www.cisv.org

New Fee Structure and Hospitality Point System

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New systems are:

SIMPLE

UNIFORM

FAIR

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We are looking at…

Hospitality PointsThe points that NAs/PAs receive for

hosting programmes, which allow them to send participants

Participation CostsPenalties

(for rule violations)

Some programmes currently provide the

host chapter with ‘host fees’ (which affects

hosting)

Currently penalty points are issued for rule violationsaffecting hospitality points

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Fair Simple

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Fee Structure

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Village Summer

£55 International fees

£10Membership fee

=£64

£46 International fees

£10Membership fee

£150Host Fees

=£206

IYM (8)

£8 International fees

£10Membership fee

£88Host Fees

=£106

Seminar

£44International fees

£10Membership fee

£62Host Fees

£90Staff Travel

=£206

Different fees systems for each programme

The International and membership fees create the International budget The Host fees go to host NA to help to finance the programme

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New Fee System

• To have a single fee of £9 per day per participant for

Village, Summer Camp, Seminar Camp and Youth Meeting.

• This fee includes all the present fees (membership,

participation, seminar international staff travel and

host fee)

• Doesn’t include liability insurance

• Village: It would mean implementing a host fee

• PAs will have to pay the fees for all the sending

delegations.

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Day Fee System

• Example Village:

£ 9 per day. 28 days. £ 252

£ 84

£ 168

1/3 or £3

International Budget

2/3 or £6Host Chapter

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Day Fee System

• Example Seminar:

£ 9 per day. 21 days. £

£ 126

£ 63

2/3 or £6

International Budget

1/3 or £3Host Chapter

189

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Participation Fees for each camp

£67.50

£252.00

£208.75£189.00

£206.00£189.00

£106.00

£72.00

Village Summer Camp Seminar Camp Youth Meeting

Current

Proposed

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Host Fees for each camp

0

8231.18

5400

4031.6

1612 1637.842200

1999.8

Village Summer Camp Seminar Camp Youth Meeting

CurrentProposed

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Why £9 a day?

• It allows the four programmes to be on the same level

• Encourages hosting

• If an NA wishes not to raise participation fees such as village, they could simply take the money that they receive from hosting and reallocate it (to the sending participants)

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Hospitality Points System

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As it is now

At the moment there are different formulas for Village and Summer

Camp

Village and Summer camp reward hosting with invitations

Youth Meeting and Seminar Camp don’t have formal procedures

Summer Camp’s system is within the committee, and Village

delegation invitations are worked out using a formula in the IO

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Overview

• The points system should be based on

reciprocity (meaning that the invitations you

receive should be directly linked to how many

programmes you host).

• There should be a large incentive to host,

and a large incentive to host the programmes

that you want to send to.

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• Takes the previous three years hosting into consideration

• Takes Rule Violations (or penalties) into consideration

• Considers a 3% reserve for PAs

• NA requests

• What’s on offer (we can’t offer more then what is available)

Current Village Formula

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New Hospitality Points (1)

• It is based on a three year average to account

for NAs who don’t host all programmes regularly.

• It works across all the camp- based programmes

(VL, SU, SC, YM) to account for NAs who may not

be able to host specific programmes

• A certain number of places for ODC distribution

for promotion.

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New Hospitality Points (2)

• There will be a cross programme point system,

where one point is rewarded for a participant

place, for one week. (eg a village delegation is

worth 16 points, as there are 4 participants and

4 weeks)

• The points that you receive will be an average of

your hosting over 3 years, minus a couple

delegations or participant places.

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Points for sending

Village 16JC 4Summer 21IYM (8) 6IYM (15) 12Seminar 3

Cost

Participants Weeks Final CostVillage 4 4 16

Example

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Points for hosting

160V20JC

Summer 96 SuIYM (8) 24 YMIYM (15) 48 YMSeminar 63 Se

Points Rewarded Hosting

Village

Delegations Participants Weeks Total ODC "bank" Final poinst rewardedVillage 12 48 4 192 32 160

Example

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Process of Allocation

• To calculate how many sending points an NA has for the following year, the IO will find the average of the past three year hosting (but with slightly more weight on the current year (10%).

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• NRF• NAs make requests for sending through NRF (as it is now)

• Before Round One:– 1. Using programme points– 2. Using points from other programmes– 3. No points

• Round one is created- waiting lists are created

• Round 2+• any requests granted past round one are freebies

• There are no rollover of points in future years. Each year is a new• system.

Process of Allocation

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ODC Bank

• IO informs ODC of the number of places in their ‘bank’

• ODC (ReCos) would advise IO of the number that NAs and PAs would receive

• IO would distribute ODC bank allocations using criteria that is currently used

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• Can be transparent

• Long term planning for growth

• ODC to have more leverage to help struggling NAs

and PAs

• Holistic view of NAs instead of programmes

Advantages of the ODC Bank

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Penalties

• Currently, penalties are connected to the village hospitality points system

• Currently, in Summer Camp it is done informally by the committee

• In the New Hospitality Point System, no penalties are connected.

• For the Rule Violations, Infofile R-11 ( Sanction Procedures) may be applied.

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Process during and after AIM

• IEC and IO are working on the details of the

Hospitality Points System and publish them in the

MWM minutes.

• ODC create ‘bank guidelines’

• Create round 1 in 2010 for 2011 programmes

• New fee structure will be applied in March 2011

Invoice.