world bank funded punjab cities program...pcp progress report october 2020 pcp quarterly progress...

PCP Progress Report

October 2020

PCP

QUARTERLY PROGRESS

REPORT (Oct – Dec 2020)

World Bank Funded

Punjab Cities Program

Punjab Municipal Development Fund Company

Institutional Strengthening

Section

Email: [email protected]

Website: www.pcp.pmdfc.punjab.gov.pk

PCP Progress Report

TABLE OF CONTENTS

1. Executive Summary _______________________________________________ 1

2. Introduction _____________________________________________________ 2

3. Summary of Activities /Achievements by Program Component _____________ 3

3.1 Highlights of Key Accomplishments ________________________________ 3

3.2 Funds Allocation & Utilization ____________________________________ 5

3.3 Update – Window – 1 (PBGs – Infrastructure Investments) _______________ 6

3.4 Update – Window – 2 (IPF) ______________________________________ 11

4. Assessment of DLRs _____________________________________________ 15

5. Update – Major Program Components ________________________________ 17

5.1. Update - Institutional Strengthening ______________________________ 17

5.2. Update - Environment & Social Management _______________________ 22

6. Update – Program Steering Committee – Decisions ______________________ 24

7. Update - Program Action Plan ______________________________________ 26

Annexures __________________________________________________________ 30

PCP Progress Report

ACRONYMS

APA Annual Performance Assessment

ADP Annual Development Program

CFMS Computerized Financial Management System

CTS Complaint Tracking System

DLI Disbursement Linked Indicator

DLR Disbursement Linked Results

EHS Environment Health & Safety

ESFPs Environment & Social Focal Persons

ESMF Environment and Social Management Framework

ESSA Environment & Social Systems Assessment

FABS Financial Accounting & Budgeting System

FD Finance Department

FY Financial Year

GDP Gross Domestic Product

GIS Geographical Information System

GoPb Government of Punjab

IDAMP Integrated Development and Asset Management Plan

IPC Interim Payment Certificate

IPF Investment Project Financing

IS Institutional Strengthening

LG & CDD Local Government and Community Development Department

M&R Maintenance & Rehabilitation

MACs Minimum Access Conditions

MC Municipal Corporation/Committee

MO (F) Municipal Officer (Finance)

MO (I) Municipal Officer (Infrastructure)

MO (P) Municipal Officer (Planning)

MO (R) Municipal Officer (Regulation)

NOC No Objection Certificate

OSR Own Source Revenue

O&M Operations & Maintenance

P for R Program for Results

PAD Program Appraisal Document

PBG Performance-Based Grants

PCP Punjab Cities Program

PCRs Polymerase Chain Reactions

PLGB Punjab Local Government Board

PLGA Punjab Local Government Act

PM Performance Measure

PMDFC Punjab Municipal Development Fund Company

PMS Performance Management System

PPRA Public Procurement Regulatory Authority

PURR Punjab Urban Reform Roadmap

SLG Secretary Local Government

SOPs Standard Operating Procedures

TOR Terms of Reference

ULGs Urban Local Governments

VO Variation Order

WB World Bank

PCP Progress Report

Page | 1

1. EXECUTIVE SUMMARY

To fulfill DLIs, a comprehensive framework is developed encompassing the process activities, roles &

responsibilities of the stakeholders and documentation required as per the agreed Means of Verification.

PMDFC, under the guidance of the World Bank, identified process activities to be implemented to

achieve desired targets. These activities have been framed, keeping in view the targeted results to be

achieved for Year – II and the capacity of MCs’ staff against each result area. A comprehensive

implementation plan is also prepared to schedule the process activities for fulfilling MACs and the

achievement of PMs according to the prescribed timeline and delegated responsibilities. Contextually,

the trainings/hands-on sessions are being imparted to the designated/nominated MCs’ staff. Moreover,

the handholding of MC staff is continuously being ensured not only to achieve the MACs & PMs but

also to sustain these conditions in the subsequent years.

Performance Based Grants are being financed through the Bank’s PforR instrument and will be

provided to 16 MCs in Punjab. Participating MCs will use PBG funds primarily for these financing

eligible infrastructure investments. PMDFC is continuously monitoring construction activities through

its field teams and supervision consultants. PMDFC teams are also providing requisite backstopping

support to MCs staff in building the capacity of MCs to handle such kind of donor-funded projects. This

report prepared by Institutional Strengthening section will provide a glimpse of efforts accomplished by

PMDFC Team from time to time.

The ongoing COVID-19 pandemic in Pakistan has affected businesses far and wide, across the country

including almost every sector. Decision makers and practitioners at both provincial & grass root levels

are facing challenges, which are now visible. PMDFC also faced challenges due to this outbreak of

COVID-19 and day to day Program activities have been constrained due to restrictions in movement

imposed by Government of Punjab (GoPb).

Despite of these inevitable COVID-19 related challenges, PMDFC has strived its best efforts to execute

the PCP operations. Program team is continuously monitoring and overseeing the implementation of

M&R projects (Year – I) being executed by 16 partner MCs. Moreover, the team is also putting its best

efforts to accomplish the specific requirements to fulfill DLIs for subsequent releases. The report

encompasses activities majorly carried out during Oct - Dec 2020.

PMDFC is coordinating the collection of data and individual reports from partner

MCs. The report is developed by encompassing both components i.e. IPF

Component and Performance Based Grants.

PCP Progress Report

Page | 2

2. INTRODUCTION

Consequently, it was proposed to launch the ‘Punjab Cities Program” as Program for Results (P for

R), and WB showed willingness to invest USD 200 million in this Program. It was agreed that through

the Program, the Bank would support institutional and infrastructure development with particular

attention on secondary cities, as they provide the most conducive opportunity to pilot a ULG-centric

model of improving urban governance and service delivery.

2.1 Program Development Objective

The development objective of the Program is to strengthen the performance of urban local governments

participating in urban management and service delivery.

2.2 Program Cost

Table 1: Program Cost (1 USD = PKR 152.90)

Share USD (Million) PKR. (Million)

Foreign: 200.00 30,580.00

Local: GoPb /MCs co-financing 36.00 5,504.40

Total: 236.00 36,084.40

2.3 Key Features / PCP Components

The Program is using a hybrid of Investment Project Financing (IPF) and Program for Results (P for R)

instrument.

a) Infrastructure Development (Window-I; Program for Result) provides Performance-

Based Grants (PBGs) based on results achieved by the MCs against the Disbursement-Linked

Indicators (DLIs).

b) Institutional Strengthening (Window-2; Investment Project Financing) supports

provincial government agencies (Finance Department, LG&CD Department, Local

Government Board, and PMDFC and selected MCs with technical assistance and

institutional strengthening. (Total Cost; USD 20 Million)

2.4 Program Cities

Table 2: 16 cities (Municipal Corporations/ Committees) included in the Program

North

Punjab

Population

2017

Centre

Punjab

Population

2017

South Punjab Population

2017

Daska 189,327 Gojra 180,951 Bahawalnagar 199,367

Hafizabad 269,424 Jarranwala 230,162 Burewala 289,236

Jhelum 261,711 Jhang 493,108 Khanewal 216,181

Kamoke 264,217 Kamalia 145,713 Kotaddu 179,730

Muridke 258,152 Okara 463,302 Vehari 175,042

Wazirabad 138,433

Government of Punjab prepared “Punjab Cities Program” with the assistance of the

World Bank (WB) by analyzing the economic activities in the main cities of Punjab.

For exploiting the economic growth potential of the cities some policy reforms have

been proposed in the Punjab Cities Program, which are in line with Vision 2025 &

Punjab Growth Strategy.

PCP Progress Report

Page | 3

3. SUMMARY OF ACTIVITIES /ACHIEVEMENTS BY PROGRAM COMPONENT

3.1 Highlights of Key Accomplishments

PCP team is striving its best efforts to execute the program operations. Program team is continuously

monitoring and overseeing the implementation of M&R projects being executed by 16 partner MCs.

Moreover, the team is also putting its best efforts to accomplish the specific requirements to fulfill DLIs

for subsequent releases.

Table 3: Update - DLIs Accomplishment

Activities Status

Accomplishment of DLIs (Year – I):

DLI – 1:

MCs have achieved Minimum Access

Conditions (MACs)

DLI – 2:

MCs have achieved Performance

Measures (PMs)

Completed (Year – I):

Reduced set of Minimum Access Conditions fulfilled

and assessed by World Bank Team as prior actions

for release of USD 9.52 million

Compliance of DLIs for FY 2019 – 20

In-time submission of deliverables for 16 cities

World Bank approved Disbursement Linked Results

for release of subsequent funds to MCs

USD 42.64 million released against DLRs achieved

during FY 2019-20

Accomplishment of DLIs (Year – II): In Progress:

Preparatory work / trainings / consultative sessions for

MCs staff to accomplish DLIs for FY 2020 – 21

Handholding of MCs staff to ensure functionality of

systems

Highlight of key accomplishments is detailed as under:

Table 4: Progress Summary

Activities Update

Update on

Year-I schemes

Groups Description No of

Schemes

Work

Commenced

AA Cost

(Rs.

Million)

Contract

Cost (Rs.

Million)

A Rehabilitation 16 16 1206.80 1127.38

B Repair 12 11 145.65 126.93

C Supply Items 16 16 `135.50 129.78

Total 44 43 1487.95 1384.09

01 Scheme dropped (for the city of Kamalia)

Average Progress:

Physical Progress : 53%

Expenditure incurred : Rs.437.93 Million

Financial Progress : 32%

Rebidding

MC Name Group Status

Kamalia B Revised cost estimate under preparation

Release of PBGs to MCs (Year – II): PKR 7.065 Billion (Sep 14, 2020)

M&R projects marked on GIS based maps – completed for 16 MCs

Update on

SWM Collection of data and requirement from Program MCs (Completed for 16 MCs)

PCP Progress Report

Page | 4

Activities Update

Analysis of available data in line with Year-I M&R projects - Completed

Design Criteria finalized.

Finalization of specifications of equipment & machinery - Completed

GIS based design and proposal mapping of SWM – Completed for 10 MCs

PC-I for MC Muridke, Khanewal, Kamoke & Bahawalnagar – Completed and

shared with MCs

PC-I for Jhelum, Burewala, Okara & Jaranwala – In progress

PCP

Monitoring

Dashboard

Designing of Dashboard – Completed

Android Application - Developed

Development completed and dashboard is live now – Test run in progress

Environment &

Social

Management

Screening & Categorization of Sub-Projects – Completed

ESMF Development – Completed

Development of Environment & Social Screening Checklists – Completed

ESMF Stakeholders Consultation – Completed

Development of E&S Monitoring Checklist – Completed

E &S Monitoring of Construction Activities – Completed

Development of 1st Bi-Annual Progress Report – Completed

Formulation of Environment, Health and Safety (EHS) SOPs for the Construction

Labor/Workers (including Women Labor) in English & Urdu both – Completed

Postings /

Transfer of

MCs’ Key Staff

LG&CD Department is maintaining key staff posting in all 16 MCs.

PMDFC is providing necessary support to LG&CD Department to make different

staffing analyses for decision making.

Revenue

Generation

plans

Benchmarking of OSR for last 03 years - Completed for 08 MCs (Wazirabad,

Daska, Vehari, Gojra, Kot Addu, Jhang, Hafizabad, Burewala)

Preparation of Revenue Enhancement Plans:

Shop rent enhancement plan for 04 MCs (Vehari, Burewala, Hafizabad &

Gojra) completed

Action Plans to

accomplish

DLIs – FY

2020-21

Action Plans for the following activities have been finalized.

Plan for Minimum Access Conditions (MACs) – FY 2020-21

Plan for Performance Measures (PMs) – FY 2020-21

The plan is comprised of a targeted score of 55, specific indicators, process

activities, resource required and responsibilities, etc.

Field offices

establishment

Establishment of PCP Regional Offices: (Khanewal, Faisalabad & Gujranwala)

Hiring of Offices - Completed

Procurement / Delivery of Furniture – Completed

Procurement of IT equipment – In progress

Procurement of

IT & Office

Equipment

Advertisement published on Sep 16, 2020 – Opening Date: Oct 22, 2020

Evaluation completed on Oct 31, 2020

Letter of acceptance issued on Nov 24, 2020

Partially Delivered; Expected date of Complete Delivery – Feb 15, 2021

Hiring of

Consulting

Services

Sectoral Planning, Design & Supervision of Infrastructure Projects

TORs have been revised and approved by World Bank

Receipt of EOI on Oct 09, 2020

RFP issued on Dec 05, 2020

PCP Progress Report

Page | 5

Activities Update

Proposal submission from shortlisted consultants by Jan 07, 2021

PMS, CCTS & MCs’ Websites:

TORs revised in line with comments received from the World Bank – being

reviewed by the WB (Finalization in process)

Own Source Revenue:

TORs drafted and shared with the World Bank on Sep 30, 2020

Being reviewed by World Bank.

Hiring of Audit

Firm

RFP issued on Sep 29, 2020

Contract agreement signed on Nov 14, 2020 – Consultants Mobilized

Inception report approved

Field work related to North Region completed

Field work of central region – in progress

Assignment is expected to be completed by mid of February, 2021.

Hiring of APA

Firm

Consultant Selection Committee notified by LG&CDD on Oct. 20, 2020

Advertisement has been published on Oct 30, 2020 (closing date: Nov 16, 2020)

Shortlisting completed and working paper prepared by LG&CDD to convene

meeting for evaluation, consultants expected to be on board by end of Feb, 2021

Designated

Account for

PFC unit of FD

Opening of designated accounts for PFC unit of FD - yet to be opened

(Account will be opened, as PC – I approves from the competent forum)

3.2 Funds Allocation & Utilization

Components’ Allocation Table 5: Program Components & Allocation

Window # Financing Modality Amount (US $ M) Amount (%)

1 IDA Allocation for Performance Grants

(PforR)

180 90

2 IDA Allocation for Institutional

Strengthening (IPF)

20 10

Funds Utilization Table 6: Funds Utilization (FY 2019-20)

Expenditure Releases Utilization

Area PKR USD PKR USD

IPF-PMDFC 185.11 1.20 17.47 0.11

PBG-MCs 1,442.41 9.52 - -

Total 1,627.53 10.72 17.47 0.11

Table 7: Funds Utilization (FY 2020-21)

Expenditure Releases Utilization

Area PKR USD PKR USD

IPF-PMDFC 82.99 0.50 147.70 0.96

PBG-MCs 7,065.05 42.64 290.85 1.92

Total 7,148.05 43.15 438.55 2.88

PCP Progress Report

Page | 6

3.3 Update – Window – 1 (PBGs – Infrastructure Investments)

Participating MCs are using PBG funds primarily for financing eligible infrastructure investments. The

priority infrastructure investment needs will be determined by infrastructure maps, Integrated

Development, and Asset Management Plans (IDAMP). The Program MCs contribute 20% of the cost

of all infrastructure investments financed through PBGs. In the first year of the implementation (FY

2019-20), Program MCs used PBGs only for servicing the repair and maintenance needs of municipal

infrastructure. Eligible investments in infrastructure and service delivery have been identified,

encompassing MC mandates under PLGA 2019. The prioritization and selection of investments will

ensure (a) citizen participation; (b) social inclusion (including gender and disability considerations); (c)

climate change and disaster adoption; and (d) economic viability. Annual infrastructure investment

plans, listing all planned expenditures against PBGs, duly reflected in MC budgets.

Eligible infrastructure sectors are given as under;

Table 8: Eligible Infrastructure Sectors

Functional area Eligible investments

Waste Management

(Solid and Liquid) Solid waste: collection equipment, collection bins, transfer stations,

collection points.

Construction of new landfills is excluded.

Liquid waste: construction of wastewater treatment plants with a capacity of less than 50,000 m3/day, sludge ponds, community septic

tanks, vacuum trucks, vacuum handcarts, and others.

Water Supply Water supply pumps, overhead reservoirs, mains, and distribution networks.

Storm Water

Drainage

Urban drainage systems; flood control systems

Connectivity Urban roads, pedestrian walkways and bicycle paths, street and security

lights, and road signs.

Social and Livability

Infrastructure

Urban greenery and public spaces.

Fire and Disaster

Management

Fire control stations and disaster management equipment (firefighting

trucks, rehabilitation and/or construction of new firefighting station and

facilities).

(a) Investments in the first year are restricted to repair and maintenance priorities; in subsequent

years, investments may include both rehabilitation and capital investments.

(b) Proposed investments must be included in list of priority investments identified from updated

infrastructure maps in the first three years and from IDAMPs in subsequent years.

(c) To avoid the fragmentation of urban investments (and limit procurement effort), investment

subprojects are subject to a minimum investment of PKR 50 million (~US$ 500,000) This

requirement is subject to the following two exceptions:

i. Municipalities shall be permitted to combine a number of related urban infrastructure items in the

same geographic area into a single procurement to reach the relevant minimum

investment/procurement size for a single area-based development initiative.

ii. If the PBG allocation to an MC is less than PKR 50 million (US$500,000), the minimum

investment/procurement amount will be correspondingly lowered to the PBG allocation amount.

(d) At least 80% of the PBG shall be spent on non-movable infrastructure assets.

PCP Progress Report

Page | 7

The detail progress of infrastructure projects is given as under;

i.) Progress of schemes of Year-I

There are total 44 Schemes of M & R of

infrastructure projects in the first year

including 03 groups i.e. Group A-

Rehabilitation Works, Group B- Repair

Works and Group C – Supply of items.

Out of these, 43 schemes have been

awarded and works commenced. One of

the schemes for the city of Kamalia has

been dropped. Admin Approval cost for

all these schemes is 1487.95 Million &

Works amounting Rs. 1384.09 Million

have been awarded

ii.) Progress of Schemes - Group-A Year-I

Rehabilitation Works

Contracts have been awarded in all 16

MCs with Admin approval cost of Rs.

1206.81 Million. Schemes amounting Rs.

1127.38 Million have been awarded and

work Commenced in 16 MCs.

iii.) Progress of Schemes -Group-B

Year-I

Repair Works

Contracts have been awarded in 11 MCs

with Admin approval cost of Rs. 145.65

Million. Schemes amounting Rs. 126.93

Million have been awarded and work

commenced in 10 MCs so far.

iv.) Progress of Schemes of Group-C

Year-I

Supply Items

Contracts have been awarded in all 16

MCs with Admin approval cost of Rs.

135.50 Million. Schemes amounting Rs.

129.78 Million have been awarded and

work commenced in all 16 MCs.

Detail of progress schemes and

beneficiaries of infrastructure schemes are placed at Annex A.

16 16 16 16 16 16 16 16 16 16

No

of S

ch

em

es

TOTAL= 44 CONTRACTS

GROUP-A = 16

AA Cost= Rs. 1206.81 M

16 16 16 16 16 16 16 16 16 16

No

of S

ch

em

es

TOTAL= 44 CONTRACTS

GROUP-C = 16


Work Awarded= Rs. 129.78M

44 43 43

1

TOTAL SCHEMES WORK AWARDED WORK

COMMENCED

REBIDDING

STAGE

No

of S

ch

em

es

TOTAL= 44 CONTRACTS

AA Cost= Rs. 1487.95M

Work Awarded= Rs. 1384.09

12 12 11 11 11 11 11 11 11 11

No

of S

ch

em

es

TOTAL= 44 CONTRACTS

GROUP-B = 12


Work Awarded= Rs.126.93M

PCP Progress Report

Page | 8

Pictorial View – Infrastructure Sub-Projects

Infrastructure Development Activities - PCP Cities

Pump House No.2 Mullaha Rasool Nagri Waz.

W

azi

rab

ad

Bar Screen

Before After

PCP Progress Report

Page | 9

Turbine Pump

Before After

Rehabilitation of Sullage Carrier From Social Security Office to 240 More Lahore Road

Ja

ran

wala

Before During

Repair Works

Before During

PCP Progress Report

Page | 10

Ka

ma

lia

Laying of Tuff Paver approach Road Nawaz Sharif Park

Before During

Before start Paint During

PC

P M

on

ito

rin

g D

ash

bo

ard

Progress Summary View Android App.

PCP Progress Report

Page | 11

3.4 Update – Window – 2 (IPF) Table: 9 Window2 Interventions

Result Area Proposed Systems and Activities Status to date

FD

Performance-

Based Grants

and Financial

Reporting

Strengthen FD’s PFC Unit to manage budgeting and release of

PBGs

Operationalize MC Financial Monitoring & Reporting System

(linked to MC CFMS)

PC-I is under preparation. As PC-I approves from Competent Forum, requisite

interventions will be executed.

LG

&C

DD

Policy

Framework and

Guidance

Manage APAs through procuring and managing APA firm

Establish PPP Unit - develop model contracts, templates, etc.

Update Level of Service standards

Develop population-based staffing standards with gender lens

Update design specifications and standards for municipal

infrastructure

LG&CDD has already initiated hiring process for APA Firm to manage annual

performance assessment of disbursement

linked indicators for FY 2020-21.

Consultant selection committee notified by Secretary LG&CD Department.

Received EOIs being evaluated by LG&CD department

Three meetings have been convened with LG&CDD and PLGB to discuss the

capacity building initiatives for LG&CDD

and PLGB under PCP.

TORs to hire the consultant to carry out detailed assessment is drafted and shared

with AS (Dev). LG&CDD has been

requested to convene meeting on urgent

basis to finalize the modalities.

LG

B

Human

Resource

Management

Develop and adopt a gender responsive HR Management

System, including gender based

provisions such as paid maternity

leave and harassment free work

environment

Develop and operationalize MC Performance Monitoring

Dashboard (linked to Performance

Management System in MCs)

Implement career learning plan, training content, and delivery

partnerships for staff in Program

MCs

PLGB representatives explained that HRMIS is being developed by PITB.

Certain attributes like gender based

provisions such as paid maternity leave and

harassment free work environment are also

being ensured as per government policy.

The chair (then Additional Secretary – Dev.) opined that PLGB officers will

conduct need assessment exercise to chalk

out the necessary interventions in line with

PLGA 2019. Following segments will be

rigorously focused:

Data collection cell should be more equipped in human resource as well as

equipment wise.

Staff capacity building needs should also be chalked out in line with PLGA 2019.

TORs to hire the consultant to carry out detailed assessment is drafted and shared

with Secretary PLGB. LG&CDD has been

requested to convene meeting on urgent

basis to finalize the modalities.

PM

DF

C

Update Infrastructure Maps developed under PMSIP

Amend IDAMP instructions approved by P&DD under PCGIP

to conform with MC

M&R Schemes being executed are marked on GIS based maps

TORs to hire consultant to amend IDAMP framework and to develop and implement

PCP Progress Report

Page | 12

Integrated

Development

and Asset

Management

Planning

organizational structure and staff

mandates

LG&CDD instructions to MCs to adopt approved IDAMP

framework and process for

municipal infrastructure and

services.

Develop asset inventories with age and condition for all municipal

assets, per approved IDAMP

Framework.

Conduct energy audits for electrical equipment, per approved

IDAMP Framework.

Conduct fuel audits for mechanical equipment, per

approved IDAMP Framework.

Develop training modules for MC staff.

Train MC Staff on developing IDAMPs.

Support development of three-year, rolling IDAMPs for each

participating MC.

Support implementation of three-year rolling IDAMPs for each

participating MC.

three-year, rolling IDAMPs for each

participating MC drafted - Being reviewed

Energy & Fuel Audit for electrical & mechanical equipment completed

Training modules developed and sessions conducted on Energy & Fuel Audit

Budgeting,

Financial

Management

and Audit

Ensure Computerized Financial Management System (CFMS)

developed under PMSIP is fully

operational, focusing on basic

financial management functions:

producing annual budget

estimates; cash book, automated

voucher data entry system; annual

financial statements, etc.

Assess CFMS to ensure compatibility with FABS (national

financial management information

system)

Rollout additional modules e.g. automated billing system for water

and shops; challan-based

collection system for major

avenues of OSR.

Develop and operationalize modules for Pension and Payroll.

Develop Financial Management Manual for MCs.

Require MCs to assign staff below BPS 14 to operate the system and

provide training.

CFMS (developed under PMSIP) is fully operational in 16 PCP partner MCs.

Upgradation of CFMS is being carried out through an ADP funded scheme, in case any

additional module is required, it will be

developed through PCP.

MCs have assigned the requisite staff to operate the system. Training provided and

troubleshooting support being provided.

Field work related to Audit completed by external Audit firm for north region of PCP

PCP Progress Report

Page | 13

Ensure that DG District Audit can audit CFMS-generated reports

submitted by MCs.

Field work of central region – in progress

Assignment is expected to be completed by mid of February, 2021

Accountability,

Transparency,

and Complaint

Handling

Ensure MC websites developed under PMSIP are fully operational

and updated.

Develop SOPs and training materials to ensure regular

updates.

Ensure that MCs post requisite information on their websites.

16 PCP MCs’ website (developed under PMSIP) are fully operational and being

updated as per developed SOPs

periodically.

Trainings being imparted as per developed SOPs & training material.

The requisite information is placed on MCs’ websites

Ensure Complaint Tracking System (CTS) developed under

PMSIP is fully operational.

Develop and implement its upgrade to Grievance Redress

Mechanism.

Develop and operationalize CTS/GRM dashboard for MCs

and LG&CDD.


provide training.

Complaint Tracking System (CTS) (developed under PMSIP) is fully

operational

Hiring of consultancy services

TORs to upgrade CTS into Grievance Redress Mechanism redrafted inline with

the comments received from the World

Bank

Updated version being reviewed by WB MCs have assigned the requisite staff to

operate the system. Training provided and


Monitoring

Service

Delivery

Outcomes

Ensure Performance Management System (PMS) developed under

PMSIP is fully operational.

Add performance indicators and collect requisite data.

Develop and operationalize monitoring application to replace

manual reporting forms.

Update existing PMS dashboards per current MC, PMDFC, and

LG&CDD structures.

Formulate Service Improvement Plans based on PMS and CTS

information.


provide training.

Performance Management System (PMS) (developed under PMSIP) is fully

operational in 16 PCP MCs.

Hiring of consultancy services

TORs to develop & upgrade PMS to meet current requirements of the Program

redrafted inline with comments received

from the World Bank

Updated version being reviewed by WB

MCs have assigned the requisite staff to operate the system. Training provided and


Procurement

and Contract

Management

Amend and adopt for MCs procurement SOPs based on

PPRA Rules developed under

PCGIP.

Update SOPs for Contract Management developed under

PMSIP, including social and

environmental management, and

develop Manual.

Provide procurement and contract management training to MC staff.

Being planned

Training being provided (a session also planned on 27th & 28th Jan, 2021)

Develop OSR Action Plans for

OSR sources with highest

Benchmarking of OSR for last 03 years - Completed for 08 MCs (Wazirabad,

PCP Progress Report

Page | 14

Own-Source

Revenue

Mobilization

and

Administration

potential for revenue

enhancement.

Develop training modules.

Require MCs to assign staff below BPS 14 and provide training.

Daska, Vehari, Gojra, Kot Addu, Jhang,

Hafizabad, Burewala)

Preparation of Revenue Enhancement Plans:

Shop rent enhancement plan for 04 MCs (Vehari, Burewala, Hafizabad &

Gojra) completed

Hiring of consultancy services for OSR mobilization & administration

TORs drafted and shared with the World

Bank on Sep 30, 2020

Being reviewed by World Bank

MCs have assigned the requisite staff to

operate the system. Training provided and


Infrastructure

Delivery and

Maintenance

Update O&M protocols and manuals for municipal services

developed under PMSIP.

Develop training modules on protocols and manuals, including

social and environmental

management.

Train relevant MC staff.

The updation of protocols and manuals is being planned through hiring an individual

consultant

TORs being prepared

Environmental

and Social

Management

Ensure appointment of social and environment management focal

persons in each MC.

Mainstream social and environmental considerations in

the updating of SOPs, O&M

manuals, and investment planning

strategies.

Develop SOPs, screening checklists, and mitigation

measures based on ESSA

recommendations, to put in place

documented procedures and

processes for the management of

environment and social risks.

Develop training modules and train MC staff.

Notification has been made for nomination of focal person of Environment & Social

Management

Environment and Social Management Framework has been developed

SOPs and Environmental & Social Screening Checklists have been developed

as per ESSA recommendations

Training/ Capacity Enchantment Framework has been developed &

Training/Briefing sessions with the

nominated ESFPs are being conducted

Detail is given in table 12

PCP Progress Report

Page | 15

4. ASSESSMENT OF DLRs

MACs & PMs together will enable all 16 MCs to access the full Performance Based Grants (PBGs)

allocation. Compliance with MACs will be a pre-condition to access the PBGs, and failure to satisfy any

MAC will disqualify an MC from accessing its PBG for that year. The PMs will build on the foundations

laid by MACs and will challenge the MCs to raise their performance to achieve incremental targets.

MCs will be assessed against a set of MACs to access the DLI-1 grants (25% of total PBG envelope) &

PMs to access the DLI – 2 grants (75% of total PBG envelope).

Targets for first year has been achieved and DLRs have been confirmed by the WB. Contextually, targets

for FY 2020-21 have been delineated and requisite backstopping support to MCs’ staff is being provided

to obtain targeted score for an independent assessment.

Table 10: Program DLIs

Areas

Minimum Access

Conditions Performance Measures

MACs PMs Total

Score

Scores

Achieved

(FY

2019-20)

Targeted

Score

(FY 2020-

21)

Investment

Planning and

Budgeting

1.1 MC has updated

infrastructure maps

1.2 MC has an

approved Annual

Development Plan

(ADP)

1.3 MC Annual Budget

Estimates, generated

from the CFMS, have

been approved by

Chairman/Council

1.4 MC has contributed

20% co-financing for

PBGs during the FY

1.1 O&M budgeting and

planning done for major

infrastructure services

3 - 3

1.2 Infrastructure maps

used as a planning tool 3 3 -

1.3 Expenditure control

of fuel and energy 10 4 6

1.4 Asset inventory

prepared and updated 3 - -

1.5 Three-year rolling

IDAMP prepared and

updated

5 2 2

Human

Resources

2.1 MC has in

place/assigned core

locally appointed staff,

to operate the systems

-

Own Source

Revenue

2.1 Revenue

Enhancement Plan

prepared

3 - 3

2.2 Own-Source

Revenues increased 15 - -

Procurement 3.1 MC has a

Procurement Plan for

current FY

3.2 MC has functional

procurement committee

for relevant level of

procurement in place

(per PPRA rules)

3.1 Adherence to PPRA

rules

8 7 8

Financial

Management

and Audit

4.1MC has functional

Computerized Financial

Management System

(CFMS)

4.1 Functionality of the

CFMS 12 9 12

PCP Progress Report

Page | 16

4.2 MC cash book is

generated using CFMS

4.3 MC has submitted

annual financial

statements, to the

satisfaction of auditors

for the previous FY

4.4 MC has no adverse

or disclaimed audit

opinion for previous

FY

Environment

and Social

Management

5.1 MC has designated

Environmental and

Social management

focal persons

5.2. MC has developed

an environment and

social management

system with gender

considerations,

including procedures

for preparation,

approval, and

supervision of

investments

5.3 MC has developed

acceptable capacity to

prepare, approve, and

supervise management

instruments

5.1 Annual targets set for

incremental application

of

environmental and social

screening including

gender

considerations,

assessment, and

mitigation processes on

all infrastructure

investments

2 1 1

5.2 Eligible investments

screened for potential

environmental and social

safeguard impacts

3 2 2

5.3 Environmental and

Social Assessments,

Resettlement

Action Plans and other

management plans for

social and

environmental impacts

prepared and

implemented

5 - -

Transparency

and

Accountability

6.1 MC has an

operational website


Complaint Tracking

System


Performance

Management System

(PMS)

6.1 Information available

to citizens on MC’s

website

4 3 4

6.2 CTS transformed into

Grievance Redress

Management System for

MC

2 - -

6.3 MC responds to

citizens’ requests per

Right-to-

Information Act

2 2 2

Operation

Specific

7.1 MC Chairman has

signed Program

Participation

Agreement

Urban

Infrastructure

7.1 Urban infrastructure

targets achieved 20 7 12

Total 100 40 55

Minimum 50 numbers are required for each MC in FY 2020 -21 to qualify for PBGs

PCP Progress Report

Page | 17

5. UPDATE – MAJOR PROGRAM COMPONENTS

5.1. Update - Institutional Strengthening

A comprehensive outline is developed encompassing the process activities, roles & responsibilities of

the stakeholders and documentation required as per agreed Means of Verification. PMDFC under the

guidance of World Bank, identified process activities to be implemented to achieve desired targets.

These activities have been framed keeping in view the targeted results to be achieved and the capacity

of MCs’ staff against each result area, which is detailed in the implementation plan for MACs & PMs.

The implementation plan has been prepared to schedule the activities for fulfilling MACs and

achievement of PMs according to the prescribed timeline and delegated responsibilities. Contextually,

the trainings / hands on sessions are being imparted to the designated/nominated MCs’ staff. This

handholding of MC staff is ensuring not only to achieve the MACs and PMs but also to sustain these

conditions in the subsequent years.

Trainings / Visits/ Follow up Session

PMDFC Team is providing continuous backstopping support to MCs’ staff for fulfillment of DLIs

requirements to obtain targeted score for subsequent release of Funds. The Annual Performance

Assessment will be carried out by an Independent Firm. Moreover, MCs’ staff are also being provided

necessary backstopping support to make the interventions (i.e. updating of GIS based municipal services

maps, Computerized Financial Management System, Performance Management System, Computerized

Complaint Tracking System and MCs’ websites) functional. The following is a brief detail of

trainings/field visits/ follow up sessions arranged during the time period of Oct - Dec 2020.

Table 11: Trainings and Visits

Sr.

#

Trainings / Session Topic /

Field Visits

Detail of Participants Training / Visit

Date

Venue

A Field Visits for Implementation of Infrastructure Sub Projects under PCP

1 Field Visits of 03 MCs Daska,

Kamoke & Muridke for smooth

implementation of Infrastructure

sub projects

Administrator, Chief

Officer, MO (I&S),

Sub Engineer &

Contractors

November 2020

MC Offices

2 Field visit of MC Khanewal to

brief Public Representatives for

future projects & budget.

Deputy

Commissioner,

Public Representatives

November 2020 MC Office

3 Field Visit of MC Kot Addu for

orientation session with CO and

MO (I&S)

Chief Officer & MO

(I&S) Team

November 2020 MC Office

4 Site Visits of Infrastructure

projects in MC Okara &

Khanewal

SPO- ID, PO-ID &

DPO- ID

December 2020 MC Office

B Field Visits and Refresher Training Sessions on CFMS under PCP

1 Budget & Cashbook Refresher Training

Accountant

CFMS Operator October 2020 PMDFC

Office Lahore

2 Visit to MC Jhelum for Pre-Audit Purpose

CO, MO(Finance),

Accountant

CFMS Operator

December 2020 MC Office

3 Visit to MC Muridke, Kamoke, Wzirabad, Daska, Jhang &

Hafizabad to make preparation

of Audit

CO, MO(Finance),

Accountant

CFMS Operator December 2020 MC Office

PCP Progress Report

Page | 18

C Refresher Training Sessions on Right To Information (RTI) Act

1 Refresher Training Sessions on

Right To Information (RTI) Act

for partner MCs

Public Information

Officers

(16 PCP MCs)

Oct - Dec 2020

(Continuous

activity)

PMDFC

Office

D Field Visits for Implementation of PMS, CTS, Website Updation

1 Field Visits of 16 MCs to ensure

implementation & fulfillment of

MACs & PMs regarding IS

interventions

MC Management &

Staff

Oct - Dec 2020

(Continuous

activity)

MC Office

E Hands on Sessions on Performance Management System (PMS)

1 Refresher Training sessions on

data collection for water supply,

solid waste and streetlight and

updation in the PMS software

relating Institutional

Strengthening (2 sessions)

Sub Engineer,

Sanitary Supervisor,

Light Inspectors,

Water Supply In-

charge

Oct - Dec 2020

(Continuous

activity)

PMDFC

Office, Lahore

F Hands on Sessions on Computerized Complaint Tracking System (CCTS)

1 Refresher Training on CCTS,

complaint registration, tracking,

resolving and reports generation

(daily, monthly, yearly)

Computer Operators,

Complaint Cell In-

charge

Oct - Dec 2020

(Continuous

activity)

PMDFC

Office, Lahore

G Hands on Sessions on MCs Website Updation

1 Refresher Training on Website

updation for 16 partner MCs

Superintendent &

Computer Operator

Oct - Dec 2020

PMDFC

Office, Lahore

Note: Personnel are being trained periodically

Planned Trainings

Institutional Strengthening section of PCP is planning to organize a series of training sessions

for 16 PCP MCs’ staff, in order to support PCP partner MCs to fulfil MACs & PMs for FY

2020-21. The detail of planned sessions is given below;

Table 11: Trainings and Visits

Sr.

No.

Training Participants Date

Detail Nos.

1. Training Session on MC’s Financial

Management & Audit

Chief officer, MO (F) &

Resident Assistant Director

48 12th – 14th Jan,

2021

2. Training Session on Investment

Planning & Budgeting and Urban

Infrastructure

Chief officer, MO (I&S) &

Sub Engineer

48 19th – 21st Jan,

2021

3. Training Session on Environment &

Social Management and Procurement

MO (I&S) & MO (P) 32 27th – 28th Jan,

2021

4. Training Session on MC’s

Transparency & Accountability and

Monitoring, Evaluation & Reporting

Chief officer, MO (I&S) &

PIO

48 2nd – 4th Feb,

2021

PCP Progress Report

Page | 19

Pictorial View - Trainings/Workshops/Visits of 16 PCP Cities

Training Sessions on Energy and Fuel Audit

PCP Progress Report

Page | 20

Progress Reviewed by Secretary LG&CDD

Environment Management Activities

Trainings of MC Staff at PMDFC

PCP Progress Report

Page | 21

PCP Team Field Visits

PCP Progress Report

Page | 22

Update - Human Resource Management (HRM)/ Key Staffing Position

As a legal covenant of PCP, LG&CDD shall maintain the appointment of provincially appointed staff

(with acceptable qualification and experience) within the MCs throughout the period of operation

implementation.

In this context, LG&CD Department has been maintaining human resource management needs, updating

and keeping track of postings/ transfer of key staff in 16 PCP partner cities. PMDFC is providing

necessary support to LG&CD Department to make different staffing analyses time to time for decision-

making. The data is being gathered/ compiled/ analyzed on major attributes.

Details developed which highlighted following major attributes:

Officer having no additional charge = 24

Officer having one additional charge = 19

Officer having two additional charges = 10

Officer having three additional charges = 11

Officer having four additional charges = 03

Officer having five or more additional charges = 06

Posts Vacant = 02

Additionally, the personnel is grouped into provincially or locally appointed staff to highlight the actual

gaps. Vacancy position is further trickled to describe the total number of sanctioned, filled and vacant

positions of 16 PCP cities.

The detail of current status of officers and vacancy position analysis is placed at Annex – B.

5.2. Update - Environment & Social Management

PCP’s IPF Window (technical assistance component) supports the strengthening of social and

environmental risk management systems in the 16 MCs. It will finance the strengthening of: a) social

and environmental management focal points in each MC; b) the creation of environmental and social

management systems at the city level; and c) rolling out a training program by PMDFC for city officials.

Moreover, environmental and social considerations will be mainstreamed by updating SOPs, O&M

manuals, and investment planning strategies with a special focus on gender inclusion.

Development of SOPs for Environment, Health &Safety for workers/Labor (Including

Women Labor) in Urdu

The SOPs for Environment, Health & Safety for

workers/Labor (Including Women Labor) developed in

Urdu for relevant stakeholders for well understand.

Key Features of SOPs are:

SOPs for construction Camp Management

SOPs for Workers/Labor Health and Safety at

Construction Site

SOPs for Environment, social, health & safety of

Local Residents

The dissemination of these SOPs to internal & external

stakeholders will be done after printing as well as the

training on these SOPs of both internal & external

stakeholders will also be conducted.

Title page of SOPs for EHS

PCP Progress Report

Page | 23

Table 12: ESM progress under Window 2 of Institutional Strengthening

Proposed Activities as per

PAD

Activities Performed by ESM team of CMT

Ensure appointment of social

and environment

management focal persons in

each MC.

Notification of MO (I&S) as focal person for Environmental and MO

(P) as focal person for Social management has been done.

Mainstream social and

environmental considerations

in the updating of SOPs,

O&M manuals, and

investment planning

strategies.

SOPs for “Environment, Health and Safety of

Labor/Workers” have been developed and made part of

ESMF of PCP

Gender Framework has been developed and made part of

ESMF of PCP

Communication Framework has been developed and made

part of ESMF of PCP

Monitoring Framework has been developed and made part of

ESMF of PCP

Disclosure of Sub-Projects Information has been developed

and made part of ESMF

Stakeholders Consultation Framework has been developed

and made part of ESMF

Grievance Redress Mechanism has been developed and made

part of ESMF

Develop SOPs, screening

checklists, and mitigation

measures based on ESSA

recommendations, to put in

place documented procedures

and processes for the

management of environment

and social risks.

SOPs and Environmental and Social Screening Checklists for

all the sub-projects of PCP have been developed and made

part of ESMF of PCP

As per ESSA recommendations, questions related to

archeological sites and PCRs ,gender and vulnerable groups

have also been incorporated in the Screening Checklists

For the Sub-Projects of FY 2019-20,environmental and social

screening has been carried out by using the Screening

Checklists

Develop training modules and

train MC staff.

Training/Capacity Enchantment Framework has been

developed and made part of ESMF

First Training/Briefing session with the nominated ESFPs has

been conducted on 11th to 15th May as “ESMF Preliminary

Consultation & Briefing Session.”

Consultative Sessions on Environment & Social Management Framework (ESMF)

Sr.# Session Topic / Detail of Participants Date Venue

1 Consultative Sessions on

Environment & Social

Management Supports the

strengthening of social and

environmental risk

management systems in the

16 MCs

Additional Secretary

(Technical) )

Forest, Wildlife and

Fisheries Department,

(FWFD)

October 2020 Forest, Wildlife and

Fisheries

Department,

(FWFD)

PCP Progress Report

Page | 24

6. UPDATE – PROGRAM STEERING COMMITTEE – DECISIONS

Table 13: Update on Decisions taken in 2nd meeting of Program Steering Committee (PSC)

Sr. # Agenda Item Decisions Action Plan/ Taken

1. Update on Punjab Cities Program (PCP)

i. Opening of designated accounts for PMDFC and

FD for IPF Funds

LG&CD Department and PMDFC will coordinate with

FD to expedite the opening of designated assignment

account.

1. Completed: Separate designated accounts to be operated by

LG&CDD & PMDFC has been opened

2. In Progress: Designated accounts for PFC unit of FD - yet to be opened (Account will be opened, as PC – I approves from

the competent forum)

ii. PC-I for TA under IPF window

Issuance of administrative approval will be ensured at

the earliest

PC-I for Technical Assistance under IPF window approved by

CDWP on 18th Nov, 2019

iii. Opening of accounts for Performance Based

Grants (PBGs)

If concerned municipalities fail to deposit their

counterpart funding within week time, then option of at

source deduction will be applied

Opening of accounts for Performance Based Grants (PBGs):

• Accounts opened and 20% counterpart funding have been deposited by partner MCs for FY 2020-21 (For 12 MCs, FD has

deposited counterpart funding, to meet one of the MAC)

iv. Priority list of Maintenance & Repair

Infrastructure Projects

(Year-1)

Procurement process will be completed as per timelines • PC-Is approved from competent forum & subsequent Administrative Approvals issued

• Infrastructure Schemes (M&R) • Total Schemes : 44 in 16 MCs - 03 groups • A: Rehabilitation (16), B: Repair (12), C: Supply (16) • Letter of Award – 43 schemes (Dropped – 01 scheme) • Commencement of work – 43 schemes

v. PC-IIs for Consultancy (1st Year)

Instant PC-IIs will be submitted to P&DD by January

10, 2020 Condition of PC-IIs for consultancy services as mentioned in

PC-I, have been waived off vide letter dated Feb 10,2020

Hiring of Annual Performance Assessment Firm o Consultant Selection Committee notified by LG&CDD on

Oct. 20, 2020

o Advertisement has been published on Oct 30, 2020 (closing date: Nov 16, 2020)

o Received EOIs being evaluated by LG&CD department

PCP Progress Report

Page | 25

Hiring of External Audit Firm o Contract agreement signed on Nov 14, 2020 – Consultants

Mobilized

Sectoral Planning, Design & Supervision of Infrastructure Projects

o TORs have been revised and approved by World Bank o RFP issued on Dec 05, 2020 o Proposal submission from shortlisted consultants by Jan 07,

2021

vi. Hiring of Program Staff Hiring of staff will be completed as per timelines Hiring of key staff completed

Process for hiring of rest of staff being initiated through NTS

vii. Retroactive Financing Withdrawal application will be submitted to the World Bank

Amount USD 1.2 Million against Retroactive Financing disbursed by World Bank on Feb 26, 2020

3. Finalization of Program Operation Manual (POM)

Draft POM was approved by PSC Program Operational Manual (POM) is approved by PSC on January 02, 2020

4. Approvals for hiring of Program staff & service

charges to be paid to

PMDFC

After deliberations, the service charges @ 2.92% (PKR

1,051.924 million) were approved in line with

recommendations of Program Executive Committee

and approved PC-I from CDWP.

The approval of Steering Committee may be regularized to ease out the payment process.

5. Mode of procurement of goods and works for

infrastructure projects in

Municipal Committees

All goods and works for infrastructure sub projects will

be procured and managed by MCs. PMDFC may assist

the MCs for said procurements

As per decision made in the meeting, PMDFC is assisting in procurement of all goods and works for infrastructure sub

projects being procured and managed by MCs

Additional Agenda Items

1. Social, economic and environmental safeguards

of foreign-aided projects

ECA Wing P&D Board will devise a framework in

consultation with concerned stakeholders to ensure the

compliance of social, economic and environmental

safeguards of foreign-aided projects

• The Environment & Social Management Framework developed for PCP will be reviewed by P&D Department to make it a

template for upcoming foreign funded projects.

2. Program Steering Committee Meeting

ECA Wing P&D Board will get formulated and issue a

calendar of PSC meetings of all foreign-aided projects

• PMDFC will ensure to manage the PSC meetings as per the calendar issued by ECA wing of all foreign-aided projects.

PCP Progress Report

Page | 26

7. UPDATE - PROGRAM ACTION PLAN

Table 14: Brief on Program Action Plan Issue/risk description Action/completion Timeframe Responsible party Instrument Status

Provincial level

16 Municipal Committees

(MCs) are sensitized to

the IPF and performance-

based grant (PBG) system

PMDFC will conduct workshops to sensitize

and inform all Program MCs about PCP,

MACs, PMs, PBGs, and the IPF Window.

MCs will fully operationalize systems

developed under PMSIP. No disbursement

will be made to any defaulting MC against

the achievement of reduced MACs.

Within one month

after effectiveness

Before the

assessment of

reduced MACs

LG&CDD/PMDFC

MCs

DLI/MACs

MACs

Completed

Workshops arranged on 27& 28

March, 2019 to sensitize and

inform all Program MCs about

PCP, MACs, PMs, PBGs, and

the IPF Window

Reduced MAC assessed by

World Bank Team - evidence /

documentation on the

achievement of first set of DLRs

has been shared with the World

Bank on May 27, 2019 through

LG&CDD

Subsequently funds amounting

USD 9.52 million has been

released.

Release of funds from the

Provincial Consolidated

Fund to implementing

agencies is delayed

because of budgetary

constraints of GoPunjab

FD will ensure that PBG disbursements to

MCs are fully integrated into the provincial

budget and released to cities within 30 days

of disbursement by the Bank. Failing this,

further Program disbursements will be

suspended.

Annual FD Legal

Covenant Completed for FY 2020-21

Performance Based Grants

(released against verification of

DLRs achieved) have been

released to MCs in the month of

September 2020.

MCs reporting on the use

of grant funds

MCs will report on grant funds utilization

through required biannual and annual

reporting processes, using customized Chart

of Accounts for new conditional grants in

budget, and expenditure recording second

year onwards.1

After the

beginning of

FY18/19 MC

budget cycle

LG&CDD and FD Annual

Reports and

APA

On going

Requisite backstopping support

being provided to MCs

Hiring process for APA firm for

verification of DLRs – FY2019

20 annulled (in line with WB

advice) due to lean response

received as restriction in

1The POM includes provision for reporting mechanisms for Year1.

PCP Progress Report

Page | 27

Issue/risk description Action/completion Timeframe Responsible party Instrument Status

The APA will report on implementation

status and compliance with environmental

and social management and investments.

movement imposed by

Government of Punjab under

COVID 19 emergency.

Process has been re-initiated to

hire independent firm for

verification of DLRs (FY 2020-

21), and consulting firm will be

on board by Jan 31, 2021.

Advertisement published on Oct

30, 2020

Closing Date: Nov 16, 2020

Shortlisting completed and

working paper prepared by

LG&CDD to convene meeting

for evaluation, consultants

expected to be on board by end

of Feb 2021

Timeliness of independent

annual assessment

LG&CDD will procure an independent

private firm for APA (annually or on

multiyear contract), and ensure adherence to

PBG disbursement cycle.

Annually LG&CDD Legal

Covenant

Process has been re-initiated to

hire independent firm for

verification of DLRs (FY 2020-

21), and consulting firm will be

on board by Jan 31, 2021.

Advertisement published on Oct

30, 2020

Closing Date: Nov 16, 2020

Shortlisting completed and

working paper prepared by

LG&CDD to convene meeting

for evaluation, consultants

expected to be on board by end

of Feb 2021

Hiring process for APA firm for

verification of DLRs – FY2019

20 annulled (in line with WB

advice) due to lean response

received as restriction in

movement imposed by

PCP Progress Report

Page | 28


Government of Punjab under

COVID 19 emergency.

Potential environmental

and social impacts of

infrastructure projects

are identified, mitigated,

and monitored

MCs will seek guidance on environmental

and social management system as described

in the POM, which is consistent with

provincial systems and principles.

Appointment of Environmental Specialists

and Social Development Specialists for each

PMDFC team (Lahore-based team plus three

regional teams).

Technical staff in MCs trained on O&M

Manuals as part of sensitization conducted

by the LG&CDD/ PMDFC.

Within one month

after effectiveness

Within three

months after

effectiveness

Before first grant

disbursement

LG&CDD and

PMDFC

PMDFC

LG&CDD and

PMDFC

POM

POM

POM

ESMF has been approved by

WB

Environment & Social

Development Specialists have

been hired for each PMDFC

Team (Lahore-based team plus

three regional teams)

Ongoing

Trainings of technical staff are

being conducted

Vacant positions of

provincially appointed

MC officials compromise

implementation capacity

LG&CDD/LGB will appoint qualified

officials to fill vacancies in provincially

appointed MC positions.

Tenure of provincially appointed officials

will be maintained by LG&CDD/LGB for at

least 3 years, except for exceptional cases.

Ongoing

Ongoing

LGB and LG&CDD

LGB and LG&CDD

Legal

Covenant

PAP

Ongoing

LG&CD department is

maintaining requisite staff in

place in 16 MCs of the project.

Dual charges still persists

Updated status is placed at

Annex A

No certification /financial

statement audit is carried

out by DG District Audit,

or annual audit is delayed

DG District Audit, Punjab will ensure that

the audits of the financial statements of the

16 MCs are conducted, and reports shared

with the Bank not later than October 30 each

year. A private audit firm maybe used in the

initial years, if DG District Audit does not

have requisite capacity. Program

disbursements will be suspended if the audit

reports are not delivered on time.

Annual DG District

Audit/Private Firm

MAC and

PAP

For initial years, A Private Audit

Firm may be used in place of

DG District Audit.

RFP issued on Sep 29, 2020

Contract Agreement signed on Nov 14, 2020 – Consultants

mobilized

Hiring process for Audit firm

(Year I) annulled due to non-

receipt of EOIs as restriction in

movement imposed by

Government of the Punjab under

COVID – 19 emergency.

Municipal Committee level

PCP Progress Report

Page | 29


Insufficient capacity at

MCs to implement

program

MCs will maintain focal persons for finance,

planning, internal audit, accounting,

procurement, and complaint handling

throughout implementation.

Over Program

implementation

MCs MAC Ongoing Focal Persons complaint

handling notified.

Insufficient reporting on

Program activities

MCs will provide bi-annual and annual

reports on financial and Program

implementation, safeguard management,

grievance redress, and other relevant

information.

Over Program

implementation

MCs and PMDFC MAC and

PM Ongoing

PMDFC is regularly following

up and providing backstopping

support to MCs to accomplish

MACs and PMs

Potential environmental

and social impacts of

infrastructure projects

are identified, mitigated,

and monitored

MCs will appoint focal persons for

Environment and Social Management.

MCs will adopt and implement the updated

Environmental and Social Management

Framework (ESMF).

MCs will update and implement the

following already developed under PMSIP:

(a) Communication Strategy (b) Public Consultation Framework

MCs will develop, notify, and implement

SOPs for Physical Cultural Resources and

Health, Safety, and Environment.

MCs will improve enforcement of labour and

gender-related laws

MCs will ensure generation and monitoring

of environmental data, and coordination with

relevant agencies

Institutional strengthening of

LG&CDD/LGB

Over Program

implementation

Before subproject

implementation

Over Program

implementation

Over Program

implementation

Over Program

implementation

Over Program

implementation

Before first grant

disbursement

MCs

PMDFC and MCs

PMDFC and MCs

PMDFC and MCs

PMDFC and MCs

PMDFC and MCs

PMDFC

MAC

ESSA

ESSA

ESSA

ESSA

Updated

ESMF

Updated

ESMF

Focal Persons designated for

Environment and Social

Management

ESMF has been approved by

WB

SOPs developed & approved by

WB

SOPs for health, safety and

environment have been

developed and made part of

ESMF (shared with WB)

Screening questions for PCRs

have been incorporated in the

E&S screening checklist and

final procedure have been

included in the ESMF main

document

Labour and gender-related

policies/laws have been made

part of EHS SOPs

Completed - reports shared with

WB

Training/ capacity building

manuals have been developed.

PCP Progress Report

Page | 30

ANNEXURES

Annex A

Progress of Schemes

Table 15: Summary

Sr.

No

Zon

e

Nam

e of

MC

Gro

up

Contractor

Name

Cost

(million

Rs)

Aw

ard

Date

Com

men

ce

men

t

Date

Per

iod

(Mon

ths)

Scheduled

date of

completion

Time

Lapsed

(Month)

Tim

e

Lap

sed

/Req

uir

ed

Sch

edu

led

Pro

gre

ss

(%)

Ph

ysi

cal

pro

gre

ss

(%)

Exp

end

itu

re

incu

rred

(Mil

lion

Rs.

)

Fin

.

Pro

gre

ss

(%)

1

So

uth

Pu

nja

b

Khan

ewal

A Mohammad Asif 75.03 31-Mar-20 09-May-20 8 08-Jan-21 7.83 96% 64% 28.21 38%

B Abdul Hameed

Ghori and Co. 7.41 07-May-20 05-Jun-20 8 04-Feb-21 6.93 85% 70% 4.15 56%

C M.s Traders 11.49 31-Mar-20 09-May-20 8 08-Jan-21 7.83 96% 96% 11.49 100%

2

Veh

ari A

Naveed

Construction Co. 89.08 24-Apr-20 29-Apr-20 8 28-Dec-20 8.17 100% 36% 13.04 15%

B Faiz e Aam

Construction 6.74 24-Apr-20 22-Apr-20 8 21-Dec-20 8.40 100% 63% 3.74 55%

C Sadaqat Builders 4.22 24-Apr-20 22-Apr-20 8 21-Dec-20 8.40 100% 43% 1.50 36%

3

Bah

wal

nag

ar

A Saddaqat

Builders 86.3 11-May-20

13-May-

20 8 17-Jan-21 7.70 93% 62% 46.89 54%

B Tahir Mehmood 17.67 26-Nov-20 01-Dec-20 4 31-Mar-21 0.97 24% 0% 0.00 0%

C Superior

Builders 5.87 11-May-20

14-May-

20 5 13-Oct-20 7.67 100% 66% 3.27 56%

4

Bu

rew

ala

A Ch. Majeed

Tahir 81.95 27-Apr-20

27-Apr-

20 8

26-Dec-

20 8.23 100% 81% 39.36 48%

C M.S.Traders 10.58 08-Aug-20 27-Aug-20 4 26-Dec-

20 4.17 100% 81% 6.50 61%

5

Ko t

Ad

du

A Abdul Majeed

Khan 35.75 22-Jul-20 08-Sep-20 6

07-Mar-

21 3.77 63% 30% 6.62 19%

PCP Progress Report

Page | 31

B Muhammad

Athar 14.14 22-Jul-20 04-Sep-20 6

03-Mar-

21 3.90 65% 25% 2.19 15%

C Javaid & Co. 10.13 27-Apr-20 15-May-20 6 14-Nov-

20 7.63 100% 52% 0.00 0%

6

Cen

tral

Pu

nja

b

Jhan

g

A Roheela Traders 45.45 18-Jun-20 06-Jul-20 6 05-Jan-21 5.90 97% 83% 5.37 12%

B Rush

Construction 38.33 21-Apr-20

28-Apr-

20 8

27-Dec-

20 8.20 100% 14% 1.76 5%

C Javaid and

Company 8.73 21-Apr-20

28-Apr-

20 7

27-Nov-

20 8.20 100% 78% 2.35 27%

7

Gojr

a

A Hanif Anjam 61.99 12-May-20 02-Jun-20 8 01-Feb-21 7.03 86% 82% 38.83 63%

B Liaqat

Construction 4.84 12-May-20

21-May-

20 6

20-Nov-

20 7.43 100% 75% 1.90 39%

C Hanif Anjam 8.15 12-May-20 02-Jun-20 6 01-Dec-

20 7.03 100% 77% 5.10 63%

8

Okar

a

A

Itthad JV

Mehboob

Builders

55.29 07-May-20 15-May-

20 8 04-Jan-21 7.63 98% 59% 6.21 11%

B

Itthad JV

Mehboob

Builders

26.79 07-May-20 15-May-

20 8 04-Jan-21 7.63 98% 73% 0.00 0%

C Ittehad Brothers 21.28 26-Oct-20 03-Nov-

20 5

26-Mar-

21 1.90 40% 11% 0.00 0%

9

Jara

nw

ala

A Roheela Traders 88.07 24-Apr -20 11-May-

20 8 10-Jan-21 7.77 95% 72% 30.21 34%

B M.M Tariq

Builder 3.41 21-Oct-20

03-Nov-

20 3 03-Feb-21 1.90 62% 32% 0.00 0%

C Suleman

Engineering 11.24 25-Apr-20

21-May-

20 4 20-Sep-20 7.43 100% 72% 2.50 22%

10

Kam

alia

A

Muhammad

Iqbal Javaid &

Co.

60.01 16-May-20 17-Jun-20 8 16-Feb-21 6.53 80% 54% 20.75 35%

B - - 0.00

PCP Progress Report

Page | 32

C Javed &

Company 7.44 11-Apr-20

29-Apr-

20 6 28-Oct-20 8.17 100% 59% 2.62 35%

11 N

ort

h P

un

jab

Jhel

um

A Hashim Ali

Safdar 45.03 19-May-20 04-Jun-20 7 03-Jan-21 6.97 100% 89% 36.58 81%

C Hashim Ali

Safdar 3.35 02-Jul-20 09-Jul-20 4.80

30-Nov-

20 5.80 100% 82% 0.94 28%

12

Waz

irab

ad

A

United

Construction

Company

91.66 05-May-20 11-May-

20 7.80

31-Dec-

20 7.77 100% 72% 60.31 66%

C M/s Qamar U

Din & Sons 5.207 04-Nov-20

19-Nov-

20 4.20

25-Mar-

21 1.37 33% 0% 0.00 0%

13

Kam

oke A Imran Sharif 100.09 13-Apr-20

15-May-

20 12 30-Apr-21 7.63 65% 30% 12.05 12%

C Imran Sharif 8.62 22-Aug-20 28-Aug-

20 3

27-Nov-

20 4.13 100% 86% 0.00

14

Muri

dke A

Choudhary

Enterprises 82.62 13-Jul-20

13-Aug-

20 8 12-Apr-21 4.63 58% 46% 40.00 48%

B Roheela Traders 5.15 13-Jul-20 10-Aug-20 6 09-Feb-21 4.73 78% 39% 0.00 0%

C Best Corporation 3.35 13-Jul-20 10-Aug-

20 6 09-Feb-21 4.73 78% 75% 0.00 0%

15

Haf

izab

ad

A Ch. Amjad Ali 58.41 13-Jul-20 09-Sep-20 8 08-May-

21 3.73 46% 53% 0.00 0%

B Mian Waqas

Engineers 0.39 15-Aug-20 29-Sep-20 3 28-Dec-20 3.07 100% 100% 0.39 100%

C M.S. Traders 7.95 15-Aug-20 15-Sep-20 6 15-Mar-21 3.53 59% 25% 2.15 27%

16

Das

ka

A Nazeer Ahmad

& Brother's 70.66 07-Sep-20 24-Sep-20 8

23-May-

21 3.23 40% 21% 0.00 0%

B Nazeer Ahmad

& Brother's 2.06 07-Sep-20 11-Sep-20 3

10-Dec-

20 3.67 100% 72% 0.00 0%

C Mehboob

Builders 2.18 01-Jun-20 16-Jun-20 5

15-Nov-

20 6.57 100% 44% 0.96 44%

Total 1384.09 53% 437.93 32%

PCP Progress Report

Page | 33

Punjab Cities Program - Rehabilitation of Municipal Services Infrastructure Projects

Table 16: Beneficiaries Detail of Package-I (North Region)

Sr.No MC Component of Work Beneficiaries

1 Jhelum

Water Supply System 55,000

Sewerage System 95,000

Street Lights 65,000

Office Buildings 400

2 Wazirabad




Office Buildings 425

3 Kamoke




Parks 50,000

4 Muridke


Solid Waste Management 150,000


Streets Lights 60,000

Parks 40,000

5 Hafizabad Water Supply System 150,000


6 Daska




Streets Lights 45,000

Table 17: Beneficiaries Detail of Package-II (Central Region)


1 Kamalia




Street Light 65,000

Parks 110,000

Office Building, MC Library & MC Mosque

Equipment 450

2 Okara




Street Light 52,000

Parks 110,000


Equipment 1,100

3 Jhang




Street Light 151,000

PCP Progress Report

Page | 34



Equipment 700

4 Jaranwala




Street Light 151,000

Parks 90,000


Equipment 450

5 Gojra




Street Light 42,000

Parks 72,000


Equipment 350

Table 18: Beneficiaries Detail of Package-III (South Region)


1 Bahawalnagar

Water supply system 138,300

Sewerage and Drainage system 104,000


Street Light 32,500

Parks 70,200

2 Burewala


Street Light 81,344

Parks 152,850



3 Vehari


Sewerage and Drainage system 106,000


Street Light 76,000

Parks 53,000

4 Khanewal


Sewerage 253,000


Street Light 87,000

Parks 66,000

5 Kot Addu



Sewerage 147,000

Street Light 84,000

Parks 128,000

PCP Progress Report

Page | 35

Annex - B

Current Status of Officers Posted at MCs

PCP Progress Report

Page | 36

Table 19: Vacancy Position Analysis

MCs having 50% or more vacant posts

40%

63%

55%

45%

56%

36%

27%

73%

40%

54%54%

20%

63%

56%

42%

50%

Ba

ha

wa

lna

ga

r

Bu

rew

ala

Da

ska

Go

jra

Ha

fiza

ba

d

Ja

rra

nw

ala

Jh

an

g

Jh

elu

m

Ka

ma

lia

Ka

mo

ke

Kh

an

ew

al

Ko

t A

dd

u

Mu

rid

ke

Oka

ra

Ve

ha

ri

Wa

zir

ab

ad

Provincially Appointed Staff - % Vacant

20%

45%

40%

45%

45%

71%

50%

38%38%

43%

25%

16%

68%

39%

25%25%

Locally Appointed Staff - % Vacant

21%

46%

40%

45%46%

70%

50%

39%

38%44%

26%

16%

67%

39%

26%26%

Total Posts- % Vacant

world bank funded punjab cities program...pcp progress report october 2020 pcp quarterly progress...

Documents