work package 10 - dissemination
DESCRIPTION
WOrk Package 10 as presented at the CONVERGE Project kick-off meeting in Budapest, September 2009 (http://www.convergeproject.org)TRANSCRIPT
WP 10 Dissemination
CONVERGE KICK OFF MEETING BUDAPEST 2009
Covered in this session:WP 10 Description and Work Plan (20
minutes): Objectives Deliverables Work Plan Questions from TSC to the team Information needed to move forwards
Selection of a logo
Discussion (40 Minutes) Discussion Conclusions
WP 10 - Objectives Establish fast and efficient communication
networks Use new communication technologies and
minimize travel Ensure structured knowledge and
communication management.
Disseminate scientific and technological expertise
Generation of a website Create a database of stakeholders and experts Establish information pathways
WP10 - Deliverables D44 Project website with internal (partner)
and external (public) interfaces (Month 3) D45 Dissemination plan (month 6) D46 Scientific publications (ongoing) D47 Best practice tool-kit (Month 48) D48 Regular press releases through the
public relations office of Partner 2 (Ongoing) D49 A film to market the project and to
convey information (48) D50 EC Periodic report (Month 12, 24, 36,
48)
Collaborative Learning NetworkParticipatory stakeholders
Our case communities (WP5 & 6, 3 & 7) Participatory advisors (not on the board)
New participants, coming with their own resources Advisory Board
Main communication with these: Email Workshops Website Face to face
Collaborative Interest NetworkInterested stakeholders
Community Actors Decision Makers Policy Makers Those wanting to explore C&C in its expanded form Schools
Main communication with these – one-way Website Social Media Journals, Local Media Radio etc
Work Plan: Internal Communication Communication Channels & Expectations
Email Monthly team newsletter from TSC to include a reminder of forthcoming Deliverables &
Milestones, linking to the latest items published on the website and informing the team of progress made in individual WP’s.
Urgent Communication Subteam communication - internal to Workpackage – team emails coordinated by WP
Leader. Phone / Skype
Communication within sub teams, 1:1 communication
Video Conference Team meetings: hosted by TSC unless otherwise organised Subteam meetings: hosted by WP Lead participant.
Face to Face: Quarterly team meetings to be attended by at least 1 representative of each participating
organisation (participation can be by web if necessary) Website:
Reports, publication of findings, and a running record of all communications will be hosted on the website for the team to access, which acts as frontpage for:
Database- to host reports and information Wiki – team members to share expertise & experiences through wiki
Work Plan: External Communication Communication Channels & Expectations
Email Quarterly newsletter to key stakeholders including progress update
Video Conference Open meetings – the public can attend open meetings via weblink
Publications in the relevant journals of each sector and region For the purpose of local media, translation into local language of reports, press releases
and the overall media relationship organised by local participants Local & National Newspapers, Radio & Television etc
Participants to translate and forward press releases generated by coordinator to their local media outlets
Face to Face: At workshops and meetings
Website: Reports, publication of findings, and a running record of all communications will be
hosted via the website for the public to access, which acts as frontpage for: Database- hosting reports and information Wiki – with which certain stakeholders can interact Film on the CONVERGE project Translation to be organised by local participants in liaison with TSC where necessary –
(India)
Work Plan: Communication Strategy On this slide draw up the communication
hierarchy and get partners to name their main link for communication
Fostering CONVERGE’s Identity Consistency in Branding Selection of a logo
Questions to the team Which Video Conferencing Software do you
currently use? What are your concerns regarding internal
communication? Should subteam email communication be
restricted? What content do you imagine will come from
your WP’s to be disseminated via WP10? Which are the typical means of dissemination
for this kind of research in your country and field?