[xls] · web viewtest description (test group) assessment school year date (version) 75...

Date Template Field07/20/17 Course Instructor Assignment 1607/20/17 Course Instructor Assignment 1707/20/17 Programs Fact 907/20/17 Programs Fact 28 - 3307/20/17 Student Lite 5407/20/17 Student Lite 5507/20/17 Student Lite 5108/21/17 Day Calendar 208/21/17 Student Daily Attendance 209/25/17 Programs Fact 910/11/17 Programs Fact 2010/12/17 Attendance Codes10/12/17 Day Calendar10/12/17 Student Daily Attendance10/20/17 Student Class Grade Detail 3610/23/17 Student Lite 1311/07/17 Student Class Grade Detail 3602/07/18 Student Lite 2802/07/18 Student Lite 3802/07/18 Student Lite 4003/02/18 Student Daily Attendance 103/12/18 Student Daily Attendance 204/05/18 Student Class Entry Exit 205/02/18 Student Class Grade Detail 3605/09/18 Student Daily Attendance 805/09/18 Attendance Codes 8, 2507/25/18 Staff Evaluation Rating 3,15

ChangeUsed to identify the delivery method of the instruction. Used to identify an ESL/ENL Instructor Allows Collection of ELL Serrvice LevelsAt least one FRPL eligibility code must be used for each FRPL record.Guidance Counselor District CodeGuidance Counselor IDHomeless Nighttime Residence. Awaiting Foster Care (A) is no longer an allowable code Submit a day calendar for each BOCES program type/location where attendance is being reported. Report student attendance by BOCES program (e.g. CTE, Special Ed). Report each program type as a unique BOCES program location (BOVL). ELL Service- FULL, PARTIAL, and NONE- changed to uppercase letters. Program Duration- 5th and 6th year of high school (NYS P-Tech/4026) or 5th - 8th year of high school (NYC P-Tech/4027)Reporting attendance for BOCES is no longer optional this year. Reporting attendance for BOCES is no longer optional this year. Reporting attendance for BOCES is no longer optional this year. Report Post-Secondary Credit Units If left blank, language will default to English. Revised description for Post-Secondary Credit UnitsInoculation dateInitial U.S. Entry DateCountry of OriginDistict Code (District of Responsibility Code)- added textLocation Code (Bulding of Enrollment Code)- added text in BOCES Collection Revision of decription to match Course Instructor AssignmentNYS Reporting Revised description for attendance codes.Revised description for attendance codes.Revised evalulation criteria codes and date.

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ASSESSMENT ACC MOD FACTFi

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Instructions or Rules

1 8 K NYS Reporting

2 60 K NYS Reporting

3 10 *ASSESSMENT SCHOOL YEAR DATE K NYS Reporting




7 10 *SCHOOL YEAR DATE K NYS ReportingJune 30 of the reported school year.

8 20 *ACCOMMODATION MODIFICATION CODE K NYS Reporting

9 20 *ACC MOD TYPE CODE K NYS Reporting10 3 ACC OR MOD USED INDICATOR Leave blank.11 3 ACC OR MOD IN IEP INDICATOR Leave blank.12 10 STUDENT SNAPSHOT DATE Leave blank.13 200 ACC MOD COMMENT Leave blank.

FIELD NAME from eScholar template (DATAELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students+ = Required only for specified students

NYS, Regional, or LocalPurpose

*DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE)

Public school districts: NYnnnnnn (NY followed by the first 6 digits of the BEDS code)

Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn(8 followed by the last 7 digits of their Institution code)

*TEST DESCRIPTION (TEST GROUP)

Short version of the description of the type of assessment being reported.

June 30th of the school year of test administration.

*SUBTEST IDENTIFIER (ASSESSMENT MEASURE STANDARD DESCRIPTION)

Long version of the description of the assessment being reported. Populate with descriptions.

*TEST DATE (ASSESSMENT DATE OF ADMINISTRATION)

First date of the test administration or first day of the window in which the test was offered. If taken on a make-up day, the date of the first day of the test administration window, not the make-up day. If the assessment was offered during a range of dates, the first date the assessment was permitted to be administered. For the Child Outcomes Summary Form for preschool children with disabilities, July 1 is used as the date of administration for reporting purposes.

*STUDENT ID (SCHOOL DISTRICT STUDENT ID)

Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros.For example, for 51972, use 000051972.

Code that indicates the test accommodation used by the student on the reported State assessment.

Code that indicates that an accommodation was used for the reported State assessment.

ASSESSMENT ACC MOD FACT

Format Recommended Codes

alphanumeric

alphanumeric

alphanumeric

alphanumeric

alphanumeric

Use "ACC".

BOCES Collection: None

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query”For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/

Use Test Group Codes (e.g., ALTREG, CTE, NYS, NYSAA, Regents, etc.) from Assessment Measure Standard Codes and Descriptions in Chapter 5: Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-06-30

Use text in the “Description” column of the Assessment Measure Standard Codes and Descriptions table (e.g., Grade 4 ELA, NYSAA: Grade 3 Math, etc.) in Chapter 5: Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-mm-dd

See Appendix I: Assessment and Reporting Timelines in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for a list of assessment administration dates.

alphanumeric

nnnnnnnnn

dateyyyy-06-30

See Accommodation Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

ASSESSMENT FACT

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Instructions or Rules Format Recommended Codes

1 8 K NYS Reporting alphanumeric






7 6 *TESTING LOCATION CODE Local use only alphanumeric8 6 SCORE DISPLAY Obsolete

9 6 NYS Reporting alphanumeric

10 8,4 +NUMERIC SCORE NYS Reporting

Use when score for an assessment is numeric.

numeric11 8,4 CREDITS Local use only alphanumeric12 8,4 NATIONAL PERCENTILE Local use only alphanumeric13 8,4 LOCAL PERCENTILE Local use only alphanumeric

14 3 MASTERY Local use only alphanumeric

15 20 ASSESSMENT STATUS alphanumeric

16 20 *ASSESSMENT LANGUAGE CODE NYS Reporting alphanumeric

17 30 alphanumeric

18 7,2 NORM CURVE EQUIV Local use only alphanumeric19 8,4 RAW SCORE Local use only numeric




*DISTRICT CODE(DISTRICT OF RESPONSIBILITY CODE)




*TEST DESCRIPTION (TEST GROUP)



*ASSESSMENT SCHOOL YEAR DATE (VERSION)


dateyyyy-06-30

*SUBTEST IDENTIFIER (ASSESSMENT MEASURE STANDARD DESCRIPTION)



*TEST DATE (ASSESSMENT DATE OF ADMINISTRATION)


dateyyyy-mm-dd



Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For example, for 51972, use 000051972. alphanumeri

cnnnnnnnnn

Required by eScholar load plan. Typically the building code (assigned by local student management system and used by L1 Data Warehouse) that uniquely identifies the building in which a student is receiving the service. Programs can optionally use ‘0000’.

+ALPHA SCORE (ASSESSMENT SCORE)

Use when score for an assessment is not numeric. For example, use P for Pass and F for Fail.

See Assessment Measure Stanadard Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ to determine the type of score to be reported.

See Assessment Measure Standard Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ to determine the type of score to be reported.For administrative error and medically excused, use “999”; otherwise, use the scale score achieved.

NYS Reporting and Local Use

For NYS reporting, indication of whether a collegial review was performed on a NYSAA datafolio. Populate with codes, not descriptions. Blank for all assessments other than NYSAA.

Y = Yes, a collegial review was performed on this datafolioN = No, a collegial review was not performed on this datafolio

Code that indicates the language in which the assessment was administered. If the assessment language is unknown, enter the code for English (“ENG”). For foreign language assessments, enter the code for English (“ENG”). Populate with codes, not descriptions.

See Assessment Language Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/. For COSF, default to ENG.

*STANDARD ACHIEVED CODE (ASSESSMENT STANDARD MET CODE)

NYS Reporting and Local Use

Code used to indicate the level of performance on an assessment or the reason there is no score for the assessment. Populate with codes, not descriptions.

See Standard Achieved Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/. Use N/A for COSF.

20 10,4 SCALE SCORE Local use only alphanumeric21 6,4 PERCENT SCORE Local use only alphanumeric22 6,0 LOCAL STANINE Local use only alphanumeric23 6,0 NATIONAL STANINE Local use only alphanumeric24 6,0 NATIONAL PERCENTILE BY AGE Local use only alphanumeric25 6,0 NUMBER OF ITEMS CORRECT Local use only alphanumeric26 6,0 OBJECTIVE MASTERY SCORE Local use only alphanumeric27 6,0 DEGREES OF READING POWER Local use only alphanumeric

28 6,0 INTELLIGENCE QUOTIENT Local use only alphanumeric29 6,0 STANDARD PERFORMANCE INDEX Local use only alphanumeric30 6 STANDARD PERFORMANCE LEVEL Local use only alphanumeric31 6 GRADE EQUIVALENT Local use only alphanumeric32 6 SPECIAL NORM GROUP Local use only alphanumeric33 15 LEVEL OF AGGREGATION Local use only alphanumeric

34 10Leave blank.

35 10 TEST ASSIGNMENT DATE Local use only

36 12 EVALUATOR ID Local use only alphanumeric37 40 EVALUATOR NAME Local use only alphanumeric38 10 SCHOOL YEAR DATE K Leave blank.39 10,4 SUBTEST SCALE SCORE Local use only alphanumeric40 2,0 NUMBER OF TIMES TESTED Local use only alphanumeric41 8,4 CONVERTED SCORE Local use only alphanumeric42 3 DISTRICT ACCOUNTABILITY STATUS Local use only alphanumeric43 3 TESTING ACCOMMODATION Local use only alphanumeric44 8,4 STANDARD ERROR OF MEASUREMENT Local use only alphanumeric

45 12 NYS Reporting alphanumeric46 3 +SURVEY COMPLETION INDICATOR Leave blank.47 3 SCHOOL ACCOUNTABILITY STATUS Local use only alphanumeric48 6,0 LEXILE MINIMUM SCORE Local use only alphanumeric49 6,0 LEXILE MAXIMUM SCORE Local use only alphanumeric50 6,0 NUMBER OF ITEMS ATTEMPTED Local use only alphanumeric51 6,0 NUMBER OF ITEMS OMITTED Local use only alphanumeric52 6,0 NUMBER OF ITEMS INCORRECT Local use only alphanumeric53 3 ASSOCIATED COURSE INDICATOR Leave blank.54 3 REPEAT INDICATOR Leave blank.55 6,0 QUANTILE SCORE Leave blank.56 3 TITLE I STATUS Leave blank.

57 60 +TEST BOOKLET ID NYS Reporting alphanumeric58 6,0 HOLISTIC SCORE Leave blank.59 3 STATE ACCOUNTABILITY STATUS Leave blank.60 20 TESTING LOCATION DISTRICT CODE Leave blank.61 12 ACCOUNTABLE LOCATION CODE Leave blank.62 20 ACCOUNTABLE LOCATION DISTRICT CODE Leave blank.63 10 STUDENT SNAPSHOT DATE Leave blank.64 8,4 REGIONAL PERCENTILE Leave blank.65 20 TESTING ENVIRONMENT CODE Leave blank.

66 30 ALTERNATE STANDARD ACHIEVED CODE NYS Reporting alphanumeric67 25 STUDENT GRADE LEVEL CODE WHEN ASSESSED Leave blank.68 10,4 GROWTH SCORE Leave blank.69 3 STUDENT MET STANDARD INDICATOR Leave blank.70 3 STUDENT MET ALTERNATE STANDARD INDICATOR Leave blank.71 50 PRIMARY STANDARD ACHIEVED SCORE TYPE Leave blank.72 50 ALTERNATE STANDARD ACHIEVED SCORE TYPE Leave blank.73 20 EVENT CIRCUMSTANCE CODE Leave blank.74 1024 EVENT CIRCUMSTANCE COMMENT Leave blank.75 8,4 RASCH SCORE Leave blank.76 10,4 RASCH SCALED SCORE Leave blank.77 25 PLATFORM TYPE Leave blank.78 3 PRE-SLUGGED TEST BOOKLET INDICATOR Leave blank.

Beginning in 2012-13, collected in the Assessment Acc Mod Fact template.

dateyyyy-mm-dd

*SCORING MODEL CODE (SCORING MODELING KEY)

For Grades 3–8 ELA and mathematics, the type of scoring model used to score an assessment.For NYSAA, the code used to identify the Scoring Institute.

For Grades 3-8 ELA and mathematics, use codes 1 through 5. See the School Administrator’s Manuals (SAM) “Planning the Scoring Operations…” section, Scoring Models subheading. For NYSAA, use the 4-digit Scoring Institute Codes, which are the first four digits of the BOCES or Big 5 in which the scoring takes place.For all other assessments, use ‘N/A’.

Identification of the form (A, B, C, or D) used by a student for the Grades 3–8 English Language Arts (ELA) and Mathematics New York State Testing Program (NYSTP) operational tests.

For Grades 3-8 ELA and mathematics, use codes A, B, C, or D. For other assessments, leave blank.

Code used to indicate the level of performance on an assessment or the reason there is no score for the assessment. Populate with codes, not descriptions.

See Alternate Standard Achieved Codes for Accountability in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/. Leave blank when there is no code for the assessment

79 8,2 TIME TAKEN Leave blank.

ASSESSMENT RESPONSE

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1 8 K NYS Reporting



alphanumeric

3 10 K NYS ReportingJune 30th of the school year of test administration.



alphanumeric




8 300

9 8,2 numeric10 15 LEVEL OF AGGREGATION Local use only11 10 SCHOOL YEAR DATE Leave blank.

12 6 Local use only

13 30 STANDARD ACHIEVED CODE Local use only

14 12 STAFF ID Local use only15 6,0 PERCENT SCORE Local use only numeric16 8,4 RAW SCORE Local use only numeric17 10,4 SCALE SCORE Local use only numeric18 6,0 NUMBER OF ITEMS CORRECT Local use only numeric

19 20 TESTING LOCATION DISTRICT CODE Local use only

20 10 STUDENT SNAPSHOT DATE Local use only







alphanumeric


*TEST DESCRIPTION(TEST GROUP)


*ASSESSMENT SCHOOL YEAR DATE(VERSION)

dateyyyy-06-30

*SUBTEST IDENTIFIER(ASSESSMENT MEASURE STANDARD DESCRIPTION)


*TEST DATE(ASSESSMENT DATE OF ADMINISTRATION)

First date of the test administration or first day of the window in which the test was offered. If taken on a make-up day, the date of the first day of the test administration window, not the make-up day. If the assessment was offered during a range of dates, the first date the assessment was permitted to be administered. For the Child Outcomes Summary Form for preschool children with disabilities, July 1 is used as the date of administration for reporting purposes. date

yyyy-mm-dd


*STUDENT ID(SCHOOL DISTRICT STUDENT ID)

Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For example, for 51972, use 000051972.

alphanumeric

nnnnnnnnn

*ITEM RESPONSE IDENTIFIER (ASSESSMENT ITEM RESPONSE DESCRIPTION)

Number or code that uniquely identifies each item (question) in an assessment. The numbers/codes are provided in separate Item Maps for each assessment, which are provided separately by NYSED. This element is only applicable to the Grades 3–8 assessments in ELA and mathematics, Grades K-12 NYSESLAT, Regents, and the NYSAA.Provided by the RIC or Big 5 district that is hosting the Data Warehouse. alphanumeri

c

+ALPHA VALUE (ASSESSMENT ITEM RESPONSE VALUE MULTIPLE CHOICE)

NYSReporting

Grades 3–8 ELA and Math:For multiple-choice questions:~Populate with the number of the choice made by the student (e.g., 1, 2, 3, 4).~If there is no response to the multiple-choice question, populate with a ‘-‘ (dash).~If there are multiple responses to the multiple-choice question, populate with a ‘*’ (asterisk).Grades K-12 NYSESLAT:For multiple-choice questions:~Populate with the number of the choice made by the student (e.g., 1, 2, 3, 4).~If there is no response to the multiple-choice question, populate with a ‘-‘ (dash).~If there are multiple responses to the multiple-choice question, populate with a ‘*’ (asterisk).~If the student was absent, populate with a “Z” (Grade K = modality; Grades 1-12 = Session).NYSAA Science and Social Studies (not applicable to ELA or Math):~Populate with ‘NS’ for accuracy and independence scores that are not numbers.~Populate with Y, N, YYY, NNN, YNY, NYN, YYN, or NYY for connections questions.Regents:For multiple-choice questions:~Populate with the number of the choice made by the student: 1, 2, 3, or 4 if the question was answered incorrectly and A. B. C. D if the question is answered correctly.~If there is no response to the multiple-choice question, populate with a ‘-‘ (dash).~If there are multiple responses to the multiple-choice question, populate with a ‘*’ (asterisk).

alphanumeric

For more information on reporting NYSAAscores, see http://www.p12.nysed.gov/irs/nysaa/.

+NUMERIC VALUE (ASSESSMENT ITEM RESPONSE VALUE POINTS EARNED)

NYSReporting

Grades 3–8 ELA and Math:For constructed-response or essay questions:~ Populate with the point value given by the rater (e.g., 1, 2, 3, 4).~If no response to a constructed-response or essay question, populate with a capital letter "A.”Grades K-12 NYSESLAT:For constructed-response or essay questions:~ Populate with the point value given by the rater (e.g., 1, 2, 3, 4).~If no response to a constructed-response or essay question, populate with a capital letter "A.”~For the Speaking modality Skipping Rule: constructed response questions, populate with a capital letter "S." ~If the student was absent, populate with a “Z” (Grade K = modality; Grades 1-12 = Session). NYSAA Science and Social Studies (not applicable to ELA or Math):Populate with a number for accuracy and independence scores that are not ‘NS’. Regents:For multiple-choice questions:~Populate with the point value earned for question (e.g., 1, 2, 3, 4). For constructed-response or essay questions or performance test:~ Populate with the point value given by the rater (e.g., 1, 2, 3, 4). Some exams are reported by .5 scores (0.0, 0.5, 1.0, 1.5, 2.0, 2.5, 3.0, 3.5, 4.0, 4.5, 5.0, 5.5, 6.0).

For more information on reporting NYSAAscores, see http://www.p12.nysed.gov/irs/nysaa/.

*TESTING LOCATION CODE (LOCATION CODE)

Required by eScholar load plan.Typically the building code (assigned by the local student management system and used by L1 Data Warehouse) that uniquely identifies the building in which a student is enrolled. If a local building code is used, it must map to a valid State building code. Building code "0000" may also be used. alphanumeri

c

alphanumeric

alphanumeric

alphanumeric

alphanumeric

ASSESSMENT SESSION FACT

1 20 *DISTRICT CODE

2 60 *TEST DESCRIPTION

3 10 *ASSESSMENT SCHOOL YEAR DATE

4 200 *SUBTEST IDENTIFIER

5 10 *TEST DATE

6 12 *STUDENT ID7 20 *SESSION NAME

8 10 *SCHOOL YEAR DATE

9 60 *TEST BOOKLET ID10 60 *TEST BOOKLET NUMBER11 20 *SESSION STATUS CODE

12 10 SESSION DATE13 25 *SESSION PLATFORM TYPE

Field#

DelimLength,Scale


ASSESSMENT SESSION FACT For Level 1 Centers Only

Code Instructions or Rules

K NYS Reporting

K NYS Reporting

K NYS Reporting

K NYS Reporting

K NYS Reporting

K NYS ReportingK NYS Reporting

Z NYS ReportingJune 30 of the reporting school year.

U NYS Reporting A-PU NYS Reporting 04-19U NYS Reporting

U NYS Reporting First date of the testing periodU NYS Reporting










alphanumeric

alphanumeric

alphanumeric

Session 1, Session 2, Session 3

alphanumericalphanumeric 04 through 19

ABSENT, REFUSED, TESTED, NOT_TESTED

PBT




dateyyyy-06-30


dateyyyy-mm-dd


alphanumericnnnnnnnnn

dateyyyy-06-30

“A”, “B”, “C”, “D”, “E”, “F”, “G”, “H”, “I”, “J”, “K”, “L”, “M”, “N”, “O”, “P” “ “ (Blank)

dateyyyy-mm-dd

Note: The fields in the "Recommended Codes" column are the required values. Local values CANNOT be used.

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1 8 K NYS Reporting alphanumeric2 2 ATTENDANCE CODE Leave blank.

3 1024 ATTENDANCE DESCRIPTION NYS ReportingLocal attendance code description.

alphanumericIf left blank, defaults to Attendance Code Long value.

4 50 ATTENDANCE CATEGORY Leave blank.

5 25 *ATTENDANCE CODE LONG K NYS Reporting alphanumeric6 8 ATTENDANCE TYPE Leave blank.7 4,0 SORT SEQUENCE Leave blank.8 12 ATTENDANCE STATUS Leave blank.

9 25 *STATE ATTENDANCE CODE NYS Reporting alphanumeric

10 255 *STATE ATTENDANCE DESCRIPTION NYS Reporting alphanumeric

11 10 *SCHOOL YEAR DATE K NYS ReportingJune 30 of the reporting school year.

12 15 *ATTENDANCE CODE TYPE K NYS Reporting alphanumeric

FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students+ = Required only for specified students


BOCES Collection Use same rules



Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn(8 followed by the last 7 digits of


Local attendance code. For Students: Code that indicates the type of student absence, tardy, or suspension. Use local attendance code assigned by the local student management system. For Staff: Code that indicates the type of teacher absence or leave.

See "Attendance Code Long" in Data Elements Definitions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for attendance codes.

State Attendance Code used to indicate type of absence, tardy, or suspension. Absence or Leave type should be used for staff; absence, tardy, or suspension should be used for students.

See "State Attendance Code" in Data Elements Definitions and "Student Attendance Codes and Decriptions" in Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/

State Attendance Description used to indicate type of absence, tardy, or suspension. Absence should be used for staff; absence, tardy, or suspension should be used for students.

See "State Attendance Description" in Data Elements Definitions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for state attendance descriptions.

dateyyyy-06-30

Indication that the type of record being submitted is for a student or a staff member.

Use "STUDENT" for students and "STAFF" for staff member.

COURSE

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1 8 *DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE) K NYS Reporting

2 6 *LOCATION CODE (BUILDING OF ENROLLMENT CODE) K NYS Reporting


4 8 COURSE CODE Leave blank. Use field # 27 - course code long.

5 30 COURSE NAME Regional ReportingUse Local course name.

6 24 COURSE DEPARTMENT Regional ReportingUse Local course department name.

7 15 SUBJECT AREA CODE Regional ReportingUse Local Subject area code.

8 3,2 COURSE LENGTH Leave blank.9 7,4 NUMBER OF CREDITS Leave blank.10 3,0 NUMBER OF CLASS SECTIONS Leave blank.11 1 HONORS INDICATOR Leave blank.12 5,0 MINIMUM SEATS Leave blank.13 20 PRIMARY COURSE TYPE CODE Leave blank.14 20 OBSOLETE Leave blank.15 20 COURSE GRADE TYPE CODE Leave blank.16 12 OBSOLETE Leave blank.17 5,0 NUMBER OF GRADES Leave blank.18 5,3 COURSE WEIGHT Leave blank.19 15 ADDITIONAL DATA Leave blank.20 1 SPECIAL PROGRAM INDICATOR Leave blank.21 3 COURSE SPECIAL PROGRAM CODE Leave blank.22 20 OBSOLETE Leave blank.23 12 COURSE SHORT NAME Leave blank.24 20 ALLOWABLE COURSE GENDER Leave blank.25 3 GPA APPLICABILITY CODE Leave blank.




Public school districts and BOCES: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Charter and nonpublic schools, State agencies, Stateoperated schools, AND child care institutions with schools: 8nnnnnnn (8 followed by the last 7 digits of their Institution code)

alphanumeric

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/SIRS/home.html

Local building code used by the Data Warehouse, uniquely identifying the location associated with the course section, typically assigned by the local student management system. For school districts and charter schools, use the building code that uniquely identifies the building to which the principal responsible for the instruction is assigned. For BOCES, use a virtual location code assigned to the principal responsible for the instruction.

alphanumeric

dateyyyy-06-30

alphanumeric

alphanumeric

alphanumeric

26 2 *SUPPLEMENTARY COURSE DIFFERENTIATOR K NYS ReportingFor State Reporting use "NA".

27 12 *COURSE CODE LONG (LOCAL COURSE CODE) K NYS ReportingLocal course code that uniquely identifies the course Use local course code.

28 20 COURSE DELIVERY MODEL CODE Leave blank.

29 12 *ALTERNATE COURSE CODE (STATE COURSE CODE) NYS Reporting30 6 REQUIREMENTS INDICATOR CODE Leave blank.31 500 COURSE DESCRIPTION Leave blank.32 3 DUAL CREDIT INDICATOR Leave blank.33 3 ADVANCED PLACEMENT INDICATOR Leave blank.34 3 CAREER AND TECHNICAL INDICATOR Leave blank.35 3 GIFTED INDICATOR Leave blank.36 3 BILINGUAL INDICATOR Leave blank.37 3 REMEDIAL INDICATOR Leave blank.38 3 BASIC INDICATOR Leave blank.39 3 SPECIAL EDUCATION INDICATOR Leave blank.40 3 INTERNATIONAL BACCALAUREATE INDICATOR Leave blank.41 3 CORE INDICATOR Leave blank.42 3 ELECTIVE INDICATOR Leave blank.43 6 NON TRADITIONAL GENDER CODE Leave blank.44 25 MINIMUM GRADE LEVEL Leave blank.45 25 MAXIMUM GRADE LEVEL Leave blank.

46 1024 COURSE DESCRIPTION LONG Leave blank.

47 5,0 MAXIMUM SEATS Leave blank.48 20 COURSE GROUP CODE Leave blank.49 25 ALTERNATE COURSE CODE 2 Leave blank.50 25 ALTERNATE COURSE CODE 3 Leave blank.51 20 COURSE SESSION TYPE CODE Leave blank.52 20 COURSE CREDIT TYPE CODE Leave blank.53 3 LAB COMPONENT INDICATOR Leave blank.54 5 OPTIMUM NUMBER OF SEATS Leave blank.55 3 ADVANCED INDICATOR Leave blank.56 20 PRIMARY INSTRUCTION TYPE CODE Leave blank.57 20 PRIMARY INSTRUCTION DELIVERY METHOD CODE Leave blank.58 20 PRIMARY INSTRUCTION MEDIUM TYPE CODE Leave blank.59 20 COURSE LEVEL CODE Leave blank.60 30 CATALOG COURSE CODE Leave blank.61 3 STATE STANDARDS ALIGNED INDICATOR Leave blank.

Code used to indicate that the course code is offered in more than one session during the school year.

alphanumeric

alphanumeric

Code from the list of State course codes in the Course Catalog that identifies the course in which a student is enrolled

alphanumeric

Use State course codes in the Course Catalog available at http://www.p12.nysed.gov/irs/courseCatalog/home.html.

COURSE INSTRUCTOR ASSIGNMENT Fi

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1 8 K NYS Reporting

2 6 *COURSE LOCATION CODE K NYS Reporting

3 10 *SCHOOL YEAR DATE K NYS Reporting


5 3 K NYS Reporting

6 25 *SECTION CODE (LONG) K NYS Reporting

7 20 *TERM CODE K NYS Reporting


9 8 *INSTRUCTOR DISTRICT CODE K NYS Reporting


11 10 *INSTRUCTOR START DATE K NYS Reporting

12 10 +INSTRUCTOR END DATE NYS Reporting

FIELD NAME from eScholar template (DATAELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all staff+ = Required only for specified staff


*COURSE DISTRICT CODE(DISTRICT OF RESPONSIBILITY CODE)

*COURSE CODE (LONG)

*SUPPLEMENTARY COURSE DIFFERENTIATOR

*MARKING PERIOD CODE

*INSTRUCTOR ID

13 3 NYS Reporting

14 3 * PRIMARY SPECIAL ED INSTRUCTOR INDICATOR NYS Reporting

15 20 INSTRUCTOR TYPE CODE

16 20 NYS Reporting

17 3 *PRIMARY ENL INSTRUCTOR INDICATOR NYS Reporting

*PRIMARY INSTRUCTOR INDICATOR

*PRIMARY INSTRUCTION DELIVERY METHOD CODE

Instructions or Rules Format

alphanumeric

alphanumeric

June 30 of the reporting school year.

Local course code that uniquely identifies the course. alphanumeric

Code used to indicate that the course code is offered in more than one session during the school year. alphanumeric

Local section code.

alphanumericCode used to identify the school calendar term for which a course/section is being reported.

alphanumeric

alphanumeric

alphanumeric

alphanumeric

Public school districts and BOCES: NYnnnnnn. (NY followed by the first 6 digits of the BEDS code)

Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn(8 followed by the last 7 digits of their Institution code). NYC will use the Geographic District Code

Local building code used by the Data Warehouse, uniquely identifying the location associated with the course sections for which the staff person is responsible, typically assigned by the local student management system. For school districts and charter schools, use the building code that uniquely identifies the building to which the staff person is assigned. For BOCES, use a virtual location code.

dateyyyy-06-30

Code that represents the marking period within the school year, semester, or summer school session for which a course/section is being reported.

Provide the District Code of the entity which has primary control of the Primary Instructor’s course/section assignments. This will be the same as the District Code. NYC will use the Chancellor's Office code.

Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates.

First day of the school year, or first date of the school year that the staff member was assigned to this "location" in this assignment, whichever comes last. In most cases, this would be the first day of class. This cannot be a future date.

dateyyyy-mm-dd

Report the last date in this course/section assignment for the staff person. Do not report unless the staff person’s responsibility for the assignment has ended. This cannot be a future date. If the LEA determines that a new staff person will serve as a replacement for the position/assignments, they may report that person with the appropriate start date. Generally this would be a long-term or permanent replacement. date

yyyy-mm-dd

alphanumeric

alphanumeric

Used to identify the delivery method of the instruction.

alphanumeric

alphanumeric

Identify a staff person that has primary responsibility for the course. Teaching aides and assistants are not to be reported. A "Y" will subject the staff to a certification match as required by State and federal reporting. At least one Staff ID record for each course/section must be reported with a "Y" in this field. If a special education teacher is the only teacher in the class (primary), he/she should be reported here and in field 14.

Identify special education instructors for the course/section. Teaching aides and assistants are not to be reported. A "Y" in this field will subject the staff to a special education certification match as required by State and federal reporting. If the special education teacher is the only teacher in the class, he/she should be reported here and in field 13.

Identify ENL instructors for the course/section. Teaching aides and assistants are not to be reported. A "Y" in this field will subject the staff to an ESL/ENL certification match as required by State and federal reporting. If the ENL teacher is the only teacher in the class, he/she should be reported here and in field 13.

Recommended Codes

For State Reporting use "NA".

For State Reporting use "NA."


For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query.” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/home.html

Local course code must map to a State course code. See State Codes and Descriptions at http://www.p12.nysed.gov/irs/courseCatalog/home.html.

Although the data model allows a length of 25 for "SECTION CODE," note that the length of "SECTION CODE" (field #6) plus the length of "COURSE CODE" (field #4) cannot exceed 29.

See Term Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Y or N must be provided.


FACE, DISTANCE, BLENDED, ONLINE


DAY CALENDARFi

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Instructions or Rules

1 8 K NYS Reporting

2 6 K NYS Reporting


4 10 *SCHOOL DATE K NYS Reporting

5 3 *LOCATION GRADE LEVEL K NYS Reporting

6 5,3 DURATIONLeave blank.

7 20 *DAY TYPE NYS Reporting8 40 DAY STATUS Leave blank.

9 4,0 DAY NUMBER Leave blank.

10 2,0 SCHOOL MONTH NUMBER Leave blank.

11 20 SCHOOL MONTH NAME Leave blank.

12 4,0 INSTRUCTIONAL MINUTESLeave blank.






*LOCATION CODE (BUILDING OF ENROLLMENT CODE)

Building code used by the Data Warehouse, uniquely identifying the building, typically assigned by the local student management system.

Calendar date during school year. For each grade level reported, one record for each day of the year should be reported for a total of 365/366 records per grade level.Grade level of students to which the “Day Type” for a particular date in the day calendar pertains. If the school calendar differs by grade level within a location, report one record for each grade level, otherwise use "AL."

Type of day in the day calendar, designating whether or not the date is an instructional day or non-instructional day. Provide a Day Calendar record for each day of the calendar year (July 1 - June 30) using an available code to designate instructional and non-instructional days.

DAY CALENDAR


Map local codes to State codes.


alphanumeric

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query.” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/SIRS/home.html

alphanumeric

Submit a day calendar for each BOCES program type/location where attendance is being reported.

dateyyyy-06-30

dateyyyy-mm-dd

See Grade Level Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for suggested Grade Level Codes. For all grade levels, use "AL."

See Day Type Codes in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

LOCATION MARKING PERIOD

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1 8 K NYS Reporting

2 6 *LOCATION CODE K NYS Reporting

3 40 *MARKING PERIOD CODE K NYS Reporting numeric


5 10 *MARKING PERIOD START DATE

6 10 *MARKING PERIOD END DATE

7 100 LOCATION MARKING PERIOD DESCRIPTION Local Reporting


Term associated with the Marking Period.







alphanumeric

For NYSED BEDS codes:www.nysed.gov/admin/bedsdata.htmlFor NYSED BEDS and Institution codes: http://portal.nysed.govClick on “SEDREF Query” For schools/agencies other than publicdistricts and charters that are required to report these data:http://www.p12.nysed.gov/irs/SIRS/home.html


alphanumeric

Number that represents the marking period within the school year, semester, or summer school session.

See Marking Period Numbers and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-06-30

Regional Reporting

Beginning date of the corresponding marking period in the current school year.

dateyyyy-06-30

Regional Reporting

Ending date of the corresponding marking period in the current school year.

dateyyyy-06-30

MARKING PERIOD END DATE must be greater than or equal to MARKING PERIOD START DATE.

If supplied, the corresponding Marking Period in the current school year.

alphanumeric

alphanumeric


MARKING PERIOD CODE

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1 40 *MARKING PERIOD CODE K NYS Reporting numeric


3 50 MARKING PERIOD NAME Local use only

4 100 MARKING PERIOD DESCRIPTION Local use only5 50 MARKING PERIOD CATEGORY Local use only6 4,0 MARKING PERIOD SORT SEQUENCE Local use only


Term associated with the Marking Period.

8 100 TERM DESCRIPTION Local use only9 50 TERM CATEGORY Local use only10 4,0 TERM SORT SEQUENCE Local use only

11 100 TERM MARKING PERIOD DESCRIPTION Local use only




Number that represents the marking period within the school year, semester, or summer school session.

See Marking Period Numbers and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-06-30

alphanumeric


eScholar LLC Confidential Copyright(c) 1997-2010

PROGRAMS FACT

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2 6 *PROGRAM LOCATION CODE Regional Reporting alphanumeric





7 10 NYS Reporting

8 20 NYS Reporting


10 10 ENTRY REASON CODE 1 Regional ReportingReason for entering the program.

alphanumeric


alphanumeric


alphanumeric


14 10 EXIT REASON CODE 2 Regional ReportingAdditional reason for exiting the program.

alphanumeric

15 10 EXIT REASON CODE 3 Regional ReportingAdditional reason for exiting the program.

alphanumeric

16 60 PROGRAM COMMENT Regional ReportingUsed to provide additional details for the student's program.

alphanumeric

17 10 ORIGINAL PGM START DATE Regional ReportingLeave blank unless original program start date is needed.

18 6 NYS ReportingThis field is required if field 5 contains a CTE code.

alphanumericCTE = General CTE Program

19 3,0 PROGRAM FREQUENCY Leave blank.

20 4,0 +PROGRAM DURATION NYS Reporting alphanumeric21 10 PROGRAM CYCLE Leave blank.22 50 PROGRAM PROVIDER NAME Leave blank.23 20 PROGRAM PROVIDER TYPE CODE Leave blank.24 20 PROGRAM LOCATION DISTRICT CODE Leave blank.25 25 PROGRAM STUDENT ID Leave blank.26 20 PARENTAL PERMISSION CODE Leave blank.








Required by eScholar load plan. Typically the building code (assigned by the local student management system and used by the L1 Data Warehouse) that uniquely identifies the building in which a student is receiving the service. Programs can optionally use "0000."

dateyyyy-06-30




*PROGRAMS CODE (PROGRAM SERVICE CODE)

Code that indicated the program service applicable to the student. Populate with codes, not descriptions.

See Program Service Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

*BEGINNING DATE (PROGRAM SERVICE ENTRY DATE)

The start date of the program service, which must be between July 1st and June 30th of the reported school year.

dateyyyy-mm-dd

+ENDING DATE (PROGRAM SERVICE END DATE)

Leave blank until the program service actually ends.The end date of the program serivce, which must be between July 1st and June 30th of reporting school year.

dateyyyy-mm-dd

+STATE LOCATION ID (PROGRAM SERVICE PROVIDER BEDS CODE)

Populate only for school-level services. For district-level services, leave blank.NYSED BEDS Code of the institution providing the program service.

alphanumericnnnnnnnnnnnn


+PROGRAM INTENSITY (CTE/TECH PREP PROGRAM INTENSITY)

Populate if field 5 contains a CTE code.The student’s progression through the program service. As the student reaches each level of intensity, the description entered must be updated. Also used to collect the level of service for ELL students. Students must have an 0231 (ELL Eligible) Program Service Code to report ELL service level. Populate with descriptions.

Level ofDescription Intensity ReachedEnrollee CTE or Title II EnrolleeParticipant CTE or Title II ParticipantConcentrator CTE or Title II Concentrator ELL Service: FULL - ELLs receiving the required units of study. PARTIAL - ELLs receiving less than the required units of study. NONE - Currently not receiving service.

Must be a valid code from the Reasons_Code table for the matching school year. No duplicates allowed.



+EXIT REASON CODE 1 (REASON FOR ENDING PROGRAM SERVICE CODE)

This field is required to report the reason program services were ended for students in CTE programs, ELL students, and students with disabilities.Populate with codes.

See Reason for Ending Program Service Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.



dateyyyy-mm-dd

If supplied, must be a valid date and must not be greater than current date.

+PGM PARTICIPATION INFO CODE (CTE PROGRAM TYPE)

This field is required to report the duration of a NYS P-Tech program and a NYC P-Tech program to distinguish those students as being in their 5th and 6th year of high school (NYS P-Tech/4026) or 5th - 8th year of high school (NYC P-Tech/4027).

Each year a one-digit value between “1” and “6” (NYS P-Tech/4026) or “1” and “8” (NYC P-Tech/4027) is entered to identify the current year of the program (regardless of the grade in which the student is enrolled).


SCHOOL ENTRY EXIT

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Instructions or Rules Format Recommended Codes BOCES Collection

1 8 K NYS Reporting

Use BOCES "district" code.

2 6 K

3 10 *SCHOOL YEAR DATE K

June 30 of the reported school year. Yes

4 12 K

Use BOCES local id.

5 10 K NYS ReportingDate a student enrolls in a building or grade level. Yes

6 20 NYS Reporting

Use 0055.

7 40 SCHOOL ENTRY COMMENT Local use onlyLocal use only

8 3 NYS Reporting

Yes

9 12 RESIDENCE STATUS CODELeave blank. Leave blank.

10 12 ENROLL CHANGE CODELeave blank. Leave blank.

11 10 NYS Reporting

Yes

12 20 NYS Reporting

Use 0066.

13 40 SCHOOL EXIT COMMENT Regional ReportingLocal use only

14 20 DISTRICT CODE OF RESIDENCE Leave blank. Leave blank.

15 3

Leave blank. Leave blank.

16 12 LOCATION CODE OF RESIDENCE Leave blank. Leave blank.

17 3 SCHOOL CHOICE TRANSFER INDICATOR Leave blank. Leave blank.






alphanumeric


*LOCATION CODE(BUILDING OF ENROLLMENT CODE)

NYS Reporting and NYSSIS

Building code used by the Data Warehouse, uniquely identifying the building in which a student is enrolled, typically assigned by the local student management system.

alphanumeric

Use overall BOCES code or virtual location. BOCES can send multiple simultaneous enrollment records for the same student if virtual locations are used.


dateyyyy-06-30



Unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For example, for 51972, use 000051972. alphanumeri

cnnnnnnnnn

*SCHOOL ENTRY DATE(ENROLLMENT ENTRY DATE)

dateyyyy-mm-dd

*SCHOOL ENTRY TYPE CODE (REASON FOR BEGINNING ENROLLMENT CODE)

Code used on each enrollment record that indicates the reason the student’s enrollment began or type of enrollment begun. Populate only with codes that map to State codes. alphanumeri

c

See Reason for Beginning Enrollment Codes in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

alphanumeric

*ENROLLMENT GRADE LEVEL (GRADE LEVEL)

Grade level at the time of the enrollment date. Populate with Grade Level Codes. alphanumeri

c

See Grade Level Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

alphanumeric

alphanumeric

SCHOOL EXIT DATE (ENROLLMENT EXIT DATE)

Last date of enrollment for a student who changes grade level during the school year (i.e., July 1 – June 30) or leaves a school building, or when the enrollment record for a student who was enrolled solely as a walk-in for assessment purposes is being ended. date

yyyy-mm-dd

SCHOOL EXIT TYPE CODE (REASON FOR ENDING ENROLLMENT CODE)

Code used on each enrollment record that indicates the reason the student’s enrollment ended. Populate only with codes that map to State codes.

alphanumeric

See Reason for Ending Enrollment Codes in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Used to provide additional details for student's exit type code.

alphanumeric

ENROLLED AT SCHOOL YEAR START INDICATOR


SPECIAL EDUCATION EVENTS

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Instructions or Rules Format Recommended Codes1 8 K NYS Reporting alphanumeric

2 6 *LOCATION CODE Local use only alphanumeric

3 10 *SCHOOL YEAR DATE K NYS Reporting June 30 of the reported school year.


5 16 *EVENT TYPE CODE K NYS Reporting

6 10 *EVENT DATE K NYS Reporting

7 20 EVENT REASON CODE 1 Local use only alphnumeric8 20 EVENT REASON CODE 2 Local use only alphanumeric9 20 EVENT REASON CODE 3 Local use only alphanumeric10 16 EVENT SOURCE CODE Local use only alphanumeric11 16 EVENT STATUS CODE Local use only alphanumeric12 16 +EVENT OUTCOME CODE NYS Reporting alphanumeric

13 10 MEETING DATE Local use only date14 16 MEETING TYPE CODE Local use only alphanumeric15 10 EFFECTIVE DATE Local use only date16 8 ORGANIZATION CODE Local use only

17 30 ORGANIZATION NAME Local use only alphanumeric 18 30 ORGANIZATION CLUSTER Local use only alphanumeric 19 10 COMPLIANCE DATE Local use only date20 16 NYS Reporting alphanumeric

21 30 CHALLENGE TYPE Local use only alphanumeric22 30 CHALLENGE TYPE DISORDER 1 Local use only alphanumeric23 30 CHALLENGE TYPE DISORDER 2 Local use only alphanumeric24 30 CHALLENGE TYPE DISORDER 3 Local use only alphanumeric25 30 PREVIOUS CHALLENGE TYPE Local use only alphanumeric26 3,0 INTEGRATED PERCENTAGE Local use only numeric27 3,0 SPECIAL ED PERCENTAGE Local use only numeric28 3 STUDENT PRESENT Local use only alphanumeric29 3 PARENT PRESENT Local use only alphanumeric30 10 EVENT END DATE Local use only date 31 16 *INITIAL EVENT TYPE CODE NYS Reporting

32 10 *INITIAL EVENT DATE NYS Reporting








dateyyyy-06-30

* STUDENT ID (SCHOOL DISTRICT STUDENT ID)



Code that refers to a single event in a series of events for referring, evaluating, and implementing IEPs for students who may require special-education services. Each series of events begins with a referral for eligibility determination. Reported at the end of the school year.Populate with codes, not descriptions.


See Event Type Codes for Series of Events in Special Education at http://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html.

Date that a student was referred, parent consent to evaluate was received, CPSE or CSE meeting to discuss evaluation results to determine special-education eligibility was held, or IEP was implemented as indicated in the Event Type Code field. For each Event Type Code entered, provide the appropriate date. Dates may not be anticipated future dates. Also, dates may not be after August 31, 2015

dateyyyy-mm-dd

Code used to indicate whether the student with an Event Type Code was determined to be eligible for special education for the following Event Type Codes: ~ CPSE meeting at which eligibility determination is made for student transitioning from EI to preschool (EI03)~ CPSE meeting at which evaluation results are discussed for students referred to CPSE for evaluation (CPSE03)~ CSE meeting at which evaluation results are discussed for students referred to CSE for evaluation (CSE03)~ CSE meeting at which evaluation results are discussed for students parentally placed in nonpublic schools and referred to CSE for evaluation (CSENP03)Populate with codes, not descriptions.

Y = Yes, student determined eligible for special education servicesN = No, student ineligible for special education servicesU = Eligibility decision is undetermined or meeting is not held


+NON COMPLIANCE REASON (REASON CODE)

Code used to indicate the reason for delay in completing the evaluation, determining eligibility, or implementing the IEP by the child’s third birthday for Indicators 11 and 12. Required for the following situations:~Number of Days for the chain that begins with Event Code CPSE01 is more than 60.~Number of Days for the chain that begins with Event Code CSE01 is more than 60.~Number of days for the chain that begins with Event Code EI01 is 1 or more days.This code is reported on the record for the first event in the sequence of events (i.e., the initial referral record). Provide the predominant reason for the delay if there was more than one reason that actually caused the delay. Populate with codes.

See Special Education Event Reason Codes (for SPP Indicators 11 and 12) at http://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html.

Code of first event in the series of events reported for the student. Initial Event Type Codes for initial referral to CPSE or CSE (EI01 or CPSE01; CSE01 or CSENP01). Not required when only one event type code is submitted for the student. Submit with every record of each series after the initial referral event type code record.


See Event Type Codes for Series of Events in Special Education at http://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html.

Date of the first event in the required sequence of events associated with Initial Event Type Code.

dateyyyy-mm-dd


SPECIAL EDUCATION EVENTS

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33 4,0 *NUMBER OF DAYS NYS Reporting alphanumeric

34 20 MEETING LOCATION TYPE CODE Leave blank.

Indicator 11 for preschool children: Number of Days is the number of calendar days from the date of receipt (in writing) of parent consent to evaluate to the date that the CPSE meeting occurs to discuss evaluation results. The date of receipt of parent consent to evaluate is counted as “day 1.”

The schedule of the years in which school districts must initially report or resubmit data on SPP Indicators 11 and12 is available at http://www.p12.nysed.gov/sedcar/sppschedule.html.

Indicator 11 for school-age students: The Number of Days is the number of calendar days from the date of receipt (in writing) of parent consent to evaluate and the date that the CSE meeting occurs to discuss evaluation results. The date of receipt of parent consent to evaluate is counted as “day 1.”

Indicator 12 for preschool children referred from Early Intervention: For a child found eligible for preschool special education, the Number of Days is the number of calendar days past the child’s third birthday when the IEP is implemented. The first day past the child’s third birthday is “day 1.” If the IEP is not implemented by August 31, 2016, the Number of Days is the number of calendar days that August 31, 2016 is past the child’s third birthday. For a child who is determined to be not eligible for preschool special education, the Number of Days is the number of calendar days past the child’s third birthday when the CPSE meeting to determine eligibility was held. For a child whose eligibility is undetermined as of August 31, 2016, the Number of Days is the number of calendar days that August 31, 2016 is past the child’s third birthday. If the child’s third birthday is ON August 31, 2016, the Number of Days is “1” for the following scenarios:

• If the Event Outcome Code is “Y” (student is determined eligible for special-education services) and the IEP is not implemented by August 31, 2016; or

• If the Event Outcome Code is “U” (eligibility decision is undetermined or meeting is not held by August 31, 2016).

SPECIAL EDUCATION SNAPSHOTFi

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2 6 *LOCATION CODE Local use only alphanumeric


4 12 SOCIAL SECURITY NUMBER Obsolete

alphanumeric


6 25 LAST NAME SHORT Local use only alphanumeric

7 15 FIRST NAME SHORT Local use only alphanumeric

8 1 MIDDLE INITIAL Local use only alphanumeric

9 2 CURRENT GRADE LEVEL Local use only alphanumeric

10 30 SPECIAL EDUCATION TEACHER NAME Local use only alphanumeric

11 30 PRIMARY DISABILITY CODE Local use only alphanumeric

12 30 SECONDARY DISABILITY CODE Local use only alphanumeric

13 10 LAST IEP DATE Local use only alphanumeric

14 10 LAST EVALUATION DATE Local use only alphanumeric

15 30 SERVICE LEVEL Local use only alphanumeric

16 30 RELATED SERVICES Local use only alphanumeric

17 30 SERVICES PROVIDED (R/RR/S) Local use only alphanumeric

18 12 SPECIAL EDUCATION TEACHER ID Local use only alphanumeric

19 10 ANNUAL REVIEW DATE Local use only alphanumeric

20 10 TRIENNIAL REVIEW DATE Local use only alphanumeric

21 30 EXPECTED DIPLOMA TYPE Local use only alphanumeric

22 3 2ND LANGUAGE EXEMPT Local use only alphanumeric

23 3 ALTERNATE ASSESSMENT Local use only alphanumeric

24 20 INSTRUCTION LANGUAGE Local use only alphanumeric

25 20 COMMUNICATION MODE Local use only alphanumeric

26 3 BRAILLE INSTRUCTION Local use only alphanumeric

27 16 SPECIAL TRANSPORTATION Local use only alphanumeric

28 3 EXTENDED SCHOOL YEAR Local use only alphanumeric

29 3 HOME SCHOOLED Local use only alphanumeric

30 8 PROGRAMS CODE Local use only alphanumeric

31 8 +PRIMARY SERVICE CODE NYS Reporting alphanumeric

32 16 +PRIMARY PLACEMENT TYPE NYS Reporting alphanumeric

33 10 SPECIAL ED ENTRY DATE Local use only

alphanumeric






Nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn(8 followed by the last 7 digits of their Institution code)



dateyyyy-06-30




Only one code is to be selected for each preschool student with a disability who was provided preschool special-education services.

Required for preschool students with disabilities ONLY.October Snapshot (BEDS Day):~If the student received multiple services, use the code for the service received for the majority of the school day. ~If the student received multiple services for equal amounts of the school day, use the code for the service with the numerically lowest code value.

End of Year Snapshot (Data reflecting any time during the reporting school year): ~All preschool students with disabilities who received a special-education service any time during the school year (July 1 to June 30) must have a primary service code entered in this snapshot.~If the student received different services during the school year, use the code for the last service as reflected on the IEP.~If the student received multiple services for equal amounts of the school day, use the code for the service with the numerically lowest code value.

Populate with codes.

See Preschool Students with Disabilities Primary Service Codes at http://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html.

Required only for the October snapshot (data as of BEDS Day).~PLC01: Used by 1) State agencies and child-care institutions with affiliated schools to designate students with disabilities for whom they have CSE responsibility; and 2) school districts for students with disabilities who are placed in out-of-State facilities by the courts or social services agencies. ~PLC02 and PLC03: Used by public school districts or State agencies to designate students with disabilities placed in approved private schools on a residential basis (PLC02) or on a day basis (PLC03).

Populate with codes.

PLC01 = Court or State agency placement (Article 81)

PLC02 = Residential placement by school district (Article 89)

PLC03 = Non-residential placement by school (Article 89)

For more information, see “Primary Placement Type” in Data Elements in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.


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34 10 SPECIAL ED EXIT DATE Local use only alphanumeric

35 10 *SNAPSHOT DATE K NYS Reporting

36 3 IEP COMPLIANCE Local use only

alphanumeric

37 30 FUNDING PRIMARY DISABILITY CODE Local use only

alphanumeric

38 8 DISABILITY PRIMARY CAUSE CODE Local use only

alphanumeric

39 8 LIVING SETTING CODE Local use only

alphanumeric

40 8 HEARING IMPAIRMENT LEVEL CODE Local use only

alphanumeric

41 8 VISION IMPAIRMENT LEVEL CODE Local use only

alphanumeric

42 30 TERTIARY DISABILITY CODE Local use only alphanumeric

43 30 QUATERNARY DISABILITY CODE Local use only

alphanumeric


45 8 TRANSITION IEP STATUS CODE Local use only

alphanumeric

46 20 +PRIMARY SERVICE PROVIDER NYS Reporting alphanumeric

47 1 NYS Reporting alphanumeric48 10 SURROGATE APPOINTED CODE Leave blank.49 6,2 PROGRAM INTEGRATED PERCENTAGE Leave blank.50 6,2 PROGRAM SPECIAL ED PERCENTAGE Leave blank.51 20 PRIMARY ENTRY REASON CODE Leave blank.52 20 PRIMARY EXIT REASON CODE Leave blank.53 3 LEP STATUS INDICATOR AT EXIT Leave blank.54 20 SERVICE PLAN TYPE CODE Leave blank.55 25 SPECIAL ED STUDENT ID Leave blank.56 20 AGE GROUP Leave blank.57 3 MENTAL HEALTH SERVICES ELIGIBILITY INDICATOR Leave blank.58 20 SPECIAL ED LOCATION DISTRICT CODE Leave blank.59 20 PRIMARY AREA OF EXCEPTIONALITY Leave blank.60 10 STUDENT SNAPSHOT DATE Leave blank.61 3 ENROLLED AT SCHOOL YEAR START INDICATOR Leave blank.62 3 MULTIPLE DISABILITIES DESIGNATION INDICATOR Leave blank.63 3 MEDICALLY FRAGILE INDICATOR Leave blank.64 20 CHILD COUNT FEDERAL PROGRAM TYPE CODE Leave blank.65 20 PRIMARY PLACEMENT REASON CODE Leave blank.66 20 DISTRICT CODE OF RESIDENCE Leave blank.67 12 LOCATION CODE OF RESIDENCE Leave blank.68 20 CHILD COUNT DISTRICT CODE Leave blank.69 12 CHILD COUNT LOCATION CODE Leave blank.70 50 PRIMARY SERVICE PROVIDER NAME Leave blank.71 100 PRIMARY SERVICE BUILDING NAME Leave blank.72 15 LEVEL OF INTEGRATION CODE Leave blank.73 3 TRANSITION IEP PAID WORK INDICATOR Leave blank.74 3 TRANSITION IEP JOB SUPPORT INDICATOR Leave blank.75 3 Leave blank.76 3 Leave blank.

Data in this table are collected twice a year. The first collection reflects data as of BEDS Day; the second collection reflects data any time during the school year (yyyy-07-01). Populate with the appropriate snapshot date.

DateBEDS Day

oryyyy-07-01

*PRIMARY SETTING CODE (LEAST RESTRICTIVE ENVIRONMENT CODE)

Required only for October snapshot.Preschool and school-age students with disabilities’ educational environment (least restrictive environment) as of BEDS day. See “Least Restrictive Environment Code” in Data Elements in SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for more information and rules for reporting.

See Preschool and School-Age Students with Disabilities Least Restrictive Environment Codes at http://www.p12.nysed.gov/sedcar/sirs/sirs_toc.html.

Required for October snapshot and end-of-year snapshot.Report only for preschool students with disabilities.If preschoolers receive services from more than one provider, use the BEDS code of the coordinating service provider (CSP). CSP is designated by CPSE. Otherwise, use the BEDS code of the sole service provider. See "Primary Service Provider" in Data Elements in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for rules for selecting Primary Service Provider code.


*SCHOOL AGED INDICATOR(SCHOOL-AGE INDICATOR)

Required only for October snapshot.Populate with codes.

Y = Yes, student is school age.N = No, student is preschool age.

TRANSITION IEP CAREER EXPLORATION INDICATORTRANSITION IEP MODIFIED PAID WORK INDICATOR


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STAFF ASSIGNMENT

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2 12 *STAFF ID K NYS Reporting alphanumeric Yes

3 30 *ASSIGNMENT CODE K NYS Reporting alphanumeric Yes

4 6 *ASSIGNMENT LOCATION CODE K NYS Reporting alphanumeric


Yes

6 10 *ASSIGNMENT DATE K NYS Reporting Yes

7 10 *COMPLETION DATE NYS Reporting Yes8 8 ASSIGNMENT JOB CODE Leave blank.9 50 ASSIGNMENT FIELD Leave blank.10 30 ASSIGNMENT ROOM Leave blank.11 50 ASSIGNMENT SITE Leave blank.12 20 ASSIGNMENT PROGRAMS CODE Local use only13 20 OBSOLETE Leave blank.14 20 OBSOLETE Leave blank.15 24 ASSIGNMENT PRIMARY FUND SOURCE CODE Leave blank.16 20 ASSIGNMENT QUALIFICATION STATUS CODE Leave blank.17 25 SUBJECT CODE Leave blank.

18 4,0 PERCENT TIME ASSIGNEDLeave blank.

19 3 ASSIGNMENT FIELD STATUS Leave blank.

20 3 *ASSIGNMENT GRADE LEVEL K NYS Reporting Yes

21 20 CONTROLLING DISTRICT CODE K* Leave blank.

22 24 ASSIGNMENT SECONDARY FUND SOURCE CODE Leave blank.23 24 ASSIGNMENT TERTIARY FUND SOURCE CODE Leave blank.24 24 ASSIGNMENT QUATERNARY FUND SOURCE CODE Leave blank.25 50 ASSIGNMENT TITLE Local use only

26 3 PRIMARY ASSIGNMENT INDICATOR Leave blank.

27 2,0 ASSIGNMENT ORDERLeave blank.

28 5,0 ASSIGNMENT STUDENT COUNTLeave blank.

29 2,0 YEARS EXPERIENCE IN ASSIGNMENTLeave blank.



BOCES Collection







Must be a valid TEACH ID.

Send one record for each assignment code/location code/grade level combination.

See Assignment Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Local building code used by the Data Warehouse, uniquely identifying the location associated with the course sections for which the staff person is responsible, typically assigned by the local student management system. For school districts and charter schools, use the building code that uniquely identifies the building to which the staff person is assigned. For BOCES, use a virtual assignment. Report one record for each assignment, building, grade level combination. For staff assigned to multiple buildings within the LEA, report a record for each building unless responsible for every building in the LEA. District-wide staff serving all buildings may be reported using the district code. Use local

virtual location code.

dateyyyy-06-30

First day of the school year, or first date of the school year that the staff member was assigned to this "location" in this assignment, whichever comes last. This cannot be a future date. date

yyyy-mm-dd

Last date in this assignment or building or grade level, whichever comes first. Do not report unless the assignment has ended. This cannot be a future date.

dateyyyy-mm-dd

If the assignment is for all grades served in the entire building, use "ALL" for the Assignment Grade Level; otherwise, send one record for each grade level. Do not report each grade level separately. If the staff person works with or is responsible for only some grade levels within the building, report one record for each grade level.

See Assignment Grade Level Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

STAFF ATTENDANCEFi

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1 8 K NYS Reporting

2 6 K NYS Reporting

3 12 *STAFF ID K NYS Reporting4 2 STAFF ATTENDANCE CODE

5 10 *ATTENDANCE PERIOD START DATE K NYS Reporting

6 10 *ATTENDANCE PERIOD END DATE NYS Reporting7 7,2 TIME EARNED

8 7,2 *TIME USED NYS Reporting9 7,2 TIME ACCRUED10 12 SUBSTITUTE TEACHER ID

11 25 *STAFF ATTENDANCE CODE LONG K NYS Reporting12 5 UNIT OF MEASURE CODE13 100 STAFF ATTENDANCE COMMENT14 20 STAFF DISTRICT CODE15 20 SUBSTITUTE TEACHER DISTRICT CODE




*LOCATION CODE

STAFF ATTENDANCE


Leave blank.

Leave blank.Number of days the teacher is absent.

Leave blank.Leave blank.Code that identifies type of absence.

Leave blank.Leave blank.





alphanumeric


If the staff member works in more than one building within the LEA, use "0000." If a local building code is used, it must map to a valid State building code. For BOCES, use a virtual location code assigned to the principal responsible for the instruction. alphanumeri

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For teachers only. Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates. alphanumeri

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Must be valid TEACH ID.

First date of the school year or hire date if the hire date is after the first date of the school year. date

yyyy-mm-ddJune 30 of the reporting year or the date the staff member is no longer employed by the reporting entity. date

yyyy-mm-dd

alphanumeric

Only report full days. Days working outside the classroom on official LEA business are not considered absences.

alphanumeric

See Staff Attendance Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

STAFF EVALUATION RATINGFi

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1 8 *STAFF DISTRICT CODE K NYS Reporting

2 12 *STAFF ID *K NYS Reporting

3 20 *EVALUATION CRITERIA CODE K NYS Reporting


5 10 *REPORTING DATE K NYS Reporting6 10 EVALUATION REVIEW DATE

7 20 *EVALUATION CRITERIA RATING CODE NYS Reporting

8 7 *EVALUATION CRITERIA RATING POINTS NYS Reporting9 10 EVALUATION PERIOD START DATE10 10 EVALUATION PERIOD END DATE11 12 EVALUATOR STAFF ID12 20 EVALUATOR DISTRICT CODE

13 4000 EVALUATOR COMMENT

14 20 *ALTERNATE STAFF ID *K NYS Reporting

15 20 EVALUATION GROUP CODE K* NYS Reporting

16 20 COURSE DISTRICT CODE

17 12 COURSE LOCATION CODE

18 30 COURSE CODE19 20 SUPPLEMENTARY COURSE DIFFERENTIATOR



U,M2*

U,M2*

U,M2*

20 30 SECTION CODE

21 20 EVALUATION REPORTING DISTRICT CODE22 12 EVALUATION REPORTING LOCATION CODE

K Key field*K Either field 2 or field 14.

U,M3*

STAFF EVALUATION RATING


June 30 of the reported school year.

Leave blank.Use NA.

Score received by evaluated staff for a particular criteria.

numeric

Leave blank.

Leave blank.Leave blank.Leave blank.Leave blank.

Only 3012d will be allowable in 2017-18.

Leave blank.

Leave blank.

Leave blank.

Leave blank.

Public school districts and BOCES: NYnnnnnn (NY followed by the first 6 digits of the BEDS code)

Charter: 8nnnnnnn(8 followed by the last 7 digits of their Institution code)

District code for the entity that employs the staff member.

alphanumeric


Populate either STAFF ID or ALT STAFF ID (field #14) field.Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates. alphanumeri

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Must be valid TEACH ID

Choose codes from dimension table defined in evaluation criteria rating template. Report one "REQSP", one "OPTSP" (as applicable), one "REQOB", one "OPTOB" (as applicable), one "OCR" for each staff member reported for original evaluation scores (for a total of five records). Additionally, as applicable, report one "TREQSP", one "TOPTSP", one "TREQOB", one "TOPTOB", one "TOCR" for each staff member reported for transition evaluation scores (for a total of five additional records; potentially ten total).

alphanumeric

See Evaluation Criteria Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

date yyyy-06-30

June 30 of the school year for which the staff person is being evaluated. date

yyyy-06-30

Code from dimension table defined in evaluation criteria rating template.

alphanumeric

See rating points for Evaluation Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Populate either ALTERNATE STAFF ID or STAFF ID (field #2). Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates. alphanumeri

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See Evaluation Group Codes in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.


Leave blank.

STAFF EVALUATION RATING


STAFF SNAPSHOT

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Instructions or Rules Format Recommended Codes Staff Type

1 8 *DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE) K NYS Reporting alphanumeric

2 12 *STAFF ID K NYS Reporting alphanumeric

3 11 SOCIAL SECURITY NUMBER Leave blank.4 25 LAST NAME SHORT Leave blank. Use field 66. 5 15 FIRST NAME SHORT Leave blank. Use field 65.6 1 MIDDLE INITIAL Leave blank. 7 4 JOB CLASS CODE Leave blank.

8 50 +POSITION TITLE (TEACHER TITLE) NYS Reporting alphanumeric

Use "TEACHER."

Teachers only.9 4 EXTRA JOB CLASS CODE 1 Leave blank.10 4 EXTRA JOB CLASS CODE 2 Leave blank.11 4 EXTRA JOB CLASS CODE 3 Leave blank.12 4 EXTRA JOB CLASS CODE 4 Leave blank.13 4 EXTRA JOB CLASS CODE 5 Leave blank.

14 6 *PRIMARY LOCATION CODE (LOCATION CODE) NYS Reporting alphanumeric15 15 DIVISION Leave blank.16 7 DEPARTMENT Leave blank.

17 4 STAFF EMPLOYMENT TYPE CODE Leave blank.

18 6 UNION Leave blank.19 65 SUPERVISOR Leave blank.

20 6 *GENDER CODE NYS Reporting alphanumeric

21 2 RACE OR ETHNICITY CODE (RACE 1 CODE) NYS Reporting alphanumeric Optional.22 40 OBSOLETE Leave blank.23 14 HOME PHONE Leave blank.24 1 PHONE SECURITY Leave blank.25 30 ADDRESS 1 Leave blank.26 30 ADDRESS 2 Leave blank.27 25 CITY Leave blank.28 2 STATE CODE Leave blank.29 10 FULL ZIP CODE Leave blank.30 1,0 RANK/PERFORMANCE TIER Leave blank.31 1 MEDICAL EXAM Leave blank.32 1 SUBSTANCE TEST Leave blank.

33 10 +ORIGINAL HIRE DATE (TEACHER HIRE DATE) NYS Reporting Teachers only.

34 10 TENURE DATE (TEACHER TENURE DATE)Leave blank.

35 10 CURRENT SERVICE DATE Leave blank.

36 10 +EXIT DATE NYS Reporting37 20 STAFF CITIZENSHIP CODE Leave blank.38 1 FELONY Leave blank.39 2,0 YEARS EXPERIENCE Leave blank.

40 10 *BIRTH DATE NYS Reporting

41 1 *ACTIVE/INACTIVE INDICATOR NYS Reporting alphanumeric42 10 LAST STATUS DATE Leave blank.

43 2,0 NYS Reporting numeric

Report as a whole number.

44 8 JOB CLASS CODE LONG Leave blank.




Public school districts and BOCES: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn (8 followed by the last 7 digits of their Institution code)

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query.” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/home.html All teaching and

non-teaching professional staff.



All teaching and non-teaching professional staff.

Populate if staff member is currently appointed by the school board as a teacher in this LEA; otherwise, leave blank.

If staff member works in only one building, use building code. If a staff member works in more than one building, use "0000."

If the staff member works in more than one building within the LEA, use "0000." If a local building code is used, it must map to a valid State building code.


Gender of staff member. Populate with codes, not descriptions.

M = MaleF = Female


Race of staff member. Populate with codes, not descriptions. If a staff member is identified as being a member of more than one race, populate field 21 with the first race code and populate fields 78 through 81 with remaining race codes. If a record is provided, the staff member must have at least one race code. If field #21 is provided, field #69 must also be provided.

See Race Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

If field #8 = "TEACHER," populate with the effective date of the first board appointment the staff member received as a teacher in this LEA; otherwise, leave blank. date

yyyy-mm-dd

Initial hire date within the reporting entity as a teacher.

Beginning in 2014-15, collected in the Staff Tenure template.

Populate when a staff member is no longer employed by the LEA. If the staff member returns to the LEA during the school year, remove the exit date. date

yyyy-mm-dd

Date staff member is no longer employed by reporting entity.


Date of birth on the staff member’s birth certificate or, if a certificate does not exist, an official source as directed by district policy. The birth date cannot be greater than the current date. date

yyyy-mm-dd


Staff member is either active or inactive. If a staff member is erroneously reported to L2, a soft delete can be done by sending a "D" for this field.

A = ActiveI = InactiveD = Delete


*YEARS EXPERIENCE IN DISTRICT (YEARS PROFESSIONAL EDUCATIONAL EXPERIENCE IN DISTRICT)

Number of years of professional educational experience in this district. Experience in a non-teaching, professional PMF assignment as reported in Staff Assignment would be included.This year counts as one full year of experience in this district. Total years professional educational experience in this district must be less than or equal to the total years of educational experience (field #102). All teaching and

non-teaching professional staff.

45 20 HIGHEST DEGREE EARNED Leave blank.46 4,0 YEARS OF HIGHER EDUCATION Leave blank.47 40 MILITARY DUTY STATUS Leave blank.48 20 STAFF QUALIFICATION STATUS CODE Leave blank.49 40 JOB CLASS DESCRIPTION Leave blank.

50 10 *SNAPSHOT DATE K NYS Reporting

June 30 of school year. Use school year date.

51 4,0 PAY STEP LEVEL Leave blank.

52 10,2 *ANNUAL SALARY NYS Reporting 9999999.99

53 4,2 +CONTRACT WORK DAYS NYS Reporting numeric

For teachers only.

Teachers only

54 6 +EMPLOYMENT SEPARATION REASON CODE NYS Reporting55 42 FULL STAFF NAME Leave blank.

56 3 +ITINERANT STAFF NYS Reporting alphanumeric

57 20 *ALTERNATE STAFF ID alphanumeric

Must be valid TEACH ID (value in field #2)

58 10,2 ALTERNATE ANNUAL SALARYLeave blank.

59 4,2 ALTERNATE CONTRACT WORK DAYS Leave blank.

60 5,3 *EMPLOYMENT BASIS NYS Reporting numeric

61 5,3 ALTERNATE EMPLOYMENT BASIS Leave blank.

62 10,2 BENEFITS VALUELeave blank.

63 3 LOCAL CONTRACT Leave blank.64 8 CONTRACTING ORGANIZATION Leave blank.

65 60 *FIRST NAME LONG NYS Reporting

Staff member's first name.

alphanumeric

First Name

66 60 *LAST NAME LONG NYS Reporting

Staff member's last name, including any hyphenated portion.

alphanumeric

Last Name

67 10 NAME SUFFIX Leave blank.68 4 PAY STEP LEVEL ALPHA Leave blank.

69 3 HISPANIC ETHNICITY INDICATOR NYS Reporting alphanumeric Optional.70 2 RACE OR ETHNICITY SUBGROUP CODE Leave blank.71 30 HIGHEST DEGREE INSTITUTION CODE Leave blank.72 30 BACCALAUREATE DEGREE INSTITUTION CODE Leave blank.73 30 ADDRESS 3 Leave blank.74 5 BASE ZIP CODE Leave blank.75 4 ZIP CODE +4 Leave blank.

76 80 *EMAIL ADDRESS NYS ReportingInclude only valid work email addresses.

alphanumeric

77 60 MIDDLE NAME NYS Reporting

Staff member's middle name.

alphanumeric

Middle Name

78 4 +RACE 2 CODE NYS Reporting alphanumeric Optional.


dateyyyy-06-30


Report the total amount paid for the staff member's primary assignment(s). If the staff member has more than one primary assignment, report the combined salary for all primary assignments. Do not include any extra pay received for extra services. For example, do not include additional pay received for supervising extra-curricular activities beyond the normal assignment, for coaching sports beyond the normal assignment, or for similar activities. Also, do not include summer school pay or overtime pay. Round the annual salary amount to the nearest whole dollar.

Report as a whole number to two decimal places. Fifty-four thousand dollars would be reported as 54000.00.


Report the number of work days the staff person is expected to work in the LEA based on the staff contract or appointment. For example, a permanent instructional staff person might be expected to work 180 days. A long-term substitute might be hired for 90 days.

Populate when a staff member is no longer employed by the LEA. If the staff member returns to the LEA during the school year, remove the reason for exit.

RES=Resignation, RET=Retirement, PRT=Performance-related termination, or OTH=Other

Teachers and principals only.

Report N if the Staff member is employed by this LEA. Report Y if the Staff member is not an employee of this LEA but is the Staff member of record for a course and will be reported in other staff/course templates).

Y = Yes, Staff member is an itinerant N = No, Staff member is not an itinerant All teaching and

certain non-teaching professional staff.

Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567.


For most staff, the entry will be 100 percent. However, some staff have their services shared by more than one LEA or are working only part time. Estimate the percent of timethe staff member will actually work for this LEA. For example, for a staff member working approximately half time, report 50 percent. Do not report more than 100 percent. For Itinerant teachers working in your LEA, report the amount of time they work in your LEA only.

Report as a percentage. 100 percent should be reported as 1.000. 75 percent should be reported 0.750




Indicates whether the staff member is Hispanic/Latino. Populate with code, not description. If provided, field #21 (and fields 78-81, if applicable) may be provided.Note: If Hispanic Ethnicity Indicator is = 'N', field #21 must be provided.

Y = Yes = the staff member is Hispanic/LatinoN = No = the staff member is not Hispanic/Latino

All reported staff.


If a staff member is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the staff member belongs that was not captured in field 21. Field 78 cannot be populated unless field 21 is populated. Populate with the code, not the description.


If a staff member is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the staff member belongs that was not captured in a previous field. Field 79 cannot be populated unless fields 21 and 78 are populated. Populate with the code, not the description.



81 4 +RACE 5 CODE NYS Reporting alphanumeric Optional.82 15 POSTSECONDARY SUBJECT AREA Leave blank.83 8 EMPLOYMENT ELIGIBILITY VERIFICATION Leave blank.84 30 NAME PREFIX Leave blank.85 14 WORK PHONE Leave blank.86 14 CELL PHONE Leave blank.87 40 MAILING ADDRESS 1 Leave blank.88 40 MAILING ADDRESS 2 Leave blank.89 30 MAILING ADDRESS 3 Leave blank.90 30 MAILING ADDRESS CITY Leave blank.91 2 MAILING ADDRESS STATE CODE Leave blank.92 5 MAILING ADDRESS BASE ZIP CODE Leave blank.93 4 MAILING ADDRESS ZIP CODE +4 Leave blank.94 4 EMPLOYMENT STATUS CODE Leave blank.95 3 AUTHORIZED TO CARRY WEAPON INDICATOR Leave blank.96 60 STAFF FIRST NAME ALIAS Leave blank.97 60 STAFF PREVIOUS LAST NAME Leave blank.98 12 PS STATE STUDENT ID Leave blank.99 80 PERSONAL EMAIL ADDRESS Leave blank.100 20 EMPLOYMENT SEPARATION TYPE CODE Leave blank.101 12 PREVIOUS STAFF ID Leave blank.

102 5,2 NYS Reporting numeric103 5 PERSONAL INFORMATION VERIFICATION CODE Leave blank.104 10 POSITION HIRE DATE Leave blank.

105 50 +SECOND POSITION TITLE (PRINCIPAL TITLE) NYS Reporting alphanumeric

Use "PRINCIPAL."

Principals only.

106 10 NYS Reporting Principals only.

107 10Leave blank.

108 20 *STAFF EDUCATION LEVEL CODE NYS Reporting alphanumeric109 10 EMPLOYMENT OFFER DATE Leave blank.

110 2,0 *ANNUAL CONTRACT WORK MONTHS NYS Reporting numeric

Report a whole number.

111 3 +PROFESSIONAL DEVELOPMENT INDICATOR NYS Reporting alphanumeric

“Y"=Yes, "N"=No, “NA"=Not Applicable.

Teachers only.

112 3 +CERTIFICATION EXEMPTION CODE NYS Reporting alphanumeric

“Y"=Yes, "N"=No.

113 4 COUNTRY CODE Leave blank.114 4 MAILING ADDRESS COUNTRY CODE Leave blank.

If a staff member is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the staff member belongs that was not captured in a previous field. Field 80 cannot be populated unless fields 21, 78, and 79 are populated. Populate with the code, not the description.


If a staff member is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the staff member belongs that was not captured in a previous field. Field 81 cannot be populated unless fields 21, 78, 79, and 80 are populated. Populate with the code, not the description.


*YEARS OF TEACHING EXPERIENCE (TOTAL YEARS OF PROFESSIONAL EDUCATIONAL EXPERIENCE)

Combine all years of professional educational experience, including other public school districts, nonpublic schools, BOCES, and college or university experience within NYS. Experience in non-teaching, professional PMF assignments as reported in Staff Assignment would be included. This year counts as one full year of experience. The total Years of Educational Experience must be greater than or equal to the total Years Educational Experience in District (field #43).

Report as a whole number. Twelve years of experience would be 12.

All teaching and non-teaching professional staff staff.

Indication that the staff member is a principal or both a teacher and a principal: populate with “PRINCIPAL.” If the staff member is neither a teacher nor a principal, leave this field blank.

+SECOND POSITION HIRE DATE (PRINCIPAL HIRE DATE)

If field #105 = "PRINCIPAL," populate with the effective date of the first board appointment the staff member received as a principal in this LEA; otherwise, leave blank. date

yyyy-mm-dd

Initial hire date within the reporting entity as a principal.

SECOND POSITION TENURE DATE (PRINCIPAL TENURE DATE)

Beginning in 2014-15, collected in the Staff Tenure template.

Use numeric code from recommended codes for highest degree currently held by staff member.

Use code from following list:0=No higher education1=Freshman year completed2=Sophomore year completed 3=Associate degree 4=Junior year completed 5=Bachelors degree 6= Bachelors+30 or more hours 7=Masters degree8=Masters+30 or more hours 9=Doctorate


Number of months per year the staff member is currently employed by this LEA. Even if staff member receives salary over a 12-month period, report the number of months the staff member is expected to be on the job for the current school year. Short-term (less that 3 months) or per diem substitutes should not be reported for PMF purposes.


Populate only for teaching staff. Did teacher receive “professional development” during the current school year? For each teacher, populate with “Y,” “N,” or “NA.” “NA” pertains to first-year teachers, teachers on leave, and teachers who had only non-teaching assignments. Use the definition of “professional development” found in ESSA at: http://www.p12.nysed.gov/irs/beds/PMF/documents/CertifcationandProfessionalDevelopment.pdf . The school year begins on July 1 and ends on June 30.

For charter schools, populate with "Y" for a teacher who is exempt or "N" for a teacher who is not exempt based on the 530 Certification rules. Section 2854(3)(a-1) of New York State Education Law allows charter schools an exemption from certification requirements for up to thirty percent of total teachers, with a maximum of five teachers, provided these teachers meet all other requirements to be considered Highly Qualified as specified under federal No Child Left Behind (NCLB) legislation.

Charter school teachers only.

115 20 STAFF APPROVAL STATUS CODE Leave blank.

STAFF STUDENT COURSE

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1 8 *STAFF DISTRICT CODE K NYS Reporting alphanumeric

2 12 *STAFF ID K NYS Reporting alphanumeric3 8 *STUDENT DISTRICT CODE K NYS Reporting Same as field 1. alphanumeric

4 12 *STUDENT ID (SCHOOL DISTRICT STUDENT ID) K NYS Reporting alphanumeric

Local student ID.

5 10 *SCHOOL YEAR DATE K NYS ReportingJune 30 of the school year.

6 8 *COURSE DISTRICT CODE K NYS Reporting Same as field 1. alphanumeric

7 6 *COURSE LOCATION CODE K NYS Reporting alphanumeric

8 12 *COURSE CODE K NYS Reporting

Local course code that uniquely identifies the course.

alphanumeric

9 3 *SUPPLEMENTARY COURSE DIFFERENTIATOR K NYS Reporting alphanumericFor State Reporting use "NA".

10 25* *SECTION CODE K NYS Reporting

Local section code.

alphanumeric

11 10 *REPORTNG DATE K NYS Reporting

12 10 *RELATIONSHIP START DATE K NYS Reporting

13 10 RELATIONSHIP END DATE NYS Reporting




A value between 0 and 1, inclusive.

17 3 *EXCLUDE FROM EVALUATION INDICATOR NYS Reporting alphanumeric

Default to "N." If left blank, Level 0 will default to "N."


19 20 *TERM CODE NYS Reporting alphanumeric




Use the district code of the Local Education Agency that employs the teacher. This should be the same as the district code for the reporting district.




Unique identifier assigned by the Local Education Agency in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For example, for 51972, use 000051972.

dateyyyy-mm-dd


Local course code must map to a State course code. See State Codes and Descriptions at http://www.p12.nysed.gov/irs/courseCatalog/home.html. For 2016-17 report only course codes for 4-8 Math/ELA and Regents Math, leading to a State exam.



For evaluation data, use first date of state assessment period associated with course. End of year (roster date) records are no longer required in 2016-17.

dateyyyy-mm-dd

See Appendix I: Assessment and Reporting Timelines in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/ for assessment administration dates.

First day that both the student was enrolled in and the teacher was assigned to the course section. date

yyyy-mm-dd

Last day that the teacher is assigned to or student enrolled in the course section. For evaluation records, this value can be no later than the reporting date. date

yyyy-mm-dd

*ENROLLMENT LINKAGE DURATION (POTENTIAL STUDENT INSTRUCTIONAL TIME)

Total instructional time in minutes that the course is scheduled to meet between the relationship start and end dates.

*ATTENDANCE LINKAGE DURATION (ACTUAL STUDENT INSTRUCTIONAL TIME)

Total number of minutes in field 14 less the number of minutes the student is absent from the class between the relationship start and end dates.

LINKAGE DURATION ADJUSTMENT (INSTRUCTIONAL RESPONSIBILITY WEIGHT)

Number between 0 and 1, inclusive, representing the percent of the total number of minutes in field 14 and 15 assigned to this teacher and student after adjusting for factors not captured by the course schedule.

Flag used to indicate that the student should be excluded from the evaluation of this teacher for a particular course section. Awaiting guidance on business rules.

*COURSE DURATION THROUGH ASSESSMENT DATE (TOTAL PLANNED CLASS TIME)

Total number of instructional minutes in the course from the beginning of the course to the Reporting Date.

Code used to identify the school calendar term for which a course grade is being reported


STAFF TENUREFi

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1 8 K NYS Reporting

2 12 *STAFF ID *K NYS Reporting

3 12 *ALTERNATE STAFF ID *K NYS Reporting

4 20 *TENURE AREA CODE K NYS Reporting

5 10 *SCHOOL YEAR DATE NYS Reporting

6 20 *TENURE STATUS CODE NYS Reporting

Status of the Tenure Area reported in field #4.

7 10 *TENURE STATUS EFFECTIVE DATE NYS Reporting

8 10 +ORIGINAL PROBATIONARY PERIOD END DATE NYS Reporting

Date probation in tenure area ends.

9 10 NYS Reporting

10 3 *PROBATIONARY PERIOD EXTENDED INDICATOR NYS ReportingY = YES, N = NO.

K Key field*K Either field 2 or field 3







alphanumeric


Populate either STAFF ID or ALT STAFF ID (field #3) field.Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates. alphanumeri

c


Populate either ALTERNATE STAFF ID or STAFF ID (field #2). Provide TEACH ID from TEACH system. Use 9 numeric characters, left padded with zeros. For example, for 1234567, use 001234567. Staff ID for each staff member must be consistent across all templates. alphanumeri

c


Area in which staff member has tenure or is pursuing tenure. Report one record for each tenure area. alphanumeri

c

See Tenure Area Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

June 30 of the reporting school year. Use current school year. date

yyyy-06-30

Only used to validate tenure area code was valid for reporting year. Tenure area table will be cumulative.

alphanumeric

See Tenure Status Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

First date of tenure status in field #6. This date should be updated whenever tenure status changes. date

yyyy-mm-dd

dateyyyy-mm-dd

+PROBATIONARY PERIOD END DATE (ACTUAL END DATE)

Date probation in tenure area ends. If probation was extended, this date will be later than the date in field #8. If probation was not extended, date will equal date in field #8. If probationary period ended early, this date would be earlier than the date provided in field 8 and the Probationary Period Extended Indicator (field#10) would be N. date

yyyy-mm-ddIndicate whether probation was continued beyond original end date.

alphanumeric

STUDENT CLASS ENTRY EXITFi

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1 8 *DISTRICT CODE K NYS Reporting

2 6 *LOCATION CODE K NYS Reporting

3 12 *COURSE CODE K NYS Reporting



6 25 *SECTION CODE K NYS Reporting

7 12 *STUDENT ID K NYS Reporting

8 10 *CLASS ENTRY DATE K NYS Reporting9 20 CLASS ENTRY TYPE CODE10 40 CLASS ENTRY COMMENT

11 10 +CLASS EXIT DATE NYS Reporting12 20 CLASS EXIT TYPE CODE13 40 CLASS EXIT COMMENT14 30 CLASS PERIOD15 20 COURSE DELIVERY MODEL CODE16 20 COURSE CONTENT CODE17 20 COURSE INCLUSION CODE18 3 SPECIAL PROGRAM CODE19 30 ALTERNATE CREDIT COURSE CODE20 10 COURSE INSTRUCTOR SNAPSHOT DATE21 3 HOMEROOM INDICATOR22 25 STUDENT GRADE LEVEL CODE WHEN TAKEN23 3 EXCLUDE FROM EVALUATION INDICATOR





*SUPPLEMENTARY COURSE DIFFERENTIATOR

*MARKING PERIOD CODE

26 3 *DUAL/CONCURRENT CREDIT INDICATOR NYS Reporting

STUDENT CLASS ENTRY EXIT

Instructions or Rules Format

alphanumeric

alphanumeric

Local course code that uniquely identifies the course. alphanumeric

School year date

alphanumeric

Local section code.

alphanumeric

alphanumeric

Leave BlankLeave Blank

Leave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave BlankLeave Blank

alphanumeric

alphanumeric

Provide the District Code of the District offering the Class (Course and Section combination).

Local building code used by the Data Warehouse, uniquely identifying the location associated with the course sections for which the staff person is responsible, typically assigned by the local student management system. For school districts and charter schools, use the building code that uniquely identifies the building to which the staff person is assigned. For BOCES, use a virtual location code.

dateyyyy-mm-dd



Provide the date on which the student entered (enrolled in) the class. This cannot be a future date.

dateyyyy-mm-dd

Provide the date on which the student exited the class (e.g. dropped the class, left the district). If the student remained in the class (course) for the duration, use the date when the class ended (e.g. a December date for first semester courses or an end of school year date for full year courses). This cannot be a future date.

dateyyyy-mm-dd

Code used to identify the school calendar term for which a course/section is being reported.

Code that represents the marking period within the school year, semester, or summer school session for which a course/section is being reported.

alphanumeric

Code that indicates that the student is enrolled in a course in an attempt to earn both postsecondary and high school credit, regardless of whether they actually earn the credit or not. Y=Yes, N=No.

Recommended Codes

For State Reporting use "NA".







Y, N must be provided. See Term Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

STUDENT CLASS GRADE DETAIL

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1 8 K NYS Reporting

2 6 K NYS Reporting


Local course code that uniquely identifies the course


5 3 *SUPPLEMENTARY COURSE DIFFERENTIATOR K NYS ReportingFor State Reporting use "NA".

6 25* *SECTION CODE K NYS Reporting

Local section code.


Local student ID.

8 20 *GRADE DETAIL CODE K NYS Reporting

Code used to identify the type of grade that is being reported.

9 10 *REPORTING DATE K NYS ReportingJune 30 of the reported school year.

10 40 *MARKING PERIOD CODE

Used to identify the marking period of the reported class grade.

11 20 DISPLAY GRADEClass grade to be displayed on reports. Example: A+, A, A-, 0-100 range.

12 20 ALPHA GRADE NYS ReportingExample: A+, A, A-.

13 7,3 +NUMERIC GRADE NYS Reporting numeric

14 20 *CLASS DETAIL OUTCOME CODE NYS Reporting

"P" = Pass or "F" = Fail or "N" = Not complete.

15 20 GPA IMPACT CODEUsed to signify if the course is to be considered for GPA calculations. Example: Y=Yes, N=No

16 12 EVALUATOR 1 STAFF ID Leave blank.

17 1024 STUDENT CLASS GRADE DETAIL COMMENTCourse-related staff comment about the student.

18 10 COURSE INSTRUCTOR SNAPSHOT DATE Leave blank.

19 20 EVALUATOR 1 CONTROLLING DISTRICT CODELeave blank.

20 20 *TERM CODE NYS Reporting

21 3 *STATE ASSESSMENT INCLUDED INDICATOR NYS Reporting

22 8,4 +CREDITS ATTEMPTED NYS ReportingNumber of credits that may be earned upon completion of a course.

numeric

23 8,4 +CREDITS EARNED NYS Reporting Actual number of credits earned upon completion of a course. numeric

24 20 STUDENT CLASS CREDIT TYPE CODEUsed to identify the type of credit the student will receive. Example: College, Carnegie, Regents.

25 20 DUAL CREDIT CODE Leave blank.26 8,2 CUMULATIVE CLOCK TIME Leave blank.27 12 EVALUATOR 2 STAFF ID Leave blank.28 12 EVALUATOR 3 STAFF ID Leave blank.29 20 EVALUATOR Evaluator 2 controlling district Leave blank.30 20 EVALUATOR 3 CONTROLLING DISTRICT Leave blank.31 20 INSTRUCTION TYPE CODE Leave blank.32 20 INSTRUCTION DELIVERY METHOD CODE Leave blank.33 20 INSTRUCTION MEDIUM TYPE CODE Leave blank.34 20 COURSE DELIVERY MODEL CODE Leave blank.35 3 COURSE COMPLETION INDICATOR Leave blank.

36 5,2 + POST SECONDARY CREDITS NYS Reporting numeric

0 - 5.0

37 20 *CREDIT RECOVERY CODE NYS Reporting

Y=Yes; N=No

38 25 STUDENT GRADE LEVEL CODE WHEN TAKEN Leave blank.







alphanumeric


*LOCATION CODE (BUILDING OF ENROLLMENT CODE)


alphanumeric

*COURSE CODE (LOCAL COURSE CODE)

alphanumeric


dateyyyy-06-30


alphanumeric

alphanumeric




alphanumeric

nnnnnnnnn

alphanumeric

For State reporting use "FG."See Grade Type Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-06-30

Regional Reporting

alphanumeric

Code as defined in the Location Marking Period Template. See Marking Period Numbers and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Regional Reporting

alphanumeric

Non-numeric class grade for the student. For secondary-level courses, either Alpha or Numeric grade is required.

alphanumeric

Numeric grade on a scale of 0 to 100. For secondary courses, if the grade detail code is "FG" either a numeric or alpha grade (field #12) must be reported. Both a numeric and alpha grade may be reported. The conversion from alpha to numeric used is at the discretion of the LEA. For secondary courses, leave blank if grade is not yet known and Class Detail Outcome Code = “N.” All other grade types, local use.

Report numeric grade on a scale of 0 to 100. If grade detail code is "FG" and local grade is alpha, convert alpha to numeric and enter a numeric value between 0 and 100. Leave blank if "CLASS DETAIL OUTCOME CODE" = "N." All other grade types, local use.

Indicator of course outcome for all reported courses. If student drops prior to the class start date, do not report a record. alphanumeri

cRegional Reporting

alphanumeric

Regional Reporting

alphanumeric

Code used to identify the school calendar term for which a course grade is being reported. alphanumeri

c


"Y" if Regents assessment grade is included in Final Course Grade calculation; otherwise, "N."

alphanumeric

Y = YesN = No

Regional Reporting

alphanumeric

Report the credits for each course awarded to the student during the school year by a higher education institution.Report 0 if the student did not earn postsecondary credits for the course. If credits awarded by the college to a student enrolled in a dual credit course cannot be confirmed, leave blank.

Code to identify if course was taken for credit recovery. All courses taken by students during the regular school year must be reported through the Student Class Grade Detail Record. For courses taken during summer school, a Student Class Detail Record must be reported only for those students who take a course to make up incomplete or failed course credit through CR Part 100.5(d)(8) or if the course grade and/or credit is needed for the student's transcript. For students who are making up incomplete or failed course credit at any time, a Student Class Grade Detail Record must be reported and the Credit Recovery Code field on the record must be identified as "Yes."

alphanumeric

STUDENT CREDIT GPAFi

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1 8 *DISTRICT CODE (DISTRICT OF RESPONSIBILITY CODE) K NYS Reporting


3 12 *STUDENT ID (SCHOOL DISTRICT STUDENT ID) K NYS Reporting

4 20 *CREDIT GPA CODE K NYS Reporting

5 10 *REPORTING DATE K NYS Reporting

6 40 *MARKING PERIOD CODE KU,M NYS Reporting7 8,3 MARKING PERIOD CREDITS EARNED

8 10,5 MARKING PERIOD GPA

9 8,3 *CUMULATIVE CREDITS EARNED NYS Reporting

10 10,5 *CUMULATIVE GPA NYS Reporting

11 20 *TERM CODE KU,D NYS Reporting12 7,3 MARKING PERIOD GRADE POINTS13 7,3 CUMULATIVE GRADE POINTS14 12 MARKING PERIOD LOCATION CODE

15 250 STUDENT CREDIT GPA COMMENT NYS Reporting

16 10,5 *STUDENT GPA RANGE MINIMUM NYS Reporting

17 10,5 *STUDENT GPA RANGE MAXIMUM NYS Reporting18 8,3 MARKING PERIOD CREDITS ATTEMPTED

19 8,3 *CUMULATIVE CREDITS ATTEMPTED NYS Reporting

20 10 PROJECTED GRADUATION DATE21 5,0 CLASS RANK22 5,0 CLASS SIZE23 6,2 PERCENTAGE CLASS RANK



24 10 CLASS RANK DATE25 10 MARKING PERIOD SCHOOL YEAR DATE

STUDENT CREDIT GPA






9999.999

9999.99999


Leave blank.Leave blank.Leave blank.

Minimum possible GPA value.9999.99999

Maximum possible GPA value.9999.99999

Leave blank. 9999.999

9999.999

Leave blank.


Leave blank.

Public school districts and BOCES: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Charter and nonpublic schools, State agencies, State-operated schools, AND child care institutions with schools: 8nnnnnnn (8 followed by the last 7 digits of their Institution code)

alphanumeric

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query.” For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/home.html

dateyyyy-06-30

Unique identifier assigned by the Local Education Agency in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For exmaple, for 51972, use 000051972. alphanumeri

cnnnnnnnnn

Code that indicates subject for which Grade Point Average (GPA) is being reported. Report "TOTAL" for students who have earned any graduation credits. Reporting credits and GPA by subject area is optional. alphanumeri

c

See Credit GPA Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

dateyyyy-06-30

Code that represents the marking period within the school year, semester, or summer school session for which a grade is being reported.

alphanumeric

Total graduation credits earned by the student to date. Report cumulative credits earned for any student who has earned graduation credit.

Total cumulative Grade Point Average (GPA) earned by the student to date. Report cumulative GPA only on records with a Credit GPA Code of “TOTAL.” Report cumulative GPA for any student who has earned graduation credit.

Code used to identify the school calendar term for which a course grade is being reported.

alphanumeric

Information the LEA would like to provide related to how the GPA was calculated or what was included in the calculation. alphanumeri

c

Total graduation credits attempted to date. Report cumulative credits attempted for any student who has attempted to earn graduation credit.

dateyyyy-mm-dd

STUDENT CREDIT GPA


STUDENT DAILY ATTENDANCE

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Instructions or Rules Format Recommended Codes BOCES Collection Use same rules




4 10 *ATTENDANCE DATE K NYS Reporting5 2 ATTENDANCE CODE Leave blank.6 40 ATTENDANCE COMMENT Leave blank.7 6,3 ABSENCE DURATION Leave blank.

8 25 *ATTENDANCE CODE LONG K NYS Reporting


10 40 MARKING PERIOD CODE Leave blank.11 20 TERM CODE Leave blank.

FIELD NAME from eScholar template (DATA ELEMENT NAME) as used by NYSED, if different from eScholar template name * = Required for all students+ = Required only for specified students


*DISTRICT CODE(DISTRICT OF RESPONSIBILITY CODE or for out-of-district placed students, the district, BOCES where student is placed)






Report student attendance by BOCES program (e.g. CTE, Special Ed). Report each program type as a unique BOCES program location (BOVL). If BOCES program (BOVL) is not available, use BOCES general code.




Date of absence, tardy, or in- or out-of-school suspension reported in field 8.

dateyyyy-mm-dd

Local attendance code. Code that indicates the type of student absence. Report a record only for days that a student is absent, tardy, or suspended. Use local attendance code assigned by the local student management system. One attendance and one suspension code may be reported for the same student on the same day, if applicable.

dateyyyy-06-30

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2 6 alphanumeric Use BOCES codes.

3 10 *SCHOOL YEAR DATE KJune 30 of the reporting school year.

Yes

4 12 K Use BOCES local id.

5 25Student's last name, including any hyphenated portion.

alphanumeric Yes

6 15Student's first name.

alphanumeric Yes

7 1Student's middle initial.

alphanumeric Yes

8 3 NYSSIS alphanumeric Yes

9 6 HOME ROOM Regional Reporting alphanumeric Local use.

10 10 Yes

11 6 alphanumeric Yes


13 16

Language routinely spoken in the student's home.

alphanumeric Yes14 30 CHALLENGE TYPE Leave blank. Leave blank.15 15 LEVEL OF INTEGRATION Leave blank. Leave blank.16 3 LEP PARTICIPATION Leave blank. Leave blank.

17 2,0 NYS Reporting Leave blank.

18 30 NYS Reporting alphanumeric Leave blank.

19 1 STUDENT STATUS Regional ReportingStudent is either active or inactive.

alphanumeric Yes

20 10 +LAST STATUS DATE Regional Reporting Yes21 1 POVERTY CODE Leave blank. Leave blank.22 1 POPULATION CODE Leave blank. Leave blank.23 1 MOBILITY CODE Leave blank. Leave blank.

24 3 NYS Reporting alphanumeric Leave blank.25 1 PROGRAM SERVICES CODE Leave blank. Leave blank.









NYSSIS and NYS Reporting



dateyyyy-06-30

*STUDENT ID(SCHOOL DISTRICT STUDENT ID)


Unique identifier assigned by the Local Education Agency in which the student is enrolled. Use 9 numeric characters, left padded with zeros. For example, for 51972, use 000051972. alphanumeric

nnnnnnnnn

*LAST NAME SHORT (STUDENT’S LAST NAME)


*FIRST NAME SHORT (STUDENT’S FIRST NAME)


MIDDLE INITIAL(STUDENT’S MIDDLE INITIAL)


*CURRENT GRADE LEVEL(GRADE LEVEL)

Grade level at the time of the enrollment date. Populate with Grade Level Codes.

See Grade Level Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

Homeroom as determined by each building. Used locally for data disaggregation purposes.

*BIRTH DATE(DATE OF BIRTH)


Date of birth on the student’s birth certificate or, if a certificate does not exist, an official source as directed by district policy. The birth date cannot be greater than the current date. date

yyyy-mm-dd

*GENDER CODE(GENDER DESCRIPTION)


Gender of the student being reported, as identified by the parent/guardian. Populate with code.

M = MaleF = Female

*ETHNIC CODE SHORT(RACE 1 CODE)


Race of the student as identified by the parent/guardian if a minor, by the student if not a minor, and by the district if the parent/guardian and student refuse to identify race. Populate with codes, not descriptions. If a student is identified as being a member of more than one race, populate field 12 with the first race code and populate fields 43 through 46 with remaining race codes. Each student must have at least one race.


HOME LANGUAGE CODE(HOME LANGUAGE DESCRIPTION)


See Language Codes and Descriptions in SIRS Codes and Descriptions at http://www.p12.nysed.gov/irs/sirs/.

+DURATION OF LEP (YEARS ENROLLED IN A TRANSITIONAL BILINGUAL EDUCATION OR ENGLISH AS A NEW LANGUAGE PROGRAM)

Required for ELL student's history. The cumulative number of years a student has received ELL services. Must be between 0 and 25 years. Vendor must allow a 2-character length. If the student has a program service code of 0231, this field must be populated. Report 1 for students with up to one year of bilingual or ESL instruction; 2 for students with up to 2 years; etc. Zero should only be used if the student has never received services.

numericnn

For more information, see the section on reporting English Language Learner (ELL) Students in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

+POST GRADUATE ACTIVITY (POSTGRADUATE PLAN DESCRIPTION)

Required for graduated students, high school completers, and students with disabilities who reach maximum age for educational services only.Student's planned postgraduate activity. Populate with code, not description.

See Postgraduate Plan Codes and Descriptions in SIRS Manual at http://www.p12.nysed.gov/irs/sirs/.

A = ActiveI = Inactive

For Active students, the date of data extraction or the last day of the school year. For Inactive students, the date they were inactivated.

dateyyyy-mm-dd

+DIPLOMA TYPE CODE (CREDENTIAL TYPE CODE)

Required for graduated students and high school completers only.Credential earned by the student.Populate with code, not description.

See Credential Type Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/. For more information, see the Office of State Assessment Web site at http://www.p12.nysed.gov/assessment/.

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26 10 Yes

27 20 NYS Reporting Leave blank.

28 10 NYSSIS

Do not send data to NYSED

Leave blank.



31 25 NYSSISCity of the student's principal residence.

alphanumeric Yes


33 10 NYSSIS Yes

34 14 NYSSIS Yes

35 40 NYSSIS alphanumeric

Format: Firstname Lastname

Yes


Format: Firstname Lastname

Yes


Format: City State/Province/Region Country

Yes

38 10 NYS Reporting

Do not send data to NYSED.

Leave blank.

39 4,0 Local use only Leave blank.

40 4 NYS Reporting alphanumeric Leave blank.

+GRADE 09 ENTRY DATE(FIRST DATE OF ENTRY INTO GRADE 9)


Date student first entered grade 9, anywhere. Students with a disability who are coded as ungraded for enrollment purposes must be assigned a grade 9 entry date no later than (1) the first school year during which the student enters a school where the earliest grade is grade 9; or (2) when the school of attendance has grades earlier than grade 9, the first school year during which the student participates in a grade 9 program, using criteria similar to those applied to non-disabled students when making such determinations; or (3) the school year in which the student turns 17, whichever comes first. Cannot be a future date and must be after the student’s date of birth.

dateyyyy-mm-dd

+SERVICE PROVIDER(BACKMAPPING BEDS CODE)

Populate with the 12-digit BEDS code of the feeder school (contains no grade 3 or above) only if both of the following are true:1. the student is in grade 3 in 2015–16 and was in a different school in the same district (i.e., a feeder school) during grade 2 (2014–15) or during grade 1 (2013–14) and2. the student was continuously enrolled in the highest grade served by the feeder school. (A grade 3 student that had been enrolled in a K–1 feeder school during grade 1 — the highest grade served by this feeder school — is considered to be continuously enrolled if the student was enrolled from BEDS day until the end of that school year).

alphanumericnnnnnnnnnnnn

For NYSED BEDS codes: www.nysed.gov/admin/bedsdata.html

For NYSED BEDS and Institution codes: http://portal.nysed.gov Click on “SEDREF Query”

For schools/agencies other than public districts and charters that are required to report these data: http://www.p12.nysed.gov/irs/sirs/.

For more information on Feeder Schools and Backmapping, see SIRS Aconyms and Definitions. (http://www.p12.nysed.gov/irs/sirs/)

INOCULATION DATE(IMMUNIZATION DATE FOR FIRST POLIO VACCINATION)

Date of first poliomyelitis immunization, regardless of whether it was provided via OPV or IPV. If day is unknown, use 1st day of month. If month is unknown, use January 1 of the year of immunization. Cannot populate with future date. Date must be after the student’s date of birth. Leave blank

dateyyyy-mm-dd

ADDRESS 1(STUDENT’S ADDRESS LINE 1)

First line of the address of the student's principal residence. Provide the number, street, and apartment number. Do not include P.O. Box.

ADDRESS 2(STUDENT’S ADDRESS LINE 2)

Second line of the address of the student's principal residence, if applicable, after using the first line. Do not include P.O. Box.

CITY(STUDENT’S ADDRESS CITY)

STATE(STUDENT’S ADDRESS STATE CODE)

2-character U.S.P.S. state code for the student's principal residence.

U.S. Postal Service state codes:http://www.usps.com/ncsc/lookups/usps_abbreviations.html

ZIP CODE(STUDENT’S ADDRESS ZIP CODE)

5-character U.S.P.S. zip code or 9-character U.S.P.S. zip code with a dash after the first 5.

alphanumericnnnnn or

nnnnn-nnnn

HOME PHONE(PHONE AT PRIMARY RESIDENCE)

Area code and phone number at the student's principal residence. If there is no phone at the principal residence, record the number most frequently used to contact the student's primary guardian. For unlisted numbers, use the area code and zeros.

alphanumericnnn-nnn-nnnn

PRIMARY GUARDIAN NAME(STUDENT’S GUARDIAN ONE NAME)

Name of the parent or legal guardian who enrolled the student.Be sure to include ONLY the first and last name of one individual within this field. Do not combine both guardians within this cell.

ALTERNATE GUARDIAN NAME(STUDENT’S GUARDIAN TWO NAME)

Name of the second parent or legal guardian who enrolled the student.Be sure to include ONLY the first and last name of one individual within this field. Do not combine both guardians within this cell.

PLACE OF BIRTH(STUDENT’S PLACE OF BIRTH)

Student's place of birth. If the student was born in the United States, country is optional. However, if included, use USA. If the student was born outside of the United States, record the city, province, state, or region, and the country of birth. If all of these data elements are not available, record as many elements as possible.

+INITIAL US ENTRY DATE(DATE OF ENTRY INTO UNITED STATES)

Required for immigrants only. Date the student entered the United States for the first time. Cannot be a future date, must be after the student’s date of birth, and cannot be less than the reported school year minus 25 years. If field 49 = Y, fields 38 through 40 are required. Leave blank date

yyyy-mm-dd

YEARS IN US SCHOOLS(YEARS IN UNITED STATES SCHOOLS)

alphanumericnn

+COUNTRY OF ORIGIN CODE(COUNTRY OF ORIGIN)

Required for immigrants; optional for non-immigrants. Country from which the student emigrated. Populate with the code, not the description. If field 49 = Y, fields 38 through 40 are required. Leave blank

See Country of Origin Codes and Descriptions in the SIRS Manual at http://www.p12.nysed.gov/irs/sirs/. Do not send data to NYSED.

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41 8 *DISTRICT CODE OF RESIDENCE NYS Reporting alphanumeric


43 4 +RACE 2 CODE alphanumeric Yes




47 3 NYS Reporting alphanumeric Default to N.

48 8 NYS Reporting alphanumeric Default to N.49 3 IMMIGRANT INDICATOR Local use only alphanumeric

50 3 NYS Reporting alphanumeric Default to N.

51 8 +HOMELESS PRIMARY NIGHTTIME RESIDENCE NYS Reporting alphanumeric Leave blank.

District where the student resides on BEDS day of the reporting school year or, for students who enroll after BEDS day, the district where the student resides at the time of enrollment. Students who reside outside of New York State should be reported with 80034366 as their District of Residence code. If the student changes his/her district of residence AFTER BEDS day, this data element DOES NOT change. If the student was not enrolled in this LEA on BEDS day, use the District of Residence information gathered when the student registered in the district.

Must be a valid district ID.

*HISPANIC ETHNICITY INDICATOR(HISPANIC/LATINO ETHNICITY INDICATOR)


Indicates whether the student is Hispanic/Latino. Populate with Y or N.

Y = Yes = the student is Hispanic/LatinoN = No = the student is not Hispanic/Latino


If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in field 12. Field 43 cannot be populated unless field 12 is populated. Populate with the code, not the description.



If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 44 cannot be populated unless fields 12 and 43 are populated. Populate with the code, not the description.



If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 45 cannot be populated unless fields 12, 43, and 44 are populated. Populate with the code, not the description.



If a student is identified as being a member of more than one racial group, populate this field with the code of one of the individual racial groups to which the student belongs that was not captured in a previous field. Field 46 cannot be populated unless fields 12, 43, 44, and 45 are populated. Populate with the code, not the description.


*HOMELESS(HOMELESS INDICATOR)

Code that indicates whether the student met the definition of homeless at some point during the academic year or was never homeless during the academic year, as determined by the LEA's homeless liaison.If left blank, defaults to N (Never Homeless in Current School Year). Populate with code.

Y = Homeless at Some Point N = Never Homeless

*MIGRANT STATUS(MIGRANT INDICATOR)

Indication of whether the student met the definition of migrant at some point during the academic year or was never a migrant during the academic year. If left blank, defaults to N (Never a Migrant in Current School Year). Populate with code.

Y = YesN = No

*NEGLECTED OR DELINQUENT (NEGLECTED OR DELINQUENT INDICATOR)

Indication of whether the student met the definition of neglected or delinquent at some point during the academic year or was never considered neglected or delinquent during the academic year. If left blank, defaults to N (Never Neglected or Delinquent).Populate with code.

Y = Neglected or Delinquent at Some PointN = Never Neglected or Delinquent

Populate only if field 47 (Homeless) = Y.Code that indicates where students identified as homeless in the Homeless Indicator field have their primary nighttime residence (PNR). Populate with code.

S = SheltersT = Transitional HousingA = Awaiting Foster CareD = Doubled-up (with another family)U = Unsheltered (car, parks, campgrounds, temporary trailer, or abandoned buildings)H = Hotels/motels

[xls] · web view*test description (test group) *assessment school year date (version) 75...

Documents

[xls] · web viewtest description (test group) assessment school year date (version) 75...