wps presentation - universiti putra malaysia

School Of Graduate Studies ManagementUniversiti Putra Malaysia

• Verification of registration (both local and international students)• MUST be made BEFORE end of the semester OR any

time after you are allowed to enter Malaysia.

• New students can come to COUNTER 2 SGS on weekdays during office hours.

• Documents that need verification:-• Original Identity Card/Passport

• Original Certificate/Senate Letter/Evidence of completion bachelor or/and master’s degree

• Registration Checklist for New Students

ADMISSION UNITSchool Of Graduate Studies Management

• Provide information on admission, academic matters,financial assistance, thesis, student affairs, learningsupport, international collaborative programmes,student mobility, visa and student pass and other usefulinformation on a range of available services and facilitieson-campus.

• The handbook is designed to guide students on theacademic requirements and procedures that will ensuresuccessful completion of postgraduate studies.

Can be accessed at SGS website or at the following URL:https://sgs.upm.edu.my/upload/dokumen/20200826103947PG_Handbook_26.8.2020_new.pdf

Postgraduate HandbookSchool of Graduate Studies

https://sgs.upm.edu.my/upload/dokumen/20200826103947PG_Handbook_26.8.2020_new.pdf

Graduate Studies Rules

Continuously being reviewed. Latest Revision 2015-2016. Changes due to new development in the graduate studies of UPM e.g.•Introduction of new programmes•Changes in programme structure•Incorporation of new rules

Main reference for students and supervisors

8

Visit SGS website :

http://www.sgs.upm.edu.my/

Visit SGS website :

PLEASE REFER TO:

YOU CAN ALSO GET FROM DOCUMENTS

iGIMS STUDENT

Matric No. (GS59000)

IC no. or Passport no.

1. Course Exemption (GS-04c)2. ADD/DROP (GS-06)

Last date to add: 1/11/ 2020 Last date to drop : 6/12/ 2020

3. DEFERMENT (GS-07) From 28/9/2020 to 1/11/ 2020 (with service of fee of RM 100)From 2/11/ 2020 to 6/12/ 2020 (with penalty of RM600)

By Reseacher

4. Nomination of Supervisor (GS-10a) - 21/3/20215. Research progress report (GS-11) - 7/2/2021

Please inform your lecturer or coordinator if your courses do not appear in Putrablask

PART 1 – PRELIMINARY

PART 2 – STUDY PROGRAMMES

PART 3 – ADMISSION REQUIREMENTS

PART 4 – REGISTRATION

PART 5 – ADD/DROP COURSES, TRANSFER BETWEEN PROGRAMMES, CONVERSION , DEFERMENT AND WITHDRAWAL

PART 6 – FEES

PART 7 – SUPERVISION

PART 8 – COURSE EVALUATION

PART 9 – EXAMINATION PROCESS

PART 10 – STUDY STATUS

PART 11 – GRADUATION

PART 12 – SCHOLARLY INTEGRITY

12 Parts

60 Rules

11

Part 2: Study Duration

• Masters

➢ 1 - 3 years (2-6 semesters) – GOT 4 semesters

• PhD

➢ 2 - 5 years (4-10 semesters) – GOT 7-8 semesters

• Extension (Clause 2.10):

Not more than 3 semesters

With acceptable justifications

Application not more than twice

Part 4: Registration

• Registration of Courses• Register a minimum of 6 credits every semester

➢ Credited courses

Master 4000 – 5000 series

PhD 5000 – 6000 series

➢Check and confirm the course status – YW, ELF, AU

➢Courses registered as ‘Audit’ are not included in the computation of the CGPA . It will be graded as “M” or “TM” (TM- if below B grade)


Malay Language Requirement

o All international students (except students from Brunei & Indonesia) must register for the Malay Language course (LPM 2100 or its equivalent)

o as Audit

o during the first semester

o If taken (same course or equivalent) apply for exemption in the first semester

Register and pass PostgraduateIntensive English (PIE) 2 withinthe first two (2) consecutivesemesters

PIE 2

ENGLISH REQUIREMENT

If your English Proficiency Score are asfollows:

• 500-549 for the TOEFL Paper-based Test(Academic Version); or

• 61 for TOEFL Internet – based; or• Band 5.5 for IELTS (Academic Training); or• Level 107 and 108 of CIEP at ELS Language

Centre; or• Level 108 and 109 of Placement Test result

at ELS Language Centre; or• Band 3 (160 - 179) for MUET; or• B2 CEFR equivalent test.

Part 4 : Doctoral/Masters by Research

SPS5999 for Masters and SPS6999 for PhD▪ Must register every semester until thesis submission▪ If not, cannot fill GS-11▪ How many Credit? 3, 6, 9, 12 credit.▪ Is there minimum cumulative? No▪ Fill GS-11 latest by last day of exam or pay RM100 penalty

Other courses- Check the course requirement with faculty

Part 4 : Research Proposal for programmeby research

SPS5903 for Masters and

SPS6903 for PhD

• Must register not later than 2nd semester

• Fail to register or fail on second attempt will result in termination

• May apply base on relevant graduate level courses taken at recognized university/ institution within the last five years.

• If eligible must apply in the first semester

• Masters by coursework– not more 30% and approved by the faculty

• Masters/PhD by research– check with faculty. Exemption process is endorsed at faculty level only.

Part 4 : Credit Exemption

Late Registration (during candidature)

• Permitted up to second week of a semester

• Late registration fee RM100.00

• Failing to register or pay full fee by beginning of the 3rd week of the semester, shall be automatically dropped

• Reinstatement fee amounting of RM600.00 will be imposed, if the appeal is approved


Part 4 : Part time mode

A student in a programme by research may register under part-time mode on condition:

▪ Only for local students▪ Student must furnish evidence ( letter or relevant

documents) of employment from their employer

( Senate 573.05)

• May defer not more than 2 semesters

• Deferment must be applied in the first seven weeks of the semester

• May withdraw any time. Cannot reverse and need to apply as new student

• Penalty of RM600 if deferment or withdrawal made after 2nd week but before 7 week.

Part 5: Deferment and withdrawal

Part 7: Supervision

Student has the right to choose

• Main supervisor (Chairman)

• members of the supervisory committee with the consent of the advisor & Faculty Graduate Committee

• Nomination of supervisory committee should be made by end of 1st semester

Programme by research

Part 10: Study Status

Good standing - CGPA 3.00 & above

Probation - CGPA 2.50 – 2.99

Termination - < CGPA 2.50

- < 3.00 for two semesters

- 2 TMs for Progress Report (GS11)

- Exceed Max Duration of Study (Masters (6+3) and PhD (10+3))

- Fail CE twice

DROPPED - Unpaid fees -- did not register

SUSPENDED - fail to send certificate for student under provisional

- fail to form supervisory committee

- did not register SPS5903 before 3rd semester

*TM- unsatisfactory

A student may drop any course orrequest to change the status of coursecompulsory/elective to audit or vice-versa within the first seven (7) weeksof a semester. Transfer of programmecan be made before the 2nd week ofthe semester.

Attend all classes and examination.• Class Week (1 until 14)• Exam week (14 until 16)

Register for courses as advised by yourfaculty coordinator before the 2ndweek of semester.

A student may apply for deferment atany time during the semester.However, any application made afterweek seven (7) of the semester willonly be considered based on medicalgrounds or any other valid reasons andsupported with appropriatedocuments. Student is not permittedto defer more than two (2) semestersexcept on medical grounds.

Complete the GS-05b form (StudyScheme) through student portal athttp://sgsportal.upm.edu.my:8080/sgsportal/

Complete the GS-17 form (completion/ graduation) through student portal athttp://sgsportal.upm.edu.my:8080/sgsportal/

Minimum: 6 credits per semesterMaximum: 15 credits per semester

POSTGRADUATE CANDIDATURE CHECKLIST-BY COURSEWORKhttps://sgs.upm.edu.my/upload/dokumen/20200924111104POSTGRADUATE_CANDIDATURE_CHECKLIST-BY_COURSEWORK.pdf

Program by CourseworkSchool of Graduate Studies

http://sgsportal.upm.edu.my:8080/sgsportal/


https://sgs.upm.edu.my/upload/dokumen/20200924111104POSTGRADUATE_CANDIDATURE_CHECKLIST-BY_COURSEWORK.pdf

Fellowships

Assistantships

Scholarship

FINANCIAL ASSISTANCE

▪ GRF▪ IGRF

▪ GRA▪ SGRA

▪ IGSS▪ PASS

Financial AidSchool of Graduate Studies

Financial Aid Unit:[email protected]

Latest Information

SGS’s website at https://sgs.upm.edu.my/financial_assistance_scholarships-1893

How to apply:Complete on-line application form via student portal at http://sgsportal.upm.edu.my:8080/sgsportal/.

General

• Applicant is NOT a recipient of any other forms of scholarship/financial support from any agencies/ government and should not be engaged in any type of employment.

• Maximum Duration of Financial Aid: Masters: 4 semestersPhD: 6 semesters

Eligibility


mailto:[email protected]

https://sgs.upm.edu.my/financial_assistance_scholarships-1893


Awarded based on merit and department recommendation. IGRF/GRF covers partial tuition fees waived and provide a monthly stipend.

International Graduate Research Fellowship (IGRF)

Open to: International students enrolled in UPM • Required to assist in the teaching/tutorial/laboratory of not more then 6

hrs/week (including semester break);• Students who have published at least 2 cited journal articles or accepted (Q1 or

Q2 journal)

Fellowships

• International students who have been offered a place or are enrolled in PhD programme only;

• Students not enrolled in a split programme;• Publication must be from work done at UPM• CGPA Masters 3.50 and above

Eligibility


Graduate Research Fellowship (GRF)

Open to: Malaysian students enrolled in UPM

Required to assist in the teaching/tutorial/laboratory of not more then 6 hrs/week (including semester break);

Publication requirement: 1 journal article published or accepted (in JCR) for Masters and 2 journal articles published or accepted (at least 1 in Q1 or Q2 journal) for PhD;

Eligibility

• Malaysian students who have been offered a place or are enrolled in a postgraduate programme in UPM

• Students not enrolled in a split programme • Bachelor’s/Master’s degree with a minimum CGPA of 3.50 and above


Teaching and research assistantships are sponsored by the university through the respective research grants.

Graduate Research Assistantship (GRA)

Open to : Students enrolled in UPM • Students who have enrolled in a postgraduate programme in UPM;• Research grant balance of at least RM10,000;• Applicant nominated/approved by the head of the research project and the Dean of

Faculty/School/Director of Institute;• Total no. of hours allocated for assisting in teaching: 3 to 6 teaching hours per week;• Waiver for partial tuition fee.

Special Graduate Research Assistantship (SGRA)

Assistantships

Open to : Students enrolled in UPM • Students who have enrolled in a postgraduate programme in UPM;• Applicant nominated/approved by the head of the research project and the Dean of

Faculty/School/Director of Institute;• Research grant balance of at least RM10,000;• No fee waiver;• Monthly stipend (maximum): Master -RM1,800.00 per month; PhD – RM2,300 per month


International Graduate Student Scholarship (IGSS)

Open to: students with excellent academic record from countries within Southeast Asia, South Asia, Central Asia,the Middle East, and Africa. Priority is given to applicants from academic staff members of institutions whichhave MoUs with UPM and intending to conduct research in priority areas relevant to UPM/Malaysia.The applicant:• must have fulfilled the general application requirements for international students;• must be a holder of a Master’s degree with a minimum CGPA of 3.50;• is intending to conduct research in priority areas relevant to UPM/Malaysia;• is not a recipient of any other forms of financial support and verified by the student’s embassy;• must has published at least 1 article in an academic journal.

Putra Alumni Scholarship Scheme (PASS)

PASS is a form of loyalty scheme to study at the graduate level in UPM for:(i) International UPM Alumni and their children;(ii) Local UPM Alumni

Eligibility :• The applicant must hold a Bachelor degree or Master’s degree with a minimum CGPA of 3.50.• Applicable for programs by research only.• Research conducted in priority areas of relevant to UPM/Malaysia;• Recipients must graduate on time (GOT) – For UPM Alumni only.

Scholarship


Thesis Examination ProcessSchool of Graduate Studies

1. A student is eligible for conferral of a degree only if he has achieveda minimum CGPA of 3.000, and fulfilled the requirements forcourses as certified by the Faculty/Institute/School:

a) In the case of a degree by research, passed his thesis examination;Full filled credits and publications requirements.

b) In the case of a degree programme by coursework, passed allcompulsory courses, and project paper or CE, obtained aminimum CGPA of 3.000, and completed the internship/ practicaltraining (if any); and

c) Has settled all fees due to the University.

2. All international students (except for students from Indonesia andBrunei) must have obtained a grade ‘M’ for the Malay Languagecourse (LPM2100 or its equivalent).

Graduation RequirementSchool of Graduate Studies

❑ All students in degree programmes by research must show proof of havingpublished or accepted journal articles based on research conducted during theircandidature prior to graduation as follows:

ProgrammeMinimum Publication Requirement

Without GRF Graduate Research Fellowship (GRF) Recipient

PhD Two journal articles published or

accepted (in CIJ)GRF Two journal articles published or accepted

(at least one in Q1 or Q2 journal)

iGRF Two journal articles published or accepted

(in Q1 or Q2 journal)

Master’s One journal article published or

accepted (in CIJ)GRF One journal article published or accepted

(in JCR)

❑ A book chapter is considered as being equivalent to one CIJ journal article.

❑ A student who has filed for a patent based on research conducted during his candidature may apply in writing to the Dean of School of Graduate Studies for exemption. One patent is equivalent to one journal article.

Graduation RequirementSchool of Graduate Studies

A learning support programmedesigned to develop a range ofnecessary skills that can apply inresearch activities andsubsequent careers, academicsor otherwise. Besides seminarand workshops that targetspecific research skills, PutraSarjana also encompasses skillstraining in the cognitive,affective, psychomotor and socialdomains

Through Putra Sarjanaprogramme, graduate studentsare able to hone their abilities tolead, communicate, thinkcritically and problem solve. Theprogramme will also helpstudents develop the emotionalintelligence and sense ofprofessional ethics necessary forpersonal, academic and careersuccess

School of Graduate Studies

PUTRA SARJANA(Learning Support Programme)

Academic Development• The Basics of Research• Element of the Thesis• Your Research Journey to GOT

(compulsory for all newpostgraduate students)

• Literature Review Writing• Organising your Writing• Etc.

• Publication in a Scientific Journal• Research Proposal Writing• Manuscript Writing and Publication• The Viva Voce• Avoiding Plagiarism• Etc.

Professional Development

Ethics and Morals• Self-Esteem Development• Human Ethics in Research• Animal Ethics in Research• Intercultural and Communication• Scientific Research Ethics• Etc.

Community Service• Tree Planting Ceremony• A Day with Rohingya Children• UPM @ Desa Serdang Digital

Knowledge• Etc.

Putra Sarjana programme encompasses for cluster namely:

School of Graduate Studies

PUTRA SARJANA(Learning Support Programme)

STUDENT AFFAIRS

Student Representative Council (SRC/MPP) Country Representative (CR)

Universiti Putra MalasiaInternational Students’ Association (UPMISA)

• Student Representative Council (SRC) is a Centre association representing all University registered students.• UPM International Students’ Association (UPMISA) and Country Representative (CR) are special group formed from

senior graduate students from various countries to assist postgraduate students to familiarize and adapt to researchenvironment.

• SRC, UPMISA and CR also:✓ Advising and supporting the delivery of effective and efficient student support services.✓ Advising on the development of academic programmes and student-learning experiences.✓ To attend to student dissatisfaction and to ensure redress thereof✓ As a link towards fostering bringing about excellent with regard to student welfare

Country Conference (RM)

Research Attachment(RM)

Southeast Asia (except Singapore and Brunei) 1,000.00 3,000.00

Asia (including Singapore and Brunei) 1,500.00 4,000.00

Other countries 2,000.00 5,000.00

• Open to LOCAL and INTERNATIONAL students.

• Registered as a PhD student. Current status is “GoodStanding”.

• Never received assistantship under this scheme.

• Invited as an ORAL PRESENTER.

• The presentation must be related to PhD research work.

• Application submission at least 40 days before the dateof the seminar/conference;

• A presentation slides for the seminar is attached whenapplication is submitted (in English / approved by SV).

• Seminars / conferences are organized outside of homecountry.

• LOCAL students only.

• Registered in Masters (by research) or PhD programme.

• Current study status is “Good Standing”.

• Length of attachment is between 1-3 months(justification is needed if the duration exceeded threemonths).

• Invited officially by the host institution.

• The research to be carried out during the attachmentmust be related to applicant’s Master / PhD research.

FINANCIAL AID TO ATTEND INTERNATIONAL SEMINAR /

CONFERENCE

FINANCIAL AID TO ATTEND RESEARCH ATTACHMENT (OUTBOUND)


• Started in 2009.

• First Programme: Jointly Awarded Research Degree with The University Of Sheffield.

• Total universities since 2009: 21 universities.

• Total active universities: 10 universities in 6 countries.

• Australia (2), France (2), Japan (1), Thailand (2), Iran (1) and Turkey (1).

• Universities ranked among Top 300 by QS: Newcastle Australia (207), Wollongong Australia (212).

• Total students : 33 active students & 21 graduated students

DUAL/JOINT/DOUBLE DEGREE

UPM International CollaborativeProgramme (UPM-ICP)School of Graduate Studies

➢ Upon completion, the student will be conferred a degree with TWO CERTIFICATES (one from each university).

➢ Each certificate will refer to each other.

➢ Upon completion, the student will receive a jointly conferred degree (ONE (1) CERTIFICATE with logos of both universities).

DUAL DEGREE JOINT DEGREE


P R O G R A M M E A R E A O F S T U D I E S

University of Newcastle, Australia- Joint PhD

Education, Engineering, Computer Science, InformationTechnology, Health and Medical Sciences, Science,Mathematics, Psychology, etc

Kyushu Institute of Technology, Japan- Double PhD & Master

Engineering, Computer Science, Life Science

Ataturk University, Turkey- Joint PhD

Industrial Engineering, Biology, Chemical Engineering,Electrical and Electronic Engineering, Food Engineering

Naresuan University, Thailand- Dual Master & Dual PhD

Health Sciences, Medical Science, Nursing, Public Health, Agriculture, Natural Resources & Environment, Architecture, Engineering, Science, Business, Economics, Communications, Education, Social Sciences

Prince of Songkla, Thailand- Dual PhD

Biotechnology, Food Science, Food Technology, Electricaland Electronic Engineering

University of Science and Culture, Iran- Dual Master & Dual PhD

Engineering and Science


PHD BY INDUSTRY

• Offers an alternative route for industry practitioners whowish to pursue a doctorate degree without leaving theirworkplace.

• A wide range of fields of study are available –engineering, business and economics, agriculture, foodtechnology, forestry, computer science, health sciences,biotechnology, etc.

PhD by IndustrySchool of Graduate Studies

• Master’s degree or equivalent with CGPA of 3.00 and working experience in related field of at least 3 years

• Open to all nationalities & no age restrictions

Must fulfill English requirements

• Must obtain a written consent from employer prior to joining the programme

• Employer must agree to provide sufficient funding to support the research activities conducted at the workplace

• Must be currently employed by a private company

• The employment status must remain active until completion of the programme

Civil servant, private college / university staff are not eligible to apply


Duration of Study :

2 - 5 years (4 – 10 Semesters)

Programme Fee :

RM 5,550/Sem (Local)

RM 8,100/Sem (International)

Joint Supervision :

UPM and Industry

• Conduct Research at Industry

• Enrol for Compulsory Courses

at UPM

Research Focus :

Industrial Issues or Problems

PROGRAMME FEATURES


NORMAL PHD PHD BY INDUSTRY

Research topic can be anything related to the area of study

Focus of the research is based on industrial issues orproblems

Research can be conducted anywhereResearch must be conducted at workplace / industry

Not necessarily employed Must be currently employed by a private company

Everyone is eligible to applyCivil servant, private college/university staff are noteligible to apply

UPM standard rate will be charged (according to the cluster of fields of study)

RM5,550 (local) / RM8,100 (international)

No agreement required MoA / MoU / LoI is required between UPM, studentand employer.

Minimum residential requirement is four (4) semesters or two (2) years

Minimum residential requirement for at least onemonth throughout study period

Intellectual property (IP) – 100% belongs to UPMIntellectual property (IP) – some percentage belongsto company

Support from UPM only (financially or academically)Support from the company/industry (financially oracademically)
