x045-immigrant xml specifications (ms word)€¦ · web viewx045 – immigrant . xml ....

U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

X045 – Immigrant XML Specifications

Version 7.0SY 2010-11

December 2010

U.S. DEPARTMENT OF EDUCATION X045 – Immigrant XML Specifications v7.0

This technical guide was produced under U.S. Department of Education Contract No. ED-PEP-09-O-0044 with 2020 Company, LLC. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmen MartinAssistant Secretary

December 2010

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, X045 – Immigrant XML Specifications, Washington, D.C., 2010.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260-0852 or (202) 260-0818.

December 2010 i SY 2010-11

http://www.ed.gov/edfacts


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: X045 – Immigrant XML Specifications

Revision: Version 7.0

Issue Date: December 2010

Security Level: Unclassified – For Official Use Only

Filename: document.doc.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 Version 1.0 or subsequent updates (i.e., 1.1, 1.2, etc) of this file specification is used to build files for SYs 2003-04 and 2004-05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc) of this file specification is used to build files for SY 2005-06.





7.0 December 2010 Updated specifications for SY 2010-11.

RELEASE AUTHORIZATION

Name Signature / DateAuthorQARelease Authority

December 2010 ii SY 2010-11


PREFACEThis document provides technical instructions for building files that are submitted through the Education Data Exchange Network (EDEN) Submission System (ESS). The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

This document is to be used in coordination with other documentation including the EDEN Submission System User Guide and the Business Rules Guide.

Data submitted through the ESS is authorized by an Annual Mandatory Collection of Elementary and Secondary Education Data Through EDFacts (OMB 1875-0240, expires 9/30/2013). EDFacts is a U.S. Department of Education (ED) initiative to govern, acquire, validate, and use high-quality, kindergarten through grade 12 (K–12) performance data for education planning, policymaking, and management and budget decisionmaking to improve outcomes for students. EDFacts centralizes data provided by SEAs, LEAs and schools, and provides users with the ability to easily analyze and report data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels.

December 2010 iii SY 2010-11


CONTENTS

DOCUMENT CONTROL.....................................................................iiPREFACE...................................................................................... iii1.0 PURPOSE.................................................................................1

1.1 Changes from the SY 2009-10 file specifications..........................................11.2 Requirements for submitting this data group.................................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................33.0 FILE NAMING CONVENTION.......................................................5

3.1 XML Specification Headings.........................................................................54.0 STATE EDUCATION AGENCY METRIC OBJECTS............................6

4.1 Category XML Object....................................................................................64.2 Table Type XML Object.................................................................................74.3 Agency XML Object.......................................................................................94.4 File Transmit XML Object............................................................................10

5.0 LOCAL EDUCATION AGENCY METRIC OBJECTS..........................115.1 Category XML Object..................................................................................115.2 Table Type XML Object...............................................................................125.3 Agency XML Object.....................................................................................135.4 File Transmit XML Object............................................................................14

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1.0 PURPOSE This document contains instructions for building XML files to submit EDFacts Data Group: Immigrant Table, DG519. The definition for this data group is in the row “Table Name” in Table 4.2-1.

A separate document contains the non-XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act (ESEA), as amended. These data will be used as responses in the Consolidated State Performance Report (CSPR) and the Title III Biennial Report.

1.1 Changes from the SY 2009-10 file specifications

Other than the editorial changes listed in the document history on page ii, there have been no changes to this file specification.

1.2 Requirements for submitting this data group

This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

Table 1.2-1 Immigrant Table, Core Reporting RequirementsSEA LEA School

Reporting Period Entire school yearEducation units included

Include SEA Operational LEAs that have immigrant students enrolled in elementary and secondary schools

File not submitted at the school level

Education units not included

LEAs that do not have any immigrant students enrolled in elementary and secondary schools

Type of countOnce for the SEA At any LEA where the

student is enrolled in an elementary or secondary school

Zero counts Not required Not required

The following table indicates the valid combinations of categories and the subtotals and/or totals needed for this file. An “X” in the column indicates that the column must be

December 2010 1 SY 2010-11


populated when reporting that particular category. The total indicator must be either “Y” (Yes) or “N” (No). If the record is for a detail count, specify an “N” (No). If the record is for a subtotal or total of the education unit, specify a “Y” (Yes).

Table 1.2–2: Immigrant Table, Required Categories, and Applicable Totals

Category Set Table NameLEP

Status (Both)

Language(Home)

Program Participation (Immigrant)

Total Indicator Comments

Category Set A IMMIGRNT X N Immigrant Students by LEP Status (Both)

Category Set B IMMIGRNT X N Immigrant Students by Language (Home)

Category Set C IMMIGRNT X N

Immigrant Students by Program Participation (Immigrant).

Does not include all students.

Total of the Education Unit IMMIGRNT Y Total of the Education Unit

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2.0 GUIDANCE FOR SUBMITTING THIS FILEThis file specification is used to collect the number of students who meet the definition of immigrant children and youth in ESEA Title III, Section 3301(6) and are enrolled in elementary and secondary schools.

Which students should be reported in this file?Students who meet the definition of immigrant and are enrolled in public elementary and secondary schools.

Keep in mind that immigrant students are not necessarily limited English proficient (LEP) students. Immigrant students can also be from such countries as England or Australia.

What is the definition of immigrant?Immigrant children and youth means individuals who:

(A) are aged 3 through 21; (B) were not born in any State; and (C) have not been attending one or more schools in any one or more States for

more than 3 full academic years.1

For the definition above, "state" means the 50 states, the District of Columbia, and the Commonwealth of Puerto Rico.

Are children (students) born to U.S. citizens abroad (e.g., children born on a military base overseas) considered immigrants for purposes of this file?These students can be considered immigrants if they meet all the criteria in the definition of immigrant.

Are all students reported in all category sets?No. All immigrant students should be reported in category set A and B and in the total for the education unit. Category set C does not include all immigrant students.

How are student counts reported by LEP status (both)?Students who meet the definition of limited English proficient students in section 4.3 of the EDFacts Workbook should be reported as limited English proficient students (LEP). Students who do not meet that definition should be reported as not limited English proficient students (NLEP).

Where are the permitted values and codes for the category language (home)?This file uses the permitted values and codes for language (home) from ISO 639-2.The ISO 639-2 language codes can be found at the following web site: http://www.loc.gov/standards/iso639-2/php/English_list.php.

1 Definition based on Section 3301(6) of ESEA.

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The ISO 639-2 language codes are also located in the Data Framework in EDEN. You can access the Data Framework from the left-hand menu in the EDEN Portal. 1. Click on the link for Data Framework in the left-hand menu of the EDEN Portal once you have logged in. The link is under Education Unit Profile. 2. Click on the link for Categories. 3. Select the school year from the dropdown menu. 4. Scroll down the page and click on the link for Language (in the first column). The page will refresh with a table containing all languages and their codes.

What if a student has a language (home) that is not in the list?The list of language codes is very extensive. Check the language category AND the subcategories of each language. In the event that a student has a home language that is not included in the list, try to determine the language family for that language. Additional information on language families is contained on the Enthnologue website, which can be found at: http://www.ethnologue.com/home.asp.An example of this would be for students who speak the Maay language. This language is not included in the language list. According to the Ethnolgue Web site Maay is a Cushitic language. The ISO 639-2 has a value for Cushitic (Other). In this case you would report your Maay speaking students under “Cushitic (Other).” In the explanation field include a comment that the students in this category speak the Maay language. The Ethnologue Web site can be found at: http://www.ethnologue.com/home.asp.

In cases where you have language codes that are not amongst those accepted by ESS and do not map to another code that is part of the ISO 639-2 you should leave those students out of the count in category set B but include them in the “Total of the Education Unit.”

Is the home language the same as a student’s native language?The home language is not necessarily the student’s native language.

Which students are reported in category set C under program participation (immigrant)?Report only students who participated in programs for immigrant children and youth funded under ESEA Title III, Section 3114(d)(1) using funds reserved for immigrant education programs/activities. Do not include immigrant students who received services in Title III language instructional education programs under Sections 3114(a) and 3115(a).

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http://www.ethnologue.com/home.asp

http://www.ethnologue.com/home.asp


3.0 FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for Immigrant file submissions:

sslevIMMIGRANTvvvvvvv.xml

Where:ss = Two-character USPS State Abbreviation for the submitting SEA.lev = Three-character abbreviation for the level submitted. Use:

SEA for a State Education Agency Immigrant submissionLEA for a Local Education Agency Immigrant submission

Filename = IMMIGRANT (no more than nine characters).vvvvvvv = Up to seven-character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.xml = The three-character file extension identifying the Data Records.

3.1 XML Specification Headings

The XML specifications are represented in a table with the headings:

Element – name of the XML element tag. Attribute – name of the XML attribute tag. Category Value – name of the category. Char – the XML element or attribute characteristic as previously defined. Definition/Comments – definition and additional comments related to formats or

other business rules. Permitted Values – disaggregated values for data elements.

The Char (characteristics) column in the XML format matrices accepts the following codes:

Table 3.1-1: EDEN XML Format CodesCode CharacteristicM Mandatory Element/AttributeO Optional C Conditionally Required MR Mandatory and Repeatable ElementOR Optional and Repeatable ElementCR Conditional and Repeatable Element

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4.0 STATE EDUCATION AGENCY METRIC OBJECTSIn order to simplify the transmission process, the State Agency has been separated into three (3) distinct metric and file transmit XML objects. The XML metric and file transmit objects are the same structure regardless of the metric information being transmitted. The structure contains a node that defines the State Agency corresponding to the submitted metric. In addition, the structure contains nodes representing characteristics of the metric (LEP Status (Both), Program Participation (Immigrant), etc.), the associated value, and whether the metric value is a subtotal or total of the education unit. The metric objects are contained within the file transmission objects that define the group of values being submitted.

4.1 Category XML Object

The category XML object is used to define the characteristics associated with a count. There may be zero, one, or more categories defined for a count. The XML object matrix is followed by an example of the object.

Table 4.1-1: SEA, Category XML Object

Element AttributeData Element

Name (from Fixed Format document)

Category Value Char Definition / Comments Permitted Values

CATEGORY

TYPE M The category(ies) for the table type.

LEP Status (Both) LEPBOTHLanguage (Home) LANGHOMEProgram Participation (Immigrant)

IMGRNTPROGPART

VALUE M The category permitted value.

LEPBOTH An indication of whether students are limited English proficient.

LEP – Limited English Proficient (LEP) StudentNLEP – Non-Limited English Proficient (Non-LEP) Student MISSING

LANGHOME The name of the specific language or dialect that students use to communicate at home.

See guidance for web site with list of language codes.MISSING

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IMGRNTPROGPART An indication that immigrant students participated in programs for immigrant children and youth funded under ESEA Title III, Section 3114(d)(1) using funds reserved for immigrant education programs/activities.

PART – Participated in programsMISSING

Example:

<CATEGORY TYPE="LEPBOTH" VALUE="LEP”/><CATEGORY TYPE="LANGHOME" VALUE="spa"/><CATEGORY TYPE="IMGRNTPROGPART" VALUE="PART"/>

4.2 Table Type XML Object

The table type XML object is used to define the type and value of the count. It may contain category XML objects to define additional characteristics. The XML object matrix is followed by an example of the object.

Table 4.2-1: SEA, Table Type XML Object

ElementData Element Name

(from Fixed Format document)

Attribute Char Definition / Comments Permitted Values

TABLETYPE

Table Name TYPEABBRV M The unduplicated number of students who meet the definition of immigrant children and youth in Title III of ESEA, Section 3301(6) and who are enrolled in elementary and secondary schools.

IMMIGRNT

Total Indicator TOTALINDICATOR M An indicator that defines the count level (i.e., detail level, subtotal level or total of the education unit).

N = specifies detail levelY = specifies a subtotal or total of the education unit

CATEGORY OR The categories used to define the characteristics associated with the count.

AMOUNT Student Count M If the count provided is either a subtotal or total of the education unit, it must be equal to or greater than the sum of its parts.

EXPLANATION Explanation O Text field for state use.

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The following example includes one record for each of the rows in Table 1.2-1.

<TABLETYPE TYPEABBRV="IMMIGRNT" TOTALINDICATOR="N"> <CATEGORY TYPE="LEPBOTH" VALUE="LEP"/> <AMOUNT>18</AMOUNT> <EXPLANATION>Explanation goes here.</EXPLANATION></TABLETYPE><TABLETYPE TYPEABBRV="IMMIGRNT" TOTALINDICATOR="N"> <CATEGORY TYPE="LANGHOME" VALUE="spa"/> <AMOUNT>12</AMOUNT> <EXPLANATION>Explanation goes here. </EXPLANATION></TABLETYPE><TABLETYPE TYPEABBRV="IMMIGRNT" TOTALINDICATOR="N"> <CATEGORY TYPE="IMGRNTPROGPART" VALUE="PART"/> <AMOUNT>20</AMOUNT> <EXPLANATION>Explanation goes here.</EXPLANATION></TABLETYPE><TABLETYPE TYPEABBRV="IMMIGRNT" TOTALINDICATOR="Y"> <AMOUNT>30</AMOUNT>

<EXPLANATION>Explanation goes here.</EXPLANATION></TABLETYPE>

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4.3 Agency XML Object

This section defines the XML object used to submit all State Agency metric information.

Table 4.3-1: SEA, Agency XML Object




AGENCY

ID 559FIPS State Code

FIPSSTATECODE M The two-digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

STATEAGENCYIDNUMBER M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 = State Education Agency

TABLETYPE MR The XML Object used to define the type and value of the count.

Example:

<AGENCY FIPSSTATECODE="94" STATEAGENCYIDNUMBER="01"><TABLETYPE> See Table Type XML Object example in Section 4.2. </TABLETYPE>

</AGENCY>

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4.4 File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies whether the metric group is at the State Agency, LEA or school level. Further, each metric group has an allowable set of Table Types, categories, and category values that correspond to a particular reporting period. This section defines the various file transmit objects and valid metric combinations at the State Agency level.

Table 4.4-1: SEA, File Transmit XML Object

ElementData Element Name (from Fixed Format

document)Attribute Char Definition / Comments Permitted Values

FILETRANSMISSION M

File Type FILELAYOUTTYPE M Identifies the type of file being submitted.

SEA IMMIGRANT

File Identifier FILEID M Any combination of standard characters to further identify the file as specified by the SEA, e.g., a date, person’s name, and version number.

File Reporting Period SCHOOLYEAR M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY-CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years, e.g., 2010-2011 or 2010 2011.

2010-2011 or 2010 2011

AGENCY M The information that fully identifies the education unit.

Example:

<FILETRANSMISSION FILELAYOUTTYPE="SEA IMMIGRANT" FILEID="State of Euphoria Immigrant File" SCHOOLYEAR="2010-2011">

<AGENCY> See Agency XML Object example in Section 4.3.</AGENCY></FILETRANSMISSION>

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5.0 LOCAL EDUCATION AGENCY METRIC OBJECTSIn order to simplify the transmission process, the Local Education Agency has been separated into three (3) distinct metric and file transmit XML objects. The XML metric and file transmit objects are the same structure regardless of the metric information being transmitted. The structure contains a node that defines the LEA that corresponds to the submitted metric. In addition, the structure contains nodes representing characteristics of the metric (LEP Status (Both), Program Participation (Immigrant), etc), the associated value, and whether the metric value is a subtotal or total of the education unit. The metric objects are contained within the file transmission objects that define the group of values that is being submitted.

5.1 Category XML Object

The category XML object is used to define the characteristics associated with a count. There may be zero, one, or more categories defined for a count. The XML object matrix is followed by an example of the object.

Table 5.1-1: LEA, Category XML Object




CATEGORY

TYPE M The category(ies) for the table type.

LEP Status (Both) LEPBOTHLanguage (Home) . LANGHOMEProgram Participation (Immigrant)

IMGRNTPROGPART

VALUE M The category permitted value.

LEPBOTH An indication of whether students are limited English proficient.

LEP – Limited English Proficient (LEP) StudentNLEP – Non-Limited English Proficient (Non-LEP) Student MISSING

LANGHOME The name of the specific language or dialect that students use to communicate at home.

See guidance for web site with list of language codes.MISSING

IMGRNTPROGPART An indication that immigrant students participated in programs for immigrant children and youth funded under ESEA Title III, Section 3114(d)(1)

PART – Participated in programsMISSING

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using funds reserved for immigrant education programs/activities.

Example: See Category XML Object example in Section 4.1.

5.2 Table Type XML Object

The table type XML object is used to define the type and value of the count. It may contain category XML objects to define additional characteristics. The XML object matrix is followed by an example of the object.

Table 5.2-1: LEA, Table Type XML Object


document)Attribute Char Definition / Comments Permitted

Values

TABLETYPE

Table Name TYPEABBRV M The unduplicated number of students who meet the definition of immigrant children and youth in Title III of ESEA , Section 3301(6) and are who enrolled in elementary and secondary schools.

IMMIGRNT

Total Indicator TOTALINDICATOR M An indicator that defines the count level (i.e., detail level, subtotal level or total of the education unit).

N = specifies detail levelY = specifies a subtotal or total of the education unit

CATEGORY OR The categories used to define the characteristics associated with the count.

AMOUNT Student Count M If the count provided is either a subtotal or total of the education unit, it must be equal to or greater than the sum of its parts.

EXPLANATION Explanation O Text field for state use.

Example: See Table Type XML Object example in Section 4.2.

5.3 Agency XML Object

This section defines the XML object used to submit all Local Education Agency metric information. The XML object matrix is followed by an example of the object.

Table 5.3-1: LEA, Agency XML Object

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AGENCY

ID 559FIPS State Code

FIPSSTATECODE M The two-digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

STATEAGENCYIDNUMBER M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 = State Education Agency

ID 4State LEA Identifier

STATELEAIDNUMBER M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.

TABLETYPE MR The XML Object used to define the type and value of the count.

Example:

<AGENCY FIPSSTATECODE="94" STATEAGENCYIDNUMBER="01" STATELEAIDNUMBER="001000-0000001">

<TABLETYPE> See Table Type XML Object example in Section 4.2. </TABLETYPE>

</AGENCY>

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5.4 File Transmit XML Object

The file transmit object identifies the metric group being transmitted. It also identifies whether the metric group is at the State Agency, LEA or school level. Further, each metric group has an allowable set of Table Types, categories, and category values that correspond to a particular reporting period. This section defines the various file transmit objects and valid metric combinations at the LEA level.

Table 5.4-1: LEA, File Transmit XML Object


document)Attribute Char Definition / Comments Permitted

Values

FILETRANSMISSION M

File Type FILELAYOUTTYPE M Identifies the type of file being submitted.

LEA IMMIGRANT

File Identifier FILEID M Any combination of standard characters to further identify the file as specified by the SEA, e.g., a date, person’s name, and version number.

File Reporting Period SCHOOLYEAR M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY-CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years, e.g., 2010-2011 or 2010 2011.

2010-2011 or 2010 2011

AGENCY MR The information that fully describes the education unit.

Example:

<FILETRANSMISSION FILELAYOUTTYPE="LEA IMMIGRANT" FILEID="State of Euphoria Immigrant File" SCHOOLYEAR="2010-2011"> <AGENCY> See Agency XML Object example in Section 5.3. </AGENCY></FILETRANSMISSION>

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The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

December 2010 15 SY 2010-11

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