................................................. 29

11 DOCUMENT AND DATA MANAGEMENT ............................................................................................ 30

12 HAZARD IDENTIFICATION RISK ASSESSMENT AND CONTROL (HIRAC) .................................... 30 12.1 Safety in Design (SiD) ........................................................................................................................ 31 12.2 Managing Safety Risks with the Client / Public and Other Entities .................................................... 32 12.3 ‘How We Work’ Standards ................................................................................................................. 32 12.4 Project Risk Assessment (PRA) ......................................................................................................... 32 12.5 Safe Work Method Statements .......................................................................................................... 33 12.5.1 Step 1 – SWMS ............................................................................................................................... 34 12.5.2 Step 2 – SWMS review ................................................................................................................... 34 12.5.3 Step 3 – Task Observation .............................................................................................................. 34 12.6 Hazardous Substances ...................................................................................................................... 35 12.7 Health Surveillance and Exposure Monitoring ................................................................................... 35 12.7.1 Health hazard assessment .............................................................................................................. 36 12.7.2 Chemical exposure including dust and fibres .................................................................................. 36 12.7.3 Asbestos .......................................................................................................................................... 37 12.7.4 Lead ................................................................................................................................................. 38 12.7.5 Noise ............................................................................................................................................... 38 12.7.6 Equipment Calibration ..................................................................................................................... 39 12.7.7 Health Hazard Reporting and Record Keeping ............................................................................... 39 12.7.8 Subcontractor health surveillance programs ................................................................................... 40 12.8 Plant and Equipment .......................................................................................................................... 40 12.8.1 Plant Pre-Use Acceptance Criteria .................................................................................................. 41 12.8.2 Plant Hazard Assessment (PHA) .................................................................................................... 41 12.8.3 Identification of ROPS and FOPS ................................................................................................... 41 12.8.4 Plant stand-down process ............................................................................................................... 42





12.9 Heavy Vehicle National Legislation (HVNL) ....................................................................................... 42 12.9.1 Dealing with Chain of Responsibility (COR) breaches .................................................................... 42 12.9.2 Chain of Responsibility (COR) – Roles, Responsibilities and Training ........................................... 43

13 PERMITS TO WORK ............................................................................................................................. 44 13.1 Overview ............................................................................................................................................. 44 13.2 Permit Authorities ............................................................................................................................... 44

14 EMERGENCY RESPONSE ................................................................................................................... 45 14.1 Emergency procedures, evacuations and drills ................................................................................. 45 14.2 Communicating emergency procedures ............................................................................................. 46 14.3 Emergency drills ................................................................................................................................. 46 14.4 Fire Protection .................................................................................................................................... 46

15 MONITORING AND MEASUREMENT .................................................................................................. 46 15.1 General ............................................................................................................................................... 46 15.2 Routine Inspections ............................................................................................................................ 47 15.3 Health and Safety Non-Conformances............................................................................................... 47 15.4 Audits .................................................................................................................................................. 47 15.5 Subcontractor System Reviews ......................................................................................................... 48 15.6 Non-conformances ............................................................................................................................. 48 15.7 Independent Third-Party Inspections/Audits ...................................................................................... 48 15.8 Inspection and Testing Schedule Matrix ............................................................................................ 49

16 INCIDENT MANAGEMENT ................................................................................................................... 49 16.1 Incident Notification and Reporting .................................................................................................... 49 16.2 Incident Investigation .......................................................................................................................... 50 16.2.1 Scene preservation.......................................................................................................................... 50 16.2.2 Investigation .................................................................................................................................... 50 16.3 Notification to Regulator ..................................................................................................................... 51 16.4 Client reporting requirements ............................................................................................................. 52 16.5 Employee Assistance Program (EAP) ................................................................................................ 52 16.6 Medical Referral ................................................................................................................................. 52 16.7 Rehabilitation and Return to Work ..................................................................................................... 52 16.8 Communication and sharing lessons ................................................................................................. 53

17 FITNESS FOR WORK ........................................................................................................................... 53 17.1 Fatigue management.......................................................................................................................... 53 17.2 Alcohol and other drugs ..................................................................................................................... 53

APPENDICES ............................................................................................................................................. 54 Appendix 01 – WHS Policies ...................................................................................................................... 54 Health and Safety Policy ............................................................................................................................ 54 Drug and Alcohol Policy ............................................................................................................................. 55 Injury Management and Return to Work Policy .......................................................................................... 56 Appendix 02 – Project Risk Assessment .................................................................................................... 57 Appendix 03 – Project Emergency Response Plan ................................................................................... 58





Appendix 04 – Project Training Needs Analysis ........................................................................................ 59 Appendix 05 – Fatigue Management Plan ................................................................................................. 60 Appendix 06 – Project Organisation Structure ........................................................................................... 61 Appendix 07 – Legal Register .................................................................................................................... 62 Appendix 08 – Training and Competency Matrix ....................................................................................... 67 Appendix 09 – Inspection and Testing Schedule / Matrix .......................................................................... 71 Appendix 11 – WHS Plan Sign Off ............................................................................................................. 76





1 DOCUMENT CONTROL All changes made to the Project WHS Management Plan are recorded in the amendment table below. The version number and date of revision for the current document revision are shown in the page 01-footer of the document.

1.1 Revision History

Revision Date Description of changes Prepared by Approved by

01 7/11/2018 Issued for Tender Ben Kirkbride Nicholas Kouvaris

02 14/01/2019 Issued for Construction Ben Kirkbride Jim Stavropoulos

03 25/03/2019 Review and update Miles Mesic Jim Stavropoulos

03.1 17/04/2019 Minor update Miles Mesic Jim Stavropoulos

04 24/06/2019 Review and update Miles Mesic Jim Stavropoulos

05 31/07/2019 Minor update Miles Mesic Jim Stavropoulos

06 05/11/2019 Review and minor update Miles Mesic Jim Stavropoulos





1.2 Management reviews

Review date Details Reviewed by

25/03/2019 Review and update Jim Stavropoulos


24/06/2019 Review and Update Jim Stavropoulos











1.3 Controlled copies

Name Position Date Revision

Jim Stavropoulos Senior Project Manager 25/03/2019 03












PROJECT WHS PLAN – FLOWCHART

Integrated Management System (IMS) – Work, Health and Safety Management Plan

Proc

ess /

For

ms

Induction, Training and Competency

Communication and Consultation

Subcontractor Management

Hazard ID, Risk Assessment and

Control

Permits to Work

Emergency Response

Monitoring and Measurement

Incident Management

WHS Reporting

RP-WHS-PLN-001Work, Health and Safety

Management Plan

‘How We Work’

Standards

RP-WHS-PLN-002Emergency Response

Plan

RP-FRM-105Site Induction Record for

Employees and Contractors

RP HSE Inductions

RP HSE Consultations

RP-FRM-120Pre-Start Meeting

RP-FRM-121Tool Box Meeting

FRM-123Consultation Statement

RP-FRM-122HSC Constitution

RP-FRM-156Health and Safety

Representation and Consultation

RP-FRM-129-Issue Resolution Flowchart

RP-FRM-124Subcontractor Evaluation

RP-FRM-125Subcontractor Pre-

Commencement Meeting

RP-FRM-100Monthly HSE Report

RP-FRM-102Safe Work Method

Statement Template

RP-REG-008Project Risk Assessment

RP-FRM-103Safe Work Method Statement Review

RP-FRM-104Task Observation

RP-FRM-110Permit to Excavate

RP-FRM-111Crane Work Box Permit

RP-FRM-112Permit to Work at Height

RP-FRM-113Permit to Isolate

RP-FRM-114Hot Works Permit

RP-FRM-115Permit to Enter Confined

Space

RP-FRM-119Permit to Discharge

Water

Exposure Monitoring and

Health Surviellance

Hazardous Substances ChemAlert

RP-FRM-151Hazardous Substance

Risk Assessment

RP-FRM-152Hazardous Substances

and SDS Register

Plant and Equipment

RP-FRM-140Plant and Equipment

Register

RP-FRM-141Plant Hazard Assessment

RP-FRM-142Earthmoving Plant and Equipment – Pre-Use Acceptance Checklist

RP-FRM-143Elevated Work Platform – Pre-Use Acceptance

Checklist

RP-FRM-144Mobile and Crawler Crane – Pre-Use

Acceptance Checklist

RP-FRM-145Forklift and Telehandler – Pre-Use Acceptance

Checklist

RP-FRM-146Concrete Pump – Pre-

Use Acceptance Checklist

RP-FRM-148Static Plant and

Equipment – Pre-Use Acceptance Checklist

RP-FRM-154Lifting and Rigging Equipment Register

RP-FRM-149General Mobile Plant – Pre-Use Acceptance

Checklist

RP-FRM-150Earthmoving Equipment – Suspended Load and

Lifting Approval

RP-FRM-107Site Induction Register

RP-FRM-109Visitor Register

RP-FRM-117Concrete Cutting and

Core Hole Permit

RP-FRM-128Emergency Response

Drill Record

RP-FRM-130Fire Equipment Register

RP-FRM-101HSE Inspection

RP-FRM-126Health, Safety and

Environment (HSE) Non-Conformance Report

RP-FRM-155Senior Leadership Visit

RP-FRM-127First Aid Risk Assessment

RP-FRM-131-Crane Lift Plan

RP-FRM-132 Crane Lift Study

RP-FRM-153Demolition Management

Plan Review

RP HSE Assurance

RP-WHS-PLN-003Fatigue Management

Plan

RP HSE Permits

RP-FRM-021-Project WHS System

Assessment Audit

RP-FRM-106Subcontractor System

Review





2 PROJECT DETAILS 2.1 Project Description The scope of the Concord Hospital Redevelopment will include the construction of a new 44,000m2 GFA Clinical Services Building. The new building, known as the Rusty Priest Centre for Rehabilitation and Aged Care, re-houses and expands Aged Complex Care and Rehabilitation services, Veteran’s Physical and Mental Health Treatment and Rehabilitation services. The project also includes an integrated Cancer Care Centre, as well as Inpatient services in new purpose-built facilities.

The project will specifically include:

– 3-storey atrium linking the new building and the current clinical services building – A link at lower ground floor below the atrium for goods and services to be transported between the new

building and the existing building; – New glass lifts and associated lobby slabs servicing the existing building – A basement level loading dock, patient drop off and short-term parking and cold shell for radiation

oncology – 214 inpatient beds – Treatment chairs for cancer and infusion services – Offices and support spaces – Outpatient consult rooms, and – Allied health treatment areas.

Concord Hospital has been operating for almost 80 years with the ethos of providing both its local and wider communities with access to quality, patient-centred care that is timely, safe and efficient. Roberts Pizzarotti understands that this ethos must guide the methodology of this development, ensuring continuity of patient care and minimal impact to the community throughout the construction phase.

2.2 Site Layout A plan showing the site layout is included in Appendix 03 - Emergency Response Plan and is to be covered in the site-specific induction, displayed on site notice board(s) and may include, but not limited to the following:

– Site office and Amenities – lunchrooms, change rooms, toilets etc – First Aid Facility – Main access and egress points and Evacuation assembly area – Location of any overhead power cables / Major in-ground services (e.g. gas mains) – Environmental sensitive areas – Environmental Controls, i.e. location of spill kit, wash out drums, cattle grids – Construction Zones/Material Loading and unloading Zones – Hoist, Lift(s) – Tower Crane(s) – Fire Extinguishers/Hose Reels – Storage areas/ Containers – Nurse Call / Emergency evacuation system





2.3 Site Amenities and Site Establishment Site amenities are to be established in accordance with local requirements and are to be kept clean and tidy. Periodic inspection of the site amenities is to be carried out (e.g. as part of the weekly site inspection or consultative walk). Results of inspection and any required follow-up action are to be recorded on RP-FRM-101-HSE Inspection.

RP is committed to Smoke-Free workplaces. Designated smoking areas, preferably offsite away from site offices, lunch rooms, amenities and/or any enclosed areas of the project / workplace will be allocated by the RP site management team.

2.4 Security Site security, meeting legislative requirements, is to be sufficiently established to prevent unauthorised entry to the site and to safeguard members of the public during and outside of site operating hours. The Project Manager (or most senior person) will continually review the effectiveness and ongoing requirements for site security and implement appropriate security measures as the site layout changes.

All perimeter security fencing, hoardings and any incorporated overhead protective structure are to be inspected as part of regular site inspections. A controlled method of entry will be established on the project for Roberts Pizzarotti staff, workers and visitors.

3 LEGAL REQUIREMENTS 3.1 Legislation Codes of Practice and Standards The principal legislation relevant to this project is the Work Health Safety Act 2011 and Work Health Safety Regulation 2017 (NSW). The Project Risk Assessment (PRA) (Appendix 02 - Project Risk Assessment) shall identify other applicable compliance requirements for the project and jurisdiction.

Applicable Legislation, Australian Standards and Codes of Practice listed in Appendix 07 - Legal Register is intended to assist the project in achieving compliance and shall be used as a reference when developing / reviewing the Appendix 02 - Project Risk Assessment and other controls. The Legal Register will be updated where changes to legislation, Australian Standards and/or Codes of Practice are identified through industry subscriptions and memberships, such as but not limited to the following;

– http://www.safeworknsw.nsw.gov.au – http://www.safeworkaustralia.gov.au – http://www.austlii.edu.au/ – http://www.worksafe.com.au/online/index.php – Australian Standards can be accessed directly from SAI Global.

Workers will be notified of the applicable legislative codes and standards and how to access this information at the site induction.

Monitoring and implementation of any required changes to the WHS Plan and other processes is to be carried out by the Project EHS Manager/Coordinator.





4 WHS OBJECTIVES AND TARGETS Company WHS Objectives and Targets are set by RP’s Senior Management comprising of the Chief Executive Officer, Chief Financial Officer, Head of Operations, Head of New Business and Strategy in consultation with the HSEQ Manager.

The Senior Management Team meet bi-monthly to review the WHS performance against objectives and targets which includes the review of a range of lag and lead performance indicators including incidents; injury frequency rates; audit results; training; consultation; and WHS initiatives.

Project Objectives and Targets are designed to reflect the company’s Objectives and Targets and any specific objectives and targets required under the head contract.

The following WHS Objectives and Targets, have been established for the project and shall be monitored by the Project Manager, Construction Director, HSEQ Manager, Project EHS Manager / Coordinator as part of the project monthly review and recorded using RP-FRM-100-Monthly HSE Report.

Where project performance is trending or has fallen below the nominated Company or Project Objectives and Targets, the Project Manager will discuss with the project team and implement corrective action measures to address any identified deficiencies.

No. Objectives Established by (Company or Project)

Measures Lag or Lead Indicator

Target Where Captured

01 No prosecutions notices or fines for a breach under WHS legislation

Company Number of prosecutions, fines or notices

Lag No prosecutions No fines No notices

LT Report

Incident Reporting

02 No work related LTI (Lost Time Injury)

Company Number of Lost Time Injuries

Lag No LTIs Incident Reporting

03 No work-related MTI (Modified Alternative Duties)

Company Number of Medical Treatment Injuries (Modified Alternative Duties)

Lag No MTIs resulting in Modified Alternate Duties

Incident Reporting

04 No Workers Compensation Claims

Company Number of Workers Compensation claims (RP Staff/Employees)

Lag No Claims Reported as Workers Comp Claims through HR and Payroll

05 No Notifiable Dangerous Incidents

Company Number of Notifiable Dangerous Incidents

Lag No Notifiable Dangerous Incidents

Incident Reporting

06 Compliance to RP’s WHS System at the project level

Company Project WHS Audit results indicate high level of system compliance across

Lead 75% compliance or greater for each audit category

Project WHS System Audit Checklist





No. Objectives Established by (Company or Project)

Measures Lag or Lead Indicator

Target Where Captured

all aspects of the project

07 Initiatives which lead to improvement in WHS

Project A WHS initiative which benefits the project or one which could be replicated on another project

Lead At least one on the project

Project Monthly Report

*Objectives = what we aim to achieve

*Measures = How the objectives are to be measures

*Targets = Quantitative or qualitative target to be achieved

*Where Captured = how the objective and target are to be reported for review

Table 01 – HSE objectives and Targets

5 WHS MANAGEMENT PLAN The WHS Plan is based on the requirements and certified against AS/NZS 4801: Occupational Health and Safety Management Systems. This Plan outlines the organisational policies, procedures, How We Work Standards and other requirements, including the key WHS responsibilities for management team during the project delivery phases in order to comply with the company’s legal responsibilities.

The RP’s Integrated Management System (IMS), including application and implementation at the project level as outlined in this WHS Plan, will be subject to regular audits and reviews in accordance with RP-PROC-010-Audits, Inspections and Corrective Action as well as periodic surveillance audits by a third-party certification organisation as part of the company’s ongoing compliance to AS4801.

5.1 Scope of the Work Health Safety Management Plan The Project Work Health and Safety Management Plan (WHS) covers the work health and safety (WHS) aspects of the activities performed by Roberts Pizzarotti (RP), subcontractors and others that may be involved with or affected by activities carried out on the site.

The WHS Plan, in conjunction with Appendix 02 - Project Risk Assessment, outlines the scope of works for the project and how they will be managed.

5.2 Amendments to WHS Plan and Documentation Changes to RP’s Policies, procedures and standards requirements, as specified in the WHS plan must not be made without written authorisation of the HSEQ Manager as outlined in the IMS procedure, RP-PROC-007_Documents and Records Management.





The WHS Plan is a ‘live document’ and shall be reviewed every 3 months (as a minimum) by the Project Manager (or most senior person on the project) and/ or otherwise in response to:

– WHS legislative changes – Significant work health and safety incident or near-miss – New or amended Industry Codes of Practice, Compliance Codes, Australian Standards or industry

standards relating to health, safety or environmental management – Changes in the site management structure and or scope of works – Results of internal or external audits

Where changes to any IMS documentation have been made, a notification will be disseminated via email and/or via the RP Intranet / server.

Where project related changes or updates are required, details of the relevant changes to the WHS Plan shall be authorised by the Project Manager (or most senior person on the project) and recorded in Section 01 of this plan.

Significant changes to the WHS Plan are to be communicated by the Project Manager (or most senior person on the project) to affected members of the project team. Where the changes constitute a re-issuing of the plan, this is to be recorded with relevant team members using the sign-off (Appendix 10 - WHS Plan Sign Off).

6 MANAGEMENT RESPONSIBILITY AND ACCOUNTABILITY 6.1 Management Responsibility and Commitment Roberts Pizzarotti is committed to providing a safe working environment for all stakeholders that work, visit and/or may be affected by the activities undertaken under RP's control and to ensure such activities do not impact negatively on the environment.

The most senior person on the project has overall responsibility for project WHS and for the implementation of this WHS Plan. The most senior person on this project is identified in Appendix 06 – Project Organisational Chart as well as the project organisational structure for the management of work, health and safety on the project.

Positive Health and Safety outcomes are influenced by a strong and visible leadership by personnel in the project management team. The importance of both presence and collective participation in work health and safety related activities, demonstrate an individual and personal commitment to work health and safety.

6.2 WHS Responsibilities All members of RP’s project management team are charged with the responsibility and authority to issue directions to cease work for activities that do not comply with accepted workplace health and safety controls, including where work is not being carried out in accordance with the relevant Safe Work Method Statement (SWMS) provided for High Risk Construction Work (HRCW).

All workers (workers include officers, managers, employees, independent contractors, apprentices, trainees, work experience, volunteers etc.) have a responsibility in the workplace and must take reasonable care:





1. of their health and safety 2. that they do not adversely affect others’ health and safety: and 3. to comply and co-operate with reasonable instructions (including RP’s WHS policies, procedures and

standards referred to in this Project WHS Plan).

6.3 Project WHS Responsibilities The project organisational structure for the management of work, health and safety on the project is displayed in Appendix 06 – Project Organisational Chart. Responsibilities that are assigned to each member of the project team should be realistic and achievable and based on the individual’s competencies.

The Project Manager may seek assistance from a suitable member of RP’s WHS team to assist in developing an individual’s competencies to carry out any task that has been assigned to them.

The following roles and responsibilities are to be read in conjunction with the requirements of this WHS Plan, position descriptions and other health and safety requirements set by RP.

Position / Role Responsibilities on this project

Construction Director –

TBA- Stephen Surjan in caretaker role

– Implement construction sequencing solutions – Ensure leadership visits are formally recorded with sufficient dialogue on observations /

improvements being documented – Show visible leadership and lead by example at all times – Allow for sufficient time and resources to implement the Company and Project WHS

management systems and the Projects WHS plan – Review, approve and monitor the Project WHS Plan to ensure it remains up to date and in

line with the project scope – Monitor project WHS performance, including lag and lead indicators, the timely closure of

corrective and preventive action in respect of incidents and the results of WHS audits – Actively propose improvements where WHS management systems can be refined or

enhanced – Review project training requirements for personnel.

HSEQ Manager (Regional) –

-Sorcha Breenan

– Show visible leadership and lead by example at all times – Actively maintain and update the IMS and ensure project teams are informed of changes – Advise and/or notify of changes to legislation, regulations, codes of practice and Australian

standards – Attend industry HSEQ forums and provide feedback to relevant RP managers – Report all notifiable incidents to the relevant state and federal authorities as required under

relevant acts and regulations – Establish and maintain regular contact with health and safety regulators – Promote company safety initiatives across all projects within the region – Share learnings between projects – Ensure consistency across all projects in the region in terms of safety management and

reporting perspectives Project Manager (Most Senior Person on the Project) - Jim Stavropoulos

– Ensure a project specific WHS Plan, including the associated Appendices are developed for the project, implemented and maintained

– Delivery of project contractual safety obligations – Manage safety interface between client and project – Ensure all personnel are inducted and trained






– Set, monitor and review WHS objectives and targets – Show visible leadership and lead by example at all times – Review and Accept Safe Work Method Statements (SWMS) for High Risk Construction Work

(HRCW) only when the SWMS fulfil the requirements as outlined in the SWMS review – Ensure all incidents are reported internally and externally, as required, and

corrective/preventive action is closed out within applicable timeframes – Ensure appropriate consultation arrangements are established with the workforce, client and

other stakeholders – Ensure that RP site staff and site personnel are provided with appropriate training,

information, instruction and supervision in relation to WHS, including those necessary to comply with their assigned tasks and responsibilities as outlined in this WHS Plan

– Ensure the company’s injury management and return to work processes are implemented and maintained at the project level

– Ensure that the WHS policy and WHS management system and plans are communicated to workers as part of the site induction

– Ensure the implementation of an Alcohol and other Drug testing program at the project – Manage the projects compliance with WHS legislation – Check in on any injured personnel

Design Manager –

- Chris Billinghurst

- Ky Phung

– Ensure RP’s Safety in Design (SID) process is implemented – Seek to eliminate or minimise WHS hazards associated with the design as early as possible

in the design process – Share learnings between projects – Reinforce with design consultants their obligations relative to designing within safe

construction conventions wherever reasonably practicable – Facilitate project safety in design reviews and design team meetings

Senior Project Engineer –

- John-Paul Farrell

- David Drew

– Assist the Project Manager in the management and implementation of the project contractual safety obligations

– Assist the Project Manager or most senior person on the project with the implementation and maintenance of this WHS Plan

– Ensure everyone is inducted and licensed – Ensure adequate supervision from subcontractors and RP – Implement any corrective actions – Show visible leadership and lead by example at all times – Support the project team in the review of Safe Work Method Statements (SWMS) for High

Risk Construction Work (HRCW) only when the SWMS fulfil the requirements as outlined in the SWMS review

– Assist in the preparation of WHS documentation such as standard operating procedures (SOP), risk assessments and SWMS for high risk construction work

– Issue directions to cease work for activities that do not comply with accepted safety and environmental controls or where work is being carried out contrary to the required HRCW SWMS

– Provide support to supervisors in determining appropriate safe work methodology and in the selection of suitable plant and equipment

– Assist supervisors in conducting and documenting weekly HSE inspections, tool box talks and detailing responsibilities for completing corrective actions within specified timeframes






– Report all WHS incidents, unsafe conditions and near misses to the most senior person on the project, or in the affected areas, as soon as is reasonably practicable

– Show visible leadership and lead by example at all times – Assist the site manager by ensuring all inspection and/or incident corrective/preventive

actions are monitored and closed out within applicable timeframes – Assist the design manager to eliminate or minimise WHS hazards associated with the design

as early as possible in the design process – Convene risk workshops with subcontractors, in consultation with the EHS

Manager/Coordinator and RP project team to populate the Project Risk Assessment before work packages commence onsite

– Ensure temporary work aspects are adequately designed, planned, executed, completed, inspected, maintained and/or removed safely as per intended design

Project Engineer –

- Joe Gibbs

- Jaleh Ghane

- Mitchell Cook

- Letesha Goble

- Muzhda Shakeri


– Report all WHS incidents, unsafe conditions and near misses to the most senior person on the project, or in the affected areas, as soon as is reasonably practicable

– Show visible leadership and lead by example at all times – Obtain all required authorisations prior to commencing work – Assist WHS records are maintained on the project document management system – Monitor WHS compliance by undertaking periodic reviews / inspections of RP and

subcontractor activities and take prompt corrective action when necessary – Assist in the preparation of WHS documentation such as standard operating procedures

(SOP), risk assessments and SWMS for high risk construction work – Ensure appropriate control of subcontractors is maintained as per WHS plan appropriate to

the subcontractor’s scope of work and risk profile – Provide support to supervisors in determining appropriate safe work methodology and in the

selection of suitable plant and equipment – Ensure temporary work aspects are adequately planned, executed, completed, inspected,

maintained and/or removed safely as per intended methods Site Engineer / Cadet –

- David Olsen

- Doron Isman

- Bunty Cook

- Koleena Ng

– Report all WHS incidents, unsafe conditions and near misses to the most senior person on the project, or in the affected areas soon as is reasonably practicable

– Assist the project engineer as required – Assist with the maintenance of the WHS record management system – Monitor compliance with WHS requirements by RP and subcontractor employees and take

prompt corrective action when necessary – Assist in the preparation of WHS documentation such as standard operating procedures

(SOP), risk assessments and SWMS for high risk construction work – Provide support to supervisors in determining appropriate safe work methodology and in the

selection of suitable plant and equipment

Site Manager

– Luke Tracey


– Show visible leadership and lead by example at all times – Implement, monitor and review WHS objectives and targets






– Assist the Project Manager or most senior person on the project with the implementation and maintenance of this WHS Plan

– Assist supervisors in conducting and documenting weekly HSE inspections, tool box talks and detailing responsibilities for completing corrective actions within specified timeframes


– Review and Accept Safe Work Method Statements (SWMS) for High Risk Construction Work (HRCW) only when the SWMS fulfil the requirements as outlined in the SWMS review and the requirements as outlined in the WHS Plan

– Monitor the site and site activities to ensure these remain compliant with regulatory requirements and other requirements as identified in the WHS Plan

– Ensure appropriate control of contractors is maintained as per WHS plan appropriate to the subcontractor’s scope of work and risk profile

– Ensure temporary work aspects are adequately planned, executed, completed, inspected, maintained and/or removed safely as per intended methods

Site Supervisor / Foreman –

- Nick Constable

- Scott Murray

- Ben Johnson

- Jon O’Callaghan

- Jon Baker

– Show visible leadership and lead by example at all times – Report all WHS incidents, unsafe conditions and near misses to the most senior person on

the project, or in the affected areas soon as is reasonably practicable – Issue directions to cease work for activities that do not comply with accepted safety and

environmental controls – Review and understand SWMS for HRCW relating to work under their direct supervision – Assist in the development and review of SWMS for High Risk Construction Work / SOP’s,

JSAs and the like for RP and labour-hire employees – Ensure appropriate control of contractors is maintained as per WHS plan appropriate to the

subcontractor’s scope of work and risk profile – Consider workers competency in relation to assigned tasks, the operation/use of plant and

equipment commensurate with the risks associated with work to be performed – Ensure temporary works aspects are adequately executed, completed, inspected,

maintained and/or removed as per the intended / documented methods. Project EHS Manager / Coordinator –

-Miles Mesic

– Assist the project in the preparation and maintenance of the Project WHS Plan – Implement, monitor and review WHS objectives and targets – Show visible leadership and lead by example at all times – Maintain the HSEQ legislation register – Advise project staff of any legislative changes – Issue directions to cease work for activities that do not comply with accepted safety and

environmental controls or where work is being carried out contrary to the required HRCW SWMS


– Undertake incident investigations and communicate lessons learnt – Ensure appropriate control of contractors is maintained as per WHS plan appropriate to the

subcontractor’s scope of work and risk profile – Assist in the review of Safe Work Method Statements (SWMS) for High Risk Construction

Work (HRCW) – Compile reporting statistics and develop reports for Contract Reviews






– Communicate health and safety briefings and alerts to the Health and Safety Committee, posted on the project noticeboard and presented as toolbox talks, as appropriate

– Complete administrative requirements associated with the filing of SWMS, Induction records, task observations, etc.

– Consult each member of the RP project team on the key aspects of the company’s HIRAC process relevant to their role

– Review WHS plan and appendices as per frequency in plan (minimum 3 monthly) Health and Safety Representative / Committee Member (HSC)

– Shayne Strand (RP)

– Nermin Camdzic

– Mark Dunston

– Mista Subritzky

– Pete Fox

– Brian O’Neill

– Kevin Melville

– Jan Moolman

– Cameron Smith

– Represent the work health and safety interests of workers in the designated workgroup – Monitor actions taken in respect of work health and safety – Investigate work health and safety complaints from workers in the designated workgroup – Direct unsafe work to cease where there is a reasonable concern that continuation of the

work in question would expose a worker within their designated group to a serious risk – Communicate the WHS concerns of workers on site to the Project Manager, Site Manager or

most senior person on the project – Represent workers on their elected work group in respect of work health and safety matters – Consider matters that might reasonably pose a work health and safety risk to the workers

within their designated workgroup – Report all WHS incidents, unsafe conditions and near misses to the most senior person on

the project, or in the affected areas soon as is reasonably practicable – Function collaboratively as an active participant and an effective member of the health and

safety committee

Qualified First Aid Personnel

- Lincoln Wood

- Shayne Strand

- Matthew Whitehouse

- Nicholas Constable

- Grace Clarke

- Francesca Punturiero

– Maintain qualifications as an Occupational First Aider – Administer first aid – Refer injured persons to the relevant medical centre for consultation/treatment where

deemed necessary – Assist where possible in emergency situations – Complete and maintain the first aid reports – Maintain the first aid kit and facilities to the required level and standard

Construction Workers

-Matthew Whitehouse

-Lincoln Wood

-Jaimie-Lee Cotton

-Matthew Bonfiglio

-Dominic Lanciano

-Craig Tassone

-Trent Taubman

-Ciro Giatti

-Nik Mamas

– Take reasonable care that personal acts and omissions do not adversely affect work health and safety of other persons


– Comply with any reasonable instructions given by the RP Supervisor – Cooperate with RP by reporting all WHS incidents, unsafe conditions and near misses to the

most senior person on the project or in the affected area as soon as is reasonably practicable

– Report all work related injuries and illnesses to their supervisor and the nominated First Aider

– Make recommendations on how to eliminate hazards or improve WHS on site – Seek the help of the Supervisor if unsure of any aspect of WHS requirements






-Ashley Schulz

-Shayne Strand

-Grace Clarke

-Francesca Punturiero

-Davide Pulvirenti

– Do not undertake any task, operate any plant or machinery unless authorised and qualified/trained and competent to do so

– Use correct tools and equipment and do not use them if they are not in good working order – Report to the Supervisor any tool/plant equipment that malfunctions and/or needs

maintenance/repair – Use protective clothing and equipment provided and advise your supervisor where not

appropriate or if they need to be replaced – Work in accordance with the requirements of HRCW SWMS and RP ‘How We Work’

Standards and procedures and other task-specific documentation

Table 01 – Project Roles and Responsibilities

Each member of RP’s project team is required to complete Appendix 10 – WHS Plan Sign Off to acknowledge their acceptance and understanding of the roles and responsibilities assigned to their position and the requirements for the management of WHS as outlined in the WHS Plan. Where a person is appointed to a position and is unable to meet their assigned responsibilities, they shall immediately notify the Project Manager (or most senior person) or their immediate Manager / Foreman / Supervisor.

7 INDUCTION, TRAINING AND COMPETENCY 7.1 General Induction All personnel that are required to undertake construction work on the site must have completed the General Industry Construction Induction before they are permitted to undertake any task or role on-site.

7.2 Online Inductions Before commencing work on site, all personnel (workers, supervisors, engineers, clients, consultants and subcontract representatives) who visit the site more than once throughout the works must register by creating a profile and completing the mandatory registration and induction content online, prior to attending the site.

When registering online, each employee must upload relevant photographic proof of identity and evidence of industry General Induction training, and any other training qualification(s) required to perform high risk construction work and/or to operate plant/equipment on the site.

The online induction component comprises of two (2) parts;

1. General Induction 2. Site specific HSEQ induction

Once the online inductions are completed, personnel can then make the necessary arrangement with the RP Site Management Team to attend site and undertake the ‘Site Orientation Briefing’.

RP reserve the right to refuse induction to site based on a lack of competency and if it appears the induction content has not been properly understood by the inductee.





7.3 Site Orientation Briefing The site orientation briefing is designed to familiarise personnel to the site and is carried out by an RP employee. The site-specific tour may include but not limited to the following;

– amenities, first aid facilities, notice boards, etc. – access and egress points – site safety rules; including client/facility specific requirements – risk management, hazard reporting arrangements – emergency management – hazard management and control – availability to WHS legislation, Australian standards and Codes of Practice – arrangements for consultation – other site-specific requirements relevant to those being inducted

7.4 Non-English-Speaking Background Employees from non-English speaking backgrounds can utilise subtitles when undertaking online inductions and shall be offered a translator (by the employee’s employer) to interpret the site orientation content.

7.5 Task Induction All employees are to be task inducted into the relevant Safe Work Method Statement (SWMS) and/or other task safety instruction prior to commencing work on site. Task inductions shall be carried out by the relevant supervisor or delegate.

Evidence of task inductions may include a tool box or prestart record and/or a signed copy of the relevant SWMS or other task induction instruction or information as acknowledgment that the task has been understood and an agreement to carry out the work in accordance document/s.

Task induction may also provide information and instruction into any of the following or similar instructional material/information relevant to the task:

– Safe Work / Operating Procedure or Instruction – Plant Risk Assessments – Safety Data Sheet (SDS) or Hazardous Substance Risk Assessment

7.6 Visitor Induction The General and Site-Specific Inductions will not be required for visitors; however, they must be accompanied at all times whilst onsite by any person who has successfully completed the mandatory inductions as aforementioned. Visitors are not permitted to carry out any construction work whilst on site.

The person accompanying the visitor will be responsible for ensuring the visitor is made aware of the relevant site rules, PPE requirements and emergency procedures. The Visitor induction process is to be recorded on RP-FRM-109-Visitor Register or equivalent.





7.7 Work Experience Where RP Site Management is approached to provide work experience for a student/trainee this will be coordinated through the relevant Project Manager and/or EHS Manager/Coordinator.

Under no circumstance is any individual on work experience permitted to carried out High Risk Construction Work or use any plant or equipment that poses a significant risk of personal injury (examples include, angle grinders, compressed air tools, brick saws, operating forklifts / telehandlers and/or explosive power tools).

If the individual is engaged through a subcontractor or client, RP must be issued with all relevant documentation including, but not limited to, insurances, indemnities and evidence that the student or trainee has completed the General Industry Construction Induction.

7.8 Young or Inexperienced Workers New workers to the building and construction industry, i.e. someone who is less than 18 years of age or with less than two years of experience, may require further education through participation in separate inductions before undertaking any work on the project. Additional induction or discussions may include:

– The type of hazards and risks new workers could potentially encounter on a worksite – What young/inexperienced workers should do if they have any concerns

Young workers will be identifiable by wearing green coloured hard hats on the project.

7.9 Competency, Training and Experience The Project Manager shall ensure that RP project staff have the appropriate skills sets, knowledge and training required for their nominated position and/or role in order to effectively discharge their responsibilities. The training needs for this Project will be documented in the Project Training Needs Analysis (Appendix 04). Training needs will also be reviewed at Project Team Meetings as required.

Where applicable, all construction or operational personnel at this Project are to have an industry and site-specific induction and personnel assigned to specific positions are to be trained to obtain the WHS competencies required for that position and/or role.

The Training and Competency Matrix (Appendix 08) identifies the minimum industry training, competency, qualification and licensing requirements for WHS training (e.g. legislative, accredited and/or competency based), plant and equipment (e.g. Competency based training, High Risk Work Licences) and skills related training. Units of competency or RTO issued Verification of Competency are both acceptable for plant operations, except where High Risk Work Licenses are required and issued.

The training and competency matrix shall be used by RP site management teams to ensure the required WHS training and competency requirements for employees, workers and subcontractors are verified for specific tasks and activities are prior to work being carried out.

7.10 Induction and Training Records The following form may be used for induction record purposes where the online system is not in use on the project:

– RP-FRM-105-Site Induction Record for Employees and Contractors

In this instance, completed site induction forms will be maintained on site for all personnel that have attended and completed the site-specific inductions.





All WHS training attended and completed by RP personnel (wages and salaried) is to be kept within the employees file and/or SuccessFactors, as well as copies of any certificates, statements of attainment, etc.

8 COMMUNICATION AND CONSULTATION Roberts Pizzarotti is committed to maintaining communication and encouraging consultation, cooperation and coordination of duties with all duty holders, work groups and subcontractors. The following methods of consultation and coordination may be utilised at the workplace to support the consultative agenda and to meet legislative requirements.

8.1 Health and Safety Policy The current Health and Safety Policy (refer to Appendix 01) will be communicated to workers, subcontractors and other organisations by the following methods:

– Displayed in the project reception/visitor area and on the site noticeboard – Included in the site-specific induction – Included in tender documentation sent to subcontractors (Contained within this Project WHS Plan).

8.2 Establishment of Consultative Arrangements At the commencement of the project, the Project Manager in consultation with workers on the site shall establish the consultative arrangements that are to be implemented on the project. This may include;

– Establishment of work groups with a nominated Health and Safety Representative, or; – Establishment of a Health and Safety Committee (HSC), or; – Other Agreed Arrangements.

Where any of the arrangements list above are selected, they shall as a minimum be in accordance the requirements with the relevant selections below.

A record of the meeting where the arrangements are agreed shall be recorded on RP-FRM-123-Consultation Statement.

8.2.1 Health and Safety Representatives

Roberts Pizzarotti will encourage the election of Health and Safety Representatives (HSRs) from the project workforce. The process for the establishing work groups and electing HRSs is outlined in RP-FRM-156-Health and Safety Representation and Consultation. It also outlines training requirements, the functions and powers of HSRs and Roberts Pizzarotti obligations.

8.2.2 Health and Safety Committee

The project / workplace may decide to establish a HSC for the purposes of consulting with work groups as per legislative requirements. The HSC will meet at intervals agreed by the members of the HSC documented within the RP-FRM-122-HSC Constitution.





8.2.3 Other Agreed Arrangements

Other Agreed Consultation arrangements for the project / workplace will be established via a tool box meeting with workers. Upon consultation, the Agreed consultation arrangements will be recorded on RP-FRM-123-Consultation Statement.

8.2.4 General Consultation

As part of the general consultation arrangement workers or their representatives can raise any health and safety issue with RP Site Management Team as part of general daily communications, including but not limited to daily pre-start meeting, tool box meetings and Task Observations or as part of informal consultation at any time.

8.2.5 Communication of Consultative Meetings

The minutes of the meeting shall be recorded on RP-FRM-002 Meeting Minutes and will be made available to the workforce using different methods including posted on noticeboards, multi-media and/or digital copies.

8.2.6 Dispute (Issue) Resolution

Any issue regarding a WHS matter must be resolved at the lowest level possible.

Escalation of any issue can only be made when an issue cannot be resolved between the parties in accordance with the RP-FRM-129-Issue Resolution Flowchart.

If a significant safety issue is raised, a quorum of the Site Safety Committee shall be called to review the situation and issue. Consultation will then occur between members of the Health and Safety Committee (HSC) to seek resolution of the matter and make recommendations to the RP Project Manager or Site Manager.

The RP Project Manager shall mediate on the matter and deliver the determination to the Site HSC Committee. The Site HSC shall either agree with the decision or where agreement cannot be reached the RP Project Manager shall immediately inform the RP Construction Director and HSEQ Manager who will mediate.

If the issue is still unresolved after mediation by the RP Construction Director and HSEQ Manager, a request for intervention from SafeWork NSW will be made, who will mediate and determine a suitable resolution to the issue. RP accepts where a SafeWork NSW Inspector has been requested to intervene that their decision will be binding. Any complaints received by customers or the community will be managed as per ‘Issue Resolution’ above. WHS Issue Resolution flowchart shall be displayed on site safety notice board/s.

8.2.7 Inspection

Inspections to be carried out under the agreed consultative arrangements is to be recorded on RP-FRM-101-HSE Inspection.

8.3 After Action Reviews (AAR) The project / workplace may undertake reviews into high risk activities that are completed successfully to ascertain and understand why the works have performed well. An After-Action Review (AAR) is a simple process used by a team to capture the lessons learned from past successes and failures, with the goal of improving future performance.





The workforce plays a critical part in the process of understanding why people adapt, overcome challenges and performance variability, which in turn builds resilience within the workplace. To allow for innovative methods of capturing this information, no set form is prescribed, however completed records of the activity taking place should be recorded in monthly HSE reports.

8.4 Daily Pre-Start Meeting The project / workplace will hold pre-start meetings to coordinate workplace activities and to highlight risks and controls pertinent to completing tasks safely. Pre-Start briefings may be recorded on RP-FRM-120-Pre-Start Meeting, subcontractor forms or using other digital or multi-media methods, providing these alternative methods accurately reflect the matters discussed at the meeting and those persons in attendance.

8.5 Tool Box Meetings The project / workplace will hold toolbox talks at regular intervals to disseminate important safety information, changes and updates. These toolbox talks will provide another venue for consultation and coordination of activities. Toolbox meetings may be recorded on RP-FRM-121-Tool Box Meeting, subcontractor forms or using other digital or multi-media methods, providing these alternative methods accurately reflect the matters discussed at the meeting and those persons in attendance.

8.6 Project Team Meetings The project / workplace will hold project team meetings fortnightly (minimum) and shall be recorded on RP-FRM-002- Meeting Minutes.

8.7 Subcontractor Coordination Meetings Consultation shall be facilitated through Subcontractor meetings and will seek to ensure:

– cooperation between the various parties is established and maintained – all activities are effectively coordinated – the parties involved understand how their activities and those of other duty holders may impact on their

respective activities in relation to health and safety

8.8 Pre-planning coordination meetings for High Risk Construction Work (HRCW) The project / workplace shall undertake pre-planning coordination meetings to plan selected high-risk activities as determined by the Project Manager and scheduled in the team meeting minutes.

Meetings may include, but not limited to, methodology, sequencing, roles and responsibilities, plant and equipment, resources and training needs, traffic control, risk assessments, permits and other safe work-related information and documentation. These meetings shall be documented using RP-FRM-002- Meeting Minutes.

8.9 Other Workplace Specific Consultation Methods The following table outlines various methods of consultation in order engage relevant workers in the development of health and safety processes, procedures, risk assessments (e.g. SWMS) and/or to communicate safety related information applicable to the project / workplace.





Groups Consultation and communication

Client and client's representative

– Meetings – Monthly report – Formal correspondence – External Communications

Designers – Design coordination meetings – Design risk review meetings – Fortnightly meetings (or additional as required) – Formal correspondence such as document transmittal and requests for information (RFIs)

Employees, site workers, and subcontractors

– Inductions and Orientations – HSEQ Alerts (distributed where applicable) – Project health and safety noticeboards – Signs and posters – Conferring with elected health and safety representatives – Health and Safety Committee meetings – After Action Reviews – Task observations – HSE Inspections – Development and review of SWMS – Pre-Start and Tool Box Meetings – Risk assessments – Pre-planning coordination meetings for High Risk Construction Work (HRCW) – Site instructions – Electronic document or memos

Site supervision team and other duty holders

Coordination meetings will be held to review plant, delivery and vehicle movements and to consult, cooperate and coordinate other HRCW. These meetings will be documented and required actions communicated to the site work teams by way of the meeting minutes, pre-start or other formal documentation.

Table 02 – Methods of consultation and communication.

9 SUBCONTRACTOR MANAGEMENT 9.1 Procurement of subcontractors The procurement of subcontractors is to be carried out in accordance with the requirements of the RP-GUI-002-Procurement Guidelines. The procurement process will consider whether the Subcontractor and/or supplier can meet the RP health and safety requirements. This can be derived through RP’s experience with the subcontractor, formal meetings and discussions, reliable reference checks relating to health and safety performance and other key service capability factors.





9.2 Assessment of Subcontractors Capability Assessment of the subcontractor’s ability to work safely is to occur prior to the pre-award interview. Outcomes of this assessment will assist in making decisions on engagement and level of ongoing monitoring / supervision based on the risk of the activity and subcontractor’s capability. In particular, high risk or complex packages could involve undertaking a pre-award assessment HSEQ Evaluation of the subcontractor’s safety systems maturity, culture and performance.

During initial negotiations with potential subcontractors, RP’s nominated project representative shall complete RP-FRM-124-Subcontractor Evaluation to assist in evaluating how the subcontractor proposes to meet RP’s WHS requirements.

9.3 WHS Requirements for subcontractors Subcontractors will be provided the following documents as part of the procurement and engagement process via the electronic document / correspondence system:

– This WHS Plan and its appendices as the over-arching document for managing safety on the project – The Project Risk Assessment, general tab and scope / work package tabs relevant to the subcontract – The ‘How We Work’ Standards relevant to the scope / work package tabs relevant to the subcontract

9.4 Pre-commencement Meeting with Subcontractors The Project Manager (or their nominee) will organise a pre-commencement meeting between the intended subcontractor’s senior management, the subcontractor’s supervisor nominated for the project and relevant RP site team personnel prior to the subcontractor’s commencement on site.

Details of the pre-commencement meeting are to be recorded on RP-FRM-125-Subcontractor Pre-Commencement Meeting. The completed form is to be filed with the contract and/or the Subcontractor’s site specific WHS documentation.

Note: Subject to the Project Manager’s judgement, (e.g. subcontractors undertaking work not involving high risk construction work or work that poses little or no health and safety risks and involves a short duration of time on site) subcontractors may be exempt from the pre-commencement meeting.

9.5 Control of subcontractors All subcontractors will be required to:

– Review and comply with the relevant sections of the RP WHS Plan and ‘How We Work’ Standards – Adhere to the provisions of the WHS Plan (this document), approved hazard and risk management

processes, ‘How We Work’ Standards, Procedures and comply with all statutory health and safety acts and regulations, advisory standards and codes of practice as required

– Observe all contract conditions for health and safety and follow site instructions issued by the RP project management team

– Register their personnel and complete the online inductions (48 hours prior or at the discretion of the Project / Site Manager) before their planned start on site, including providing copies of general induction cards or other written evidence of general induction

– Develop their SWMS or equivalent in consultation with those who will perform the activities





– Provide copies of relevant SWMS/s or equivalent (A minimum of seven days prior or at the discretion of the Project / Site Manager) prior their planned start on site, or as requested / instructed by RP (All SWMS must be reviewed against RP-FRM-102-SWMS Review and provided on submission to RP)

– Provide adequate training to their workers to allow them to perform their tasks safely and proficiently. Training will include a work activity induction including consultation and explanation of hazard and risk management processes

– Supervise workers under their control at all times – Provide evidence that plant and equipment is maintained and instruct workers in the safe use of such

equipment – Provide evidence that workers are trained in accordance with Training and Competency Matrix,

verification must be via a training needs analysis, training plan and/or training gap analysis – Register Plant and equipment for site and provide relevant records for all plant required on the project – Ensure the orderly conduct of their scope of works so site activities do not put at risk workers, or

members of the public on or near the project

The documentation requirements outlined above also apply to any secondary or ‘down-the-line’ contractor engaged by the subcontractor. The subcontractor is required to review any documentation provided by any secondary subcontractor they engage against the RP requirements prior to submitting the documentation to RP for review.

10 WHS MONTHLY REPORTING The Project Manager or most senior person on the project, is responsible for the preparation and distribution of the project monthly HSE report, which is to be submitted by the 5th working day of each month (working day excludes weekends and government gazetted holidays).

The report is to include details of hours worked by RP personnel and Subcontractors, assurance related activities, events and incidents, regulator breaches and/or community complaints. This project statistical information shall be recorded on RP-FRM-100-Monthly HSE Report or other alternative method (i.e. electronic dashboard, etc). The report is to be submitted to the Head of Operations, Construction Director and HSEQ Manager for review and monitoring of WHS performance on the project.

The Project Manager shall ensure WHS performance information is communicated to the site management team as part of project team meetings. Typical updates include, but not limited to the following:

– Lost time injuries – Medical treatment injuries – Near-miss incidents – A summary of incident data such as mechanism of injury, agency of injury etc. – Regulatory Breaches / Notices – WHS Initiatives





11 DOCUMENT AND DATA MANAGEMENT All project records must be maintained in accordance with RP-PROC-007-Document and Record Control and readily accessible. All confidential records will be disposed of by shredding at the expiry of the post compulsory retention period. All other records will be disposed of by paper recycling after the post compulsory retention period.

The selected document management system is Aconex and will be used to register and distribute project documentation and correspondence. Soft-copy records must be maintained on the project server in accordance with the RP Filing System Structure. If hard records are to be used (this is not preferred) however they should be:

– Legible, complete, accurate and contain appropriate signatures and dates where necessary – Identified, collected, indexed and placed in the relevant subsection of the filing system structure

The Project Manager (or delegate) is responsible for ensuring the correct process is used to archive company records. Archiving must occur following contract completion. The project team must consolidate all related documentation into one system/location.

The records are to be maintained on site and archived on completion of works for the required period. Records are usually retained for seven years, except where specified in contract documents, legal matters or for selected documents such as personnel records, which may be held for 10 years or even longer. Health surveillance records are required to be kept for up to 40 years.

12 HAZARD IDENTIFICATION RISK ASSESSMENT AND CONTROL (HIRAC) All risk analysis, assessments and SWMSs will be conducted with full consideration of probability, consequence and the hierarchy of control (Refer to Figure 01).

Risk and hazard controls will comply with or exceed minimum requirements contained within legislation, standards and codes of practice and be subject to monitoring and review.

RP requires the project team to undertake specific training in Hazard Identification Risk Assessment and Control to effectively partake in the risk management process. Refer to RP-PROC-011- Risk Assessment for further detail.





Figure 01 – Hierarchy of control, extract from the Model COP for Managing Health and Safety Risks.

12.1 Safety in Design (SiD) Hazard Identification, risk assessment and control associated with the design is carried out in accordance with RP’s Safety in Design process, RP-PROC-004-Design Management that sets out to identify, eliminate or reduce risks so far as is reasonably practicable in the design for those persons constructing, using and maintaining the building or structure that is the subject of the design.

A Safety in Design (SID) Workshop, facilitated by the Design Manager (or their nominee) is to be arranged at the commencement of design or as soon after novation and is to include, as applicable, a senior RP safety representative (e.g. EHS Manager/Coordinator or HSEQ Manager, where applicable), Client Rep, Facility Manager, Design Team, Subcontractors, Services Disciplines, Architects etc. The SID Workshop facilitator is to define the objectives and the scope for the safety in design review breaking the design down into logical elements. The design documents are to be reviewed and recorded.

Minutes shall be recorded on RP-FRM-002-Meeting Minutes template and distributed with the SiD register within the PRA (Appendix 02) to all participants for action (if required), regular reviews and updates as the design progresses. The SiD register is to be maintained to show the status of SiD issues identified from the initial workshop and subsequent additions resulting from each design meeting.

Any residual risks remaining at the point at which ‘Approved for Construction’ documentation is issued shall be communicated to the Project Manager for action as part of the build-ability review process and reconciled with Appendix 02 - Project Risk Assessment.

Any residual risks are to be communicated to the project team to enable them to evaluate any work health and safety risks to persons involved in the construction works as a result of design changes. Any new risks shall be incorporated into Project Risk Assessment.





12.2 Managing Safety Risks with the Client / Public and Other Entities The WHS Act specifies an employer’s responsibility to safe guard the public’s safety whilst within the vicinity of the Project / Workplace. At the commencement of the project and as required during project delivery, RP will ensure that all safety related risks are considered in planning before engaging in activities that may pose a threat to the client, adjacent properties, public and other entities.

These hazards, risks and controls will be identified and recorded in the Project Risk Assessment (Appendix 02) for ensuring the health and safety of persons to the Project / Workplace.

12.3 ‘How We Work’ Standards RP’s ‘How We Work’ Standards (WS) provide clear and concise minimum expectations and critical controls that must be in place, demonstrated and working effectively with the intent of managing key risks within our operations.

‘How We Work’ Standards are designed to be used at all stages of construction.

Critical controls are considered non-negotiable across all RP projects / workplaces. RP delivery teams shall cease the relevant activity and determine appropriate action when the critical controls are not in place.

These key risks include;

– RP-WS-01_Temporary Works – RP-WS-02_Excavation, Concrete Penetration and Services – RP-WS-03_Traffic, Plant and Equipment – RP-WS-04_Cranes and Lifting Operations – RP-WS-05_Working at Heights – RP-WS-06_Scaffolding – RP-WS-07_Formwork – RP-WS-08_Electrical Safety – RP-WS-09_Isolation – RP-WS-10_Demolition Work – RP-WS-11_Asbestos – RP-WS-12_Hazardous Substances – RP-WS-13_Confined Space – RP-WS-14_Tilt-Up and Precast Concrete – RP-WS-15_Permits to Work – RP-WS-16_Manual Handling – RP-WS-17_Personnel Protective Equipment

12.4 Project Risk Assessment (PRA) The Project Manager will convene a risk workshop with the site team to develop RP-REG-008-Project Risk Assessment (Appendix 02) which is designed to assist the site team identify hazards, assess their level of risk and determine the most appropriate controls regarding the hierarchy of control. Where considered appropriate, separate workshops may be held at different stages of the project to address different trades/phases/work areas or processes not covered during the initial risk assessment workshop, providing they are held prior to the relevant activity, phase or section of work commencing.





This is a high-level risk analysis incorporating any SiD residual risks, recording the procurement and construction phase risks. This includes public safety hazards, associated with the RP operations, products, services and first aid requirements and allocating ratings, control measures and residual risk ratings. It will be used to guide RP and subcontractors in preparing and reviewing Safe Work Method Statements.

Risk controls must comply with or exceed requirements of legislation, codes and standards.

The PRA is signed off and authorised for use by the Project Manager (or most senior person on the project).

The RP-REG-008-Project Risk Assessment Probability and Consequence risk tables scoring system is a tool to measure the perceived risk level. The risk class / ranking system is:

– High (1): Unacceptable – Medium (2): Acceptable with strict adherence to control measures – Low (3): Acceptable

The PRA must clearly identify the Likelihood and Consequence for each identified hazard in accordance with the risk matrix in RP-PROC-011-Risk Management. Once the consequence level has been determined (i.e. High (1), Medium (2) and/or Low (3) the relevant control is to be selected with elimination of risk to health and safety, so far as is reasonably practicable, being the priority for risks ranked as ‘High’.

If elimination is not reasonably practicable, the control measures are to be selected in accordance with the ‘Application of Hazard Controls and Risk Mitigation’ table as outlined in RP-PROC-011-Risk Management.

The PRA will be reviewed every 3 months as a minimum to ensure the hazard identified, risk assessment and control effectiveness is evaluated and recorded on RP-FRM-002-Meeting Minutes. The PRA is also reviewed as part of internal and external audits, inspections and incident investigations.

Other triggers for review are as follows:

– A significant change to the design or risk assessment – Significant change in scope or phase in project – Potential Class 1 or actual Class 1 incident – Changes to the company, project or legislative requirements.

The PRA shall be issued to subcontractors via the project selected document and correspondence management system accompanied with a copy of the Project WHS Plan and its appendices.

Subcontractors will be required to review the risks identified in the PRA against the tasks they are to undertake so as to ensure the controls nominated in their SWMS for High Risk Construction Work (HRCW) and other task-specific induction documentation adequately addresses or establishes higher controls to those nominated.

Where the subcontractor identifies and intends to implement alternate controls to those nominated in the register, they are to notify RP in writing so that, where required, discussions can be held, and the register can be amended accordingly and re-distributed.

12.5 Safe Work Method Statements The SWMS process involves three (3) steps;

1. RP-FRM-103-Safe Work Method Statement (risk assessment template) 2. RP-FRM-102-SWMS Review 3. RP-FRM-104-Task Observation





12.5.1 Step 1 – SWMS

The Project Manager shall ensure that a site specific Safe Work Method Statement (SWMS) is provided by each subcontractor, or RP employee representative undertaking high-risk construction works on the project or where a permit to work is required for an activity.

Developing the SWMS may identify new or unforeseen workforce requirements that require additional training for a skill set, health and safety or environmental tasks, which shall be addressed prior to the works commencing.

The high-level control measures that are outlined in the PRA in Appendix 2 should be addressed in more detail in the SWMS. RP-FRM-103-Safe Work Method Statement is a suitable SWMS template which shall be used by RP or Subcontractors, if required.

The SWMS will also be reviewed when there is a change in activity, system, design, plant, legislative or company requirement.

Reviews are conducted by a task observation and reviewed for suitability and effectiveness. Any changes made to a SWMS must be made in consultation with the work crew who will be performing these works.

Subcontractors and their workers are to be inducted into the SWMS relevant to the construction work they are to be undertaking. The Project Manager and/or Site Manager shall ensure that all RP personnel are inducted into any relevant SWMS for HRCW before commencing work.

12.5.2 Step 2 – SWMS review

Prior to construction work covered by a SWMS can commence, the SWMS must be reviewed and assessed as ‘approved’ to the requirements of the RP-FRM-102-SWMS Review.

Any deficiencies identified during the review are to be recorded and communicated to the Subcontractor for resolution. After any deficiencies in the SWMS are corrected, the Subcontractor shall again resubmit the SWMS for review by RP. Once the SWMS meets the requirements outlined on RP-FRM-102-SWMS Review, the Project Manager and/or Site Manager shall authorise the review as acceptance of the SWMS.

12.5.3 Step 3 – Task Observation

The SWMS Task Observation process is designed to assesses the implementation of the SWMS and ensure the task is being carried out in accordance with the methodology described and documented control measures and their effectiveness – work as planned vs. work as done. A Task observation can be carried out by any member of the RP site management team, Subcontractor representatives and/or Health and Safety Committee members and will be recorded on RP-FRM-104-Task Observation.

As a minimum, a task observation is required to be undertaken within 5 days of a High-Risk Work task commencing on the project. The responsibility, timing and scheduling of ongoing task observations will be determined by the Project Manager (or delegate) and will based on inspection, subcontractor and task observation performance on the project.

Scheduled Task Observations and the results of completed Task Observations will be discussed and recorded within the RP site team and subcontractor meeting minutes or other process deemed appropriate by the Project Manager.

If the task is not being carried out as per the SWMS, the observations and corrective actions must be recorded on RP-FRM-104-Task Observation and communicated with the supervisor of the work crew immediately. Corrective actions that are not immediately addressed arising from task observations are to be managed as per RP-PROC-010-Audits, Inspections and Corrective Action.





Where a serious risk has been identified, work must cease immediately until rectification has taken place. Where the work or control measures are not being adhered to but the practices observed are acceptable or an improvement on the recorded practices, the SWMS may need to be reviewed to include these improved practices.

12.6 Hazardous Substances Roberts Pizzarotti, Subcontractor or client supplied hazardous substance / dangerous goods items received at the project / workplace are to be inspected, handled, stored and controlled in accordance with RP-WS-13-Hazardous Substances.

The procurement of hazardous substances / dangerous goods should include measures that ensure non-hazardous substances / non-dangerous goods are sought in the first instance and where practical to do so.

Prior to the selection of new chemicals, consideration shall be paid to the following:

– Is the manufacturer’s chemical recorded in ChemAlert? – If yes, is it classified as low (green colour rating), medium (amber colour rating) or a high risk (red colour

rating) chemical?

A low risk chemical (green) should always be preferred over a medium or high-risk product (amber or red). Where a suitable alternative green rated chemical is not available, amber or red rated products may be considered.

12.6.1 Hazardous chemical risk assessment and safety data sheet (SDS) register Hazardous Chemical Risk assessments must be completed on any product that has been classified as Hazardous and/or Dangerous by the GHS or Australian Regulations. This can be done through the ChemAlert or documented on RP-FRM-151-Hazardous Substance Risk Assessment.

Roberts Pizzarotti will ensure that all hazardous substances/dangerous goods received at the project / workplace are documented online using the ChemAlert software application or manually using RP-FRM-152-Hazardous Substances and SDS Register. Copies of the current safety data sheets for each chemical shall be maintained and accessible at the project / workplace.

Workers exposed to or using a hazardous chemical must sign the risk assessment to confirm they understand the appropriate controls measures required when in use, handled or stored.

12.7 Health Surveillance and Exposure Monitoring Roberts Pizzarotti will ensure that the physical requirements of specific activities are identified and communicated to affected personnel. Management must also ensure that personnel working in prescribed environments where they are applicable are assessed and monitored in accordance with National Health Surveillance Standards.

Prior to employment, RP personnel are only to be employed if their physical capabilities match the inherent physical requirements of the role. Where pre-employment assessments are considered necessary through determination by a risk assessment, assessments may include (and not limited to):

– demographic, work history and a medical history checks – functional capacity testing





– respiratory questionnaire – lung function testing – audiometric testing – chest x-ray – alcohol and other drugs screening

All expenses incurred for health monitoring must be paid by the workers employer. Roberts Pizzarotti’s preferred health provider is Kinnect (Sydney), phone number is 02 8022 8579.

The level of risk to workers from exposure to hazardous chemicals depends on the hazards as well as the frequency, duration and amount of exposure, that is the dose. To determine the level of risk, it is necessary to consider the following:

– the nature and severity of the hazard for each hazardous chemical: – the degree of exposure, taking into account:

– actual processes and practices in the workplace where the chemicals are used – the quantities of chemicals being handled – work practices and procedures and the way individual workers carry out their daily tasks, and – whether existing control measures adequately control exposure.

Air monitoring, which involves measuring the level of particular chemicals in the atmosphere at the workplace, can provide information about the degree of exposure in the workplace, as well as whether control measures are working effectively.

Exposure monitoring must be undertaken by a suitability qualified occupational hygienist or other person deemed competent to utilise the monitoring equipment, can interpret the results of exposure monitoring and determine the significance of the risk in accordance with the applicable exposure standards.

Where exposure monitoring has been undertaken, the project must review the results in accordance with the applicable standards and where monitoring exceeds the exposure limit subsequent monitoring must occur and be recorded to ensure the controls adequately address the hazard.

12.7.1 Health hazard assessment

Mandatory health monitoring is required for workers who are exposed to hazards from recognised physical hazards or hazardous substances used as a part of a work process or where processes have been assessed and a risk to health has been identified as a result of that exposure.

The requirement to identify potential health hazards on the project shall be risk assessed and documented in the Project Risk Assessment (Appendix 02) by any person that holds a Diploma of Work Health and Safety as a minimum.

The project risk assessment shall also detail the health surveillance type, frequency, intervals and qualifications of formally trained personnel (e.g. occupational hygienists, medical practitioners, etc.) deemed competent to perform the health surveillance and monitoring activities in accordance with legislative and exposure standard requirements.

12.7.2 Chemical exposure including dust and fibres

Hazardous chemicals can enter the body through inhalation, ingestion (eating, drinking or smoking) or transference through the dermal layers of the skin. A worker may be exposed to atmospheric contaminants in the form of a fume, mist, gas, dust, fibre or vapour.





Discussions with an occupational physician may be needed to determine whether testing (for example biological monitoring) is available for the chemical being used. Where a chemical that requires health assessment or monitoring must be used or workers are exposed to the identified health hazard, those performing the works will be consulted and informed of the health monitoring program and requirements. A person conducting a business undertaking (PCBU) must ensure that health monitoring is provided to a worker if:

– The worker is carrying out ongoing work using, handling, generating or storing hazardous chemicals and there is a significant risk to the worker’s health because of exposure to a hazardous chemical mentioned in the table as follows:

WHS Regulation Schedule 14, table 14.1 (column 2)

Acrylonitrile Chromium (inorganic) Mercury (inorganic)

Arsenic (inorganic) Creosote Pentachlorophenol (PCP)

Benzene Crystalline silica Thallium

Cadmium Isocyanates Vinyl chloride

4,4’Methylene bis (2-chloroaniline) MOCA

Organophosphate pesticides

Polycyclic aromatic hydrocarbons (PAH)

– The person identifies that because of ongoing work carried out by a worker using, handling, generating or storing hazardous chemicals there is a significant risk that the worker will be exposed to a hazardous chemical (other than a hazardous chemical referred to in Schedule 14, table 14.1) and either

– Valid techniques are available to detect the effect on the worker’s health, or – Valid techniques of determining biological exposure to the hazardous chemical is available and it is

uncertain, on reasonable grounds, whether the exposure to the hazardous chemical has resulted in the biological exposure standard being exceeded.

Ongoing health surveillance and exposure monitoring depends on a worker’s exposure to hazardous chemicals, the results of baseline health screening, atmospheric monitoring, statutory requirements and advice provided by a registered medical practitioner and/or Occupational Hygienists. Where applicable, this information will be documented and monitored in the Project Risk Assessment (Appendix 02).

12.7.3 Asbestos

Health monitoring shall be provided to workers who are:

– carrying out licensed asbestos removal work at a workplace and is at risk of exposure to asbestos when carrying out the work, or

– is carrying out other ongoing asbestos removal work or asbestos-related work and is at risk of exposure to asbestos when carrying out the work.

Health monitoring includes consideration of:

– the worker’s demographic, medical and occupational history, and – records of the worker’s personal exposure, and – a physical examination of the worker.





All Obligations must meet the Trigger Action Response plan.

For more information regarding the management and control of Asbestos, refer to ‘How We Work’ Standard RP-WS-11-Asbestos.

12.7.4 Lead

Lead Process Work is defined to include using a power tool, including abrasive blasting and high-pressure water jets, to remove a surface coated with paint containing more than 1% by dry weight of lead and handling waste containing lead resulting from the removal.

Lead risk work means work carried out in a lead process that is likely to cause the blood lead level of a worker carrying out the work to exceed:

– for a female of reproductive capacity—10μg/dL (0.48μmol/L), or – in any other case—30μg/dL (1.45μmol/L).

Health monitoring shall be provided to a worker:

– before the worker first commences lead risk work, and – 1 month after the worker first commences lead risk work for the person.

12.7.5 Noise

The identification, assessment and control of risks associated with noise in the workplace will be undertaken and documented in the Project Risk Assessment (Appendix 02).

A worker who is frequently required to use hearing PPE to protect themselves from the risk of hearing loss associated with noise that exceeds 85dB(A) over an 8-hour period (or a peak noise level above 140 dB(C)) must have audiometric testing provided to them.

If hearing protection (PPE) is the primary control measure to protect workers against excessive noise levels, the PCBU must provide audiometric testing to that worker:

– Within three months of commencing work – At least every two years thereafter.

RP workers are provided with audiometric testing which meets this requirement as part of their pre-employment medical examination.

Subcontractors supplying PPE as the primary control measure to protect their workers working in areas of excessive noise are required to provide their workers with audiometric testing within three months of commencing work.

Approved hearing protection to AS 1270, must be worn at all times where a worker is in a designated mandatory hearing protection area. Where a worker in carrying out a task that generates noise and exposes the worker to noises > 85dbA, then the appropriate hearing protection will be provided and must be worn by the worker and by any other worker who is affected.

All plant and equipment that exposes a worker to noises > 85dB (A) is required to have mandatory hearing protection signs displayed. Noise levels will be determined during the PHA activity and/or as outlined in the OEM manual.

The person who carries out the audiometric testing is to have received training in basic pure-tone audiometry and have acquired the knowledge and skills to perform the test, interpret the results and present





the results in a manner that will enable those in the workplace to make appropriate decisions. For more information on the competency of a tester, see AS/NZ 1269.4 Occupational Noise Management – Auditory Assessment.

To ensure audiometric testing is conducted accurately, by the appropriate person and in accordance with AS/NZ 1269.4, independent service providers can be engaged to perform the testing.

Audiometers shall be maintained and regularly calibrated (calibration dates will be specified with the equipment) to ensure accurate testing results.

12.7.6 Equipment Calibration

All exposure monitoring equipment used for the purpose of determine health risk exposure, shall be calibrated by an ISO 9001 or NATA-certified laboratory. Any equipment or instruments that are supplied by third parties (e.g. hygienists, subcontractors, etc) for exposure monitoring and testing shall only be used after evidence of the calibration and maintenance records are cited and deemed satisfactory by RP and retained by the project.

12.7.7 Health Hazard Reporting and Record Keeping

Workers must be consulted in relation to the selection of the registered medical practitioner however health monitoring must be carried out or supervised by a registered medical practitioner with experience in health monitoring.

Prior to commencing work with a scheduled chemical, you should provide the registered medical practitioner undertaking or supervising the health monitoring with the following information:

About the business or undertaking and the worker:

– name and address of your business or undertaking – the name, date of birth, gender and current residential address of the worker

About the work:

– a list of the hazardous chemicals that the worker is or will be exposed to and the dates that the worker last used the chemicals

– the work the worker is, or will be, carrying out and what has triggered the requirement for health monitoring

– if the worker has started that work, how long the worker has been carrying out that work – the SDS for the chemical(s) – relevant risk assessment reports, details of workplace exposure standards and results of air monitoring

carried out at the workplace.

All reasonable steps shall be taken to obtain a health monitoring report from the registered medical practitioner who carried out or supervised the monitoring and a copy of the report must be given to:

– The worker using, handling or storing a hazardous chemical, exposed to asbestos, lead or noise – The Regulator, as determined by regulations – All other PCBUs who have a duty to provide health monitoring to the worker. – Health monitoring reports must be kept as a confidential record for at least 30 years (40 years for

asbestos) after the record is made and not disclosed to another person without the worker’s written consent.

– Identified as a record in relation to the worker, for at least 30 years after the record is made, and – Not disclosed to another person without the worker’s written consent.





Records of health surveillance will be maintained as secure and confidential for the statutory period by the company and results made available to any worker involved in the health surveillance program.

12.7.8 Subcontractor health surveillance programs

Where subcontractors are engaged to conduct activities at the project / workplace that have associated health surveillance requirements, the Project Manager or their delegate is responsible for ensuring that the subcontractor can demonstrate that they have a health surveillance program in place for their workers.

Where Sub-contractors have a health monitoring program and their workers may be exposed to hazards which require monitoring, the subcontractor shall supply Roberts Pizzarotti with evidence of health surveillance. The subcontractor shall ensure their workers are given a copy of the health monitoring records applicable to them.

Where Sub-contractors do not have a health monitoring program, the project shall refer the subcontractor to RP’s preferred health provider (Kinnect) to ensure health surveillance program requirements are understood and implemented prior to the commencement of works. Refer to Health Monitoring for Exposure to Hazardous Chemicals: Guide for PCBUs.

12.8 Plant and Equipment The correct selection, operation, maintenance and administration of plant can have a very significant effect on safety of the project. Refer to ‘How We Work’ Standard RP-WS-03-Traffic, Plant and Equipment for additional information and reference to Pre-Use Acceptance Checklists for plant and equipment.

The following requirements apply to all construction plant and equipment to be operated on site:

– Plant is inspected prior to mobilisation and before use by a competent person (See RP plant pre-use acceptance checklists)

– A specific Plant Hazard Assessment (PHA) has been completed for each item of plant, all operators must be briefed on the operational outcomes and signed onto the plant risk assessment for the item/s of plant in which they operate

– Plant is maintained and serviced as required in accordance with the original equipment manufacturer (OEM) maintenance schedules

– Recent service report (including the license details of the mechanic or service technician) and maintenance history (previous 3 months) complying with the OEM manual’s requirements (the item of plant must be accompanied by a copy of the OEM manual which must be located on the plant at all times)

– Operators are verified as trained and competent for the specific item of plant; (Plant operators training and competency to be verified as per Appendix 09 – Training and Competency Matrix)

– Plant item registrations (WHS regulator, State road authority) to be verified for items of plant required to operate on roadways and/or specified by regulations (i.e. concrete pumps, cranes, etc)

– All warning devices are operable, and a positive method of communication is in place – Where applicable, rolling object protection system (ROPS) and falling object protection system (FOPS)

are verified and fitted to plant in compliance with the regulations and risk assessment – Where applicable, all quick-hitches are the fully automatic double-locking hydraulic type to prevent

attachments from falling and swinging – SWMS are developed which incorporate all hazards and controls for plant use, servicing and

maintenance – Daily Inspection Book (logbook) specific to the needs of the OEM manual. The operator of each item

of plant must conduct an inspection and record this in the logbook each day the plant is used. Where





any fault that affects the operational safety of the plant is identified, the operator must isolate the plant from service until the fault is fixed

– Plant and people are separated, and the defined work areas approved by the supervisor – Stability, ground bearing pressure and slab capacity are verified for plant set up and/or operation

(Multiple plant loadings are considered) – Plant and vehicles are parked in a stable condition, and – Plant is only used for the purpose for which it was designed unless it is determined the proposed use

does not increase the risk to health and safety.

Plant on site will be recorded on RP-FRM-140-Plant and Equipment Register or electronic document management system.

12.8.1 Plant Pre-Use Acceptance Criteria

Project Management and Supervision must ensure that appropriate Pre-Use Acceptance Checklist is completed for plant prior to mobilising to site and commencing work on the project. The Pre-Use Acceptance Criteria includes the following sections;

– Part A – Plant Selection Assessment (To determine the suitability of the plant for the activity) – Part B – Plant Compliance Documentation (Mandatory plant documentation required for specific plant

item) – Part C – Minimum Pre-Use Acceptance Requirements (Plant controls), and – Part D –Pre-Use Acceptance Declaration (Safe use approval).

12.8.2 Plant Hazard Assessment (PHA)

All plant and associated structures will comply with relevant Australian Standards and be risk assessed. Where there is no relevant Australian Standard, the equivalent international standard will apply. Items of plant and associated structures where applicable will be registered and the design registered as required under WHS legislation.

The purpose and scope of work specific to the plant and site conditions must also be considered. RP-FRM-141-Plant Risk Assessment may be used to undertake that assessment for RP plant, or where a subcontractor’s plant risk assessment does not meet the minimum requirements as set out in the RP equivalent form. Where Plant Assessor is provided, this will be deemed as applicable.

12.8.3 Identification of ROPS and FOPS

ROPS designed and tested in accordance with AS/NZS 2294 must have a permanent label attached. The label should contain the following information:

– The name and address of the manufacturer of the structure – The type and serial number of the structure, if any – The make and model of the plant that the structure is designed to fit – The number of the standard or code that the ROPS meets, its approval number under that code, if

applicable, and the name of the testing station – Any other information deemed appropriate (for example, the installation date).

Where an item of plant is not prescribed to be fitted with ROPS or FOPS, the risk assessment must determine the need for protective structures, accounting for the manner in which the plant is to be operated.

The operation, inspection, service and maintenance of plant – including the requirement for ROPS, FOPS and other additional controls – will form part of the plant risk assessment.





12.8.4 Plant stand-down process

Should any plant be found to be defective or require immediate repair, or the logbook, plant risk assessment or other required documentation is unacceptable, the plant is to be stood down and parked, the key removed, and the plant locked (if possible) and tagged as “out of service” or removed from site.

Reinspection by an RP Representative using the original plant pre-acceptance checklist will be conducted before the plant can be used on site.

12.9 Heavy Vehicle National Legislation (HVNL) The identification, assessment and control of risks associated with heavy vehicles and Chain of Responsibility (CoR) requirements will be documented in the Project Risk Assessment (Appendix 02).

Heavy Vehicle definition – a vehicle is a heavy vehicle if it has a Gross Vehicle Mass (GVM) of more than 4.5 tonnes. This includes trailers with an ATM of > 4.5 tonne.

Regulated Heavy Vehicle Definition – a vehicle is a regulated heavy vehicle if it has a Gross Vehicle Mass (GVM) of more than 12 tonnes.

Project teams may utilise the Project HVNL Self-Assessment tool to determine specific CoR requirements for the project during the planning phase.

Our objective is to eliminate, where reasonably practicable, all CoR-related risks throughout our organisation. To this end, the following target areas have been identified and controls are to be implemented to mitigate the associated risks;

– Mass and dimension – ensuring trucks leave sites within the mass carrying constraints and that the mass is distributed across the truck axles and ensuring dimension limits are adhered to.

– Load Restraint – ensuring that when trucks are loaded that the load is adequately secured to the vehicle.

– Driver Fatigue – ensuring that drivers within their hours and are given adequate time to be loaded and unloaded and taking into consideration hours work, return trips and rest breaks.

– Speed – ensuring that demands are not imposed on the supplier or driver that may result in a driver putting themselves or others at risk. Project delivery schedules need to take into account the distance that needs to be covered, traffic conditions and delays at receiving sites.

– Maintenance – ensuring that trucks are free of defects, mechanically safe and in proper working order before a vehicle enters the road network.

To ensure the above target areas are monitored, project personnel undertaking CoR roles outlined below are to enquire with Heavy Vehicle operators during loading and unloading operations at RP projects and complete RP-FRM-147-Heavy Vehicle – Load Safety Inspection Checklist in consultation with Heavy Vehicle operators.

Subcontractor HSEQ Evaluations include a review and verification of the subcontractor’s heavy vehicle national legislation systems and processes in order manage their Chain of Responsibility obligations.

12.9.1 Dealing with Chain of Responsibility (COR) breaches

If a CoR breach has been identified for the target areas above (fatigue, mass, dimension, load restraint or vehicle standards) during the completion of RP-FRM-147-Heavy Vehicle – Load Safety Inspection Checklist, enquiry with heavy vehicle operators and/or compliance checks, discuss the breach with the operator and advise not to proceed and communicate the breach (even if potential) with the RP Site Manager, Subcontractor and/or supplier. This may include reporting the breach with local law enforcement.





Actual or potential Heavy Vehicle and CoR breaches are to be recorded as an incident / event and reported to Senior Management as per RP-PROC-012-Incident Management and Reporting procedure.

12.9.2 Chain of Responsibility (COR) – Roles, Responsibilities and Training

The following responsibilities for CoR are applicable to each job role. It is essential that workers within these roles are aware of their responsibilities under the legislation. These responsibilities should be included within specific job descriptions held by CoR workers and ensure the following training has been undertaken as required.

Roberts Pizzarotti has identified the following COR related roles and responsibilities in relation to our operations and project delivery;

– Loading manager of goods for transport by the vehicle – Packer of goods to be loaded on to the vehicle – Loader of goods on to the vehicle – Unloader of goods from the vehicle – Consignor / consignee of goods for transport by the vehicle

Typical Project related delivery positions that may undertake these roles are as follows;

Loading Managers Loader / Unloader Consignee / Consignor

Site Manager General Foreman *Anyone in charge of the loaders, unloaders and packers

Dogman Rigger Tele, Fork operators Crane operators

General Foreman Site Manager Engineer Contracts Manager *Anyone who books transport

Figure 02 – Identified project related roles and typical CoR responsibilities.

The following table sets out the training requirements for personnel that carry out these Chain of Responsibilities roles on the project (Refer to Appendix 08 – Training and Competency Matrix).

Training Needs All RP Personnel

Loading Managers

Loader / Unloader

Consignee / Consignor

Chain of Responsibility (COR) – Awareness Training

X X X X

Chain of Responsibility (CoR) – Level 1 X X X

Fatigue Management (HVNL States) X

Load Restraint X

Loading and Unloading X

Figure 03 – Training needs for personnel that undertake roles on the project in line with CoR requirements.





13 PERMITS TO WORK 13.1 Overview A Permit to Work system ensures appropriate personnel are authorised to carry out designated work and that the person(s) in direct charge are aware of the work being undertaken and may be issued for a specified limited duration that require re-issuing for a continuation of work to be undertaken beyond the specified expiry date.

If a subcontractor nominates the use of an equivalent permit defined in their organisations management system, RP shall review the subcontractor permit and determine its adequacy (is equal to or better than the RP permits) and advise the subcontractor accordingly via formal correspondence.

A SWMS must be in place for all work being performed under the control of a permit to work.

The following permits may be required to assist in the management of relevant activities performed at the project / workplace.

– RP-FRM-110-Permit to Excavate – RP-FRM-111-Crane Work Box Permit – RP-FRM-112-Permit to Work at Heights – RP-FRM-113-Permit to Isolate – RP-FRM-114-Hot Works Permit – RP-FRM-115-Permit to Enter Confined Space – RP-FRM-117 Permit to Cut and Core Concrete

More information is provided in RP-WS-15 Permits to Work or the respective How We Work Standard for the task / activity.

13.2 Permit Authorities Permit Authorisers will be appointed by the Project Manager (or most senior person on the project as determined by the project organisation chart) and trained on their roles and responsibilities prior to authorising any permit. Work parties will be informed of the permit to work system in the project induction. The following table identifies those responsible for permits at the project / workplace.

Permit Authorities

Permit to Excavate Authority Luke Tracey / Nick Constable / Miles Mesic / Ben Johnson / Jon O’Callaghan / Scott Murray / Jon Baker

All excavation related aspects associated with the project/workplace.

Crane Work Box Permit Authority

Luke Tracey / Nick Constable / Miles Mesic / Ben Johnson / Jon O’Callaghan / Scott Murray / Jon Baker

All use of crane work box related activities with the project/workplace.

Permit to Work at Height Authority


All work at heights related aspects associated with the project/workplace.





Permit Authorities

Permit to Isolate Authority Luke Tracey / Nick Constable / Miles Mesic / Ben Johnson / Jon O’Callaghan / Scott Murray / Jon Baker

All electrical and plant isolation related aspects associated with the project/workplace.

Hot Work Permit Authority Luke Tracey / Nick Constable / Miles Mesic / Ben Johnson / Jon O’Callaghan / Scott Murray / Jon Baker

All hot work activities related at the project/workplace.

Confined Space Entry Permit Authority


All confined space related aspects associated with the project/workplace.

Permit to Cut and Core Cutting Concrete Authority


All core drilling / cutting related aspects associated with the project/workplace.

Table 05 – Permits and Authorities

14 EMERGENCY RESPONSE 14.1 Emergency procedures, evacuations and drills RP will ensure that an Emergency Response Plan, resources, materials and equipment are to be developed, obtained and in place to prevent or mitigate damage, illness and/or injury.

The Emergency Response Plan (Appendix 03) contains emergency procedures, response process flowcharts for scenarios, including evacuations and drills.

Emergency Coordinators and other emergency response personnel, as required, will have clearly defined roles and responsibilities and will be appointed to their positions by the Project Manager and documented in the Emergency Response Plan.

Specific response process flowcharts are included in the Emergency Response Plan (Appendix 03) and designated permits to work. The response flowcharts and/or permits rescue plans will be used to ensure that emergency procedures are established for the scope of work being undertaken and communicated to those involved in the task / activity. This may occur during SWMS consultations, tool box meetings and/or via a Permit to Work process.

The project will ensure the following:

– Emergency Response and Coordination personnel are trained to respond to an emergency consistent with the workplace activities

– Identify potential emergency and/or first aid scenarios, utilising input from competent persons to assess the suitability, location and accessibility of emergency equipment required for the project





– Appropriate emergency response equipment and fire suppression facilities are in place and regularly inspected and persons trained in their use, utilising input from competent person. The evacuation system and nurse call systems (where installed) shall be tested weekly with the results recorded on RP-FRM-101-HSE Inspection

– Emergency evacuation and other practice drills for this Project / Workplace will be conducted in accordance with the Emergency Response Plan.

14.2 Communicating emergency procedures Emergency Response information is communicated to employees, workers and visitors via the project induction and that up to date information, including emergency response arrangements, evacuation points and emergency contact personnel will be displayed on the site noticeboard or posted around the workplace.

14.3 Emergency drills Practical application and understanding will be demonstrated during drills and documented on the RP-FRM-128-Emergency Response Drill Record. Analysis of the drill record will confirm the effectiveness of the location of emergency equipment, warning devices, signage, additional training requirements, evacuation routes, muster points and any suggested or required improvements as a result of the drill or exercise.

Emergency drills will be carried out not exceeding six months and/or as scheduled in the Emergency Response Plan or after an emergency. Emergency plans will be reviewed quarterly and revised as necessary to meet the phase of construction.

14.4 Fire Protection Fire extinguishers or fire hose reels (existing premises) shall be placed within easy reach of storage areas for flammables or wherever hot works are being carried out and must be conspicuously located, readily accessible, and immediately available in the event of fire. (Refer to Appendix 03 Emergency Response Plan for other requirements relating to fire safety).

Fire extinguishers shall be inspected every 6 months by a competent person. RP-FRM-130-Fire Equipment Register or equivalent shall be used to list fire protection equipment onsite (e.g. fire extinguishers, hose reels, blankets), identifiable by numbers and locations on site and when the fire protection equipment is placed into or out of service.

Note: RP may engage the services of a specialist consultant and or equipment supplier to assist in identifying, selecting, deploying, training and servicing emergency and rescue equipment.

15 MONITORING AND MEASUREMENT 15.1 General The WHS Plan and all appendices must be reviewed:

– Every three (3) months (as a minimum) – After a significant change to the design or project risk assessment

It may also be reviewed:

– After a potential or actual Class 1 incident





– After an audit – After changes to project or legislation requirements

A summary of the review, along with the names of the review attendees and date, will be recorded on the cover page of this plan. The original and subsequent revisions will be approved by the Project Manager. Copies of previous revisions will be archived to demonstrate the review process.

15.2 Routine Inspections The Project Manager is to ensure each area of the worksite is inspected at least weekly by an RP representative in conjunction with a Subcontractor representative(s). For larger projects the inspections may involve more than one RP Supervisor/Foreman and Subcontractor representative. Inspections are to be carried out covering all shifts that may be worked on the project. RP-FRM-101-HSE Inspection provides a suitable format for these inspections.

Where any deficiencies are identified, the inspection form including corrective actions are distributed to the RP area supervisor and/or Subcontractor representatives to be closed out within the allocated timeframes as recorded. If correction actions are not completed within the timeframes, refer to section 15.5 of this plan.

Each Subcontractor is required to return the inspection form to RP with completed corrective action, within the timeframe noted on the inspection report (or other agreed equivalent).

15.3 Health and Safety Non-Conformances If the non-compliance has the possibility of resulting in serious injury or impact on person’s health a RP-FRM-126-Health, Safety and Environment (HSE) Non-Conformance Report shall be completed and issued to subcontractor’s representative.

The subcontractor is to provide a formal response within 24 hours of the breach, addressing the concerns of the breach notice and relevant corrective / preventative actions. If the subcontractor is issued with consecutive breach notices, matters may be dealt with under RP contractual requirements. If the non-conformance is not completed within the timeframe, refer to section 15.5 of this plan.

A summary of notices issued shall be included as part of the project monthly WHS report for management review. Non-conformances, if issued against an RP direct employee are to be discussed with the relevant RP Construction Director, Head of Operations and Human Resources Manager.

15.4 Audits Audits will be used to assess implementation and monitor compliance to the Integrated Management System (IMS) requirements, obtain staff feedback and identify opportunities to improve the effectiveness of system processes. Project WHS Audits shall be scheduled and carried out in accordance with the requirements outlined in RP-PROC-010-Audits, Inspections and Corrective Action.

A full system audit will generally be conducted within 3 months of project start-up. Ongoing project WHS audits shall be scheduled and issued annually by the HSEQ Manager using RP-REG-004_Internal Audit Schedule. Audits are to be conducted by those with an approved audit qualification.

Project WHS assessment audits will be conducted using RP-FRM-021-Project WHS System Assessment Audit. The Project Manager will allocate sufficient resources necessary to assist in the auditing process in accordance with the audit schedule.

Additional audits may also be carried out at any time at the discretion of the HSEQ Manager or Senior Management Team, based on previous audit results and/or risks associated with the work to be undertaken.





Where a client is undertaking an audit of the project which coincides with a planned internal audit by RP the client audit may, at the discretion of the HSEQ Manager, negate the need for an internal audit.

The audit report, outlining any corrective action to be taken is be submitted to the Project Manager as soon as possible following the audit. Any non-conformance(s), Opportunities for Improvement (OFI), or recommendations will be noted in the RP-REG-003-Action.

A copy of the final audit report is to be submitted to the Project Manager, and copy to the Construction Director, within 2 weeks of the date of audit. The HSEQ Manager shall provide a summary of project audit results to the Senior Management Team as required.

15.5 Subcontractor System Reviews As a minimum, a Subcontractor System Reviews using RP-FRM-106-Subcontractor System Review is required to be undertaken within 1 month from commencing on the project. The responsibility, timing and scheduling of ongoing system reviews will be determined by the Project Manager (or delegate) and will based on the subcontractor and implementation performance on the project.

Scheduled Subcontractor System Reviews and the results of completed reviews will be discussed and recorded within the RP site team meetings or other process deemed appropriate by the Project Manager.

Non-conformances

The Project Manager is responsible for initiating any actions raised as a non-conformance and to ensure all actions are closed out within the agreed timeframe nominated within the audit / inspection report/s. This may be by means of a follow-up review or by submitting documentary evidence of closure of items listed for action. A record of close-out of non-conformances shall be retained as part of the site records.

The Project Manager is to ensure any non-conformance identified during audits, reviews or inspection not immediately rectified are logged on RP-REG-003-Action for trending, maintenance, regular monitoring for timely close out.

The HSEQ Manager is to verify the closure of all non-conformances identified in the audit report.

15.6 Non-conformances The Project Manager is responsible for initiating any actions raised as a non-conformance and to ensure all actions are closed out within the agreed timeframe nominated within the audit / inspection report/s. This may be by means of a follow-up review or by submitting documentary evidence of closure of items listed for action. A record of close-out of non-conformances shall be retained as part of the site records.

The Project Manager is to ensure any non-conformance identified during audits, reviews or inspection not immediately rectified are logged on RP-REG-003-Action for trending, maintenance, regular monitoring for timely close out.

The HSEQ Manager is to verify the closure of all non-conformances identified in the audit report.

15.7 Independent Third-Party Inspections/Audits RP may engage a competent third party to review and inspect/audit significant high-risk construction related activities such as, but not limited to the following; geotechnical and suspended slab loading inspections (i.e., mobile cranes, boom pump and other plant operations), scaffolding (including scaffolding design), crane base design and crane installation and climbing activities, hoist installation, B Class hoardings, temporary electrical installations and temporary works (i.e., propping). The audits will be





coordinated and prioritised during project team meetings in consultation with the site team and HSEQ Manager.

In addition to the above, and based on an assessment of the risk, independent inspections/audits shall be undertaken for activities such as: significant false-work / formwork; structural steel installations; in-situ gantries / lifting structures / crane ties. Where required, an independent third party may be engaged to conduct reviews and audits of the Subcontractor WHS Plans, documents, etc.

15.8 Inspection and Testing Schedule Matrix Inspection, measuring and test equipment related to health and safety monitoring needs to be identified, inspected, calibrated, maintained and stored according to specifications in relevant standards. The Inspection and Testing Schedule Matrix in Appendix 09 of this plan outlines these requirements. Evidence of these records for the specific plant and/or equipment is to be obtained by Roberts Pizzarotti prior to the commencement of works.

Personnel conducting inspection and testing are to be suitably skilled, qualified and/or trained so that they are competent to complete the inspection and testing requirements. In most cases these competencies will be outlined in legislation, codes of practice or Australian Standards

16 INCIDENT MANAGEMENT 16.1 Incident Notification and Reporting All Incidents and events must be immediately reported to a RP site management representative, escalated to the Project Manager (and client representative as per contract requirements) and reported as per RP-PROC-012-Incident Management and Reporting.

Incidents are classified into the three classes and notification to RP senior management shall be conducted in accordance with the reporting requirements outlined in the following table:

Incident Class and Type Notification Timeframe Reporting Requirements

Class 1 – (Actual / Potential)

Fatality or Notifiable Dangerous Incident

Within 2 hours Project Manager (or most senior person on site) to notify:

– Construction Director – HSEQ Manager – NSW – PM (if not on site) – Client representative

Head of Operations to notify:

– Chief Executive Officer – Carly Holt (Legal - Sparke-Helmore) – Union Delegate – Union

Chief Executive Officer to notify:

– Directors – Head of Marketing and Communications





HSEQ Manager to notify:

– Regulator (SafeWork NSW) – Head of Operations and Carly Holt (Legal -

Sparke-Helmore)


Lost Time Injury, Medical Treatment (Modified Alternative Duties)

Within 2 hours Project Manager to notify:

– Construction Director – Head of Operations – HSEQ Manager - NSW

Head of Operations to notify Chief Executive Officer

If incident involves RP employee, EHS Manager/ Coordinator to coordinate RTW


Medical treatment (Minor) Near Miss

Within 4 hours Project Manager to notify:

– HSEQ Manager – NSW – HSEQ Manager to notify Construction Director

and Head of Operations

Table 06 – Incident reporting classifications and notification guidelines.

The notification of incident and events other than those nominated in table 06 above are at the discretion of the Project Manager. However, a summary of all incidents and events shall be included in the Project Monthly Report.

All incident reporting must be recorded in accordance with RP-PROC-012-Incident Management and Reporting, RP-FRM-008-Incident Notification and Investigation Report and RP-REG-009-Incident and Event Tracking Register.

The Head of Operations and/or HSEQ Manger shall be advised if additional time is required to complete the report.

Where a notification is required to the Regulator, client or asset owner, the Project Manager or Site Manager shall discuss the matter with the HSEQ Manager and ensure notification is made within the prescribed manner and timeframe. The Project Manager will also notify any incidents to the Client, including a provisional report, in accordance with contractual requirements.

16.2 Incident Investigation

16.2.1 Scene preservation

The Project Manager will ensure there is no continued risk to health and safety and that the scene is not disturbed until facts are established. If the incident is notifiable to the Regulatory authority, the scene will not be disturbed until there is approval from the Regulator.

16.2.2 Investigation

At least one investigation team member will have been trained in the RP accepted investigation techniques which is ICAM. For Class 1 (actual or potential) incidents, investigations must be completed by a person trained in the chosen methodology as determined by the HSEQ Manager. The Head of Operations in consultation with the HSEQ Manager and Construction Director shall determine, on a case by case basis, the need to carry out an investigation.





Where a Class 1 actual incident has occurred, the Head of Operations, HSEQ Manager and Construction Director will initiate the investigation and allocate responsibilities. An external consultant may be engaged.

The investigator must be able to conduct the investigation autonomously without interference from other interested parties. The investigative team must have freedom to obtain evidence and to access the site as often as necessary. All incident investigations will be recorded in accordance with RP-PROC-012-Incident Management and Reporting, apart from reports covered under legal privilege as determined by RP’s Legal representative, all other incident investigation reports shall be distributed as required.

Findings from the investigation, such as corrective actions and recommendations, will be used by the project EHS Manager / Coordinator to review all relevant risk assessments, SWMS, for required changes and their subsequent implementation and monitoring through the WHS review process.

Corrective actions will be developed to address each causal factor. The Project Manager and EHS Manager / Coordinator will ensure all corrective actions and causal factors are logged in RP-REG-003-Action. The Project Manager (or nominee) will refer any identified recommendations for IMS changes to the HSEQ Manager. Monitoring the effectiveness of corrective actions shall be carried out as part of the ongoing audit, inspection and/or task observation processes.

16.3 Notification to Regulator The following incidents are notifiable:

– The death of a person – A serious injury or illness of a person – A dangerous incident

The HSEQ Manager will report all notifiable incidents to the relevant state and federal authorities as required under relevant acts and regulations. The regulator is to be notified immediately after a notifiable incident occurs on the worksite. A record of all notifications will be kept within the project / workplace filing system.

The relevant authorities include:

– SafeWork NSW

Notifications to various other regulators and authorities are required by dangerous goods, electrical and worker’s compensation acts and regulations, as well as the relevant health and safety legislation in the area of jurisdiction. The HSEQ Manager will be consulted on all regulator notifications.

Where the site has been contacted or visited by a Regulator Inspector, details of the conversation or visit are to be recorded. The Head of Operations, Construction Director and HSEQ Manager shall be notified as soon as possible of any visits to site or the receipt of any notices and recorded as an event on RP-REG-009-Incident and Event Tracking Register with a copy of any notice uploaded and attached to the relevant event report.

The Project Manager or their nominee shall immediately notify the HSEQ Manager of any safety notices/instructions served by a statutory authority.

All notices are to be responded to within specified timeframes. The PM shall monitor the completion of all corrective action and reporting to authorities and senior management until the matter is satisfactorily resolved.





16.4 Client reporting requirements In addition to reporting notifiable incidents to the Regulators, Roberts Pizzarotti is also required to report specific WHS incidents to the client, Health Infrastructure NSW, and in accordance with the Concord Hospital Redevelopment Main Works – Project Specific Information and Procedures.

16.5 Employee Assistance Program (EAP) Each person can be affected by and deal with stress and trauma differently following an incident. Some require professional assistance – either physically or emotionally or both. RP’s Employee Assistance Program services is AccessEAP, an international organisation that specialises in employee wellbeing. AccessEAP has free and confidential access to professionally qualified counsellors and support services to assist in times of personal or family need. Counselling sessions can be provided in person at one of AccessEAP locations or by phone on 1800 818 728 (24/7 access).

Other information can be obtained via the AccessEAP website https://www.accesseap.com.au/.

16.6 Medical Referral In the first instance, the project first aider shall immediately advise the Project Manager, Site Manager and/or EHS Manager / Coordinator that an injured person requires further medical examination.

Any injured worker who is required to attend a medical centre or see a specialist medical practitioner must be accompanied by a RP representative or Return to Work (RTW) Coordinator. For direct RP employees, the medical certificate and accounts for the treatment of the injured worker must be sent with the completed claim form to KINNECT.

If the RP employee is unable to return to work, the Project Manager, in conjunction with the RTW coordinator, will make necessary arrangements for applicable workers compensation claim forms to be completed by the injured/ill employee and a suitable return to work plan be developed.

All Subcontractors are responsible for managing their own compensation claims and developing return-to-work programs before a worker is permitted to return to the project.

Under the Workers Compensation Act and as employers, RP and subcontract employers must provide rehabilitation and a return-to-work program detailing suitable duties for all injured employees. A RP representative, the injured party and the treating medical practitioner should agree the most suitable injury management and return to work as soon as practicable.

16.7 Rehabilitation and Return to Work The rehabilitation of any RP employee will be in accordance with RP-PROC-013-Injury Management and Return to Work. The Project Manager, RTW Coordinator or EHS Manager / Coordinator is responsible for liaising with KINNECT in the management of any RTW Program.

The program will be developed in consultation with the sick/injured RP employee and medical advisors or practitioners. Where required, RP will obtain consent from its employee to obtain medical information relating to any work-related injury or illness to assist in the development of the return to work program, a consent form will be used. Prior to an employee’s return to work on normal pre-injury duties, a final medical clearance certificate must be provided.

Roberts Pizzarotti preferred provider is KINNECT:

10/56 Church Ave, Mascot, NSW, 2020. P: 02 9099 1063





www.kinnect.com.au

16.8 Communication and sharing lessons Where an incident investigation or event warrants, a HSEQ alert will be generated by the HSEQ Manager to communicate lessons learnt and ensuring corrective actions are implemented across all projects within the organisation using RP-FRM-010-HSEQ Alert. All safety alerts must be approved by the HSEQ Manager or nominee before distribution. The briefings and alerts may be distributed by email.

External industry generated HSEQ Alerts will be reviewed by the HSEQ Manager for relevance to RP operations and where applicable, disseminated to projects. All alerts that have been issued to projects require the Project Manager to provide HSEQ Alert Implementation Confirmation as detailed on RP-FRM-010-HSEQ Alert.

At a project level, they should be communicated to the Health and Safety Committee, posted on the project noticeboard and presented as toolbox talks, site meetings, as appropriate.

17 FITNESS FOR WORK 17.1 Fatigue management Managers and supervisors must manage the operational and safety risks related to fatigue as stipulated in the RP-PROC-015-Fitness for Work. Appendix 05 contains a Fatigue Management Plan that includes:

– Fatigue risk assessment – Method for monitoring hours of work and travel – Staffing levels – Workload

17.2 Alcohol and other drugs RP’s goal is to establish a framework that ensures as far as practical that workers and other people present on any RP site are protected from exposure to risks associated with a person working under the influence of alcohol or other drugs. All workers can be tested for alcohol or other drugs at any time. Types of testing will include random, post-incident, reasonable grounds to suspect impairment, targeted testing and voluntary self-testing.

The acceptable limits for workers and other drugs are:

For alcohol, a blood alcohol concentration (BAC) of 0.00%. BAC testing will be conducted using a breathalyser that meets the relevant Australian Standard.

For other drugs, testing may be conducted using either oral fluids (saliva) or urine instant testing. The cut-off concentrations will be those specified in AS 4760 Procedures for Specimen Collection and the Detection and Quantisation of Drugs in Oral Fluid or AS/NZS 4308 Procedures for Specimen Collection and the Detection and Quantification of Drugs of Abuse in Urine, depending on the testing method used.

All testing will be conducted using NATA-certified equipment and testing methods. Calibration records for Roberts Pizzarotti testing equipment will be maintained at the workplace.

The consequences for a positive test result are set out in RP-PROC-015-Fitness for Work.



REVISION NO: 09 ISSUE DATE: 03/04/2020


APPENDICES Appendix 01 – WHS Policies

Health and Safety Policy





Drug and Alcohol Policy





Injury Management and Return to Work Policy





Appendix 02 – Project Risk Assessment Document stored electronically on the project sever.





Appendix 03 – Project Emergency Response Plan Document stored electronically on the project sever.





Appendix 04 – Project Training Needs Analysis Concord Hospital Redevelopment Stage 01 Training Needs Analysis

Key / Legend:

X = training identified by training needs analysis as required for the project / workplace. Si

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Se

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Project Specific Induction (online and orientation) X X X X X X X X X X HIRAC Training X X X X X General Construction Industry Induction X X X X X X X X X Incident Causal Analysis Method (ICAM) Investigation X Apply First Aid X X X X X X Occupational First Aid X WHS Committee / HSR Representative (Consultation) X Emergency Planning and Response X X X X X ERT Rescue Team X X X X Traffic Control X X Work at Height X X X X X In ground and overhead Services X Noise Management X X Hazardous Substances X X Confined Spaces X X X X Elevated Work Platforms (+ or – 11m) X X Isolation (Lock Out – Tag Out) X X X X X Silica Dust information session (SafeWork NSW) X X X X X X X

Impairment Training X X X X X X X X X X





Appendix 05 – Fatigue Management Plan Document stored electronically on the project sever.





Appendix 06 – Project Organisation Structure Document stored electronically on the project sever.





Appendix 07 – Legal Register The Project is to be conducted in accordance with all relevant health and safety legislation, codes of practice and Australian Standards applicable to Roberts Pizzarotti as outlined in the Legal Register, which is extracted from RP-REG-005-Legal Requirements which aligns to the company and its operations:

Acts and Legislation Year of Publication

Work Health and Safety Act 2011

Workplace Injury Management and Workers Compensation Act 1998

Workers Compensation Act 1987

Dangerous Goods (Road and Rail Transport) Act 2008 No 95 2008

Heavy Vehicle National Law (NSW) No 42a 2018

Regulations

Work Health and Safety Regulation 2017

Dangerous Goods (Road and Rail Transport) Regulation 2014

Workers Compensation Regulation 2016

Heavy Vehicle (Fatigue Management) National Regulation 2018

Heavy Vehicle (Mass, Dimension and Loading) National Regulation 2018

Heavy Vehicle (Registration) National Regulation 2018

Heavy Vehicle (Vehicle Standards) National Regulation 2018

Heavy Vehicle (General) National Regulation 2018

Code of Practice - Harmonised

Construction Work 2014

Confined Spaces 2011

Demolition Work 2016

Amenities for Construction Work 1997

Control of Workplace Hazardous Substances 2006

Managing Electrical Risks in the Workplace 2016

Excavation Work Code of Practice 2015

Moving Plant on Construction Sites 2004

How to management Control Asbestos Workplace 2016

How to Safely Remove Asbestos 2016

Managing the Risk of Falls at Workplaces 2016

Managing the risks of plant in the workplace 2014

Managing the work environment and facilities 2011





Welding Processes 2016

Work Health and Safety Consultation, Co-Operations and Co-Ordination 2011

Labelling of Workplace Hazardous Chemicals 2016

Managing Noise and Preventing Hearing Loss at Work 2016

Managing the risks of Hazardous Chemicals in the Workplace 2014

First Aid in the Workplace 2015

Hazardous Manual Tasks 2016

How to Manage WHS Risks 2011

Safe Design of Structures 2014

NSW Codes of Practice

Amenity Tree Industry Code of Practice 1998

Collection of domestic waste code of practice 2005

Control of Work-Related exposure to hepatitis and HIV (Blood-Bourne) viruses Code of Practice 1995

Cutting and drilling concrete and other masonry products Code of Practice 1996

Formwork code of practice 1998

Overhead protective structures 1994

Safe handling of timber preservatives and treated timber code of practice 1993

Safe use of synthetic mineral fibres code of practice 1993

Safe work on roofs part 1 commercial industrial code of practice 2009

Work near overhead power lines code of practice 2006

Standards + NCC BCA 2016 Standards

AS/NZS 4801 Occupational Health and Safety Management System 2001

AS 1418.1 Cranes, hoists and winches - General requirements 2002

AS 1418.10 Cranes, hoists and winches - Mobile elevating work platforms 2011

AS 1418.11 Cranes, hoists and winches - Vehicle-loading cranes (EN 12999:2011, MOD) 2014

AS 1418.16 Cranes (including hoists and winches) - Mast climbing work platforms 1997

AS 1418.10 Cranes, hoists and winches - Mobile elevating work platforms 2011

AS 1418.17 Cranes (including hoists and winches) - Design and construction of workboxes 1996

AS 1418.19 Cranes, hoists and winches - Telescopic handlers 2007

AS 1418.4 Cranes, hoists and winches - Tower cranes 2004

AS 1418.7 Cranes (including hoists and winches) - Builders hoists and associated equipment 1999

http://www.safework.nsw.gov.au/__data/assets/pdf_file/0009/52884/Safe-use-of-synthetic-mineral-fibres-Code-of-practice.pdf





AS 1418.5 Cranes, hoists and winches-Mobile cranes (EN 13000:2010, MOD) 2013

AS/NZS 1576.1 Scaffolding - General requirements 2010

AS/NZS 1576.2 Scaffolding - Couplers and accessories 2016

AS/NZS 1576.3 Scaffolding - Prefabricated and tube-and-coupler scaffolding 2015

AS/NZS 1576.4 Scaffolding - Suspended scaffolding 2013

AS 2397 Safe use of lasers in the building and construction industry 2015

AS 2436 Guide to noise and vibration control on construction, demolition and maintenance sites 2010

AS 2550.1 Cranes, hoists and winches - Safe use - General requirements 2011

AS 2550.5 Cranes, hoists and winches - Safe use - Mobile cranes 2016

AS 2550.4 Cranes, hoists and winches - Safe use - Tower cranes 2004

AS 2550.10 Cranes, hoists and winches - Safe use - Mobile elevating work platforms 2006

AS 2550.11 Cranes, hoists and winches - Safe use - Vehicle-loading cranes 2016

AS 2550.15 Cranes - Safe use - Concrete placing equipment 1994

AS 2550.16 Cranes- Safe use - Mast climbing work platforms 1997

AS 2550.19 Cranes, hoists and winches - Safe use - Telescopic handlers 2007

AS/NZS 1850:2009 Portable fire extinguishers - Classification, rating and performance testing 2009

AS 2601 The Demolition of Structures 2001

AS 2865 Confined Spaces 2009

AS 3610 Formwork for concrete 1995-2010

AS/NZS 1270 Acoustic - Hearing Protection 2014

AS/NZS 1337 Personal Eye Protection 2014

AS/NZS 1716 Respiratory Protective Devices 2012

AS/NZS 1891.4 Industrial Fall-Arrest Systems and Devices - Selection, use and maintenance 2000

AS/NZS 1891.1 Industrial fall-arrest systems and devices - Harnesses and ancillary equipment 2007

AS/NZS 1891.2 Industrial fall-arrest systems and devices - Horizontal lifeline and rail systems 2001

AS/NZS 1891.3 Industrial fall-arrest systems and devices - Fall-arrest devices 1997

AS/NZS 1892.5 Portable ladders - Selection, safe use and care 2000

AS/NZS 1892.1 Portable ladders - Metal 1996

AS/NZS 1892.3 Portable ladders - Reinforced plastic 1996

AS/NZS 2010.1 Safety, protective and occupational footwear Prt 1: Guide to selection, care and use 2010





AS/NZS 3012 Electrical Installation - Construction and Demolition Sites 2015

AS/NZS 4431 Guidelines for Safe Working on New Lift Installation in New Construction 1996

AS/NZS 4576 Guidelines for Scaffolding 1995

AS/NZS 1269.0 Occupational noise management - Overview and general requirements 2005

AS/NZS 1269.1 Occupational noise management - Measurement and Assessment of noise emission and exposure 2005

AS/NZS 3000 Electrical Installations (known as the Australian/New Zealand Wiring Rules) 2018

AS/NZS 3820 Essential safety requirements for electrical equipment 2009

AS 1657 Fixed Platforms, Walkways, Stairways and Ladders - Design, construction and installation 2018

AS 1221 Fire Hose Reels 1997

AS/NZS 1270 Acoustics - Hearing protectors 2002

AS 1319 Safety signs for the occupational environment 1994

AS/NZS 1337.1 Personal eye protection - Eye and face protectors for occupational applications 2014

AS/NZS 1337.6 Personal eye protection - Prescription eye protectors against low and medium impact 2012

AS/NZS 2161.1 Occupational protective gloves - Selection, use and maintenance 2016

AS/NZS 2161.2 Occupational protective gloves - General requirements 2005

AS/NZS 2161.4 Occupational protective gloves - Protection against thermal risks (heat and fire) 1999

AS/NZS 2161.7.3 Occupational protective gloves - Protection against cuts and stabs by hand knives - Impact cut test for fabric, leather and other materials 2005

AS/NZS 1801 Occupational protective helmets 1997

AS/NZS 1716 Respiratory protective devices 2012

AS/NZS 1715 Selection, use and maintenance of respiratory protective equipment 2009

AS 1674.1 Safety in welding and allied processes—Fire precautions 1997

AS 1674.2 Safety in welding and allied processes—Electrical 2007

AS 1940 The storage and handling of flammable and combustible liquids 2017

AS 2030.1 Gas cylinders - General Requirements 2009

AS/NZS 2293 Emergency escape lighting and exit signs 2005

AS 2294 Earth-moving machinery - Protective structures 1997

AS 2436 Guide to noise and vibration control on construction, demolition and maintenance sites 2010

AS 2444 Portable fire extinguishers and fire blankets - Selection and location 2016

AS 2613 Safety devices for gas cylinders 2005





AS/NZS 2906 Fuel containers - Portable-Plastic and Metal 2001

AS/NZS 3190 Approval and test specification - Residual current devices 2016

AS 3745 Planning for emergencies in facilities 2010

AS/NZS 3760 In-service safety inspection and testing of electrical equipment 2010

AS/NZS 3820:2009 Essential safety requirements for electrical equipment 2009

AS 3850.1 Prefabricated concrete elements - General requirements 2015

AS 3850.2 Prefabricated concrete elements - Building construction 2015

AS 5577 Electricity network safety management systems 2013

AS 4326 The storage and handling of oxidizing agents 2008

AS/NZS 4431 Guidelines for safe working on new lift installations in new constructions 1996

AS/NZS 4501.1 Occupational protective clothing - Guideline on the selection, use, car and maintenance of protective clothing 2008

AS/NZS 4501.2 Occupational protective clothing - General requirements 2006

AS/NZS 4576 Guidelines for scaffolding 1995

AS/NZS ISO 2801: Clothing for protection against heat and flame - General recommendations for selection, care and use of protective clothing 2008

AS 4332 The storage and handling of gases in cylinders 2004





Appendix 08 – Training and Competency Matrix

Roberts Pizzarotti – Minimum WHS Training and Competency Matrix

Type of Training Workers Required to Receive Training

Training Type

Training / Competency Unit

Frequency of Training / Retraining

Start Weekly Half Yearly

Annually > Annually

As Required

Asbestos Awareness Training RP & SC AT 10675NAT X

Asbestos Removal Class A RP & SC LT CPCCDE3015A X

Asbestos Removal Class B RP & SC LT CPCCDE3014A X

Asbestos Removal (Supervisor) RP & SC AT CPCCBC4051A X

Backhoe (LB) RP & SC CBT # RII30815 / RIIMPO319A X

Bridge and Gantry Crane Operation (CB) RP & SC HRWL TLILIC3003A X X

Chain of Responsibility (COR) – Awareness Training (HVNL)

RP ST X

Chain of Responsibility (CoR) – Level 1 (HVNL) RP & SC AT TLIF2092A X

Concrete-Placing Boom Operation (PB) RP & SC HRWL CPCCLBM3001A X

Confine Small Workplace Emergencies RP AT PUAWER008B X

Derrick Crane (CD) RP & SC HRWL TLILIC3004A X

Diploma of Work Health and Safety RP AT BSB51315 X

Dogging (DG) RP & SC HRWL CPCCLDG3001A X

Drilling and Boring Rig RP & SC CBT # X

Cut and Core Concrete RP & SC CBT # CPCCCO3027A X

Electrical Spotter / Observer (OHW) RP & SC AT UETTDREL14A X

Enter and Work in Confined Space RP & SC AT RIIWHS202D X X

Elevated Work Platform >11M (WP) RP & SC HRWL TLILIC2005A X

Excavator (LE) RP & SC CBT # RII30815 / RIIMPO320D X







Training Type




Annually > Annually

As Required

Fatigue Management (HVNL States) RP AT TLIF2010A X

Fire Protection Inspection and Testing (Certificate II) RP & SC AT CPP20511 X

First Aid Training (Provide First Aid) RP & SC AT HLTAID001 (2,3) X X

First Aid Training (CPR Refresher) RP & SC AT HLTAID001 X X

First Aid Training (Occupational First Aid) RP & SC AT HLTAID003, (6,7,8) X X

Forklift Training (LF) RP & SC HRWL TLILIC2001A X

General Construction Industry Induction RP & SC AT CPCCOHS1001A X X

Hazard Identification, Risk Assessment and Control RP & SC ST Internal X

Hazardous Chemicals RP & SC LT External X X

Health and Safety Representative RP LT External X

Health and Safety Committee Training RP ST Internal X

Heat Stress Awareness RP & SC ST Internal X

Lead an emergency control organisation RP AT PUAWER006B X

Loader (LL) RP & SC CBT # RII30815 / RIIMPO321D X

Load Restraint (HVNL) RP & SC AT TLIA1001A / TLID2004A X

Loading and Unloading (HVNL) RP & SC AT TLID2004A X

Low Voltage Rescue RP & SC AT UETTDRRF06B X

Non-slewing Mobile Crane (CN) (>3 tonnes) RP & SC HRWL TLILIC3006A X

Manual Handling Training RP & SC LT / AT MEM11011B X X

Materials Hoist Operation (HM) RP & SC HRWL CPCCLHS3002A X

Operate as Part of an Emergency Control Organisation RP AT PUAWER005B X







Training Type




Annually > Annually

As Required

Participate in a Rescue Operation RP AT PUASAR022A X

Permit Issuer / Authorisation Training RP & SC ST Internal X

Personnel and materials hoist (HP) RP & SC HRWL CPCCLHS3001A X

Pile Driver RP & SC CBT # RIICFW304A X

Plant Safety Training RP ST Internal X X

Plant Spotter / Observer RP & SC AT RIIRTM203D X

Portal Boom Crane Operation (CP) RP & SC HRWL TLILIC3007A X

Rigging Basic (RB) RP & SC HRWL CPCCLRG3001A X

Rigging (RI) RP & SC HRWL CPCCLRG3002A X

Rigging (RA) RP & SC HRWL CPCCLRG4001A X

Road Roller RP & SC CBT # X

Scaffolding Basic (SB) RP & SC HRWL CPCCLSF2001A X

Scaffolding Intermediate (SI) RP & SC HRWL CPCCLSF3001A X

Scaffolding Advanced (SA) RP & SC HRWL CPCCLSF4001A X

Self-erect Tower Crane Operation RP & SC HRWL CPCCLTC4002A X

Site Induction RP & SC ST Internal X

Skid Steer (LS) RP & SC CBT # RII30815 / RIIMPO318D X

Slewing Mobile Crane Operation (C2) (up to 20T) RP & SC HRWL TLILIC3008A X



Slewing Mobile Crane Operation (C0) (over 100T) RP & SC HRWL TLILIC4011A X







Training Type




Annually > Annually

As Required

Spill Response Training RP & SC ST Internal X

Tower Crane Operation (CT) RP & SC HRWL CPCCLTC4001A X

Traffic Controller (Control traffic with stop-slow bat) RP & SC AT RIIWHS205D X

Traffic Controller (Implement Traffic Management Plans) RP & SC AT RIIWHS302D X

Traffic Controller (Prepare Work Zone Traffic Plans) RP & SC AT RIICWD503D X

Trainer and Assessor (Certificate IV) RP & SC AT TAE40116 X

Vehicle Loading Crane Operation (CV) (>10 tonnes) RP & SC HRWL TLILIC0012A X

Visitors Safety Induction All ST Internal X X

WHS Management System / Plan RP ST Internal X X

WHS Obligations and Due Diligence RP ST Internal / External X X

Work Safely at Heights RP & SC AT RIIWHS204D X X

Key / Legend:

AT = Accredited Training CC = Certificate of Competency LT = Legislative Training

ST = Safety Training / Induction CBT = Competency Based Training / VOC HRWL = Licence to Perform High Risk Work

T = Trade/task specific RP = Roberts Pizzarotti (Employees / Workers) SC = Subcontractors

# = Denotes must be verified as having completed training/assessment X = training identified by training needs analysis as required for the project / workplace.





Appendix 09 – Inspection and Testing Schedule / Matrix

Item Frequency Reference Inspection By Record

First Aid Kits, facilities and supplies

6 monthly Model COP – First Aid in the Workplace

Roberts Pizzarotti First Aid Log Book / Record

Automated External Defibrillator

Monthly check AS/NZS 3200.2.4:2006 Roberts Pizzarotti User inspection checklist

Air Samplers / Gas Detection Monitors

Daily when in use AS/NZS 60079.29.2:2008

Roberts Pizzarotti / Subcontractor

Log Book

6 monthly AS/NZS 60079.29.2:2008

External Provider Calibration Records

Work at Heights Rescue Equipment

6 monthly AS/NZS 1891.4:2009 Roberts Pizzarotti / Subcontractor

IFAS Register

Low Voltage Rescue Kits

6 monthly AS/NZS 4836:2011 Subcontractor Equipment Register

Industrial Powered Lift Trucks

At Pre-start AS2359.6:1995 Roberts Pizzarotti / Subcontractor

Pre-start Checklist

Daily when in use AS2359.6:1995 Plant and Equipment Operator

Log Book

Static Plant At new WHS (Safety Standards) Regulations 2017

Owner Risk Assessment

At Pre-start As per Manufacturer requirements


Pre-start Checklist

As used As per Manufacturer requirements

Plant and Equipment Operator

Log Book

Electrical Tools and Equipment

At Pre-start AS/NZS 3760:2010 AS/NZS 3012:2010


Pre-start Checklist

Daily when in use AS/NZS 3760:2010 Worker Log Book

Monthly – RCD Trip Test

AS/NZS 3760:2010 Roberts Pizzarotti / Subcontractor

Test Tag

3 Monthly Inspection and Test

AS/NZS 3760:2010 AS/NZS 3012:2010


Test Tag

3 Monthly RCD Calibration

AS/NZS 3760:2010 AS/NZS 3012:2010


Test Tag

Rigging Equipment Monthly AS 2550.5:2016 Roberts Pizzarotti / Subcontractor

Log Book

3 Monthly Check AS 2550.5:2016 Owner Inspection Records

Annual AS 2550.5:2016 Owner Inspection Records

Scaffolds Monthly AS/NZS 4576:1995 Roberts Pizzarotti / Subcontractor (Competent person)

Log Book






Fire Extinguishers / Fire Hoses


Tag on Extinguishers

Fire detection and alarm system

Weekly AS/NZS 1851:2005 External Provider / Owner

Building Services Records

Cranes General and Mobile Cranes

After Assembly – Commission Test

AS 1418.1:2002 Owner Inspection Records

Before Use – Inspection Test


At Pre-start AS 1418.1:2002 / AS 2550.5:2002


Pre-start Checklist

Daily when in use AS 1418.1:2002 / AS 2550.5:2002

Plant and Equipment Operator

Log Book

Vehicle Loading Cranes

Pre-start Check AS 1418.11:2014 Plant and Equipment Operator

Log Book

Post Operational Check

AS 1418.11:2014 Plant and Equipment Operator

Log Book

EWP At Pre-start AS 2550.10:2006 Roberts Pizzarotti / Subcontractor

Pre-start Checklist

Daily Plant and Equipment Operator

Log Book

3 Monthly Routine Inspection


12 Month Periodic Inspection


Concrete Pumps At Pre-start AS 2550.15:1994 Roberts Pizzarotti / Subcontractor

Pre-start Checklist

Daily when in use AS 2550.15:1994 Plant and Equipment Operator

Log Book

Routine Maintenance Program – 3 Month


Annual Inspection AS 2550.15:1994 Owner Inspection Records

Major Inspection – At six years


Industrial Fall Arrest Equipment (IFAS)


IFAS Register

Daily when in use AS/NZS 1891.4:2009 Worker Not Required

Pressure vessels and Boilers

Annual AS/NZS 1200:2000 Roberts Pizzarotti / Subcontractor

Inspection Records

Building Emergency Evacuation Alarms / Sirens

Weekly AS 3745:2010 Roberts Pizzarotti / External Provider

Inspection Records / Log Book






Building Evacuation Test Drills

Annual AS 3745-2010 Roberts Pizzarotti / Subcontractor

Evacuation Records

Emergency Lighting Monthly AS/NZS 3012:2010 Roberts Pizzarotti / Subcontractor

Inspection Records

Nurse Call Weekly when in use AS 3745-2010 Roberts Pizzarotti Inspection Records

Commissioning Test AS 3745-2010 External Provider Inspection Records

Oxy acetylene sets Annual AS4603:1999, AS4839:2001


Inspection Records

Noise Monitor Annual AS/NZS 2399:1998 External Provider Calibration Records

Breathalyser Test Units

Annual AS/NZS 3547:1997 External Provider Calibration Records

Lux Meter Annual AS/NZS 1680.1:2006 External Provider Calibration Records

Lifting Devices In service Inspection - Prior to each use or Shift (Visual Inspection)

AS4991:2004 Plant and Equipment Operator

Visual Inspection

Periodic Inspection as per Manufacturer Requirements – (Visual Inspections)

AS4991:2004 or

AS2550.1:2011 (where frequency unknown)

Competent Person Inspection Record

Wire Rope Slings Prior to each use – (Visual Inspections)


Visual Inspection

Periodic Inspection - Based on Use and Working Environment

AS 1666.2:2009 Competent Person Inspection Record

Round Slings – Synthetic Fibre

Before Each Use – (Visual Inspections)

AS4497.2:1997 Plant and Equipment Operator

Visual Inspection

Periodic Inspection – (Not more than 3 months)

AS4497.2:1997 Competent Person Inspection Record

Synthetic Webbing – Flat Slings

Prior to Use – Visual Inspection


Visual Inspection

Periodic – (Not more than 3 months)

AS 1353.2:1997 Competent Person Inspection Records

Periodic – (12-month Destruction Test)


Chain Slings – Grade T

Prior to Use – Visual Inspection

AS3775.2:2004 Plant and Equipment Operator

Visual Inspection

Periodic – (Not more than 3 months)

AS3775.2:2004 Competent Person Inspection Records

Periodic – (12-month Destruction Test)

AS3775.2:2004 Competent Person Inspection Records

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Cranes, Hoists and Winches

Prior to Commissioning Test

AS1418.4:2004 Competent Person Visual Inspection

Commissioning Test AS1418.4:2004 Competent Person Inspection Records

Pre-Operation Inspection – Visual Inspection and Functional Test


Visual Inspection and Functional Test

Routine Inspection - In accordance with the manufacturers recommendation – (Visual Inspection and Functional Test)


Periodic Third-Party Inspection – (Not more than 12 months)


Major Inspection – After 7 years where not known


Shackles Before Use – Visual Inspection

AS 2741:2002 Plant and Equipment Operator

Visual Inspection

Periodic – Dependent on Use

AS 2741:2002 Competent Person Inspection Record





Appendix 10 – Asbestos Management Plan (Greencap J162023-01) Document stored electronically on the project sever.





Appendix 11 – WHS Plan Sign Off I have read and understand the requirements of the role, processes, responsibilities and accountabilities as outlined within this Project WHS Plan.

Name Position Date Reviewed Signature