Work health scanning tool

How to use this tool

1. Read step one of the Work Health Planning Guide: Management commitment.2. Enter information that will help you determine how your workplace can benefit

from a wellness program.3. Use this tool to make your business case (see the business case template also in

step one) that will be presented to management.

Note: This scanning tool can be branded, changed or manipulated to cater for the individual needs of your workplace.

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Work health scanDate:

Business detailsBusiness name ABN

Number of worksites

IndustryE.g. Transport and storage, local government

Physical address

Postal address

Contact detailsContact name(s)

Position title(s)

Phone Email

Workforce characteristicsNumber of employeesAge

18-34 % 35-44 % 45-64 %Gender Male % Female %

Employment status Full time % Part time % Temporary %

Work patterns Permanent day % Permanent evening %

Permanent night % Rotating Shift %

Other: How is information usually given to workers? (circle all that apply)

Newsletters Intranet Email Text messages Meetings

Posters Bulletin boards Toolbox talks Payslips

Other:

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Key drivers Response Comments1 What are the main benefits your workplace is seeking from a workplace wellness program? Tick all that apply

Yes No For ‘yes’ responses, why is this important for your workplace? Outline any supporting data / information below.

Improved health status of workforce

Reduced absenteeism Average sick days / person over previous 12 months:

Reduced presenteeism

Fewer workplace injuries

Reduced workers compensation claims

Workers’ compensation stats:Number of claims:Average time off work:Average cost/claim:

Improved worker productivity

Improved worker morale

Improved team cohesiveness (working together)

Improved worker engagement

Improved business image (e.g. competitiveness in bidding for work)

Improved worker retention Average annual turnover rate:

Improved worker job satisfaction (enjoyment)

Top 3 key drivers identified:

1. 2.

3.

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Relationship to organisational vision and strategy

Response Comments

2 Do you have any written plans or policies that support health and wellbeing in the workplace?Tick all that apply

Yes No

Organisational vision or mission

Specify how this supports health and wellbeing in the comments section

Workplace health and safetySpecify how this policy supports health and wellbeing in the comments section

Human resources (e.g. flexible conditions, work-life balance)

Specify which HR policies support health and wellbeing in the comments section

Corporate, business or operational plan

Specify how this plan supports health and wellbeing in the comments section

Health and wellbeing

Smoking

Nutrition

Alcohol

Physical activity

Social and emotional wellness

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Needs assessment and Wellness planning

Response Comments

3.1 Does your workplace have a wellness committee or working group?

Yes No

If no, how would you see a wellness group working best?Please circle the most appropriate response.

Stand-alone working group

Combined with existing WHS committee

Sub-committee of WHS committee

Human resources related committee

A wellness representative Uncertain

3.2 Is there anybody who has a dedicated role in coordinating the program?If yes, how much time/how many hours/week of this person’s time would be allocated to the wellness program?If no, what are the reasons?

Yes No

3.3 Is there an allocated budget for the program?

Yes No

3.4 Has your workplace previously implemented a wellness program or arranged activities that promote health and wellbeing?

Yes No

3.5 Have you stopped offering these activities?

If yes, why?

Yes No

3.6 Has a ‘healthy people’ (worker) needs assessment been conducted in the last 12 months (either by asking workers or through formal needs assessment) to determine workers health status and interest in a workplace wellness program?

Yes No

3.7 Has a ‘healthy places’ needs assessment been conducted in the last 12 months to determine how the workplace environment supports the health and wellbeing of workers?

Yes No

3.8 If you answered ‘yes’ to 3.6 and 3.7, has an action plan been developed based on identified needs?

Yes No

This information is based on material from WorkCover Tasmania www.workcover.tas.gov.au