work shop on cbs for divisional heads of karnataka circle

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Work Shop on CBS for Divisional Heads of Karnataka Circle

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Page 1: Work Shop on CBS for Divisional Heads of Karnataka Circle

Work Shop on CBS for Divisional Heads of Karnataka Circle

Page 2: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

Finacle CBS Solution Over view• DOP CBS architecture and Finacle CBS Benefits

Finacle CBS GL Structure and Fuctionality Review

Finacle CBS Products , definition overview including CIF

Core Services Overview 1 • Inventory Management • Document Management

Page 3: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

Finacle CBS Solution Over view• DOP CBS architecture and Finacle CBS Benefits

Finacle CBS GL Structure and Fuctionality Review

Finacle CBS Products , definition overview including CIF

Core Services Overview 1 • Inventory Management • Document Management

Page 4: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

• Finacle CBS Solution Over view– DOP CBS architecture and Finacle CBS Benefits

• Finacle CBS GL Structure and Fuctionality Review

• Finacle CBS Products , definition overview including CIF

• Core Services Overview 1 – Inventory Management – Document Management

Page 5: Work Shop on CBS for Divisional Heads of Karnataka Circle

Finacle CBS Banking solution Architecture

Channels

Office Branch ATM Phone

Mobile (SMS)

Mobile Internet Browser

Net work India post- WAN

India post- WAN

Mobile/ LL

network

Mobile network internet

Chan

nel

inte

grati

on

CBS / PLIATM

Switch Call centre Finacle FIS IVRFinacle ebanking

Risk based authentication/antiphishing

AML(sas)

Core Banking ( Finacle )

Core PLI (Mc Camish )

Underwriting + reinsurance (eBAO )

ECMS ( IBM Filenet )

Banking Insurance

Appl

icati

on T

ier

Infrastructure and storage device

oracle oracle oracleoracle

Dat

abas

e &

infr

astr

uctu

re

Page 6: Work Shop on CBS for Divisional Heads of Karnataka Circle

Solution Overview

• Finacle CBS confirms to core banking , e banking and web based cash management requirements

• Customer oriented – CRM module is accessible from all applications & customer data is available across applications

• Comprehensive functionality through integrated back and front office

• Adherence to regulatory reporting and risk management ensure standardized practice

• Finacle CBS ensure assimilation of external components like payment systems, clearing house, central bank and card issue etc

Page 7: Work Shop on CBS for Divisional Heads of Karnataka Circle

Benefits of Finacle CBS

Customer centric design One view of the banking customer

All products and his account balance Any branch banking / transactions across post office for all customers

Aided by online verification of signature & photo (ECMS) Instant account transfer between CBS post offices 24x7 access to banking facilities

eBanking ATM Mobile Banking

Western Union Integration will ensure credit of foreign remittances into post office savings account

Page 8: Work Shop on CBS for Divisional Heads of Karnataka Circle

Benefits of Finacle CBS

Operational Efficiency Discrepancy between SOSB and So data will cease to exist –

end state No manual input of vouchers at SBCO Audit work reduced

Better access control on application based on pre-defined user roles Transaction based on exception based controls Hierarchy of who can approve what transaction

Complete flexibility for grouping of sub offices and head offices for reporting

MIS report generation – automated and instant reports

Page 9: Work Shop on CBS for Divisional Heads of Karnataka Circle

Benefits Of Finacle CBS

• Regulatory compliance Anti money laundering rules integratedDynamic customer risk profiling based on KYC

regulations which is liked to consolidated cutomer account balance

Electronic filing of CTR and STRAbility to create new scenarios based on new

regulatory requirements for AML

Page 10: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

Finacle CBS Solution Over view• DOP CBS architecture and Finacle CBS Benefits

Finacle CBS GL Structure and Functionality Review

Finacle CBS Products , definition overview including CIF

Core Services Overview 1 • Inventory Management • Document Management

Page 11: Work Shop on CBS for Divisional Heads of Karnataka Circle

Finacle CBS GL structure overview

Finacle CBS GL and account linkage

GL Head Scheme Type

GL sub Head Scheme code

• Maintenance of the Sub GL codes with link to GL code branch wise and no restrictions on the no of GL heads and sub heads

• Replication of Sub GL to other branch is allowed

• Linkage of GL , product & customer

• Customer accts & GL accts definition is supported. Each of these accts are linked to GL and Sub head

• Transactions are allowed at account level only and integrated up to the GL Sub head or GL for consolidation purpose

• End Of Day updates to General Ledger based on transactions performed on accounts• Transfer of accounts between GL sub heads supported• SO /HO / Circle wise GL positions with reports , inquiries , income and expense statements• Value dated reporting at GL /Sub GL level is supported

Page 12: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

Finacle CBS Solution Over view• DOP CBS architecture and Finacle CBS Benefits

Finacle CBS GL Structure and Functionality Review

Finacle CBS Products , definition overview including CIF

Core Services Overview 1 • Inventory Management • Document Management

Page 13: Work Shop on CBS for Divisional Heads of Karnataka Circle

Product definition overview

The perspective

Product Definition Customer

Definition

Dealer code

Exception

code

Fee code

GL code

Interest code

statement

interest

Limits

financials

Segment

Defiinition

attributes

Account Definition

Page 14: Work Shop on CBS for Divisional Heads of Karnataka Circle

Customer Information File CIF

• The customer information file – CIF- provides a complete and accurate view of the customer.

• It is a single source of information about the relation of the customer with indiapost across the various SB products and across various SOL

Page 15: Work Shop on CBS for Divisional Heads of Karnataka Circle

CIF

CIFCORE CRM

Other external systems

Page 16: Work Shop on CBS for Divisional Heads of Karnataka Circle

CIF Creation Process (1/2)

Customer

requests for

account

opening ,subm

its all KYC

documents

along with

account

opening form

On receiving all the KYC

documents & AOF

, Counter PA

will go ahead for CIF creati

on.

CIF ID is

created at the post

office by

using the

menu option “CCRC/CIFC

R”

CIF ID is noted in the AOF&

verified by the

counter supervi

sor - menu – CCRC/C

IFCR and

send to CPC for further process

Page 17: Work Shop on CBS for Divisional Heads of Karnataka Circle

CIF Creation Process (2/2)

Before verification , if

records entered are

NOT correct as per the physical

documents , Supervisor

rejects the CIF and asks the counter PA to

modify the details –menu

– ‘CCRC/CIFCR” and resubmit

CIF/account

modification after

verification is done through menu

‘CMRC/CIFMD’ at CPC only

After the customer record is

created in the system the user at CPC scans

and upload the

customer documents in the ECMS

system

Page 18: Work Shop on CBS for Divisional Heads of Karnataka Circle

CIF - Advantages

• 1 customer 1 CIF across Indiapost• A customer having a CIF opened in one office becomes a

customer of Indiapost and same CIF can be used to open accounts in any PO

• Every CIF account opening process goes through a de-dup check which checks on 11 parameters to prevent the Duplicate CIF creation

• CIF document status report at the time of account opening captures all the KYC documents obtained for account opening

• CIF related documents can be viewed from all the CBS Pos• A customer of internet /mobile banking can see all the related

accounts in one screen

Page 19: Work Shop on CBS for Divisional Heads of Karnataka Circle

Demonstartion

• A brief view of the CIF

Demonstration

Page 20: Work Shop on CBS for Divisional Heads of Karnataka Circle

Module Content

Finacle CBS Solution Over view• DOP CBS architecture and Finacle CBS Benefits

Finacle CBS GL Structure and Fuctionality Review

Finacle CBS Products , definition overview including CIF

Core Services Overview 1 • Inventory Management • Document Management

Page 21: Work Shop on CBS for Divisional Heads of Karnataka Circle

Core Services

Security item vendor

Office Double Lock

Counter Assistants

Damaged items

• Track inventory movement between locations and identification of inventory type (external vendor to double lock and to employee location )

• Maintain inventory status – used / unused/ destroyed

• Split & merge of inventory items

• Authorization of inventory movement between locations

• Maintain authorizer details• Management of series of

instruments

Page 22: Work Shop on CBS for Divisional Heads of Karnataka Circle

Inventory movement

• Operating guidelines:

– Inventory indent will be raised by HO for itself and for attached Sos– Inventory received by HO for itself will be in-warded into finacle for

further process– For SOs, an identified PA will change his context SOL to identified SOL

and move the inventory for that SOL ( At present the Menu HCCS is not given any Supervisor – the HO sup is moving it to external location )

– The PM / supervisor of the context SOL will verify the physical inventory– If the physical inventory and transaction matches , the SO PM will

complete the verification process– The in-warded inventory initially will be in double lock location in Finacle– The PM/Supervisor will have to assign the inventory to counter PA

through the system based on the actual number of inventory handed over .

– Once the inventory is available with the counter PA , it can be issued to the customer

Page 23: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECMS and SVS

Customer submits AOF & KYC docs

Counter PA check Docs•Form is fully filled •Correctness - KYC•KYC- A4 paper•Take specimen signature – ss book

Counter PA •Account opened with minimal fields

•Required doc accepted & stapled

Page 24: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECMS & SVS – Process flow

Supervisor •Checks in the fields entered by counter PA

•Approves

Counter PA •Creates packets of stapled forms and KYC docs

•Counter PA mentions the account number & CIF ID on the AOF

Counter PA •Generate report for CIF/accounts opened on the date

•Paste the report on the bundle

All packets will be send to CPC for scanning

Page 25: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECMS & SVS – document management

• At CPC – MTS

• receives the bundle and open the packet• tally the form received with the list and mark the missing

• PA – Checks the KYC , mark the incorrect / missing – Submit to supervisor

• Supervisor– Verifies the objections by PA and returns the form back

to PA

Page 26: Work Shop on CBS for Divisional Heads of Karnataka Circle

Contd

• PA– Updates the status of AOF in Finacle hand over accepted

forms to MTS• MTS– Prepares batch of accepted AOFs

• Documents are unstapled • Separator sheets are placed with filled side on top

• PA – Scans the forms – Check the quality of images and rescan if required– Verified images are uploaded to Data Cap

Page 27: Work Shop on CBS for Divisional Heads of Karnataka Circle

Contd

• Data Cap – Maker

1. Image correction2. Page identification3. Image extraction4. Data correction

– Checker 1. Verification

• Batch files created for upload – Data files : export to Filenet repositories with tagged meta data– Images ( signature& photo ) upload to finacle – Document reference upload through batch file to finacle

Page 28: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Finacle CBS – Account is completed by referring to physical

documents– Supervisor • checks the updates in finacle and accept the same

– PA • Hand over the bundles to MTS

– MTS • Removes the separator sheets and staple it back

Page 29: Work Shop on CBS for Divisional Heads of Karnataka Circle

• ECMS – A cloud based infrastructure that captures and stores all the

scanned documents obtained during account opening .– ECMS is interfaced to Finacle CBS for dynamic access of scanned

documents including signature and photo of the customer– ECMS process is done at CPC

• SVS – Integral part of Finacle CBS– Facilitates upload and viewing of photographs , signatures and

documents of the customers– For post offices view only facility

Page 30: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Demonstration

Page 31: Work Shop on CBS for Divisional Heads of Karnataka Circle

Topics

CPC Activities Office

accounts

•O A basics•O A pointing •OA system pointing •Inter SOL accounts

Customer accounts

Account maintenance

Stop payments ,

•account attachments ( freeze )•Lien operations

Page 32: Work Shop on CBS for Divisional Heads of Karnataka Circle

CPC

• Activities in CPC – Existing CIF modification / maintenance– Welcome kit based account opening – Existing account maintenance /modifications– Cheque book request capturing – Due notice generation – Signature and photograph viewing

• Activities related to ebanking – User login creation for internet banking access– Pin mailer generation , printing and mailing them to customer– Activities based on the cutomer requests through internet /mobile banking

• Activities related to ECMS– Physical document receipt, segregation– Scanning– Uploading to the content server– Revert the physical documents back to originating office for safe keeping

Page 33: Work Shop on CBS for Divisional Heads of Karnataka Circle

Office accounts

• Type of Office accounts– Office Account Basic (OAB)

• These are simple internal accounts . These accounts help in managing the General Ledger

• Accounts like Cash, Asset account , liability account , contingent accounts, interest , commission, exchange , discount and charges are opened under this scheme type

– Office Account Pointing • Pointing accounts are used when transactions are created for short period with a

reference and they will have to be reversed. Ex : sundry creditors, suspense payments etc

– Office System pointing • The users are not allowed to do any transactions• The transactions are generated and verified by the system on invoking or at events

. Ex For interest calculation system calculates and creates a transaction and posts it

Page 34: Work Shop on CBS for Divisional Heads of Karnataka Circle

Office Accounts

• Inter SOL accounts– In a centralised database where transaction

pertaining to accounts of more than one SOL is involved , the transactions are not routed throgh Head Office accounting . Whenever a transaction takes place between two accounts of different SOLs

– Office Accounts to be used by Counter PA and Supervisor and Process to be followed by them.docx

Page 35: Work Shop on CBS for Divisional Heads of Karnataka Circle

Topics

CPC Activities Office

accounts

•O A basics•O A pointing •OA system pointing •Inter SOL accounts

Customer accounts

•Various types of accounts

Account maintenance

Stop payments ,

•account attachments ( freeze )•Lien operations

Page 36: Work Shop on CBS for Divisional Heads of Karnataka Circle

Customer accounts – SB

• Accounts can be opened as per the DoP rule • Nomination can be captured as part of account opening process• Account number is system generated – 10 digits• Maker – checker process is applicable • Modification can be done before or after after verification by

due process• Cheque book request can be captured through internet banking

channel or physical submission of request • Standing instruction can be set up for credit / debit to / from

the account – fully automated process• Feel good factor – welcome kit based account opening

Page 37: Work Shop on CBS for Divisional Heads of Karnataka Circle

Savings bank – Menu ptions

Activity Menu option

Opening of account CASBAO/QDESA

Verification of account opened CASBAV/QDESAVF

Modifying before verification CASBAOM/QDEMSABV

Modification of account details after verification CASBAM/QDEMSA

Cash receipt and modification CTM

Account transfer CXFER

Account closure HCAAC

Closure verification HCAAC

Page 38: Work Shop on CBS for Divisional Heads of Karnataka Circle

Term Deposit

• Time deposit can be opened for different type of customers- -----• The term deposit module covers the entire life cycle of an

account • Post office can define the different interest calculation method

while defining the product – is it at data centre level • Finacle facilitates passbook certificate printing. Reprinting and

duplicate printing • Upon maturity TD can be automatically renewed for the period

it is opened• Closure can be preclosure or on maturity • Lein if any should be revoked

Page 39: Work Shop on CBS for Divisional Heads of Karnataka Circle

Term deposit – key terminology

TERMS DESCRIPTIONFlow Code Associated with financial transaction to deposit account . This is to identify the type of

transxn to and from a deposit account ( deposit credit , interest credit , interest payment etc)

Extension Premature renewal of a term deposit

Principal Inflow Crediting deposit amounts to deposit account for all type of accounts ( except RD)this flow happens only once to the account ideally at the time of opening of account

Principal Outflow This flow is used for debiting ( payment ) of the deposit amount ( principal) . Normally this is used when inerest is paid periodically to the customer separately . So on closure customer is entitled to receive only the principal amount .

Interest inflow This is the interest credit to the deposit account .this is used in case of cumulative type of deposits.

Total outflow Debit of closure proceeds which includes principal and interest credited to the deposit account . Normally it refers to the debit transaction of a deposit account on closure which had interest flow.

Page 40: Work Shop on CBS for Divisional Heads of Karnataka Circle

Term Deposit – Operations

Activity Menu option

Opening of a term deposit CMISAOP/MISAO

Verification of the account opened CMISAOPV/MISAVF

Modification of the account before verification

CMISAOPM/MISAMBV

Printing of passbook/ certificates HPBP

Renewal of term deposit account HTDREN

Closure of a Term Deposit Account HCAACTD

Verification of closure HCAACVTD

Modifying the closure criteria before verification

HCAACMTD

Page 41: Work Shop on CBS for Divisional Heads of Karnataka Circle

Recurring Deposit – Account Operation

Activity Menu Option

Creation of CIF ID for new customer CVRC

Opening of RD Account CRDOAAC/RDAOCM

Transaction at the time of account opening CRDOAAC/RDAOCM

Verification of the account CRDOAACV/RDACLM

Modification of the account before verification CRDOAACM/RDMAO

Issue of passbook for RD account HPBP

Closure of Rd account CRDCAAC/RDACLM select function Z - close, V – verify & cancel as required. Enter the acc number for closure

Verification of the account closure CRDCAACV/RDACLM by another user

In RD , the existing half withdrawal will be known as loan against RD . A separate account viz., RD loan account will be opened

Page 42: Work Shop on CBS for Divisional Heads of Karnataka Circle

Value addition in CBS – RD/TD

• RD account instalments can be paid through internet banking/ agents

• Agents can use agent portal to improvise the collection process

• Super agent facility to support agents from a PO location for RD installment collections

• Various process in account operation is fully automated• Interest application process run is done at DC• A customer for any of this service can do the

transaction from any CBS PO

Page 43: Work Shop on CBS for Divisional Heads of Karnataka Circle

NSC

• Certificate is issued on account opening• Each certificate issued is considered as an account in CBS. • An account number is allotted for each certificate issued• Conversion of the account from single to joint and vice versa is allowed.• Provision is made for marking lien and to freeze at the time of pledging

or on court order• In general interest is paid only on maturity• When bank advance loan against NSC pledged, PO will only mark a lien

on the account or freeze it .• In case of non-availability of the certificate inventory in the stock , the

counter PA should issue a NC(4) by noting the NC 4 number in the account opening form

• A report can be generated for NC 4 issued accounts

Page 44: Work Shop on CBS for Divisional Heads of Karnataka Circle

NSC – Process flow

Activity Menu

Opening of NSC account CSCOAAC/NSCAO

Account verification CSCOAACV/NSCAOVF

Posting of transaction ID( on verifn of an SC account , a transaction ID is generated)

HTM

Modify an account before verification CSCOAACM/NSCAMBV

Modify an account after verification CSCACM/NSCAM

Closure CSCCAAC/NSCAC

Report for the closed accounts HPR

Pending certificate issue HFINRPT option 64

In case multiple certificates are issued to a single customer , finacle CBS generates a unique number for each certificate with a common registration number

Page 45: Work Shop on CBS for Divisional Heads of Karnataka Circle

KVP

• KVP opening is discontinued 1-1-2011. However all existing account can be migrated to CBS. Following operations can be performed for the accounts transferred to CBS– Modification of account details – nominations– Premature closure as per applicable interest rate– Closure on maturity – Transfer of account from one post office to

another

Page 46: Work Shop on CBS for Divisional Heads of Karnataka Circle

KVP - Process

Activity Menu

To modify a KVP CSCACM/NSCAM

Balance enquiry HACLI

Closure/pre-closure of the KVP account CSCCAAC/NSCAC

View of account closure report HPR

1. A memo pad feature help to follow up for any missing document o any pending queries from audit or any other department

2. History can be maintained so that duplicates can be prevented across CBS offices

Page 47: Work Shop on CBS for Divisional Heads of Karnataka Circle

SCSS - PROCESS

Activity Menu

Account opening CSCAOP/SCSSAO

Verification of Account CSCAOPV/SCSSAV

Modification of the account opened before verification

CSCAOPM/SCSSMBV

Modification of the account opened after verification

CSCAM/SCSSMAV

Cash deposit and transfer transactions CTM/CXFER

Closing of an account HCAACTD

Verifying the closed account HCAACVTD

Page 48: Work Shop on CBS for Divisional Heads of Karnataka Circle

MIS

Activity Menu options

Opening the account ( after enquiry of customers balance holding )

CMISAOP/MISAO

Verification of the account opened CMISAOPV/MISAVF

To modify an account before verification CMISAOPM/MISAMBV

Modification of an account after verification CMISAM/MISAMAV

Fund the account through cash CTM

Fund the account through transfer CXFER

Enquiry of ledger balance HACLI

Closing of MIS account HCAACTD

Verification of the closed account HCAACVTD

Age validation of the defence personnel SCDEF

Page 49: Work Shop on CBS for Divisional Heads of Karnataka Circle

MIS

• CIF ID facilitates to check the MIS limits for the customer

• Batch job for transfer of interest – automatic during end of day/month end

• Distinguish accounts for tax deduction at source

• ECS enablement help to transfer monthly interest to accounts held in other banks

Page 50: Work Shop on CBS for Divisional Heads of Karnataka Circle

PPF

Terms Description

Deposits Amount credited to the account . Mini 500 and max 100000 per annuum

Withdrawal Allowed only after 5 years ( partial withdrawal)

Discontinued account If minimum deposit for an year is not deposited . Loan and withdrawal are not allowed in such account

Extension A matured PPF account can be extended for another 5 years. This can be extended for further block of 5 years

HUF HUF are not allowed to open PPF

Page 51: Work Shop on CBS for Divisional Heads of Karnataka Circle

PPF – Operations

Activity Menu Options

Account opening CPPFAO/PPFAO

Verification of the account CPPFAV/PPFACVF

Deposit CPDTM

Withdraw from the account CPWTM

Account closure and verification HCAAC

Page 52: Work Shop on CBS for Divisional Heads of Karnataka Circle

Discontinued schemes & exceptional schemes

• There are 21 discontinued schemes which are to be maintained so as to ensure closure of the accounts on mature /overdue /otherwise

• The only operation possible in these schemes are pay out the amount to account holder

• Balance of all such accounts are maintained in a specific office account per scheme

• During pay out specific office account will be debited and customer account will be credited

• Interest on these account has to be calculated manually based on the table

Page 53: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Handling of account movement to exceptional schemes – The account has to be transferred from current

scheme to exceptional scheme using the menu “HACFR”

– The transfer has to be verified using the same menu option

– MOF relaxation cases and court cases are also handled under exceptional schemes

Page 54: Work Shop on CBS for Divisional Heads of Karnataka Circle

Topics

CPC Activities Office

accounts

•O A basics•O A pointing •OA system pointing •Inter SOL accounts

Customer accounts

Account maintenance

Stop payments ,

•account attachments ( freeze )•Lien operations

Page 55: Work Shop on CBS for Divisional Heads of Karnataka Circle

Account maintenance

• Lien – lien means placing an account on hold– There are two types of lien – system lien and user lien– Lien can be for partial or for entire balance in an account

• Freezing an account – Freezing is imposing restriction on an account – Frozen account does not allow any transaction – Freezing can be only for debit , only for credit or for both

• Stop payment of cheque – This is as per request of customer– This requires verification

Page 56: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Demonstration

Page 57: Work Shop on CBS for Divisional Heads of Karnataka Circle

Clearing operations – Outward

• Outward clearing : this is the process by which the instruments are send to other FI and receive the proceeds of the instruments to the customer accounts of the DOP – The process involves creation and maintenance of the

Zone . Various operations that can be performed are • Open an outward clearing zone - HMCLZOH• Suspend a zone• Revoke suspension• Inquire a zone • Regularise shadow balance

Page 58: Work Shop on CBS for Divisional Heads of Karnataka Circle

Clearing Operations – Outward

• Clearing Zone transaction– Instruments are lodged only for the opened zone – The user has the following options for entry of the

instruments– Multiple instruments for a single credit – Single instrument for a single credit – Single instrument for multiple credit

Page 59: Work Shop on CBS for Divisional Heads of Karnataka Circle

Clearing operations

• Inward clearing : – Process in which the PO receives various instruments from other

FI customers and debit the customer account to send the proceeds to the presenter

– Finacle Process includes • Opening of Zone to enable the entry of instruments • Lodging of instruments in order to pass/reject them• Verify the zone • Run through the process of suspend , validate and post the zone • Close the zone • Inquiry and reports

• The amount of the instrument will be shown as carving balance . This amount will not be available for withdrawal .

Page 60: Work Shop on CBS for Divisional Heads of Karnataka Circle

Clearing operations

• Other Processes – Inward clearing – Revoke Suspension : when zone is suspended , the user cannot

add any instruments/records. To enable this suspension of zone is to be revoked. Menu HMICZ with function R

– Unlock zone : if for any reason during the inward clearing processes , the system results in a fatal error , the process gets terminated abnormally and the zone gets locked . To resume the user has to invoke the menu HUNIZ and unlock the zone .

• Inward zone should be closed on the same day .Inward zone closure is a binding transaction for Day end Operation

Page 61: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECS Process

• Customer gives the mandate /ECS data to the PO• PO updates the data to the core srver and create

flat file for sending it to NCC ( outward/inward)• NCC process and send the data to respective

destination bank for processing • Destination bank updates the transaction and

send back rejects to the originating PO through NCC

Page 62: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECS Mandates

• Outward – Type of Mandates– TD – outflow of interest , total outflow, principal outfow– Standing instructions– Loan payments– Interest warrant and dividentd warrant payment by

companies– Utility bill payments

• Inward – inward credit of interest / dividend /warrant etc– Uility payment or any other debits from other banks– Inflow of interest from other bank TD

Page 63: Work Shop on CBS for Divisional Heads of Karnataka Circle

ECS – Finacle Process

• Enable the facility for the customer • Set up a mandate for the customer account

for outward transaction in ECS• Run the required batch job through

centralised operation for creation of upload /download data files for outward /inward clearing . Perform data segregation if required

Page 64: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Demo

Page 65: Work Shop on CBS for Divisional Heads of Karnataka Circle

Electronic Channels – Agent Portal

• In finacle CBS separate web portal is available for agents to view and create transactions into the RD accounts for which they have collected money

• Facilitates capturing the agent detail in agent master file by creating DSA ID/ Agent ID

• Every DSA ID can be linked to different products like RD, MIS, TD, NSC at the time of account opening

• Enables printing of agent details on the pass book of all deposit accounts

• Facilitates maintenance and payment of commission to the agents• Generates the Register of commission paid to the agents and TDS

deducted

Page 66: Work Shop on CBS for Divisional Heads of Karnataka Circle

Agent Portal

• Creation of Agent Master ( DSA)– HDSAMM to add an Agent Master – Same menu for verification by the supervisor

• Linking of an agent record to an account – Can be linked to deposit account at the time of account opening – For existing account – modification is required – Requires verification by Supervisor

• Agent transaction through e Banking & CBS– Installment to RD account can be collected through the e Banking agent portal – Reference number generated in e-Banking is used for remitting cash at post office

counter and update the customer account .• Viewing the agent Details

– Agent license number and name can be printed in all pass books of accounts linked– Commission, accounts canvassed by the agent and related transactions can be

viewed in core through DSA master maintenance

Page 67: Work Shop on CBS for Divisional Heads of Karnataka Circle

Agent Portal – Work Flow

Agent logs in and

enters the RD

denominations

collected for the

Day

Agent segregate the

cash, DOP cheques, Non DOP cheques

generates a report. Each

type of collection

have a reference number.

Agent carry the physical

cash and cheque

along with his report to the PO and hand

over to counter PA

PO PA download

the data from agent portal into Finacle CBS , check data against

physical instruments,

submit for verification

Agent Portal

System

Finacle CBS

Page 68: Work Shop on CBS for Divisional Heads of Karnataka Circle

• Application Security – Preventive controls & SSO

Page 69: Work Shop on CBS for Divisional Heads of Karnataka Circle

PREVENTIVE CONTROLS

• Preventive controls are grouped into – Institution level control parameters– SOL level control parameters– User level control parameters– Mechanism of exceptions and exception handling

methods– Referral infrastructure– Product/scheme level business rules

Page 70: Work Shop on CBS for Divisional Heads of Karnataka Circle

Preventive Controls

Attributes Description

Institution level / application level control parameters

Institution level and SOL level parameter definitions that control the business behavior in terms of currency, cash limits, user limits etc

SOL level parameters Parameters that governs the business rules in the application at the level of service out let – PO

User level control Employee file maintenance, User profile maintenance, role profile maintenance, work class etc are some of the control features at the user level

Exceptions Warning , exception and error are types of process deviation control and related reporting are the key exception handling mechanism in CBS Finacle

Product/ scheme level control Product behaviour is decided by the rules that are set up at the time of scheme definition in Finacle

Page 71: Work Shop on CBS for Divisional Heads of Karnataka Circle

SSO -

• SSO Single Sign On– SSO framework enables application users of

Finacle suite of products ( Finacle Core and CRM) to log in once and get authenticated to each application for which the user has valid user ID and access permissions. This also support browser level integration of other applications

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• Salient Features of SSO– Single login ID for multiple applications– SSO profile for users– Password policy configuration– Resource allocation to multiple application– User profile management– Togging across multiple application in a single SSO login

session– Verification process for creation / modification – Report generation – audit activities, user based and role

based reports

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Application security

• Detective controls ( audit features)– On screen views– Printable reports

• Modules for which enquiries/ reports available– Office account – Interest enquiry – Charges– Customer acounts– Cheque Books– Clearing – Loans– Depostis– Transactions

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Audit features

• Office Accounts– HIOT – inquire on transactions– HIOGLT – Inquire on GL transactions

• Interest Enquiries– HAITINQ- Account interest inquiry – HAINTRPT – Account interest Report

• Charges– HCCI – customer wise charges enqiry – HCHGIR – Charge Income enquiry – HPR – Print report – HISTR- Intersol transaction report

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Audit features

• Customer inquiries and reportsHCUSEL – Customer selectionHACS- Account selection HACSP – account selection and print HACCBAL – components of account balanceHACCBALI – Account balance enquiryHACLI – Account Ledger Enquiry HABMR – Account Minimum Balance report HACLPCA – Account Ledger PrintHCUACC- account of customer ACUSUM – customer summary

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Audit

• Cheque books HCHBIR – cheque book issue register

• Clearing HPICS – print inward clearing statement HMICZ- print inward clearing validation report HREJREP – clearing rejection report

• Loans HLOAPI – loans overdue position enquiry HCULA – loan accounts of the customer

• Deposits HACDET – account details HGDET – general details HRELACI-renewed account enquiry HPLIST – pending installments list ( RD) HCUMAT- customer account maturities HCUTD- time deposit of the customer

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Audit

• Transactions HTI – Transaction enquiry HFTI – Financial transaction enquiry report HFTR – Financial transaction report HTCPIAE - Teller cash position enquiry – employeeHTCPIAC – teller cash position enquiry – currency HOCI – outward cheques enquiry

• Indiapost CBS on demand report HFINRPT – covers all transaction , products and audit

report

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EOD and BOD process in a PO

• EOD and BOD are operations in finacle CBS to mark the logical end of the day for PO and mark the beginning of next working day – The PO will be able o simply proceed to next business

date and continue doing transaction as usual – For PO , the business date is the business date of the

branch from where the transaction is originating , whereas for the channels the business date is the business date of the data centre .

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EOD/BOD process in a PO

• The events involved in SOL date change and closure are o Initiate SOL business date change operations _

HISCODo SOL change of Operating Date – HSCODo SOL closure batch job- HSOLCOPo SOL closure of last day – HSCOLD

Inquiry on SOL Status in Finacle is initiated using the menu Option HSSI