wrap tools training swmp template workbook template workbook v41.pdf · swmp template workbook 7...

WRAP Tools training

SWMP Template workbook

Learn to use the Site Waste Management Plan Template by setting up your own project, or using example data.

Project code: PRO092-001 ISBN:

Research date: July 2010 Date: July 2010

WRAP’s vision is a world without waste, where resources are used sustainably. We work with businesses and individuals to help them reap the benefits of reducing waste, develop sustainable products and use resources in an efficient way. Find out more at www.wrap.org.uk

Document reference: [e.g. WRAP, 2006, Report Name (WRAP Project TYR009-19. Report prepared by…..Banbury, WRAP]

Written by: Tya Shannon of Cyril Sweett

Front cover photography: [Screenshot of the WRAP SWMP Template homepage]

WRAP and (Consultants Name) believe the content of this report to be correct as at the date of writing. However, factors such as prices, levels of recycled content and

regulatory requirements are subject to change and users of the report should check with their suppliers to confirm the current situation. In addition, care should be taken

in using any of the cost information provided as it is based upon numerous project-specific assumptions (such as scale, location, tender context, etc.).

The report does not claim to be exhaustive, nor does it claim to cover all relevant products and specifications available on the market. While steps have been taken to

ensure accuracy, WRAP cannot accept responsibility or be held liable to any person for any loss or damage arising out of or in connection with this information being

inaccurate, incomplete or misleading. It is the responsibility of the potential user of a material or product to consult with the supplier or manufacturer and ascertain

whether a particular product will satisfy their specific requirements. The listing or featuring of a particular product or company does not constitute an endorsement by

WRAP and WRAP cannot guarantee the performance of individual products or materials. This material is copyrighted. It may be reproduced free of charge subject to the

material being accurate and not used in a misleading context. The source of the material must be identified and the copyright status acknowledged. This material must

not be used to endorse or used to suggest WRAP’s endorsement of a commercial product or service. For more detail, please refer to WRAP’s Terms & Conditions on its

web site: www.wrap.org.uk

http://www.wrap.org.uk/

SWMP Template workbook 1

How to use this workbook

This workbook will take you through the process of creating a Site Waste Management Plan using WRAP’s SWMP

Template. You will be taken through the process of downloading and navigating through the Template, and

adding data to the Template.

You can use your own project data and set up your own SWMP, or you can use the example data provided in

Appendix 1. Simply work through the instructions provided.

Task box: This provides instructions. Follow the instructions to perform tool functions

Information box: This provides information. See these boxers for a description of the tool screens and/or

background information relating to the tasks.

This workbook has been designed for use with an explanatory demonstration of the SWMP Template, either

through formal training or the SWMP Template video modules: www.wrap.org.uk/constructiontutorials

Information explaining the Tool’s functionality is also from the WRAP website download page (once you have

registered to download the SWMP Template), including:

User Guide for WRAP SWMP Template v2

WRAP SWMP Template v2 information sheet

Follow the tasks in Section 1 of this workbook to access these guidance documents.

http://www.wrap.org.uk/constructiontutorials


User Journey

1.0 Download the SWMP Template .................................................................................................. 3 2.0 Project Homepage ...................................................................................................................... 5 3.0 Basic Details ................................................................................................................................ 6 4.0 Waste prevention actions ........................................................................................................... 7 5.0 Waste forecast ............................................................................................................................ 8 6.0 Waste reduction actions ............................................................................................................. 9 7.0 Specify waste carriers .............................................................................................................. 10 8.0 Plan waste destinations ........................................................................................................... 11 9.0 Waste management and recovery actions ............................................................................... 12 10.0 Enter actual waste movements ................................................................................................ 13 11.0 Sign declaration ........................................................................................................................ 14 12.0 Useful features .......................................................................................................................... 15 Appendix 1 Example SWMP information .............................................................................................. 17


1.0 Download the SWMP Template

Task 1.1 Access the Template at www.wrap.org.uk/swmp

Task 1.2 Click on ‘WRAP SWMP Template v2’

Task 1.3 Complete the mandatory fields on the registration form

http://www.wrap.org.uk/swmp


Task 1.5 Read through the navigation information provided on the Help sheet.

Information The Template is in Excel format and contains several sheets. When the Template first opens, you will be in the

Help sheet. This sheet provides useful information on navigation and accessing help and guidance. You can

return to this sheet at any time using the tabs at the bottom of the screen

Task 1.4 Click on the Excel file ‘WRAP SWMP Template v2.2’ to download. Save the file, then open when the download is complete.


2.0 Project Homepage

Task 2.1 Click on the Project Homepage icon within the navigation bar at the top of left of the Template.

Information All Template functions are accessible via the Project Homepage. The Project Homepage provides the following

benefits:

aligns each task against project stages, so you know at what stage each task should be completed;

provides guidance for each task;

helps you review compliance against the SWMP regulations, so you don’t need a detailed understanding of the

regulations to create a SWMP; and

provides an overview of project performance against standard, good and best practice levels.

You can return to the Project Homepage at any time by clicking on the Project Homepage icon .

Alternatively, you can use the navigation bar to move through tasks without returning to the Project Homepage.

Task 2.2 Familiarise yourself with the Project Homepage.


3.0 Basic Details

Task 3.1 Begin populating your SWMP by clicking on Enter Basic Details.

Information The Basic Details sheet allows you to record simple information on your project and any targets relating to waste, and select metrics you can use to measure your project against. Including information at this stage will help the Template assess project performance.

Familiarise yourself with the Project Homepage. Task 2.2 Familiarise yourself with the Project Homepage.

Task 3.2 Fill in the following data fields under Basic Details using the drop-downs and free entry fields. You can use your own project data or example data from Appendix 1.

Basic Details (client name, project title, etc);

Metrics (as applicable e.g. waste per m2 or per bedspace)

Project Targets (as applicable e.g. minimum waste recovery)

Schedule (project start and end dates)

Persons legally required to be identified (client, contractor, etc)

Confirmation (complete this later - this must be signed to confirm the plan has been reviewed and updated)

Text entry

Drop-down

menus

Drop-down

menus


4.0 Waste prevention actions

Task 4.1 Click on Actions in the navigation bar.

Information This section of the workbook (Section 4) takes you through adding waste prevention actions (actions taken before the SWMP was drafted to prevent wastage e.g. relating to the construction method or materials chosen).

Task 4.2 Hover over ‘Tell me about’ in the navigation bar to learn about the purpose of this sheet and the three types of actions.

Task 4.3 Enter one or two waste prevention actions (from your own project or take the actions from Appendix 1) using the drop down menus and free text.


5.0 Waste forecast

Task 5.1 Click on Forecast Waste in the navigation bar.

Task 5.2 Enter waste forecast details using your own project data or example data from Appendix 1.

Information You can generate an indicative waste forecast at an early design stage using WRAP’s Designing out Waste Tools for Buildings or Civil Engineering projects. At the detailed design stage (when quantities data is available) a more detailed waste forecast can be generated using WRAP’s Net Waste Tool. These tools are all available at www.wrap.org.uk/construction. The outputs from these tools can be added manually to the SWMP Template (results do not automatically transfer between tools).

http://www.wrap.org.uk/construction


6.0 Waste reduction actions

Task 6.1 Click on the second Actions box in the navigation bar.

Information This section of the workbook (Section 6) takes you through adding actions that helped reduced your waste forecast. Waste reduction actions are typically those that do not affect the design or specification, but reduce waste arisings on site e.g. site training or protecting materials from damage.

Task 6.2 Enter one or two waste reduction actions (from your own project or take the actions from Appendix 1).


7.0 Specify waste carriers

Task 7.1 Click on Specify Waste Carriers in the navigation bar.

Task 7.2 Enter waste carrier and waste management facility information using your own project data or example data from Appendix 1.

Task 7.3 Read the compliance questions and select ‘Yes’ as appropriate.

Information Completing the compliance questions verifies your compliance with the SWMP regulations.


8.0 Plan waste destinations

Task 8.1 Click on Plan Waste Destinations in the navigation bar.

Information The SWMP legislation requires that details of waste destinations are recorded.

Task 8.2 Enter waste destination information using your own project data or data from Appendix 1.

Task 8.3 Read the compliance questions and select ‘Yes’ as appropriate.


9.0 Waste management and recovery actions

Task 9.1 Click on the third Actions box in the navigation bar.

Information This section of the workbook (Section 9) takes you through adding waste management and recovery actions (actions relating to on-site waste management, segregation and recycling e.g. clear labelling of skips, or establishing a plasterboard take back scheme).

Task 9.2 Enter two waste management and recovery actions (from your own project or take example actions from Appendix 1).

Task 9.3 Now that you have entered all three types of action, read the compliance question and select ‘Yes’.


10.0 Enter actual waste movements

Task 10.1 Click on Enter Actual Waste Movements in the navigation bar.

Information This sheet allows you to record actual waste movements (during-construction) and generate a summary of total waste arisings. The Waste Totals table will automatically populate to provide a summary, which can be displayed by mass or volume.

Task 10.2 If you are using Appendix 1, enter actual waste movements. If you are using your own project data, enter actual waste information if available (if not, take a few moments to familiarise yourself with the data entry requirements).

Toggle

mass/

volume


11.0 Sign declaration

Task 11.1 Click on Sign Declaration in the navigation bar.

Information A declaration must be made at the end of the construction project. Clicking on ‘Sign Declaration’ in the navigation bar will take you back to the Enter Basic Details page and allow you to complete the declaration.

Task 11.2 Only sign the declaration if you have entered actual waste information. Before you sign, you may find it helpful to review your SWMP’s compliance against the regulations. Click on the Regulatory Compliance icon in the navigation bar.

Task 11.3 Review your compliances against the pre-construction, construction and post-construction categories, as appropriate to your project. If there are any non-compliances, rectify these before you sign the declaration.


12.0 Useful features

Information

Your current location is highlighted in blue

The navigation bar provides quick links to the following functions:

Homepage (centre)

KPIs (top left)

Reporting (top right)

Standard, good and best practice (bottom right)

Compliance (bottom left)

KPIs

Stage 6 KPIs of the Template shows a simple screen graphing the results for your project. Use the drop down

menu next to the ‘select metric’ title to select the data you wish to display. The metrics available to choose from

depend on the metrics you select in Sheet 1 Basic Details. The graphs show total waste to landfill and total waste

arisings, against the metric you select.

Irrespective of metrics selected, the Template will always allow you to choose from the following two items:

Total waste – showing total waste arisings for your project

Per £100k of construction value – dividing waste totals by the construction value (entered in Sheet 1.0 Basic

Details). This gives you a relative value that can be compared across projects, irrespective of the size of the

project.

The sheet is printer-friendly so it can be easily printed out and circulated at team meetings or included in project

reports.

Reporting

Stage 6 Reporting of the Template is a reporting page showing four similar tables:

Totals for Construction, demolition and excavation (forecast versus actuals)

Construction related waste arisings (forecast versus actuals)

Demolition related waste arisings (forecast versus actuals)

Excavation related waste arisings (forecast versus actuals)

This sheet shows all data for your project and so is quite large. Cell C8 allows you to toggle the data shown

between volume (m3) and mass (tonnes). The page has been made printer-friendly, although you may wish to

print on A3 pages to view the data more easily.

Standard, good and best practice

The function of this sheet is to allow you to review opportunities to move towards Good and Best practice levels

of waste reduction and recovery. The SGBP levels are split into six sections:

KPIs Reporting

Compliance SG&B practice

Homepage


Project Stage SGBP Steps

Policy

Step 1.1 Policy / target setting

Step 1.2 Responsibilities (for the SWMP)

Preparation and concept design

Step 2.1 Designing out Waste

Step 3.1 Estimate waste arisings

Step 3.2 Target waste reductions

Pre-construction

Step 4.1 Forecast residual waste

Step 4.2 Management of Waste

Step 4.3 Training

Construction

Step 5.1 Responsibilities (on site)

Step 5.2 Site design, storage and logistics

Step 5.3 Monitoring

Step 5.4 Reporting

Post-completion & use

Step 6.1 On-site project review

Step 6.2 Corporate level review

The principal behind Standard, Good and Best Practice is to help you identify how to improve resource efficiency.

Project teams can review their level of practice by using the SGBP Sheet in the SWMP Template. Starting the

process of planning for waste early on in the project and involving key team members at the right stage will have

a greater impact on reducing waste and increasing recovery. At each project stage there are then actions taken

which represent different levels of Standard, Good and Best Practice.

Compliance

The compliance Sheet is linked from the SWMP Template Homepage, which shows SWMP Regulation compliance

based on your project stage. This Compliance Sheet, based on the information entered, shows your performance

against SWMP Regulations.

Rows 12 to 36 of the Compliance Sheet provide ‘review’ links to the relevant part of the SWMP Template where

you can select your whether you are in compliance with the Regulations.

Rows 39 to 119 feature simple drop down menus where you can click on ‘yes’ or ‘no’ to select your whether you

are in compliance with the Regulations.

This section may be used by an SWMP Regulation enforcement officer (likely to be Environment Agency or Local

Authority staff) should your SWMP be reviewed or audited.

The Compliance Sheet also shows in Column I which areas of the Regulations relate to which project stage (i.e.

pre-construction, construction and post-completion).


Appendix 1 Example SWMP information

Basic Details

Client 123 Insure

Principal contractor ABC Contractors

Owner of document 123 Insure

Project title Peterborough Data Centre

Project reference PD

Project location 123 Longmile Drive, Peterborough

Project postcode PE1 2ZH

Construction value £6,000,000

Type of construction Commercial other

Activity New construction

Metrics and targets

Amount Unit

Metric

Footprint (m2) of structure 1,000 m2

Gross Internal Floor Area 2,000 m2

Footprint (m2) of site 1,300 m2

Target

Waste recovery 80 %

Persons to be identified

Position Name Contact details

Client 123 Insure Matthew Bradbury

Principal Contractor ABC Contractors Lucy Jones

Site Waste Management Plan

Drafter

123 Insure Matthew Bradbury

Project Manager Zack Mariner

Design Coordinator Katherine Belleview

Schedule

Start date: 29 November 2009

Completion date: 2 June 2010

Waste actions

Waste type Cost

saving

(£)

Waste

reduced

(t)

Waste prevention

Use pod-walling of kitchen and bathroom units - being pursued

by the design team. Pod-walling shown in Plan A. Action to be

completed by 14/08/2009.

Mixed construction and

demolition wastes

150.00 4

Waste reduction

Specify made to measure plasterboard to fit design - being

pursued by the design team. Specification shown in BoQ.

Action to be completed by 11/09/2009.

Gypsum 1,000 1

Reuse earthworks to landscape an office garden – being

pursued by the design team, as shown in Plan 2B. Action to be

completed by 11/09/2009.

Inert – soil and stones 6,000 300

Waste management and recovery

Packaging is taken back by suppliers – to be managed by the

principal contractor. Action to be completed by 29/11/2009.

Mixed packaging 1,500 10

Principal contractor to set up signage and skip layout, as set

out in site plans. Action to be completed by 20/11/2009.

Mixed construction and

demolition wastes

300 2


Waste forecast

C, D or E Waste stream Material type Waste or re-use tonnes Forecast

provided by

Excavation Inert Soil and stones Off-site

segregated

1000 Morag Flint

Excavation Inert Concrete Off-site

segregated

50 Morag Flint

Construction Inert Bricks Off-site

segregated

1 Morag Flint

Construction Gypsum Gypsum Off-site

segregated

10 Morag Flint

Construction Packaging Mixed packaging Off-site

segregated

5 Morag Flint

Construction Mixed C&D Mixed C&D Off-site mixed 20 Morag Flint

Construction Segregated

hazardous

Waste paint and

varnish

Off-site

segregated

0.01 Morag Flint

Construction Metals Aluminium Off-site

segregated

1 Morag Flint

Construction Metals Iron and steel Off-site

segregated

3 Morag Flint

Waste carriers

Tony’s Skip Hire

01295 700800

Checked with Environment Agency on 21 January 2009, registration NSO/11199.

Waste management facilities (all documentation kept at site office)

Name Type of

facility

Re-used (%) Diverted from

landfill (%)

EA check Licence No Waste

description

Top Draw Inert

Recycling

Segregated

waste sent

off site

80 21/01/2009 233678

Alan’s Mixed Waste Mixed waste

sent off site

70 70 21/01/2009 211781 Mixed

construction

waste

John’s Gypsum Segregated

waste sent

off site

80 21/01/2009 15214

Hannah’s Scrap Metal

Merchant

Segregated

waste sent

off site

80 21/01/2009 13243

Builders Merchant Segregated

waste sent

off site

100 100 21/01/2009 11411

Alan’s Mixed Waste Mixed waste

sent off site

21/01/2009 2111781 Segregated

hazardous

construction

waste


Waste destinations (construction and excavation)

Waste sent

offsite

Estimated

(m3)

Estimated (t) Destination % diverted

from landfill

£/t Cost forecast

(£)

Gypsum 30.30 10 John’s

Gypsum

80 100 1000

Metals 12.32 4 Hannah’s

Scrap Metal

Merchant

80 -150 -600

Packaging 23.81 5 Builders

Merchant

100 10 50

Inert –

building

rubble

0.83 1 Top Draw

Inert

Recycling

80 10 10

Mixed C&D 22.99 20 Alan’s Mixed

Waste

(construction

mixed)

70 150 3000

Segregated

haz waste

0.02 0.01 Alan’s Mixed

Waste

(construction

haz)

50 500 5

Inert – soil &

stones

800 1000 Top Draw

Inert

Recycling

80 10 10,000

Inert –

building

rubble

39.37 50 Top Draw

Inert

Recycling

80 10 500

Actual waste movements (all waste collected by Tony’s Skip Hire and segregated off site)

C,D or E Waste description Off-site destination Diversion

(%)

Date of

movement

Tonnes Cost

(£)

Excavation Soils & stones Top Draw Inert Recycling 80 12/12/2009 60 6000

Excavation Concrete Top Draw Inert Recycling 80 15/12/2009 12 120

Construction Concrete, bricks,

tiles

Top Draw Inert Recycling 80 20/01/2010 5 75

Construction Gypsum John’s Gypsum 80 28/02/2010 12 1000

Construction Mixed C&D Alan’s Mixed Waste 70 12/03/2010 6 1000

Construction Aluminium Hannah’s Scrap Metal

Merchant

80 19/03/2010 2 -300

Construction Iron and steel Hannah’s Scrap Metal

Merchant

80 19/05/2010 3 -450

Construction Mixed C&D Alan’s Mixed Waste 70 20/03/2010 12 1500

Construction Packaging Builders Merchant 100 20/03/2010 4 40

Construction Segregated

hazardous

Alan’s Mixed Waste 50 29/03/2010 0.01 5

Printed on xx% recycled

content paper

www.wrap.org.uk/swmp

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