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York St John University | www.yorksj.ac.uk Twenty-first century scholarly communications An introduction to institutional repositories John Rule

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Page 1: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Twenty-first century scholarly communicationsAn introduction to institutional repositories

John Rule

Page 2: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

What do researchers want from Scholarly Communications?

•Rapid dissemination•Quality control (peer review)•Maximum visibility/recognition of their own work•Maximum citation (vital for REF!)•Immediate, full-text, desk-top access to research•Easy location of relevant research outputs•Freedom to reuse research outputs in learning and teaching

Page 3: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

How can institutional repositories help?

•Swifter dissemination by preprints and postprints•Increased visibility and recognition through improved access and ‘showcasing’ by their HEI•Increased citation as a result of OAI compliance•Providing immediate, full-text, desk-top access to others’ research – no more waits for ILLs!•Facilitate improved discovery aids e.g. OAISTER•Robust content links to use in VLEs to faciliate the reuse research outputs in learning & teaching•Not an alternative to peer review & publication!

Page 4: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Why are repositories important?

Research Publishing Barriers• Most research is publicly funded– Supported by institutional infrastructure– Results only available outside of public domain• Authors sign away rights with publishers in order to publish– Given away freely to publishers– Publishers make increasingly large profits from Universities/NHS etc by selling material back• No tangible reward for authors– Rights to reuse “own” material for colleagues, teaching etc lost.

Page 5: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

What is Open Access?

• Answer for a researchers needs…‘As an author I want my research papers to be read and cited. For thesake of my academic career I need my research to have professionalvisibility & the maximum possible impact.’ (Jones 2006)• Budapest Open Access Initiative (2002)‘we mean its free availability on the public internet, permitting anyusers to read, download, copy, distribute, print search or link to the fulltext of these articles, crawl them for indexing, pass as data to software,or use them for any other lawful purpose’• In essence– Open access encourages a wider use of information assets andincreases citations.– An Open Access article can be freely accessed by anyone in the worldusing an internet connection.– Potential readership is far, far greater than that for articles where thefull-text is restricted to subscribers

Page 6: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

The world of Open Access…

• Global movement – numerous projects & initiatives since the late 1990s e.g. PLoS• UK Scene– 94 UK OA Repositories listed on OpenDOAR– Varied levels of support, discipline engagement and success• Open Access is not just repositories– Open Access journals exist with very different funding models. e.g. pay to publish models such as Biomed central• Research Funders statements & policy– Supporting or mandating OA deposition– OA supported by RCUK, major charities e.g. Welcome Trust and JISC

Page 7: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Advantages of institutional repositories over other Open Access models

• They have greater longevity– Institutions more around for longer than individuals/projects– JISC model favours them• Subject repositories more at risk in the long term– From projects ending or individuals losing ability to support– Some subject repositories being adopted by institutions• IRs allow easier management of intellectual assets– Allows co-ordained approach to capture, storage and retrieval– Enables efficient use of research and encourage collaboration• Provide readily reusable material– For VLE courses, presentations or auditing purposes– Of interest as a RAE/REF or institutional review type resource•Cheaper than pay to publish?

Page 8: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

IR benefits for researchers

• OARs enable a wider global readership• Which means:Improved citation rankingsCommunicationImproved long term preservationDecreased potential plagiarism• Leading to:Professional standingsDepartmental & Institutional respect/promotionLong term accessibilityEase of access for colleagues and students

Page 9: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Broader benefits

• For the institution– Facilitates use & re-use of information assets– Raises profile and prestige of institution– Potential long-term cost savings• For the research community– Frees up the communication process– Avoids unnecessary duplication– Assists in truly global collaboration• For society at large– Publicly-funded research publicly available– Aids in public understanding of research

Page 10: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

References

http://www.sherpa.ac.uk

http://bura.brunel.ac.uk/

http://wlv.openrepository.com/wlv/

http://www.oaister.org/

Page 11: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Twenty-first century scholarly communicationsAn introduction to YSJ’s digital repository project

Lauren Shipley

Page 12: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

The purpose of our repository is simple: to store, showcase and share York St John University’s intellectual output and special collections.

Page 13: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Project scope

• JISC-funded, running from September 2007 until March 2009

• project aim: to establish a repository of university published teaching and learning material

• project outcomes (C4C, EBL, etc.)• exam papers• special collections• research output, theses and dissertations

• project aim: to embed the repository firmly within University research practice

• C4C: CETL project outcome showcase• basis of e-zine for enquiry-based learning (EBL) projects• deposit for e-theses and other research publications• deposit for re-usable learning objects

Page 14: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Key people

• Helen Westmancoat, project director• Lauren Shipley, project coordinator

• Mark Dransfield, project board chair

• Stephen Friend, project board member for Education & Theology• Martell Linsdell, project board member for the Faculty of Arts• Hannah Rossall, project board member for the Health & Life Sciences• Nikki Swift, project board member for the Business & Communication

• project email: [email protected]• project webpage: http://www.yorksj.ac.uk/library/learningcent/ysjdigirep.htm

Page 15: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Pilot project

Page 16: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Pilot project

Arts & Health

Tanka: Art & Writing

Dance & Diversity

Public Service Announcement

Creativity in Theology

c.21 Interpretations of Renaissance Texts

Sympathetic Vibration

Page 17: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Pilot project

Arts & Health

Tanka: Art & Writing

Dance & Diversity

Public Service Announcement

Creativity in Theology

c.21 Interpretations of Renaissance Texts

Sympathetic Vibration

StillsVideoTextAudio

Page 18: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Future projects

• Women’s voices• Enquiry-based learning• Research publications• Reusable learning objects• Student theses (MSc and PhD)• Victorian children’s books• Theatre Royal archive…

• …

Page 19: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Future projects

• Women’s voices• Enquiry-based learning• Research publications• Reusable learning objects• Student theses (MSc and PhD)• Victorian children’s books• Theatre Royal archive…

• …your contribution

Page 20: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Contributing

Standalone items• At present, please email me any items you would like to deposit• By service launch, all the information necessary for depositing into the archive will be stored on the project web pages• This will include:

• electronic self-deposit form• guides to eligibility, copyright, licensing and metadata

Projects• If you have a discrete project (like the C4C projects, or Stephen Friend’s), please email me to arrange a meeting so we can discuss:

• how best to represent your project in the archive• the nature of the work required to prepare a project for deposit

Page 21: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

Contributing

If you have material you would like to contribute to the digital repository, or have further questions,

please contact me:

Email: [email protected].: 6383

Location: Library Workroom(behind the ground floor issue desk in the Fountains

Learning Centre)

Page 22: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

In summary

Diverse – video and full text material allows us to create a showcase

Versatile – flexible software allows a diverse range of projects

Open access – increased access to deposited items (through OAIster)

Secure – software allows us to restrict access if necessary

Convenient – by service launch, contribution will be by self-deposit

Contact me – if you would like to get involved in any way

Help us - by mentioning the project to as many people as you can

Page 23: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

References

• York St John Digital Repository - Demo Collection

• Southern Oregon Digital Archive

Page 24: York St John University |  Twenty-first century scholarly communications An introduction to institutional repositories John Rule

York St John University | www.yorksj.ac.uk

If you have material you would like to contribute to the digital repository, or have further questions,

please contact me:

Email: [email protected].: 6383

Location: Library Workroom(behind the ground floor issue desk in the Fountains

Learning Centre)