www.ESRCONNECT.co.uk

What is ESRCONNECT ?

• Helps avoid this….

• A high-quality user-friendly add-on to ESR• Process ESR output as Excel spreadsheets• Allows you to see the wood for the trees

www.ESRCONNECT.co.uk

What are the advantages of ESRCONNECT ?

• Cut payroll checking times in half• Instantly highlight areas that need attention• Increase Payment Accuracy and minimise errors

such as overpayments• Instantly match this period with last• Keep the auditors happy• Streamline the payroll process allowing you to

work much more efficiently

www.ESRCONNECT.co.uk

ESRCONNECT to aid checking• Instantly check on high earners • Abnormalities are highlighted• Compare pay month on month• Click on any suspicious payments to get a full breakdown • Your staff names shown next to each employee using

our unique Staff Look-up File meaning Pay clerks can instantly identify their own workload

• “Sign – off” comments tracked automatically• Recurring messages only need checking once• Managers / auditors can see who has checked what, and

when

www.ESRCONNECT.co.uk

ESRCONNECT for payment history• Payslip data viewed quickly and easily• One-click to skip from month to month.• Load SPS payslip data from before ESR to build a

complete history.• Instantly extract payslips for an individual employee over

a specific period of time• Instantly extract payslips containing specific payments or

deductions • List employees not paid recently  

www.ESRCONNECT.co.uk

ESRCONNECT – Recent Features• Cumulative mileage report, highlighting discrepancies• Analyse payments by Position etc. to help with Freedom

of Information requests• Compare Pre- and Post-Increment Reports

• ESRCONNECT Timesheet Module

www.ESRCONNECT.co.uk

ESRCONNECT Timesheet Module

• Send out, receive, check and collate timesheets

• Generate web ADI input to ESR

• Timesheets are Excel Spreadsheets

• Staff familiar with this format

• Already being used in NHS Pay offices

• Also used in private sector

www.ESRCONNECT.co.uk

ESRCONNECT Timesheet Module

• All timesheet input validated at point of input

• You can set parameters e.g.:-

– maximum no. of hours

– mandatory fields

• Incorrect / missing / late timesheets instantly highlighted

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ESRCONNECT Timesheet ModuleCompletion Options

• Manager Completion– Timesheets sent to managers – They complete and return to pay office

• Pay Office completion– Payclerks complete– From existing timesheets

• Combination of both– “Phase in” manager completion

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ESRCONNECT Timesheet ModuleManager completion

Pay Office prepare

Timesheets

Timesheetsdispatched to

managers

Managers input hours / on calls & return timesheet

Pay Office check returned

timesheets

Collate timesheets

Input to ESR via WebADI

OK?

no

Run pay on ESRDownload to ESRCONNECT

yes

ESRCONNECT:-

Match pay with timesheetsRoll forward to next period

www.ESRCONNECT.co.uk

ESRCONNECT Timesheet Module

Pay Office completion

Pay Office prepare

TimesheetsTimesheets

dispatched to managers

Pay Office check returned

timesheets

Collate timesheets

Input to ESR via WebADI

OK?

no

Run pay on ESRDownload to ESRCONNECT

yes

X Payclerks input hours / on callsX

ESRCONNECT:-

Match pay with timesheetsRoll forward to next period

Managers input hours / on calls & return timesheet

www.ESRCONNECT.co.uk

ESRCONNECT Timesheet ModuleManager roll forward

Pay Office prepare

Timesheets

Timesheetsdispatched to

managers

Managers input hours, on calls, new starters, leavers & submit timesheet

Pay Office check submitted timesheets

Pay Office Collate

timesheetsInput to ESR via WebADI

OK?

no

Run pay on ESRDownload to ESRCONNECT

yes

Match pay with timesheets

Manager rolls timesheet

forward to next period

Manager requests new timesheet

www.ESRCONNECT.co.uk

ESRCONNECT – Future Plans• Court Orders report• Gross Pay match with previous period – separate pay

and non-pay• Compare payments / deductions with previous periods• Copy Pay Advice – add ER contributions• Mileage – calculate profit element• Salary Sacrifice report• Third Party deductions

www.ESRCONNECT.co.uk

ESRCONNECT - To sum up …

• ESRCONNECT will pay for itself very quickly both in terms of saved time, and spotting overpayments before they are made

• A great investment on which you will get a considerable return in terms of:-– Huge savings of time and money.– Staff will be able to work more efficiently

• Cost effective, user friendly and highly efficient tool.

www.ESRCONNECT.co.uk

ESRCONNECT - what is included• Warranty for the lifetime of the contract• Induction session for staff • Staff lookup file and Timesheet Module tailored

to your needs • Comprehensive User Manual• And …• 37 years experience within NHS Payroll!