SYNOPSIS

The project entitled as “COURIER MANAGEMENT

SYSTEM” is developed to transfer the some important and personal

messages from one place to another. So this is used for global

connections. Immediate processing will be done. The important

notification of this project is to maintain a high level of trading.

Today people like to send the letter and other things with the

help of this courier. Because it is maintaining the timings and the

minimum expenditures. The international and cargo trading can be done

in this courier. This project is provided for making this work as

computerized one. So the manual workings can be reduced by this

valuable processing.

This courier is also used in domestic and it is also provided

in remote areas. So the person who is unknown to this process is also

learned easily. The branches of this courier are provided all over the

world. The courier is much faster than the postal letters, so the people like

to have this kind of approaches.

The project is developed using the front-end Visual Basic

6.0 and as a back-end we use MS-Access7.0, So the storage of data for

different modules are easy and viewing the data can be done in the forms

organized in the database.

1. INTRODUCTION

1.1 ABOUT THE PROJECT

The core of the system is used to categorize to various modules:

Account holder Details

Courier Details

Expenses Details

Branch Details

Total Turnover Details

Account Holder Details:

The purpose of account holder is to maintain

the account of the regular customer and other details of the customer. So

the staff working in the courier office can view the details without any

interruption.

Courier Details:

The purpose of the courier details is to maintain the

data about the transformation of the couriers from one place to another.

So the courier return and courier lost courier dispatch details can be

viewed easily and the processing of this automation can be obtained

successfully.

Expenses Details:

This detail is provided for the allowance of the

working members, traveling charges, Vehicle Allowances are maintained

in this form. According to the changes of data it can be updated.

Branch Details:

The branch details are used to have the records about

the branches provided in different places and in various locations. So the

urgent information can be transferred very quickly by viewing the address

of the courier branch.

Total Turn over Details:

This form contain the branch number, when we have

to view the daily, monthly turnover of the courier service ,we have enter

the number of the courier service and the receiving details of that branch

are entered so the turnover of each and every courier services can be

viewed automatically.

1.2 ABOUT THE SOFTWARE

VISUAL BASIC 6.0:

Visual Basic is the most popular programming language for

the worlds Most popular operating system. By encapsulating the

complexities of the windows Application Program Interface

(API) into easily manipulated objects.

Visual Basic is the first language continue when

they want rapid application development for the windows

environment. The ability of custom controls to easily extend the

language has made VB a popular choice in an amazingly wide variety of

programming tasks.

WHAT IS VB?

“Visual” refers to the method used to create the (GUI).Rather

than writing numerous lines of code to describe the appearance and

location of interface elements, Simply drag and drop rebuilt objects in

to place on screen. The “Basic” refers to the BASIC (Beginners All

Purpose Symbolic Instruction Code) language, a language used by

more than any other language in the history of computing.

VB is an interpreted language. The main advantage of an

Interpreted language is immediate response program development often

goes Faster became the code instruction can be easily

modified and immediately tested without being compiled first. This

saves you considerable Time in writing and testing a program.

MULTITASKING:

Multitasking means running more than one program at the

same time. A VB program can run more than once, and a VB program

can Run at the same time as another windows program.

FORMS AND CONTROLS:

Some of the tools are as follows:

TEXT BOX:

Text box control, displays text entered at design time or

which Can be changed at runtime. It is used to get text data such as

name, address, Description, etc,

LABEL:

A Label is a graphical control you can use to display

static text, which a user cannot change.

CHECK BOX:

IT displays a graphical x when selected and the

symbol disappears when you click once again.

COMMAND BUTTON:

Command button is used to initiate, interrupt or to

stop a Process. Usually a command button closes the window

opened, or it opens Other window.

COMBO BOX:

A combo box control combines the features of a text

box Control and a list box control. User can enter a information in

the text portion or select an item from the list box portion of the control.

LIST BOX:

List Box are used to display pre-decided list of items

from Which the user can select one or more choices.List box occupies a

fixed area In the form and it displays a fixed amount of options.

NEED OF VB:

In visual programming environment, the user is involved

more often and is given a much better understanding of how an

application will Actually work before the programmer begins to program.

The following steps are considered while programming in

the Visual basic language.

1. Define the problem to be dissolved.

2. Work with the user to determine the inputs available to solve the

problem and the required outputs.

3. Determine how to user wants to enter, retrieve and input

information.

4. Design the user interface using forms and controls (The user of the

computer) language begins here. It includes the design of both

forms and controls and their properties.

5. Test this interface by asking the user to determine if it is

acceptable. Return to step 4

6. If the interface is not acceptable.

7. Write the procedures and modules for the design.

Test the completed design by asking the user if it is acceptable. If not,

return to step 4 and step 6 depending upon the type of design problem.

MS-ACCESS:

MS-ACCESS is a powerful database management system and

The customer can create entire application that requires little or

no programming. It supports GUI features and an entire

programming Language. VBA(visual basic 6.0 for application) that can

be used to develop application.

Access is easy enough to use that, in a short time, beginners can

to manage their own data. In MS-ACCESS, the database means the

collection of tables that hold data. It collectively stores all other objects

such as queries, forms and reports that are used to implement the

database management function effectively.

The MS-ACCESS database can act as a BACK-END database for

Visual Basic 6.0 as a front-end tool, MS-ACCESS supports the

customer with its powerful management functions. Beginners can

create his/her own database very simply some mouse clicks.

MS-ACCESS database supports so many data types where a

customer can incorporate data from other applications. A database

created in MS-ACCESS can be accessed through Visual Basic 6.0

using data control. Here database means a collection of related and a

table means a collection of a number of records where a record means a

collection of inter-related fields. It should be noted that a field in an entity

is used to describe a striate.

A single table can have any number of indexed fields that can be

used to locate records using an expression. This helps in filtering out

information according to specific criteria. In other words the

saying “Necessity is the need of invention “ hold true for MS-

ACCESS either a beginner (or) an advanced programmer can develop

her own application effectively and efficiently.

WINDOWS XP

Microsoft Company developed this operating system.

Windows XP supports all the major software. It has many special features

over the other operating system.

Multi-Tasking

Graphical User Interface

Plug and Play

MULTI-TASKING

This means that you can handle more than one task at the same

time i.e., more than one application can be accessed at the same time. The

UNIX and Macintosh operating system also support this Multi-Tasking .

But it is non-primitive. In case on Windows XP it is primitive multi-

tasking. By which we mean that the operating system will make the

application multi-tasked.

GRAPHICAL USER INTERFACE

Windows XP support Graphical User Interface. Eventually

this graphical user interface can only be applied on Windows. This

graphical user interface is not supported in any other operating system.

PLUG AND PLAY

Plug and Play in a special feature in Windows XP. It gives

immediate functionally to the device follows the specification of Win32

virtual machine. Plug and Play address a series of device programming

issues. The other various features of Windows XP operating system.

WINDOWS EXPLORER

Windows Explorer is a powerful way to browse through and

manages your files drives and networks connection.

LONG LIFE NAMES

Windows now supports long life name to make yours files

easier to organize and find.

MICROSOFT EXCHANGE

Users Microsoft Exchange to view and work with all types of

electronic communication including E-Mail and Faxes.

1.3 SYSTEM SPECIFICATION

HARDWARE SPECIFICATION

CPU : Dual Core 1.53 GHz

Motherboard : Intel (ATX)

HDD : Seagate 250GB

DVD-Writer : Samsung 52X

Monitor : Samsung 14” LCD Monitor

Keyboard : Multimedia keyboard

Mouse : PS/2 mouse optical mouse

SOFTWARE SPECIFICATION

Back End : MS-Access 7.0

Front End : Visual basic 6.0

Platform : Windows XP

2. SYSTEM ANALYSIS

System analysis is a process of gathering and interpreting

facts, diagnosing problems and the information to recommend

improvements on the system. It is a problem solving activity that requires

intensive communication between the system users and system

developers. System analysis or study is an important phase of any system

development process. The system is studied to the minutest detail and

analyzed. The system analyst plays the role of the interrogator and dwells

deep into the working of the present system. The system is viewed as a

whole and the input to the system are identified. The outputs from the

organizations are traced to the various processes. System analysis is

concerned with becoming aware of the problem, identifying the relevant

and decisional variables, analyzing and synthesizing the various factors

and determining an optional or at least a satisfactory solution or program

of action.

A detailed study of the process must be made by various

techniques like interviews, questionnaires etc. The data collected by these

sources must be scrutinized to arrive to a conclusion. The conclusion is

an understanding of how the system functions. This system is called the

existing system. Now the existing system is subjected to close study and

problem areas are identified. The designer now functions as a problem

solver and tries to sort out the difficulties that the enterprise faces. The

solutions are given as proposals. The proposal is then weighed with the

existing system analytically and the best one is selected. The proposal is

presented to the user for an endorsement by the user. The proposal is

reviewed on user request and suitable changes are made. This is loop that

ends as soon as the user is satisfied with proposal.

Preliminary study is the process of gathering and interpreting

facts, using the information for further studies on the system. Preliminary

study is problem solving activity that requires intensive communication

between the system users and system developers. It does various

feasibility studies. In these studies a rough figure of the system activities

can be obtained, from which the decision about the strategies to be

followed for effective system study and analysis can be taken.

2.1 FEASIBILITY STUDY

Feasibility study is made to see if the project on completion will

serve the purpose of the organization for the amount of work, effort and

the time that spend on it. Feasibility study lets the developer foresee the

future of the project and the usefulness. A feasibility study of a system

proposal is according to its workability, which is the impact on the

organization, ability to meet their user needs and effective use of

resources. Thus when a new application is proposed it normally goes

through a feasibility study before it is approved for development.

The document provide the feasibility of the project that is

being designed and lists various areas that were considered very carefully

during the feasibility study of this project such as Technical, Economic

and Operational feasibilities. The following are its features:

TECHNICAL FEASIBILITY

The system must be evaluated from the technical point of view

first. The assessment of this feasibility must be based on an outline design

of the system requirement in the input, output, programs and procedures.

Having identified an outline system, the investigation must go on to

suggest the type of equipment, required method developing the system, of

running the system once it has been designed.

Technical issues raised during the investigation are:

Does the existing technology sufficient for

the suggested one?

Can the system expand if developed?

The project should be developed such that the necessary

functions and performance are achieved within the constraints. The

project is developed within latest technology. Through the technology

may become obsolete after some period of time, due to the fact that never

version of same software supports older versions, the system may still be

used. So there are minimal constraints involved with this project. The

system has been developed using VB the project is technically feasible

for development.

ECONOMIC FEASIBILITY

The developing system must be justified by cost and benefit.

Criteria to ensure that effort is concentrated on project, which will give

best, return at the earliest. One of the factors, which affect the

development of a new system, is the cost it would require.

The following are some of the important financial questions

asked during preliminary investigation:

The costs conduct a full system investigation

The cost of the hardware and software

The benefits in the form of reduced costs or

fewer costly errors

Since the system is developed as part of project work, there is

no manual cost to spend for the proposed system. Also all the resources

are already available, it give an indication of the system is economically

possible for development.

BEHAVIORAL FEASIBILITY

This includes the following questions:

Is there sufficient support for the users?

Will the proposed system cause harm?

The project would be beneficial because it satisfies the

objectives when developed and installed. All behavioral aspects are

considered carefully and conclude that the project is behaviorally

feasible.

2.2 EXISTING SYSTEM

The system study phase studies the problem, identifies alternate

Solutions evaluate those solutions and finally recommends the best

solution.

The system study gives the structure & function of the

system.The system Study can be performed only on an existing system.

The system study gives an idea of then user requirements.

A detailed system study is an essential for developing an efficient

system.The techniques used are:

Observation

Interview

Discussion

Observation:

Observation of the functioning of the existing system gives the

Idea for the design of the new system. This will figure of the pitfalls of

the Current system. It is helpful to understand and study the entire

current system. By observation we can point out the changes needed to

the existing system. It also validates the data gathered by other means.

It also gives a better understanding of the work loads & pressures faced.

Interview:

The main objective of the interview is to gather

information Regarding the system from the concerned

authorities/employees to find the System requirements & there by

improving the existing system. Interviewing the managerial staff

& users can make a thorough understanding of the system

&this will be useful to improve the efficiency of the existing

system.

Discussion:

The main objective of the discussion is to transfer the

ideas between the department & the system developer. Through

discussions, the problem faced by the user during data entry, data

retrieval, report generation can be understood.

2.3 DRAWBACKS WITH EXISTING SYSTEM

At present, the requirements of the system are done

manually and hence there are number of limitations.

The various activities are carried out by different section

depending on their activity.

The various status information is maintained in books and

files, which is very difficult.

Reports are produced by manual processing, that will be an

unformatted manual and unreliable.

Data security is less.

Calculations are done manually.

To avoid all these limitations and make the working more

accurately the system needs to be computerized.

2.4 THE PROPOSED SYSTEM

The proposed s system tries to avoid the problems arised in the

existing system. It automates the entire process of embroiding

managementSystem. It should have a provision to maintain master

entries, provision to Prepare inward, invoice etc. It should also provide

often needed reports toSatisfy the need of the concern.

MERITS OF PROPOSED SYSTEM:

As the proposed system is system oriented it is faster than the

manual process

It also minimizes the errors in the data entry.

It improves customer satisfaction due to the improvement in the

stitches.

It reduces the burden of staff.

3. SYSTEM DESIGN

3.1 LOGICAL DESIGN & PHYSICAL DESIGN

The logical flow of a system and define the boundaries of a

system. It includes the following steps:

Review the current physical system – its data flows, file content,

volumes, frequencies etc

Prepares output specifications – that is, determines the format,

content and frequency of reports

Prepares input specifications – format, content and most of the

input functions

Prepares edit, security and control specifications

Specifies the implementation plan

Prepares a logical design walk through of the information flow,

output, input, controls and implementation plan

Reviews benefits, costs, target dates and system constraints

PHYSICAL DESIGN

Physical system procedures the working systems by

define the design specifications that tell the programmers exactly what

the candidate system must do. It includes the following steps:

Design the physical system

Specify input and output media

Design the database and specify backup procedures

Design physical information flow through the system and a

physical design walk through

Plan system implementation

Prepare a conversion schedule and target date

Determine training procedures, courses and timetable

Devise a test and implementation plan and specify any new

hardware/software

Update benefits, costs, conversion date and system constraints

DESIGN/SPECIFICATION ACTIVITIES

Concept formulation

Problem understanding

High level requirements proposals

Feasibility study

Requirements engineering

Architectural design

3.2 INPUT DESIGN

Input design is the process of connecting the user-

originated inputs into a computer to used format. The goal of the

input design is to make the data entry logical & free from errors. Errors

in the input database controlled by input design.

This application is being developed in a user-friendly

manner. The forms are being designed in such a way that during the

processing the cursor is placed in the position where the data must be

entered. An option of selecting an appropriate input from the values of

validation is made for each of every data entered. Help managers are

also provided whenever the user entry to a new field to that he/she

can understand what is to be entered.

Whenever the use r enter an error data, error manager displayed user

can move to next field only after entering the connect data.

3.3 CODE DESIGN

The main purpose of performing code design is to simplify the

coding to achieve better coding. The loading is prepared in such a way

that the internal procedures are more meaningful validation manager is

displayed for each column

The loading of the variable is done in such a way that the one

other than the person who have developed the package can understand

its purpose.

3.4 OUTPUT DESIGN

The output form the system is either by screen or by hard

copies. Output design aims at communicating the results of the

processing of the users. The reports are generated to suit the needs

of the users. The reports have to be generated with appropriate levels.

The output can be through screens as well as in print

format. Screen output can be used whenever the user wants to have a

view of records; its hardcopy is through the printer.

3.5 DATABASE DESIGN

The database design involves creation of tables. Tables are

represented in physical database as stored files. They have their

own independent existence. A table consists of rows and columns. Each

column corresponds to a piece of information called field. A set of fields

constitutes a record. The record contains all the information, specific

to a particular item.

4. SYSTEM DEVELOPMENT

After getting the approval of the design phase reports from the

authorities the development phase activity starts. The principal activity of

the overall development phase constitutes coding and testing the

computer program modules of the system.

The other important activity includes implementation planning,

equipment acquisition and system testing.

Change over all the process of dropping the existing system and

implementing the new system.

The conversation plan provides the procedures, program module

and tables preparatory to actual change from old system to the new

system.The preliminary plan for the change over includes the following

activities.

The necessary tables are created keeping the requirement of the

new system in mind using the database

The program modules to maintain the master tables and transaction

processing are coded and debugged

Data reports are used to generate reports and the program modules

are tested in planned sequences.

5. SYSTEM IMPLEMENTATION

Implementation is the stage, which is crucial in the life cycle of

the new system designed. The main stages in the implementation are

Planning

Training

System testing

Implementation means converting a new or revised system into

an operational one. Conversion is the main aspect of implementation. It is

the process of designing from old one to the new one.

POST IMPLEMENTATION REVIEW

The post implementation review is sometimes called system

audit. The review is intended to accomplish two goals.

1. Evaluate the operational information system that

users develop

2. Evaluate the system development procedures to

determine how the project could have improved

Maintain is one important phase in implementation.

Maintenance describes four activities that are undertaken after a program

is released for use.

The first maintenance activity occurs because it is

unreasonable to assume software will uncover all latent errors in a large

software system. The process that includes the diagnosis and conversion

is called corrective maintenance.

Adaptive maintenance is an activity that modifies software to

properly interface with the changing environment is both necessary and

common.

The third activity is perfective maintenance, this activity is for

the majority of all efforts expend on software maintenance.

The forth maintenance activity occurs when software is

changed to improve future maintainability or reliability.

5.1 SYSTEM TESTING

Software testing is critical element of software quality

assurance and represents the ultimate review of specification, design and

coding. Software testing fundamentals define the overriding object for

software testing. Testing is one of the steps in the software engineering

process that could be viewed (Psychotically, at least) as destructive rather

than constructive.

TESTING OBJECTIVES

Testing is a process of executing a program with the

intention of finding an error. A good test case is one

that as a high probability of finding a yet undiscovered.

A successful test is one that uncovers an as error.

In a word, tests are design systematically so that they

uncover different classes of error and do so with a minimum amount of

time and efforts.

If testing conducted successfully, it will uncover error in the

software. As secondary benefits, testing demonstrates the software

functions appear to be working according to the specification made by the

customer. It is important to keep in mind that, software testing can’t show

the absence of defects and rather it shows the error present in the

software.

TESTING PRINCIPLES

Before applying methods to design effective test cases, a

software engineer must understand the basic principles that guide

software testing.

All testing should be traceable to customer

requirements

Test should be planned long before testing begins

Testing should begin “In the Small” and process

testing “In the Large”

Exhaustive testing is not possible

To be the most effective, testing should be an

independent third party. Software testing is nothing

but “how easily a computer program can be tested”

The characteristics of a “good test”. A good has a

high probability of finding an error

A good test is not redundant

A good test should be “test of breed”

TEST CASE DESIGN

Any engineering product can be tested in one of the

following two ways:

Knowing the specified function that a product has been designed to

perform, testing is conducted for each function fully and at the

same time searching for error in each function.

Knowing the internal working of the product, tests are conducted to

ensure that an internal operation performs according to

specification.

The first approach is called Black Box testing and the second

White-Box testing. Black-Box tests are used to determine that software

functions are operational i.e., input is properly accepted and the output is

correctly produced. A Black-Box test examines some fundamental

aspects of a system with little regard for the internal logical structure of

the software where as White-Box test is predicted on close examination

of procedural detail.

WHITE-BOX TESTING (GLASS-BOX TESTING)

White-Box test focus on the program control structure. Test

cases are derived to ensure that all statement in the program has been

executed at least once during testing and that all logical conditions have

exercised.

BLACK-BOX TESTING

Black-Box testing focuses on the functional requirements of

the software. It is not an alternative to White-Box techniques. Rather, it is

complementary approach that is likely to uncover a different class of

errors than White-Box methods.

Black - Box testing to finds the following types of errors.

Incorrect or missing functions

Interface error

Error in data structures of external

Performs errors and

Initialization and termination error

Black – Box testing process is applied during stages of testing

as the attention is focused on the information domain.

5.2 PERSONNEL TESTING

The following are considered for personnel training

A person with fundamental knowledge of computer

and typewriting is recommended

It is necessary that required staff must be selected

and trained before implementation phase

Live demonstration can be arranged for training the

users

5.3 PREPARE FOR CONVERSION

The following are considered during change ones

Change over has to be done effectively to minimize

the problem of human errors & machine to

malfunction

Changing the existing system must be done in a step

by step manner

Activities to be performed during change over have

to be identified in poor & responsibility has to be

assigned to respective individuals.

5.4 SYSTEM MAINTENANCE

Maintenance is required after implementation which is a

process of making the system file to user’s environment modifications to

the system in general include the following:

Adopting new technologies

Error handling

Upgrading the system

ADOPTING NEW TECHNOLOGIES

It is a common modification for all the systems. New

technologies can be adapted to our system to satisfy wide range of

possibilities.

ERROR HANDLING

If any errors creep in during the working period, output of the

system will be affected. The user may report any difficulty to the

developer to rectify those errors.

UPGRADIND THE SYSTEM

It refers to upgrading the hardware, software to fit the new

environment.

6. CONCLUSION

This project is successfully completed and works properly

according to the needs this project is developed in visual basic, ms-access &

crystal reports. The system maintains data consistency by avoiding manual

error &sock are maintained accurately which reduces the losses that can be

made due to various environment features. All the requirement regard to this

problem are solved the needs specified in the problem definition are

fulfilled. This project will help all end users as a user-friendly system.

7. SCOPE FOR FUTURE DEVELOPMENT

The project aims further to provide the better services for the

maintenance and retrieval of student information.

The Employee Tracking system can be provided with facilities

like uploading the images of the Employee for their records. Feedback

options on each shift and working days can be provided.

The project aims to promote the retrieval of Employee

Information’s through online.

8. BIBLIOGRAPHY

1. Elias M.Awad - “System analysis & Design “ Galgotia Publications,

New Delhi.

2. Gary Cornell - “Visual Basic 6.0 from Ground up”

3. Petersons Evageloneous - “Visual Basic 6.0”, Bpb Publications, New Delhi.

4. Roger S. Pressman - “Software engineering”, MC GrawHill Publications, New Delhi.

9.1 DATA FLOW DIAGRAMS

9.2 TABLE LISTING

TABLE NAME: ACCOUNT HOLDER DETAILS

PRIMARY KEY: CUSTID

FIELD NAME DATA TYPE SIZE description

CUSTID NUMBER 20 Customer idNAME TEXT 50 NamePER STREET TEXT 50 Present streetPER CITY TEXT 50 Present cityPIN CODE NUMBER 25 PincodePER STATE TEXT 50 Present statePER PH NO NUMBER 20 Present phone numberOFF STREET TEXT 50 Office streetOFF CITY TEXT 50 Office cityOFF PIN CODE NUMBER 25 Office pin codeOFF STATE TEXT 50 Office stateOFF PH NO NUMBER 25 Office phone numberE.MAIL ID TEXT 50 Email idBRAND NUMBER NUMBER 20 Brand numberAMOUNT CURRENCY 20 AmountDATE DATE/TIME 10 Date

TABLE NAME=NON ACOUNT HOLDER DETAILS

PRIMARY KEY: NONMEMBERID

FIELD NAME DATA TYPE SSSSSSSIZENON MEMBER ID TEXT 55 Nonmember idFROM NAME TEXT 50 From nameFROM SREET TEXT 50 From sreetFROM CITY TEXT 50 From cityFROM STATE TEXT 50 From ststePH NO NUMBER 20 Phone numberBR/FR NO NUMBER 20 Br /Fr numberDATE DATE/TIME 10 Date

TABLE NAME=COURIER DETAILSPrimary key: courier id

FIELD NAME DATA TYPE SIZE DescriptionCOURIER ID NUMBER 20 Courier idMEM/NM ID TEXT 50 Member nonmember idBR/FR NO TEXT 55 BR/ FR numberTO NAME TEXT 50 To nameTO STREET TEXT 50 To streetTO CITY TEXT 50 To cityTO PIN CODE NUMBER 20 To pin codeTO STATE TEXT 50 To ststeTO PH NO NUMBER 20 To phone numberDATE DATE/TIME DateWEIGHT NUMBER 20 WeightRATE CURRENCY 20 Rate

Description

TABLE NAME=COURIER RETURN DETAILSForeign key: courier no

FIELD NAME DATA TYPE SIZE DescriptionCOURIER NO NUMBER 20 Courier numberRETURN DATE DATE/TIME Return dateBRANCH NO TEXT 20 Branch numberREASON TEXT 50 Reason

TABLE NAME=EXPENCES DETAILS

Primary key: expensesid

FIELD NAME DATA TYPE SIZE Descriptionexpensesid TEXT 10 expenses idPETTY EXP CURRENCY 20 Petty expensesTRAVEL EXP CURRENCY 20 Travel expensesREPAIR EXP CURRENCY 20 Repair expensesE DATE DATE/TIME 20 Expenses date

TABLE NAME=STAFF DETAILSPrimary key: staff no

FIELD NAME DATA TYPE SIZE DescriptionSTAFF NO TEXT 55 Staff noSTAFF NAME TEXT 50 Staff nameSTREET TEXT 50 StreetCITY TEXT 50 CityPIN CODE NUMBER 20 Pin codeSTATE TEXT 50 StatePH NO NUMBER 25 Phone noQUALIFICATION TEXT 50 Qualification DESIGNATION TEXT 50 DesignationRIGHTS TEXT 55 RightsSALARY CURRENCY 45 Salary

TABLE NAME=BRANCH DETAILSFIELD NAME DATA TYPE SIZE DescriptionBRANCH NAME TEXT 50 Branch nameBRANCH NO TEXT 55 Branch numberBRANCH STREET TEXT 50 Branch streetBRANCH CITY TEXT 55 Branch cityPIN CODE NUMBER 20 Pin codeBRANCH STATE TEXT 50 Branch stateBRANCH PH NO NUMBER 20 Branch phone number

FIELD NAME DATA TYPE SIZE DescriptionBR/FR NO TEXT 55 br/fr noEACH _OVER CURRENCY 45 Each day turn overCOURIER RECEIVED

NUMBER 20 Courier received

COURIER DISPATCH

CURRENCY 25 Courier dispatch

DATE DATE/TIME Date

TABLE NAME=TODAY TURN OVER DETAILSForeign key: br/fr no

9.3 FORM LAYOUTS

9.4 SAMPLE PROGRAM CODE

‘ MODULE

Option Explicit

Public conn As ADODB.Connection

Public rs As ADODB.Recordset

Sub connect()

Set conn = New ADODB.Connection

    conn.Open "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" & App.Path & "\

Courier.mdb;Persist Security Info=False"

Set rs = New ADODB.Recordset

    rs.ActiveConnection = conn

    rs.CursorLocation = adUseClient

    rs.CursorType = adOpenDynamic

    rs.LockType = adLockOptimistic

    rs.Source = "SELECT * FROM dispatch"

    rs.Open

End Sub

Sub main()

connect

frmMain.Show

End Sub

‘frmlogin

Private Sub txtlogin_Change()

If txtuname.Text = "" Then

if txtuname.text= rs(0) and txtpwd.text =rs(1) then

Mainrm.Show

Else

msgbox(“MISMATCH OR INCORRECT PLS CHECK”)

End If

End If

End Sub

Private Sub txtcancel_click()

end

End sub

‘formempadd

Private Sub Form_Load()

Set DataGrid1.DataSource = rs

End Sub

Sub stat()

StatusBar1.Panels(1).Text = "Record " & rs.AbsolutePosition & " of " &

rs.RecordCount

End Sub

Private Sub mnuAdd_Click()

frmAdd.Show

End Sub

Private Sub cmdSave_Click()

If txtid.Text = "" Or txtFn.Text = "" Or txtMi.Text = "" Or txtLn.Text = "" Then

    MsgBox "Some fields are still empty!", vbExclamation, "Input Error"

Else

rs.AddNew

rs("studId") = txtid.Text

rs("FirstName") = txtFn.Text

rs("MI") = txtMi.Text

rs("LastName") = txtLn.Text

rs.Update

MsgBox "Record Added Successfusly!", vbInformation, "Add Record"

Call clear

End If

End Sub

Sub clear()

txtid.Text = ""

txtFn.Text = ""

txtMi.Text = ""

txtLn.Text = ""

txtFn.SetFocus

End Sub

Private Sub txtSearch_Change()

If txtSearch.Text = "" Then

Call Form_Load

Me.Show

Else

rs.Filter = "FirstName LIKE '" & Me.txtSearch.Text & "*'"

Set DataGrid1.DataSource = rs

End If

End Sub

Private Sub cmdDelete_Click()

On Error Resume Next

If MsgBox("Data is not recoverable!", vbExclamation + vbOKCancel, "Confirm

Delete") = vbOK Then

rs.Delete

End If

End Sub

Private Sub cmdFirst_Click()

rs.MoveFirst

Call stat

End Sub

Private Sub cmdLast_Click()

rs.MoveLast

Call stat

End Sub

Private Sub cmdNext_Click()

If rs.EOF = True Then

    rs.MoveFirst

    Call stat

Else

    rs.MoveNext

    Call stat

End If

End Sub

Private Sub cmdPrevious_Click()

If rs.BOF = True Then

    rs.MoveLast

    Call stat

Else

    rs.MovePrevious

    Call stat

End If

End Sub

Private Sub Command1_Click()

rs.Filter = adFilterNone

rs.Requery

End Sub

Private Sub Command2_Click()

If MsgBox("Close Applect?", vbQuestion + vbYesNo, "Confirm") = vbYes Then

    End

End If

End Sub

‘FrmPayroll

Private Sub Form_Load()

Set DataGrid1.DataSource = rs

End Sub

Sub stat()

StatusBar1.Panels(1).Text = "Record " & rs.AbsolutePosition & " of " &

rs.RecordCount

End Sub

Private Sub mnuAdd_Click()

frmAdd.Show

End Sub

Private Sub cmdSave_Click()

If txtid.Text = "" Or txtFn.Text = "" Or txtMi.Text = "" Or txtLn.Text = "" Then

    MsgBox "Some fields are still empty!", vbExclamation, "Input Error"

Else

rs.AddNew

rs("studId") = txtid.Text

rs("FirstName") = txtFn.Text

rs("MI") = txtMi.Text

rs("LastName") = txtLn.Text

rs.Update

MsgBox "Record Added Successfusly!", vbInformation, "Add Record"

Call clear

End If

End Sub

Sub clear()

txtid.Text = ""

txtFn.Text = ""

txtMi.Text = ""

txtLn.Text = ""

txtFn.SetFocus

End Sub

‘Frmlogin

Private Sub Command1_Click()

Dim objCon As ADODB.Connection

Dim objCom As ADODB.Command

Dim objPara As ADODB.Parameter

Dim objpara2 As ADODB.Parameter

Dim objRS As ADODB.Recordset

Dim k As Integer

Set objCon = New ADODB.Connection

Set objCom = New ADODB.Command

'Creating the DB connection string

'Please change the below connection string as per your server and

database being used.

objCon.ConnectionString =

"PROVIDER=SQLOLEDB.1;PASSWORD=;PERSIST SECURITY

INFO=TRUE;USER ID=sa;INITIAL CATALOG=TestSQL;DATA

SOURCE=Rockets"

'Opening the connection

objCon.Open objCon.ConnectionString

MsgBox "Connection opened"

'assigning the command object parameters

With objCom

.CommandText = "GetRecords" 'Name of the stored procedure

.CommandType = adCmdStoredProc 'Type : stored procedure

.ActiveConnection = objCon.ConnectionString

End With

'Create 2 output parameters

Set objPara = objCom.CreateParameter("rows", adInteger,

adParamOutput)

Set objpara2 = objCom.CreateParameter("Status", adVarChar,

adParamOutput, 50)

'Append the output parameters to command object

objCom.Parameters.Append objPara

objCom.Parameters.Append objpara2

'Store the result in a recordset

Set objRS = objCom.Execute

'Open the recordset

Do While Not objRS.EOF

For k = 0 To objRS.Fields.Count - 1

Debug.Print objRS(k).Name & ": " & objRS(k).Value

Next

Debug.Print "_____"

objRS.MoveNext

Loop

'Close the recordset

objRS.Close

'retrieve the output parameters values

MsgBox "Total records returned: " & objPara.Value

MsgBox objpara2.Value

'close connection

objCon.Close

'cleaning up

Set objCom = Nothing

Set objCon = Nothing

Set objPara = Nothing

Set objpara2 = Nothing

Set objRS = Nothing

End Sub

‘FrfmReport

Dim pAdoCon As ADODB.Connection

Dim pAdors As ADODB.Recordset

'++ FDOADOConnection object

Dim pFdoCon As IFDOToADOConnection

Set pFdoCon = New FdoAdoConnection

'++ Create a NEW ADO Connection object from the workspace

Set pAdoCon = pFdoCon.CreateADOConnection(pWkspace)

'++ Crystal Report Objects

Dim pProj As CRAXDRT.Application

Dim pReport As CRAXDRT.Report

Set pProj = New CRAXDRT.Application

Set pReport = pProj.NewReport

'++ Create and open a recordset

Dim SQLStr As String

SQLStr = "select STATE_NAME, STATE_FIPS, SUB_REGION from

gdb.us_states "

Set pAdors = New ADODB.Recordset

'++ Uncomment the next line if working with VB and an Access

workspace

'++ pAdors.cursorlocation = adUseClient

pAdors.Open SQLStr, pAdoCon, adOpenForwardOnly, adLockOptimistic

'++ The pLocation parameter is set to an empty string

'++ The pConnectInfo parameter is set to the ADO recordset

'++ The pDLLName parameter is set to the Crystal Active Data Driver

(P2smon.dll)

pReport.Database.Tables.Add "", , pAdors, , "p2smon.dll"

pReport.LeftMargin = 2500

'++ AddDetail - adds detail to the report

Call AddDetail(pReport)

'++ Send to (default) printer, don't prompt user

pReport.PrintOut False, 1, , 1

pAdors.Close

Set pAdors = Nothing

pAdoCon.Close

Set pAdoCon = Nothing

Exit Sub

Report_fail:

MsgBox "ADO_report module : " & Err.Number, Err.Description,

vbInformation

End Sub

Private Sub AddDetail(pRpt As Report)

'++ AddDetail: Formats the report

On Error GoTo Detail_fail:

'++ Create the line/text/field objects for report

Dim ln1Obj As LineObject

Dim ln2obj As LineObject

Dim ln3Obj As LineObject

Dim ln4Obj As LineObject

Dim ln5Obj As LineObject

Dim ln6Obj As LineObject

Dim txt1Obj As TextObject

Dim txt2Obj As TextObject

Dim txt3Obj As TextObject

Dim fld1Obj As FieldObject

Dim fld2Obj As FieldObject

Dim fld3Obj As FieldObject

pRpt.ReportTitle = "ADO / Crystal Reports Sample"

'++ Report header section

With pRpt.Sections(1)

.AddSpecialVarFieldObject crSVTReportTitle, 2300, 100

End With

'++ Page header section

With pRpt.Sections(2)

Set txt1Obj = .AddTextObject("State Name", 0, 420)

txt1Obj.Font.Bold = True

txt1Obj.Font.Size = 9

Set txt2Obj = .AddTextObject("Sub Region Code", 2500, 420)

txt2Obj.Font.Bold = True

txt2Obj.Font.Size = 9

Set txt3Obj = .AddTextObject("State Fips Code", 5000, 420)

txt3Obj.Font.Bold = True

txt3Obj.Font.Size = 9

End With

'++ Details section

With pRpt.Sections(3)

'++ Add three field objects to report

'++ Table data source is always called "ado"

Set fld1Obj = .AddFieldObject("{ado.STATE_NAME}", 500, 0)

Set fld2Obj = .AddFieldObject("{ado.SUB_REGION}", 3000, 0)

Set fld2Obj = .AddFieldObject("{ado.SUB_REGION}", 5500, 0)

'++ Add some lines for clarity

Set ln1Obj = .AddLineObject(2500, 0, 2500, 10)

ln1Obj.LineThickness = 2

ln1Obj.ExtendToBottomOfSection = True

Set ln2obj = .AddLineObject(5000, 0, 5000, 10)

ln2obj.LineThickness = 2

ln2obj.ExtendToBottomOfSection = True

Set ln3Obj = .AddLineObject(0, 10, 6500, 10)

ln3Obj.LineThickness = 2

Set ln5Obj = .AddLineObject(0, 0, 0, 10)

ln5Obj.LineThickness = 2

ln5Obj.ExtendToBottomOfSection = True

Set ln6Obj = .AddLineObject(6500, 0, 6500, 10)

ln6Obj.LineThickness = 2

ln6Obj.ExtendToBottomOfSection = True

End With

'++ Report footer section

With pRpt.Sections.Item(4)

Set ln4Obj = .AddLineObject(0, 0, 6500, 0)

ln4Obj.LineThickness = 2

End With

'++ Page footer section

With pRpt.Sections.Item(5)

.AddSpecialVarFieldObject crSVTDataDate, 30, 0

.AddSpecialVarFieldObject crSVTDataTime, 10, 200

End With

Exit Sub

Detail_fail:

MsgBox "AddDetailObjects :" & Err.Number, Err.Description,

vbInformation

End Sub