Workshop 6

LONG-TIME ARCHIVING: PRESERVING THE ACCESS TO (LICENSED) ELECTRONIC

DOCUMENTS

Johan van HalmJohan van Halm

Kristiina Hormia-PoutanenKristiina Hormia-Poutanen

The group Maja Jokic Maja Jokic CroatiaCroatia Ludmila CelbovaLudmila Celbova Czech republicCzech republic Jan HasalaJan Hasala Czech republicCzech republic Kristiina Hormia-PoutanenKristiina Hormia-Poutanen FinlandFinland Regina VarnieneRegina Varniene LithuaniaLithuania Johan van HalmJohan van Halm NetherlandsNetherlands Marat RahmatullaevMarat Rahmatullaev UzbekistanUzbekistan

Annemarie KootAnnemarie Koot NetherlandsNetherlands Miriam de Koning Miriam de Koning NetherlandsNetherlands

Working method

Analysis of interestAnalysis of interest Introduction of the problemsIntroduction of the problems

How to ensure access to digital material How to ensure access to digital material in perpetuityin perpetuity

Much of digital content is already lostMuch of digital content is already lost Born digital /hybrid was discussedBorn digital /hybrid was discussed

Discussion topics

AArchiving and access to licensed materialsrchiving and access to licensed materials

Legal deposit provisions regarding electronic Legal deposit provisions regarding electronic resources resources

Archiving licensed materials

WWho will/should archive? ho will/should archive?

Is the archival access free of chargeIs the archival access free of charge? ?

Terms of archival accessTerms of archival accesswho will/should who will/should archive? archive?

Who

Short term – x yearsShort term – x years The publisherThe publisher

Long termLong term National library/ netwoks of NLsNational library/ netwoks of NLs

Options

CD-ROMs (with the ‘paid’ archive)CD-ROMs (with the ‘paid’ archive) OOnline availabiblity (with freezing of the nline availabiblity (with freezing of the

database after cancellation of the database after cancellation of the subscription)subscription)

Paper copy or microfilm formPaper copy or microfilm form Repository libraries, most likely a national Repository libraries, most likely a national

library or special-subject (national) libraries library or special-subject (national) libraries   ????????

Cost and terms

Archival access free of chargeArchival access free of charge ElsevierElsevier

Same terms and conditions as in the Same terms and conditions as in the primary licenceprimary licence Elsevier, SpringerElsevier, Springer

Legal deposit provisions

Under review in most countriesUnder review in most countries Access is of a limited nature Access is of a limited nature Limited access Limited access cannot replace the general cannot replace the general

access mechanismsaccess mechanisms Special provisions for online publications, Special provisions for online publications,

copyrightcopyright