www.monash.edu.au clever recordkeeping metadata research project report a decade in digital: new...
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www.monash.edu.au
Clever Recordkeeping Metadata Research Project ReportA Decade in Digital: New Directions for Managing and Preserving Digital InformationICA Congress 2008 , Kuala Lumpur , 23 July 2008
The Clever Use of Metadata in eGovernment and eBusiness Recordkeeping Processes in Networked Environments
Joanne Evans
www.monash.edu.au
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Clever Recordkeeping Metadata Project
ARC Linkage Project mid 2003-2006Chief Investigator• Professor Sue McKemmish, Monash
University Partner Investigators • Professor Anne Gilliland-Swetland, UCLA• Mr Adrian Cunningham, National Archives
of AustraliaIndustry Partners and Collaborators• National Archives of Australia• State Records Authority of New South
Wales• Australia Society of Archivists, Committee
on Descriptive Standards
http://www.infotech.monash.edu.au/research/groups/rcrg/crkm
www.monash.edu.au
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Create once use many times
How to enable recordkeeping metadata
interoperability?
Practical Perspectives
Overcome barriers to implementation of
recordkeeping and resource discovery standards
Demonstrate the business case for recordkeeping
metadata
Research Perspectives
Explore role of recordkeeping metadata in support of
business and recordkeeping processes
Impact on recordkeeping and archiving functions
Requirements for meta-tools for recordkeeping metadata management
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CRKM First and Second iterationsFirst Iteration
• Establish and instantiate a scenario in which to explore metadata re-use
• Conceptualise application independent metadata translation – Metadata Broker
• Determine technical environment for the prototyping
Action
• Use XML and XSL technologies to instantiate schemas and crosswalks
• Java implementation of translation services
Reflection
• Sustainability requires moving beyond hand crafting crosswalks and hard wiring applications
• Constraints of records management and archival processes, technologies and tools developed for paper recordkeeping and in application-centric IT environments
Observations
• Standards not as interoperable as assumed
• Complexity of recordkeeping metadata
• Limitations of current recordkeeping metadata standards
Second Iteration
• Develop Metadata Broker as a cluster of web services
• Revise scenario processes in line with continuum and service oriented perspectives
• Test use of Broker within such a framework
• Develop business case for recordkeeping metadata in such a framework
Source: Kemmis and McTaggert 1988
Observations
• Problems with robustness and rigour of emerging open source web services
• Metadata unavailable for re-use
• Further exposition of limitations of metadata standards
Reflection
• Evolve recordkeeping processes and tools for interoperability
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CRKM Metadata Broker
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
www.monash.edu.au
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CRKM Metadata broker
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
Systems
www.monash.edu.au
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Translation service
Second iteration CRKM Broker
RegistryAuthoritative information on metadata
schemas, metadata elements and crosswalks in human readable and
machine processable forms
Target metadata
Request for Schema
Schema information
Registration
Source metadata
Validation service
Crosswalk compilation service
RepositoryMachine processable
representations of metadata schemas and crosswalks
Registry services
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Problem Areas
1. Robustness and rigour of web services technologies
2. Interoperability constraints of records management and archival processes, technologies and tools developed for paper recordkeeping and for application-centric IT environments
3. Limitations of recordkeeping metadata standards
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Designing for recordkeeping
Design recordkeeping into systems
Design recordkeeping metadata into systems
Design interoperability into systems
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Service oriented architectures (SOA)
Data/Information/Object Stores
Business Process Engines
Infrastructure Services
Utility Services
Business Services
Service Bus
Service Registries
Metadata Registries
Business Logic/Rule Bases
Recordkeeping Services
www.monash.edu.au
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Recordkeeping in SOA
Data/Information/Object Stores
Recordkeeping Business Process
Engines
Infrastructure Services
Utility Services
Recordkeeping Business Services
Service Bus
Recordkeeping Service Registries
Recordkeeping Metadata Registries
Recordkeeping Business Logic/Rule
Bases
Metadata Broker
www.monash.edu.au
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To participate in SOA …
• Confront barriers to interoperability in recordkeeping processes and tools– Overcome dominance of paper paradigm
– Move beyond static resource discovery metadata models
– Standards for machine rather than human processability
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Standards and interoperability
• Standards compliance does not guarantee interoperability– Recordkeeping metadata standards are just
a part of an infrastructure for interoperability
Balance between standardisation activities for best current practice versus standardisation activities to deliver better next generation practices
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Standards and interoperability (cont.)
• Standards development activities in the recordkeeping domain must:-– be aware of standardisation activities in the
IT sector in general, understand the forces driving their development, and be compatible with these activities,
– address ontological and machine processability issues, and
– seek an optimal balance between practical imperfections and theoretical models.
www.monash.edu.au
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Desktop Applications
Business Systems
Web Management System
Implementing recordkeeping metadata
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Archival Gateways
Schema
Schema
Schema
Schema
Schema Schema
Crosswalk
Crosswalk
Crosswalk CrosswalkSchema
Records Management Application
Archival Management Application
Subject Portals
Community Archives
Web Management
Systems Archival Gateways
Email and Desktop
Applications
Metadata Broker
Business Information
SystemsMetadata
Broker
www.monash.edu.au
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Next decade in digital
Data/Information/Object Stores
Business Process Engines
Infrastructure Services
Utility Services
Business Services
Service Bus
Service Registries
Metadata Registries
Business Logic/Rule Bases
Recordkeeping Services
www.monash.edu.au
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For more information
• Clever Recordkeeping Metadata Project Website
• http://www.infotech.monash.edu.au/research/groups/rcrg/crkm
Joanne Evans