June 23, 2014

REQUEST FOR PROPOSAL

Sanctuary Belize Marina Village

Mixed-Use Commercial/ Residential Scale

Package-Waste-Water-Treatment-System with Class 1 Effluent

Introduction:

The Marina Village represents the core of mixed-use development infrastructure and services at Sanctuary Belize, Stann Creek, Belize. The Marina is being considered for management by IGY http://www.igymarinas.com and must therefore be international standard and exhibit best of breed systems and practices. The Marina Village will represent a dense zone of population, situated adjacent to mangrove lagoons and the open Caribbean and therefore requires special management of liquid waste streams and treatment to Class 1 without odor. Marina Village will require development-side infrastructure via a centralized scalable processing system and effluent management. (see Exhibit 1 & 2)

This RFP is for the installation of a well-designed package wastewater management

system that is modular, scalable, easily manageable and enjoys good economy of scale. The preferred system will be one that will stub from the planned sewage infrastructure based on estimated gallon per day (gpd) inputs that will begin small and over the course of five to ten years evolve to into a fully populated environment. (Exhibit 4)

Therefore, the selected Waste Water Treatment (“WWT”) system must be a package-

system capable of scaling in stages from relatively few initial influents, to the influents forecasted for the fully populated Marina Village. This must be done without compromising effluent quality due to the density of population and sensitivity of the marine ecosystem. The effluent criteria set forth in the Govt. of Belize Department of Environment Sanctuary Marina ECP, UNEP Caribbean Special Protected Area and Wildlife Best Practices Recommendations and Sittee River Wildlife Reserve WWT (Waste Water Treatment) Best Practice Guidelines are used as the performance metric reference.

***

Statement of Project:

This Request for Proposal (Scope of Work) is for the design, installation and commissioning of a scalable turn-key package WWT System to include the technical transfer of the system’s operation and technology that would provide Sittee River Wildlife Reserve the ability to manage, monitor and maintain the system into perpetuity.

Sizing Details and Assumptions Overview: The Marina Village is sited on 137 acres with a total of 218 residential units and a hotel. (Exhibit 2). The Developer is currently considering the scope of the first phase of this scope and encompasses the fuel docks (land and marine), 76 multi-plexes, 13 townhomes, restaurant, public restrooms Development intends to equip the marina with 150 slips in accord with the Master ECP. The capacity of the marina is expected to be up to 300 boats each with an average wastewater storage capacity of 200-500 gallons. Offsite laundry service will be provided in lieu of on-vessel discharge of grey water into the marina. (Exhibit 1). However residences can be expected to each have their own laundry grey water outputs that will be comingled with black waters and low pressure fed via lift stations to the subject WWT facility.

Projected Sewage Assumption: Using the precautionary principle as described in the EIA, 400gpd discharge was used per unit. Effluent Metrics: In the Marina Village and Marina, the EIA recommends the use of a tertiary resort-package modular treatment system. The SRWR community Best Practices Benchmark is UNEP C-SPAW Class 1 effluent with the following profile:

BOD 15-30mg/l; FOG 15mg/l; Coli. 126mpn/100ml; TSS 30mg/l Nitrogen & Phosphate reduced by +50% via engineered bio-retention gardens/ponds

Waste Source/Type Assumptions: See reference, Exhibit 1.

Proposed System Design for Phase 1 Marina Village

Scope of Work: Design, Install, Tech-Train and Commission the following:

System Description: The required WWT system should be a modular-scalable Sequence Batch Reactor (SBR) tertiary resort package type system as recommended by Master EIA/ECP. The system will meet the above-referenced standards metrics and must be disinfected prior to discharge into an irrigation pond /integrated public gardens (evapo-transpiration (ET) field) to create lush green space, landscaped with biota

selected to take up N/P. (see Exhibit 3) The pond will be a functional supply for the community irrigation water demand. Note, the pond construction will be specified under a separate RFP. The current RFP is for the SBR system design, purchase and installation.

Delivered System Scalability:

The system must be potentially scalable to 200% forecasted capacity and provide irrigation water for the Marina Village. (Exhibit 4). A principle assumption is that the marina will scale over 7-10 years to 100% occupancy, eg. 20,000gpd initially to 100,000gpd at full scale based on a 200% precautionary principle. Preference is for “bolt-on” expandability: Each system phase should be plumbed so as to anticipate and easily add modules when additional capacity is required. The forecasted expansion plan is as follows:

Four (4) Stage Scale – Up:

Phase 1 (Year 0-2): 1000 – 10000 GPD

Phase 2 (Year 3-5): 10000 – 40000 GPD

Phase 3 (Year 6-10): 40000 – 80000 GPD

Phase 4 (Year 11+): 80000 -120000 GPD

Other considerations for the chosen system will include the requirements re: maintenance, service, warranty, monitoring, chemical inputs, tech-transfer, simplicity of design, parts replacement availability, levelized cost, use of similar systems in Belize/ Caribbean/Central America.

Footprint:

The System that best fits within the master-plan dimensions for the Marina Village Organic Park design will be a major factor to awarding the contract. The system must be scalable and compact as it is anticipated that it will be eventually housed in an aesthetically designed structure at the gardens (designed and built by others.) The total footprint of the system (Phase 4) should be no more than, and be able to be installed on a cement pad with a building façade (by others) as a shell. (See concept drawing, Marina Village Organic Park and Gardens.) The total gross footprint of the built-out system should not exceed 40’L x 20’W x 18’H and be able to be housed inside a ventilated structure. The building shell architecture will be designed by others, and will integrate with the proposed system layout. It is assumed that some sort of WWT/Irrigation facility management office will be incorporated into the building.

Influent:

Influent assumption is standard residential black and grey water, delivered via

grinder-pump as well as marine vessel black water pump out. Inflows (system to be delivered by others) via a low pressure HDPE system. Developer will daylight the stub four feet (4’) from the proposed building foundation for the Contractor’s connection to the system intake.

Effluent:

The System that achieves the best quality effluent with the least amount of filters, chemical inputs, noxious outputs and monitoring requirements will be a major factor to awarding the contract. Outflows to be stubbed into the irrigation pond adjacent to the proposed system site. Contractor will stub out effluent line within 4’ of building foundation with a check valve for Developer’s connection to the effluent pond.

Connections:

Plumbing and Electrical connections within the facility should be plug and play by the Contractor. The Developer will provide appropriate power and water connections to the Contractor’s stub outs within 4’of the building footprint.

The Developer will be responsible for obtaining the appropriate electrical permits and permit fees for the system based on the Contractor’s load calculations and requirements.

The Contractor will be required to be present during the final electrical connection and electrical system energizing by BEL.

Maintenance:

Preference will be given to systems and vendors with a history of use, installation, parts, service, running-cost, monitoring and maintenance of the specified system in Belize. The scope of work includes the entire maintenance and monitoring technical transfer and should include the expected training program specifics with SRWR staff assigned to monitor, maintain and repair the system. Bids should include this aspect as a separate line item the technical and cost of including telemetric monitoring for decentralized management of the system.

Schedule:

Bid should identify the estimated Phase 1 construction duration including material procurement. (itemized)

Bid should be valid for one (1) year.

System shall be selected within 120 days of Bid receipt.

Additional Considerations:

Verifiable Quality of Effluent; Preference for Bio-Enzyme/ bio-mimicking treatment processes versus chemicals and filters; running cost; ease of tech

transfer and use of systems in Central America/ Caribbean or Tropics; potential for odor and mitigation; ease of installation; availability of parts; design to fit master planned dimensions; telemetry (decentralized online monitoring capability); manufacturer warranty/maintenance warranty, and availability follow up training/monitoring are all part of the evaluation for bid award.

Proposal Format:

Bid should be on company letterhead in BELIZE DOLLARS and include the Excel spreadsheet template quote breakdown (Exhibit 5) specifying landed cost of goods, i.e. inclusive of shipping, brokerage, customs/duties, delivery to site, customs, and GST, etc., as outlined in the attached Bid Schedule of Values. THE BID SCHEDULE OF VALUES (SOV) MUST BE USED FOR YOUR BID. Your own back up may be submitted in conjunction with the SOV as needed.

ALL system information you provide us must include the following at a minimum; 1) Product Description (AutoCAD)/ Verified Performance Data sheets; 2) Maintenance Schedule/Tech Transfer Description, Training Costs, Human Resource Requirement to Maintain and Monitor, availability of OEM parts, supplies and service in-country (BZ); 3) Complete Quote of turn key cost, itemized by cost goods, installation, services, replacement parts, supplies, training warranty, etc., as identified in the Bid Spreadsheet. A separate sheet should detail the estimated running costs of operation, power requirements and human resources.

Administrative information:

Questions of Clarifications should be submitted electronically via email to Mark Mahaney, Development Director at mark.sanctuary@icloud.com:

Bids should be submitted electronically to the same email address above C/O

Sittee River Wildlife Reserve

PO Box 260 Dangriga Town, Stann Creek, Belize C.A.

ATTN: Andrew Usher, Managing Director

cc. Frank Costanzo-Connelly, Sustainability Director; Mark Mahaney, Development Director; Erwin Contreras, Chief Engineer

 EXHIBITS  

   EXHIBIT  1:  MARINA  WATER  CONSUMPTION  ASSUMPTIONS:  (Reference:    Preliminary  Master  Planning  Worksheet  March,  2014)  

 Based   on   forecasted   consumption,   required   system   footprint   be   potentially   scalable   to  

200%   forecasted   capacity   and   provide   irrigation   water   for   the   Marina   Village.   A   principle  assumption   is   that   the   marina   will   scale   over   7-­‐10   years   to   100%   occupancy:   20,000gpd  initially   over   the   course   of   three   to   four   phases   to   a   maximum   100,000gpd   (on   a   200%  precautionary  principle.)    

ESTIMATED  WATER  USE  -­‐  WASTEWATER  PRODUCTION  ESTIMATE:  MARINA  VILLAGE  (average  g.p.d.  Per  person  =  100)  

           Location  

#  of  units  

users/  unit  

total  users  

gallons  per  day  

         Residential  &  Hillside  Lots   96   2   192   19200  

         Townhomes   43   2   86   8600  

         4/6  Plexes  -­‐  (multifamily  units)   153   2   306   30600  

         Residential  Units  (over  retail)   38   2   76   7600  

         Retail  (shop  restrooms)   8   3   24   2400  

         Hotel  -­‐    Rooms/Restaurant/Bar   40   2   80   8000  

         Gas  station  Restroom   1   1   3   300  

         Sundry  Restroom   1   1   3   300  

         Restaurant  &  bar   1   10   20   2000  Restrooms,  kitchen,  

dishwashing          Boatslips  (5  Avg.  daily  @  50gal)   115   2   5   500  

         

   

Total  UNITS*  

 378  

   

Total  USERS  

 795  

   Total  Est.  G.P.D.   60678  

   WWT  processing  capacity     100000  

         

EXHIBIT  2:    Overview  of  Design            

     

     

   

EXISTING 60' FEET WIDE ROAD

LOT 1

LOT 2

LOT 3

LOT 4

LOT 5

LOT 6

LOT 7

LOT 8

LOT 9

LOT 10

LOT 11

LOT 12

LOT 13

LOT 14

LOT 15

LOT 16

LOT 17

LOT 18

LOT 19

LOT 20

LOT 21

LOT 22

LOT 23

LOT 24

LOT 25

LOT 26

LOT 27

LOT 28

LOT 29

LOT 30

LOT 32

LOT 33

LOT 34

LOT 35

LOT 36

LOT 37

LOT 38

LOT 39

LOT 40

LOT 31

LOT 41

LOT 44

Private Dock

Lot

20' FUTURE

PROMENADE

AND

LANDSCAPE

GENERAL

STORE

COMMUNITY

PARK

LOT 60

Icon

Lot

PADMOUNT

TX

UHV

5

LOT 46

Private Dock

Lot

MARINA BEACH

MARINA

GREEN

(PHASE 1B)

SERVICE

SERVICE

SERVICE

TH

21

TH

20

TH

19

TH

18

TH

17

TH

16

TH

15

HOTEL

HOTEL

LOT 51

Icon

Lot

LOT 50

Icon

Lot

LOT 49

Icon

Lot

TH-10

TH-9TH-8

TH-7

TH-6

TH-5

TH-4

TH-3

TH-2

TH-1

LOT 42

Icon

Lot

UHV

19

UHV

18

UHV

17

UHV

16

UHV

15

UHV

14

UHV

13UHV

12

UHV

11

UHV

10

TH-14

TH-13

TH-12

TH-11

LOT 47

Private Dock

Lot

LOT 45

Private Dock

Lot

LOT 48

Private Dock

Lot

LOT 43

Private Dock

Lot

UHV

9

UHV

8

UHV

7

UHV

6

UHV

4

UHV

3

UHV

2

UHV

1

LOT 52

Private Dock

Lot

LOT 53

Private Dock

Lot

LOT 54

Private Dock

Lot

LOT 55

Private Dock

Lot

LOT 56

Private Dock

Lot

LOT 57

Private Dock

Lot

LOT 58

Private Dock

Lot

Open Space

ARRIVAL PIER

AND FERRY

DOCK

FUTURE

RESTAURANT

HOTEL

HOTEL

Open Space/

Lawn

HOTEL POOL

OVER WATER

COMMUNITY

CENTER

FUEL AND

PUMP-OUT

DOCK

PALAPA

FUTURE

RESIDENTIAL

UNIT

H

SERVICE

ROAD

1

2

3

4

6

5

13

14

12

11

10

7

9

15

PARK

SETBACK

TYPICALEXISTING TREES

TYPICAL WALKWAY5' WIDE

TYPICAL BRIDGE

OFF STREETPARKING

SETBACK

ENTRY ROAD24'-0" WIDE

GREENBELT

ENTRY ROAD24'-0" WIDE

OFF STREETPARKING

ENTRY ROAD24'-0" WIDE

OFF STREETPARKING

TYPICAL 6 PLEX(8 TOTAL)

TYPICAL 4 PLEX(7 TOTAL)

ENTRY ROAD24'-0" WIDE

SETBACK

TYPICALDRAINAGECHANNEL

SETBACK

MAJOR DRAINAGECORRIDOR

TYPICAL WALKWAY5' WIDE

TYPICALWALKWAY5' WIDE

TYPICALDRAINAGECHANNEL

OPEN SPACE

TYPICAL DRAINAGECULVERT

ORGANIC PARK

TO ORGANIC PARK

TYPICALDRAINAGECULVERT

SETBACK

8

Marina VillageSanctuary Belize3.14.14

4

5

1

2

3

85' FEET CANNAL

40' FEET

EXISTING EDGE OF MARINA

12 FEET RESERVEBR

IDG

E

12 FEET RESERVE

12 FEET RESERVE

PARK & SBR

MULTI FAMILY

RESIDENTIAL

RESIDENTIAL

HOTEL

BAR/RESTAURANT

FUEL DOCK

MARINA

MULTI FAMILY

(CMR, MIXEDUSE &

RESIDENTIAL)

FUEL STATIONCOMMERCIAL

RESIDENTIAL

Exhibit  3:  Marina  Irrigation  Pond  and  Gardens    

 

EXHIBIT  4:    Four  Stage  Scale-­‐Up    The   estimated   scale-­‐up   (turn-­‐up)   requirement   of   the   system   was   based   on   the  

forecasted  metrics   of   gallon-­‐per-­‐day  output   of   population   (y)   versus   time  based  on   event  milestones   over   the   course   of   years   (x).   The   following   are   the   actuals   for   which   a  precautionary  rate  of  200%  was  added:  

 

   

 The  centralized  sequence  batch  reactor  (SBR)  resort  batch  reactor  

will  process  the  black  and  grey  water  outputs  of  the  Marina  Village  and  Marina  pump  out  effluents.  A  modular  by  design  profile  should  allow  for  the  addition  batch  chambers  in  5000  -­‐  10,000+/-­‐  gpd  increments.  This  scalability   is   required   for   the   forecasted   build   up   of   the   Marina  population.    This  system  must  be  housed  in  a  structure  at-­‐grade,  for  ease  of  maintenance,  installation  and  expansion.  

The  envisioned  system  should  be  currently  in  use,  maintained  and  functioning  to  specification  at  resorts  or  communities  in  Central  America  and  Mexico  .  A  social-­‐impact  value-­‐addition  is  required.  The  system  must  be  installed  and  maintained  in  country  by  locally  based  companies  willing  to  tech  transfer  the  monitoring,  maintenance  and  design  capability  to  SRWR’s  Belizean  workforce.