workday training leaves:. reimagining our workday training objectives four main objectives: explain...

WORKDAY TRAININGLEAVES:

REIMAGINING OUR WORKDAY

Training Objectives

Four Main Objectives:Explain leaves

Understand terms and concepts

Compare processes

Perform leave transactions


Agenda

Review: position management, appointments, job changes

Expectations, Overview, and Navigation

Place on and return from leave


Main BPs

Create position

Create job requisition

Edit position/HC

Edit position (or HC) restrictions

Freeze/Close Position or HC

Sub BPs

Change Org Assignments

Assign Costing Allocation

Review and approve

Key concepts/fields

Types of positions: classified, group, student,

informational

HC group

Job Classification Field

Supervisory Organization: how to find a position

Review: Position Management


Assign Organizations


Employee


vs.Hiring Requirements


Main BPs

Create applicant

Hire

Add job

Sub BPs

Propose Comp

Assign Costing


Assign Pay Group

Key Concepts/Fields

Name, Address, Phone, Email, SS#

Job classifications

Comp end date

Cross Company/Pay

Non-paid pay group

Review: Appointments


Create Applicant


Hire and Add Job


Change Personal Info


Edit Government IDs


Main BPs

General job changes

Transfer/promote/lateral

Switch primary job

Phased retirement

Sub BPs

Review by current MP and proposed MP

Propose Comp

Assign Costing


Assign Pay Group

Key Concepts/Fields

Differences: edit pos, job change, edit pos restrictions

Differences: transfer/promo/lateral

Phased retirement: 5 fields to change

Job classifications

Comp end date

Review: Job Change


Job Change


Agenda





Expectations

Workday

Access

Ownership

LeavesRoles affect workflow

Policies 6.9 and 6.2.1 must drive your decisions


Overview: General info and improvements

ImprovementsWD calculates and tracks

eligibility, entitlement, accruals.

WD controls salary reduction: no need to reduce pay.

Health and personal leave is one type: less complicated.

Worker-based and position-based leaves

General InfoIntermittent leaves: use time off

OR put employee on leave

Cascading leaves

Terminology: supplement vs paid

Waiting periods: compliance, reporting, cascading leaves

Half pay: .5 in WD


Overview: Concepts

Exempt Staff

Exempt staff use WD to supplement

Enter time off within each month: accurate accruals

Management Partner can initiates leaves; Employee can initiate SOME leaves

Hourly Staff

Hourly staff use Kronos to supplement

Management Partner can initiate leaves; employees can initiate SOME leaves

Academic Leaves

Professorial academic

Non-professorial academic


Overview: Concepts

Leaves that require worker pay supplements:

Parental supplement only

Parental leave work arrangement

Supplemental paid leave

**Bi-weekly supplements are still done in Kronos


http://impl.workday.com/cornell3

Overview: Navigation

http://impl.workday.com/cornell3


Agenda





Management Partner

Initiates the leave

Requests comp change for Academic

Appointments

Returns the employee from leave

Compensation Finance Partner

Assigns costing (Labor Distribution)

HR Partner

Reviews and Approve the initiation

Assign roles to other worker(s)

Place on Leave: Workflow of BP


Leaves:

Unpaid Leave of Absence

- STD -Worker’s comp

- Parental - Academic

Policy 6.9 and 6.2.1


Try it!


Within the supervisory org that you support, an employee has gone out on short-term disability, which is an example of a cascading leave:

1. Use the Place Employee on Leave business process (BP) to put the employee on the short-term disability waiting period.

2. Return the employee from the waiting period.

3. Use the Place Employee on Leave BP to put the employee on the short-term disability half-pay or quarter-pay (whichever is appropriate).

Things to consider:

Related changes to costing allocation (i.e., labor distribution)

Ability to supplement pay: staff must use accruals to supplement their pay during the waiting period. Once health and personal leave is gone, employees can use vacation pay.

Worker roles: if the employee had roles, assign those roles to another worker..

Case Study


Summary

Congratulations!

You have completed the Workday Leaves training session.

workday training leaves:. reimagining our workday training objectives four main objectives: explain...

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