workshop : how to write a proposal - euraxess · 16/06/2017 1 workshop : how to write a proposal...

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Workshop : How to write a proposal

Introduction

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Writing Managing

1st phase

Find a call

Organise the writingcalendar

Build yourpartnershiph

Technical& financialreporting

Pre‐writing

H2020 in a nustchell

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H2020 promotes and encourages:

Projects from research to innovation and potentially market opportunities

Creation of research & innovation networks of high level actors within Europe and beyond its frontiers

Researchers training including exchanges between the non‐academic and academic sectors

Link between innovative research and valorisation

Link beween key generic technologies and societal challenges

Multidisciplinary and multisectorial projects

New knowledge, ideas, talents

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Conception of a research project

Definitions and vocabulary


Definitions and vocabularyChallenge

Research issue

Concept

State of the art

Scientific and tehnological barriers

Justification

Results

Effects

Impact

TRL

The logical framework

Example

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Writing Section 1 ‐ Excellence

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The logical framework

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Evaluation

• Evaluation process

• Evaluation criteria

• What evaluators are expecting…


Evaluation process• Proposals must be validated &

submitted in the Participant Portal (online) BEFORE the deadline

• No proposals will be accepted beyond the deadline (date & time)

• No complementary document will beaccepted beyond the deadline

Proposals must include: - Administrative part filled up online- Technical part filled up on a word

document and uploaded in a PDF format

- Annexes (if relevant)14/06/2017 How to write a proposal

Evaluation criteria

The 3 criteria of evaluation fit with the 3 main parts of the proposition:1st case (RIA, CSA)Scientific ExcellenceImpact of the projectImplementation

score/5score/5score/5

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Threshold 3/5Threshold 3/5Threshold 3/5

Total/15 Total Threshold 10/15

2nd case (MSCA)Scientific ExcellenceImpact of the projectImplementation

score/5score/5score/5

Total

+ Weighting (50%)+ Weighting (30%)+ Weighting (20%)

Total Threshold 70%

Ex aequoPriority 1Priority 2Priority 3

+ Weighting

IA

How to write a proposal

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What evaluators are expecting (example of the MSCA IF)

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Excellence Impact Quality and efficiency of the implementation

Quality and credibility of the research/innovation project

Enhancing the potential and future career prospects of the researcher

Coherence and effectiveness of the work plan

Quality and appropriatenessof the training and of the twoway transfer of knowledge

Quality of the proposed measures to exploit and Disseminate the project results

Appropriateness of the allocation of tasks and resources

Quality of the supervision Quality of the proposed measures to communicate the project activities to different target audiences

Appropriateness of themanagement structure and procedures, including risk management

Capacity of the researcher to reach or re‐enforce a position of professional maturity/independence

Appropriateness of The institutional environment (infrastructure)


What evaluators are expecting

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HIGHLY RECOMMENDED:When you have identified your call, always have a look at the evaluation criteria related to your call!


What evaluators are expecting (example of collaborative project)

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Excellence Impact Quality and efficiency of the implementation

Clarity and pertinence of the objectives;

The extent to which the outputs of the project would contribute to each of the expected impacts mentioned in the work programme under the relevant topic

Quality and effectiveness of the work plan, including extent to which the resources assigned to work packages are in line with their objectives and deliverables

Soundness of the concept, and credibility of the proposed methodology

Any substantial impacts not mentioned in the WP, that would enhance innovation capacity, create new market opportunities, strengthen competitiveness and growth of companies, address issues related to climate change or the environment,or bring other important benefits for society

Appropriateness of the management structures and procedures, including risk and innovation management

Extent that the proposed work is beyond the state of the art, and demonstrates innovation potential (e.g. ground ‐ breaking objectives, novel concepts and approaches, new products, services or business and organisational models)

Quality of the proposed measures to:‐ Exploit and disseminate the project results (including management of IPR), and to manage research data where relevant‐ Communicate the project activities to different target audiences

Complementarity of the participants and extent to which the Consortium as whole brings together the necessary expertise

Appropriate consideration of interdisciplinary approaches and, where relevant, use of stakeholder knowledge

Appropriateness of the allocation of tasks, ensuring that all participants have a valid role and adequate resources in the project to fulfil that role

Organizing the proposal writing of section 1 :EXCELLENCE

• Whatmust be understood quickly

• Review of the sub‐parts 1.1; 1.2; 1.3; 1.4


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Part B ‐ Section 1: Excellence

Focus on collaborative projects

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Practical case

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Practical case

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1.1 Specific obejctives of the project: Clear, realistic, measurables, feasible DURING the project

Coherent with the expected valorisation and impact of the project

1.2 Relation to the Work Programme Reply to the Work Programme

Explain how your project answers to the specific challenge and fits in the scope

1.3 Concept & approach Global concept of the project

Positionning of the project (from the idea to its application)

Research & innovation activities (national & international)

Approach & methodology

Gender equality

1.4 Ambition State of the art positionning & beyond. Ambition of the project

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Whatmust be understood quickly

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Solutions The way Structure of the project

High level of expertise & knowledge of what you are talking about


1.1 Specific objectives of the project: What is expected?

• Clear, realistic, measurables

• Make sure you reuse/respond to the key words of the Specific challenge of the Call

• When it is possible, you can includediagrams to illustrate your logic

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1.2 Relation to the Work Programme What is expected?

• Key words of the Work Programme

1.3 Concept & approach:

What is expected?• The main ideas, models,

hypothesis• Transdisciplinary of the

project• Description of the activities

out of the project but linkedto the project

• Description of the approachand methodology taking intoaccount the suggestedactivities in the CALL

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1.3 Concept & approach:

What is expected?• Gender balance (if « required »)• Short description of the Work Plan (Title,

objectives, WP leaders, budget estimation)• Positionning in the market field (TRL)• You can illustrate your proposal with a diagram

illustrating your pathway:



Focus on individual projects (Individual Fellowships)

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1.1 Quality, innovative aspects and credibility of the research Clear, realistic, measurables, feasible DURING the project

Coherent with the expected valorisation and impact of the project

Includes inter/multi disciplinary approach

1.2 Clarity and quality of transfer of knowledge/training for the development of the researcher in light of the research objectives Why and how the researcher is going to gain in moving to another establishment?

How it is coherent with the project presented

1.3 Quality of the supervision and the hosting arrangements Global concept of the project

Positionning of the project (from the idea to its application)

Research & innovation activities (national & international)

Approach & methodology

Gender equality

1.4 Capacity of the researcher to reach and re‐enforce a position of professional maturity in research

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1.1 Quality, innovative aspects and credibility of the research

What is expected?

• Your project, its context and its limits

• The state of the art of your project

• The methodology of your project during your stay (objectives, activities, expected outputs)

• The originality and innovative aspects

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1.4 Ambition:

What is expected?

• The state of the art of your scientific domain:

• Explain how the impacts of the project will open up to new horizons in other fields

DO NOT DESCRIBE THE IMPACTS!

• The innovative potential : the state of the market, patents already available and/or from your previous research outputs

• If your project has the potential of generating patterns, youmust describe them in this part.

• DO NOT FORGET the Industrial application

• Describe if your project is linked with other projects funded by the EC.

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Writing Section 1 ‐ Excellence√ On going research and / or projects√ Infrastructures, platforms, networks√ White/position papers of the EU √ Regulatory, ethical framework√ Qualitative & quantitative data√ International competition√ Market positionning (for SMEs and IA)√ All disciplines included

1.2 Clarity and quality of transfer of knowledge/training for the development of the researcher in light of the research objectives

• What is the added value of the host institution compared to others (or home institution)

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1.3 Quality of the supervision and the hosting arrangements:

What is expected?• Qualification & experience of the supervisor:

Capacity to supervise post‐docs Experience linked with the project Number of published articles (not on going) Skills are obvious Experience with international collaboration

• Hosting arrangements At least a few sentences must show the adequation of the selected

laboratory/environment International reputation Expertise in junior researchers training Logistics details


1.4 Capacity of the researcher to reach and re‐enforce a position of professional maturity in research

What is expected? The capacity of the researcher to be independent and have a certain leadership The project fits the researcher profile The previous experiences of the researcher fit with the project For junior PhDs (PhD obtained recently and no experience in publications): proof that the

applicant has potential to achieve or reinforce a mature position in his/her research

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What evaluators are expecting

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CHECK LIST:Make sure you have fullfilled the minimum expected requirements in this part: - Why is my project important for the European Union and in a more global point of view, - How it will help the European Union in its leadership positionning- Did I enhance gender aspects in my proposal- Did I take into consideration strong multidisciplinary aspects in my project

- By involving all disciplines colleagues- By covering all potential disciplines that might be impacted by my project

- Am I beyond the state of the art?- Did I cover an innovative aspect and did I well explained how close to the market is my innovation- When you have identified your call, always have a look at the evaluation criteria related to your call!

Ask colleagues or familiars to readyour project

Organizing the proposal writing of section B2 :IMPACT


• Methodology for writing the impact section

• Tools

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Organizing the B2 part : Impact ‐methodology

• Express clearly the impacts and prioritize them :• This supposes that the enumeration of impacts and their link withthe objectives and results have been already done in the conceptionphasis of the research project

• The prioritisation depends on the type of the call and theimportance expected of the impact

• Defining a plan to maximise the impacts• An exploitation plan• A communication plan• A dissemination plan


Expected Impacts ‐Methodology

List the expected impacts of the project in line with the impacts ofthe call for proposals /

List the beneficiaries of the impact

You can go further describing the EU expected impacts/projectimpacts/ projects results/beneficiariesDescribe barriers and brakes likely to limit the expected impacts


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Measures to maximize the impact :The exploitation plan

The results of your project don’t have any interest if theyare not exploited!!


Measures to maximize the impact :The exploitation plan

From laboratory to market Remind of the level of TRL expected Technology transfer towards industry

Protection of the intellectual property Strategy linked to the expected impacts Who owns the property? Who is exploiting it? On which model (licence, royalties, open sources, open access, etc..)


Measures to maximize the impact :The dissemination plan

Has an objective Clearly defined, well justified Linked with the general impact, the main targets

Has a clear strategy, linked with the project

Each action has to be precise Credible With a clearly expressed target With a dissemination channel to reach the target A mean to measure the action A coherent dissemination


Measures to maximize the impact :The communication plan

Communicate on the research issue adressed by your project and aimed impacts !


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Measures to maximize the impact :The communication plan

Has an objective Clearly defined, well justified Focused on the research issue

Has a clear strategy, targeting the citizens in priority and those impacted by the project

Each action has to be precise Credible With a clearly expressed target With a dissemination channel to reach the target A mean to measure the action


Organizing the proposal writing of section 3 :IMPLEMENTATION


• Key words of the implementation section

• Concepts

• How to best write this part

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Part B - Section 3: Implementation

Some useful definitions

Milestone:

go/no go decision. A moment when an objective is achieved with success and a decision is needed to go further with the next phase of the project. Success indicators required. Example: field survey complete and data quality validated

Work Package (WP):

Research activities are broken down into WP which depend to each other. Each WP has tangible objectives to attain, a programme of tasks and expected results.

Task:

the work to be done in each WP

Deliverable:

WP results (usually reports)

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Part B ‐ Section 3: Implementation

« Implementation » ‐ definitions : The process of putting a decision or plan into effect. (Oxford Dictionary)

Detailed listing of activities, costs, expected difficulties, and schedules that are required to achieve the objectives of the project.

« The Five Ws& H » :

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3.1 Work plan —Work packages, deliverables and milestones

Capacity of the consortium to achieve the objectives

Objectives reminder

Task allocation: fair and efficient!

Expected credible results (deliverables)

Clear illustrations and explainations

3.2 Management structure and procedures & 3.3 Consortium as a whole

How well the consortium will be organised

Decision‐making

Risks

Innovation Management (if asked)

3.4 Resources to be committed (if asked)

Option 1: provide a detail of the resources committed by tasks

Option 2: explain some budget aspects exclusively


3.1 Overall coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources

3.2 Appropriateness of the management structure and procedures, including quality management and risk management How well the consortium will be organised

3.3 Appropriateness of the institutional environment

3.4 Competences, experience andcomplementarity of the participatingorganisations and institutional commitment

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EC Demand (call)

WP leader

Efforts (p.m) Efforts (p.m)


Example of table to fill up

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Structure your project timeframeGantt Chart

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WP/Task

WP 1

1.1

1.2

1.3

1st year

Q1 Q2 Q3 Q4

2nd year

Q1 Q2 Q3 Q4

3rd year

Q1 Q2 Q3 Q4

D 1 M1

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The budgetEligible expenses and how to allocate ressources

Direct costs:

Staffs costs

Other costs (trips; events organisation; small equipment and material)

Equipments

Sub‐contracting

Different rate of reimbursement

100% for public bodies

70% for private bodies (IA)

Indirect costs : 25% of the eligible direct costs (minus sub‐contracting)

All types of costs not budgeted or eligible in direct costs

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Last recommendations

Before writing, read!

Your project must be of high levelwith ambition

Your consortiummust be coherent, balanced, skilled

An EC proposal is at least 6 months of work

Do not underestimate any section or neglect yourproposal

Make sure your proposal is understandable

Be patient

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workshop : how to write a proposal - euraxess · 16/06/2017 1 workshop : how to write a proposal...

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