workplace inspections. may 2015 objectives after completing this awareness session, you will......
TRANSCRIPT
Workplace Inspections
May 2015
ObjectivesAfter completing this awareness session, you will . . .
1. Understand the purpose of workplace inspections.2. Identify responsibilities of management, the joint health
and safety committee (JHSC), the site reps and workers (your colleagues).
3. Explain the process of workplace inspection. 4. Review hazard recognition opportunities commonly
found during school inspections.
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Workplace InspectionsUltimate Goal
To Prevent an Accident
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Purpose of Workplace Inspections
The purpose of workplace inspections is to:– listen to concerns– recognize substandard conditions / processes
and behaviors (hazards) to prevent accidents or loss
– assess the underlying causes of hazards to determine the risk
– make recommendations to implement controls to eliminate or reduce the risk to an acceptable level
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Responsibilities Section 9 -- OccH&S Act
9(23) members of the JHSC who represent workers shall designate a member representing workers to inspect the physical condition of the workplace.
9(26) shall inspect the physical condition of the workplace at least once a month, or
9(27) if it is not practical, inspect the physical condition of the workplace at least once a year, inspecting at least a part in each month.
9(28) schedule of inspections established by the JHSC9(29) employer shall provide information and assistance
for the purpose of carrying out the inspection9(30) member shall inform the JHSC of situations that
may be a source of danger or hazard to workers.
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Worker Input
The input of those in the workplace can provide detail to unanswered questions .
Workers’ right to participate
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Prevention opportunities
30 major loss injuries
300 recordable incidents
Identification and control opportunities
3,000near misses
30,000hazards, unsafe activity and/or unsafe conditions
Concerns that should be identified during a workplace
inspection.
1 Fatality
Concerns that should be identified during a workplace inspection or an investigation.
Red line is the impact of prevention
Failure of ControlAccident Ratio Triangle
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Prevention opportunities
30 major loss injuries
300 recordable incidents
Identification and control opportunities
3,000near misses
30,000hazards, unsafe activity and/or unsafe conditions
Concerns that should be identified during a workplace
inspection.
1 Fatality
Concerns that should be identified during a workplace inspection or an investigation.
Red line is the impact of prevention
Failure of ControlAccident Ratio Triangle
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Prevention opportunities
30 major loss injuries
300 recordable incidents
Identification and control opportunities
3,000near misses
30,000hazards, unsafe activity and/or unsafe conditions
Concerns that should be identified during a workplace
inspection.
1 Fatality
Concerns that should be identified during a workplace inspection or an investigation.
Red line is the impact of prevention
Failure of ControlAccident Ratio Triangle
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Preparation
• Who?• how / forms / circulation / follow-up• entry arrangements• scheduling• what procedures / legislation applies• who supervises / manages• special hazards or PPE requirements
• What work is done?• What hazards exist?• What emergency plans apply?• What equipment is used?
− manuals− Inspections− maintenance
• Previous incidents reported?
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Planning and Pre-audit
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Tools to Help with the Inspection• floor plans / site plan• maintenance manuals• MSDS /inventories• Job Task Analysis• equipment list• record of materials purchased• copy of OHSA• checklist (s) • camera
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Workplace Inspection FormsA Workplace Inspection form must meet your needs. It should be:
– simple– detailed– provide documented proof– easy to use– practical
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The inspection process involves:• using your senses (sight, hearing, smell
and touch)• staying focused • discussing concerns with workers and
supervisors• indicating unsafe acts and conditions in
the inspection report
The Inspection ProcessThe Inspection Process
Hazard Isolation Areas such as roof access:– PPE and/or training required to protect the area.– The area will be secured with signage indicating
the restrictions.– Entry by non specifically qualified individuals may
be prohibited or special arrangements will have to be made to inspect these areas.
– These areas are usually inspected by regulating authorities and usually have there own operational committees.
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The Inspection Process Hazardous Areas
The Inspection Process Hazardous Areas
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The Inspection
– Look up and scan the ceiling area– Look down and scan the floor area– Look around – 360 degrees– Look in– Look for things that don`t seem “right ”– Look for physical damage– Look for the presence of hazards– Look at systems – HVAC, plumbing– Electrical and lighting
1. Before entering a room or site give it an overview from the entry.
2. When entering the room proceed to a central area and carry out a 360 degree overview of the room.
3. If part of the room is obstructed proceed to the obstructed area and redo the 360 degree overview.
4. Proceed with the full inspection.
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The Inspection Entering a Room or Site
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The Inspection – Don’ts
• interrupt workers performing critical tasks
• touch potentially hazardous equipment, objects or work surfaces
• just perform the quick once over and leave
• leave serious hazards unaddressed• become distracted
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Workplace Inspection Report
identify location of hazard describe hazard in detail indicate if repeat item assess or prioritize hazard suggest possible causes recommend corrective actions indicate person responsible follow-up
Risk Assessment
Classify Hazard Severity:• “Severe or Critical”
- Major Hazard - Fatal / Critical• “Serious”
- Moderate Hazard - Serious Injury• “Minimum”
- Minor Hazard - Minor Injury
Risk Assessment
Classify Hazard Probability:
• “high” - Very Likely
• “medium” - Possible
• “low” - Very Unlikely
Put them together to create a Risk Assessment
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The Final Inspection Report
• Send the final report to the individual delegated the responsibility by management.
• Send the final report to the individual delegated the responsibility by the JHSC for committee action and follow up.
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What is a "hazard?"
An unsafe _________________ or _________________ that may or may
not cause damage to property, equipment, materials or the environment
OR an ___________ or _______________ to an employee.
condition practice
injury illness
How can a person be an “accident waiting to happen”?
A physical agent is a source of energy that may cause injury or disease. Examples:−noise and ultrasound −vibration −radiation – x rays lasers, UV−electrical/arc flash−heat or cold
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Hazards RevisitedPhysical Agents
• A chemical agent is a chemical or chemical compound that has harmful effects on human health.
• There are a many of many different types.
• Anytime a worker is exposed to any chemical (solid, liquid or gas) in the workplace a chemical hazard is present.
Refer to WHMIS and regulations on
designated and controlled products.
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Hazards RevisitedChemical Agents
A biological agent is ...1. an living organism, 2.product of an organism (exotoxin), or;3.component of an organism (endotoxin)
... that has harmful effects on human health.
Refer to WHMIS and biohazards training
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Hazards RevisitedBiological Agents
Examples:−electrical
− frayed cords, missing ground pins− spills, liquid slipping hazards− tripping hazards and obstructed
hallways, aisles or stairs−unguarded equipment −working at elevations
− ladders, step stools −weather related outdoor assignments−mobile equipment
− carts, trolleys, material moving devices
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Hazards RevisitedSafety or Physical Hazards
Examples:−poor lighting−improperly adjusted workstations and chairs−frequent lifting−poor posture−awkward movements−repetitive movements−using too much force
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Hazards RevisitedMSD’s and Ergonomics
Ergonomic hazards are hazards that put a strain on a person’s body due to: 1 - the type of work,
2 - body position, or3 - forces exerted while
working
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Hazards RevisitedMSD’s and Ergonomics
They are generally difficult to identify without speaking to and observing workers
Psychosocial stress results from perceived threats (real or imagined) when a person feels they have no control nor the ability to directly deal with the threat.
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Hazards RevisitedPsychosocial (stress)
Examples:− work overload or under load− loss of control− role uncertainty and conflict− Isolation, working alone− workplace bullying or violence
Harassment (bullying) and violence are now regulated .
What can you see …
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Looking for …
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CHECKING . . . Safety Board Postings
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CHECKING . . . Safety Board Postings• JHSC members names and contact numbers • JHSC meeting minutes – previous summaries
• JHSC site inspection previous reports
• Occupational Health & Safety Policy
• Occupational Health & Safety Act / WSIB In case of Injury poster
• First Aid Attendant name & location
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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CHECKING . . . General Items• Visitor signing in and out • Signs and fixtures are securely fastened to the wall
• Signage directing visitors accordingly
• Washrooms and common areas accessible
• Appropriate policy manuals for staff available
• Internal security measures implemented
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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CHECKING . . . Grounds & Public Areas• Outside stair and sidewalks are in good condition
and free of tripping hazards • External lighting is adequate, parking spots are
well marked and walkways lighted• Areas of concealment by scrubs and trees are
removed• Speed limit signs are posted and traffic flow is
controlled and monitored• Scrubs are cut back away from entrances to
minimize rodents
YesNo
YesNo
YesNo
YesNo
Yes No
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CHECKING . . . Storage Areas• Heavy items, e.g. paper, stored on lower and
middle shelves • There is a CSA approved step stool or ladder
available to reach the top shelves • All chemicals labelled, e.g. photocopying toner,
MSDS available for the products stored• Shelving is stable and secure
• Items stored on shelves are well organized to minimize falling of loose materials
• TVs, VCRs, DVD players or other loose devices secured
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Stairwell
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CHECKING . . . Hallways and Walkways• Main hallways and foyers are clear of materials or
equipment• Floors are kept dry, clean and free of oil or grease
• Wet floor signs are available
• Carpet or tiles are in good condition ( no lifting carpets or loose tiles)
• Doorways and exits are clear of materials or equipment
• Lighting levels and emergency lighting in hallways are adequate
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Office
CHECKING . . . Libraries/Computer Labs• Bookshelves situated with clear paths for exit in
case of emergency • All wall mounted shelves securely fastened to the
wall• Computer cabling and power bars secured to
prevent tripping hazards• Workstations, chairs and tables are in good
condition and are organized in a safe fashion• Computer, video or audio workstations utilize but
do not piggyback power bars• Network cabling devices are arranged to prevent a
tripping hazard
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Classroom
CHECKING . . . Satellite buildings/houses• Area around and under buildings is well drained,
interior free from water leaks• Steps, porch, ramps and hand rails are in good
working condition• Snow and ice is removed at both doorways and
approaches to the doorways• There is adequate interior and exterior lighting,
emergency lighting functioning• Heating and ventilation units are functioning and
grills are clean and clear of books, paper, etc.
• There is a communication system that links the building to the main office
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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CHECKING . . . Gymnasium• Suitable restraints for volleyball net posts,
handball nets & storage to prevent tipping and falling
• Fixtures such as bleachers and basketball backstops secured properly and safely
• Retractable bleachers, basketball backstops and floor sockets operating properly and safely
• Balls, other sporting equipment organized and stored safely, prevent release or
obstruction• Fixed equipment, ropes, climbing racks, external
field equipment in good operational shape • Secure guards are over any lighting/alarms/PA to
ensure no damage by normal gym activities
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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CHECKING . . . Kitchen/Food Prep Areas• Appliances in good condition, pot holders, mitts
accessible, fire extinguisher nearby• Local exhaust ventilation (where installed)
operating with filters and hood is clean• Area around and above stoves or hoods kept free
from combustible materials • Food is stored in appropriate containers and not
left out to attract rodents and insects• Fridges clean (no old food), dishes are cleaned
regularly, garbage removed daily• Juice cans, tetras, are properly rinsed out for
recycling
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Custodial Closet
CHECKING . . . Custodial Work Area• Heavier weighed items are stored below shoulder
height, chemicals stored below eye level • Flammable safety cans are stored in outside
storage areas, or as per Board policy• Floors are clear of tripping or electrical hazards
and exits are not blocked• Ladder and or stepping stool is available and in
good working condition• All chemicals labelled, including proportioners
MSDS available for the products stored
• Custodial room is not made available to students of the public
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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CHECKING . . . Electrical Safety• Power bars connected to main receptacle, not to
another extension cord • Electrical equipment grounded / CSA approved
• Cords secured under desks or along baseboards
• Three wire plugs have the ground pin securely in place
• Electrical panels are not obstructed
• Cords, fixtures & plugs are in good condition
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Maintenance Shop
CHECKING . .
.Shops/Metal/Wood/Auto• Appropriate machine guards in place, ear plugs
shields, safety glasses, etc, available• Hearing protection, Safety Glasses signage posted • Ventilation/exhaust systems operable,
compressed gases are stored securely
• Material Safety Data Sheets available
• Flammable materials stored according to WHMIS Regulations
• Eye wash station well maintained
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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Receiving Area
CHECKING . . . Fire Safety & Emergency• Less than 20% of total wall surface area is covered
by combustible art/paper materials • Emergency exits marked and free from obstruction
• Emergency lighting system functional
• Fire doors are closed as required, door stops removed
• Fire alarm pull stations marked and free from obstruction, smoke/fire alarms are in place
• Fire extinguishers are clearly marked, secured and inspected with tags
YesNo
YesNo
YesNo
YesNo
Yes No
YesNo
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After the inspection is complete:• JHSC reviews the report• Follow up, validate controls are
being followed• Review implementation of any
recommendations• Evaluate effectiveness
After the InspectionAfter the Inspection
May 2015
SummaryTogether we . . .
1. Understood the purpose of workplace inspections.2. Identified responsibilities of management, the joint
health and safety committee (JHSC), the site reps and workers (your colleagues).
3. Explained the process of workplace inspection. 4. Reviewed hazard recognition opportunities commonly
found during school inspections.