Yale Fleet Safety Programs

Yale Fleet Safety ProgramsPhil CundiffManager of Claims and Loss ControlRisk Management

July 2012

Phil CundiffManager of Claims and Loss ControlRisk Management

July 2012

What does Yale’s Fleet consist of?What does Yale’s Fleet consist of?

• Buses• Trucks• Vans• Cars• Motorcycles• Segways• Bicycles• Power boats• Row boats• Crew boats• Sail boats• Canoes• Kayaks 2

ProgramsPrograms

• Yale has:– A Fleet Safety Committee– Two Policy & Procedures involving drivers

•University Policy 1705 – Automobile Fleet

•University DOT Driver’s Policy– Two Driver’s Training Programs

•Yale “Defensive Driving – Light Vehicles” online course

•DOT – What Employees Need to Know About Alcohol and Drug Testing.

–Also has a Supervisor portion.

Yale’s Fleet Safety CommitteeYale’s Fleet Safety Committee

• Made up of members from the 8 departments with the largest number of vehicles.– I.E. Facilities, TRS/Mail, Parking & Transit, Grounds Maint,

Athletics, YPD.

• Meets Periodically – Look at accident trends– Accident evaluations– Look for proactive solutions– Make recommendations to HR or Depts. on accident

outcomes• Disciplinary or training opportunities

• Coordinates with Departmental Fleet Coordinators on issues.

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Yale’s Fleet Safety PolicyYale’s Fleet Safety Policy

• Policy 1705– Written in 9/92– Revised 2/11– Covers

• Purchasing/Leasing/Disposal

• Rentals• Use of Personal Vehicles• Fleet Safety Committee• Driver Requirements• Driver’s Training• Disciplinary Actions • Roles and Responsibilities

Yale DOT – Driver and Drug Testing PolicyYale DOT – Driver and Drug Testing Policy

• Policy on Alcohol and Controlled Substances Testing for Commercial Drivers– Written in 1996– Revised in 2010– Covers

• Covered Employees• Covered Vehicles• Prohibited Conduct• Required Testing• Driver & Supervisor Training• Consequences of Violations

Driver’s Safety Training ProgramDriver’s Safety Training Program

• Online through TMS system– 5,589 Faculty, Staff &

Students have taken course• 3,861 class room course• 1,728 On line

– Went online in spring of 2010– 45 minute interactive slide

program– Combination of PPT slides and

videos– After each section a test is

required (recorded) to continue

– Final test at end and recorded in the takers TMS system

Driver’s Safety Training ProgramDriver’s Safety Training Program• The course covers the

following subjects and must be taken by all Students and is suggested for Faculty or Staff members who use a Yale owned vehicle or rent vehicles for business use (see Policy 1705)– Seeing and being seen– Having heightened

awareness– Managing your speed– Road, user and weather

hazards– Having the right attitude

Driver’s Safety Training ProgramDriver’s Safety Training Program

• After completing this course the employee will be able to:– Complete a pre-trip

vehicle inspection– Understand the basic of

Hazard Perceptions and what to look for.

– How to use “What If” scenarios while driving

– Manage their speed and space

– Drive defensively under any weather or road conditions

Driver’s Safety Training ProgramDriver’s Safety Training Program

• Benefits of this program– Reduction in auto

accidents and claims– Consistency– Ease of taking the course

• At home, in the office where ever you have a computer

• Depending of individual 30 to 45 minutes to take

• You can leave and resume at your pace

– Reduction in department’s accident claim deductibles

– Reduction in your personal auto insurance rates

DOT - TrainingDOT - Training

• Classroom given course– Involves

• HR, YHP, Outside Consultants and Risk Management

– Employee portion is delivered via;

• US DOT handout– Cover and sign

acknowledgement

– Supervisor portion is a 2 hour mandatory classroom course.

DOT - TrainingDOT - Training

• Employee’s portion covers:– Who is covered under this

policy– Who is subject to drug

testing– What conduct is

prohibited– Drugs that DOT test for– When testing will occur– How test are conducted– What happens when you

refuse– What happens when you

fail a drug test

DOT - TrainingDOT - Training

• Supervisor’s portion covers the following;– Overview of DOT drug testing

program– Supervisor’s responsibilities

in the testing process.– Employee conduct that is

prohibited– Circumstances for testing– Consequences of a failed test– Signs and symptoms of drug

and alcohol abuse

DOT - TrainingDOT - Training

• Benefits of the Program– Keeps Yale out of harms way

with Federal Regulations– Insures drug and alcohol free

employees driving DOT regulated vehicles

– Educates employees and supervisors on alcohol and drug abuse symptoms and treatment

Incase of AccidentIncase of Accident

• Make sure each Yale Vehicle has the following in the glove box.– Current Insurance Card

• Found on the http://ogc-dev.yale.edu/automobilefleet-information

– Driver Safety and Accident Reporting Information flyer

• Found on the Yale Risk Management web page

Incase of AccidentIncase of Accident

• The accident reporting process is all online as of 11/1/11.

• Report– Vehicle accidents– Workers’ injuries– Visitor injuries– Student injuries– Property damage

• Go to Yale Risk Management for more details.

Contact InformationContact Information

• If you would like more detailed information just call or email;Phillip Cundiff x26606 or phillip.cundiff@yale.edu

Thank youThank you